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Home My WebLink About2005 10 10 Consent 207 COMMISSION AGENDA ITEM 207 Consent X Information Public Hearing Regular October 10. 2005 Meeting MGR. ,V /Dept. ~ I REQUEST: The Public Works Department/Stormwater Division requests authority from the City Commission to enter into an agreement with MSE Systems to provide emergency construction services for the Erosion Control and Bank Stabilization Improvements at Gee Creek located at several properties in Hacienda Village in the amount of $71,200.00. PURPOSE: The purpose of this agenda item is to request authorization to enter into an agreement with MSE Systems in the amount of$71,200.00 for the Emergency Erosion Control and Bank Stabilization Improvements at Gee Creek located at several properties in Hacienda Village. This project is one of several projects receiving funding assistance from the Natural Resources and Conservation Service. CONSIDERATIONS: ~ The agenda item is needed to commence the emergency construction of the Erosion Control and Bank Stabilization Improvements at Gee Creek in Hacienda Village. ~ On December 17, 2004, the City Commission approved a project agreement between the City and the Natural Resources and Conservation Service (NRCS) through its Emergency Watershed Protection Program that allocates funding for projects of this type created by natural disasters like the hurricanes of 2004. ~ Under the City's agreement with NRCS, funding was allocated for eligible City and private properties' projects with the provision of seventy-five percent (75%) of the cost of each project from NRCS. The City or private property owners / entities are responsible for twenty-five percent (25%) of the cost of each project in the form of cash or in-kind services. This project is located on private property and thus the property owners are responsible for twenty five percent (25%) of the cost. The City requires that the 25% be paid in cash to the City prior to commencement of construction. October 10, 2005 Consent Agenda Item 207 Page 2 > The construction cost for the project is $71,200.00. NRCS will provide 75% of the actual construction cost, or $53,400.00 (0.75 x $71,200). The Hacienda Village Cooperative will provide 25% or $17,800.00 (0.25 x $71,200). Please refer to Attachment I for a detailed scope of work for the project. > The City is the sponsor of all projects in the agreement with NRCS, including any projects on private properties meeting the NRCS funding eligibility criteria. The City will have to advance the seventy five percent (75%) portion, or $53,400.00 of the construction costs, and will be reimbursed thereafter by NRCS. The Hacienda Village Cooperative will provide the City in cash the twenty five percent (25%) or $17,800.00. > Project construction must be completed by November 30, 2005 in order to receive the full amount of available NRCS funding. The property owners will be responsible for any construction costs after November 30,2005. A project agreement has been drafted and will be signed by all ofthe affected property owners (see Attachment 2). > Over the past several months, a number of projects both on public and private properties were considered for possible NRCS funding. Projects given consideration on private property include similar creek bank erosion issues at Creekside Circle, Tuskawilla Country Club, and Pebble Beach in the Highlands. The project in Hacienda Village is similar in scope to the recently completed project at Creekside Circle and both have moved forward because the residents were willing to fully fund their required 25% portion of the construction cost. The private property owners for the other proposed projects did not provide this same funding commitment. FUNDING: The seventy five percent (75%) or $53,400.00 portion of the construction costs will be funded by the NRCS grant. The twenty five percent (25%) or $17,800.00 will be provided in cash to the City by the Hacienda Village Cooperative. RECOMMENDATIONS: It is recommended the Commission authorize the Public Works Department to enter into a contract with MSE Systems in the amount of $71,200.00 for the Erosion Control and Bank Stabilization Improvements at Gee Creek located in Hacienda Village and appropriation to advance $53,400.00 from the Stormwater Utility fund balance. IMPLEMENTATION: The work is to be completed by November 30, 2005. ATTACHMENTS: Attachment 1 - Proposal from MSE Systems dated September 23,2005 Attachment 2 - Project Agreement between the City and Hacienda Village CO-OP, Inc. COMMISSION ACTION: ATTACHMENT 1 09/23/2005 05:35 4079311222 MSE SYSTEMS PAGE 02 MS12 SYSTEMS 603 Verona Street · Kissimmee, FL 34741 Ph: 407.931.1221 · Fax: 407.931.1222 E-mail: msesys@aol.com Excavation, Segmental Retaining Wall & Rip Rap Supply and Installation Quote To: Cjty of Winter Springs Project: Hacienda Village Attn: Zinc9 Perez Location: Winter Springs, FL. Address: 1126 East SR 434 MSE Sys: MSE# 970 Winter Springs, FL. 32708 Adriana perdom~ Pbone#: 407-327-5977 Estimator: Fax#: 407-327-6695 Bid Date: September 23, 2005 MSE Systems will provide a crew to Supply and Install the following items; Description Estimated Otv Unit Price Total Excavation & Construction Estimated cost OfBenn & Temporary Dam $19,983.00 $19,983.00 Segmental Retaining Wall +1- 1,200 square feet Block type: Anchor Diamond Pro Block Finish: Straight Block Color; GREY $31.00/sf $37,200.00 Rip Rap for Erosion Control +1- 280 square feet (At base of SRW) $31.50/sf $ 8,820.00 ALLOW ANCE# 1 Sand Fill for Berm & SRW $ 2,327.00 Allowance includes up to 260 Cubic Yards of sand fill delivered to site, taxes & installation. ALLOW ANCE# 2 SOD replacement $ 2,870.00 Allowance includes up to 1,000 square feet of sod delivered to site, taxes & installation. ---------- ------.......--- TOTAL $71,200.00 t /'~l~!2N"'" I.,'{,.~~..-s;.;;, ~(1J\)1~) ".~E~,_ , (j",-,~""-:""""" .,....... ?-/--___ _ ..- :'~':10.~../ ..._--.--~,.~--'"/'.... Building Quality With A Commitment 7'0 Sajdy. Pmductivity &. Tntegrity Member ASSOCIATED Btm.nERS AND CONTRACTORS. INC. 09/23/2005 06:35 4079311222 MSE SYSTEMS PAGE 03 MSE# 970 Excavation, Segmental Retaining Wall & Rip Rap - Supply & Installation Quote Hacienda Village @ Winter Springs, FL. Page two, September 23,2005 Please note the following on this bid: 1. The price includes delivery of materials to the project site, as well as, the equipment & crew mobilizations. 2. This quotation includes sales tax only; any other taxes, duties, licenses, penults, bonds or fees that may be applicable to this project are not included in this quotation. 3. The unit prices are based on the contract for all the items. Ifthe items are taken separately, the unit price may be adjusted. 4. This price is subject to change 90 days after the date on this proposal. Please note the following for the Materials: 1. This quote includes the following materials for the Segmented Retaining Wall: SRW Biock., SRW Caps, Geogrid, Filter fabric, Sand fill (maximum 260cy) and gravel. 2. MSE Systems will provide Shop Drawings for the Segmental Retaining Wall, signed and sealed by a Professional Engineer registered in Florida. 3. The materials included for the protection of the Segmental Retaining Wall at the toe are the Rip Rap, Bedding Stone (+/~ 6" underneath the Rip Rap) and Filter fabric to wrap the leveling pad and the bottom block as shown on detail. 4. This quotation includes an Allowance of $2,327.00 for up to 260 cubic yards of sand fill which will be used to construct the berm for creek control and to build the Segmental Retain.ing Wall. 5. There is an Allowance of $2,870.00 for Sod replacement. This allowance is for maximum IjOOO square feet of sod delivered to the job site. The sod is basically for the area where the Segmental Retaining Wall (SRW) will be constructed and the areas damaged due to the wash out. Please note the following for the installation portion of this quotation: 1. Owners will be responsible for providing with all the informatlon required to schedule the utilities location prior to excavation. The information required includes but is not limited to the legal description of the property, permit information, etc. The utility location is usually performed 48 hours after the ticket is issued. MS' SYSTEMS 603 Verona Street. Kissim.nMp., Fl. 34741 . Plume: 407.931.1221 . Far: 407,931.1222 09/23/2005 05:35 4079311222 MSE SYSTEMS PAGE 04 MSE# 970 Excavation, Segmental Retaining Wall & Rip Rap - Supply & Installation Quote Hacienda Village @ Winter Springs, FL. Page three, September 23, 2005 Continued, 2. MSE Systems will excavate to build a berm throughout the length of the wall to detour the water of the creek and allow the construction of the Segmental Retaining Wall. Silt fence will be placed along the berm and at the end of the berm to ensure stability while the SR W is built. 3. Also, MSE Systems will use a turbidity barrier and silt fence to make a small dam to hold the water fthe creek whlle the berm. is being constructed. 4. MSE Systems will excavate as needed at the section where the Segmental Retaining Wall will be constructed. 5. MSE Systems will use a small pump during construction to keep area as dry as possible, however, if a major dewatering system is required, thi.s price is not included in this quotation. 6. For the Segmental Retaining wall, MSE Systems, Inc. will establish a leveling pad, place the SRW Blocks, the filter fabric, Geogrid soB reinforcements, the drainage gravel and the Sand fill. The Sand fill will be placed and compacted from the drainage gravel to the end of the soil reinforcements. 7. For the protection of the Segmel1tal Retaining Wall at the toe; MSE Systems will place the tiJter fabric underneath the leveling pad, place approximately 6" of bedding stone and wrap the leveling pad and the bottom block as shown on detail. Then, MSE Systems will place rubble concrete Rip Rap up to approximately 3' in front ofthe SRW. 8. Upon completion of the SRW, MSE Systems will remove the berm and sod the areas near the SRW. 9. MSE Systems shall be reimbursed for any charges incurred over the Allowances. The payment terms will be the same as the Proposa1l'erms listed below. 10. MSE Systems, Inc. will clean up only the work area in a container provid~d by the owner. 1.11is quotation does not include Surveying, Drainage Stnlcturcs, Railing, Fences, Major Dewatering (if required) and any coating for the Segm.ental Retaining Wall. This quote does not include any bonds, permits or any other item not specifically expressed in this quotation. Additional work wi n be negotiated on an item-by-item basis and will be performed after receiving a written agreement. MSlI SYSTEMS 603 Vf./'(ma Streef. Kis,vimmee, FL 34741. PlulI1e:407.93/.1221 . Fax: 407.931.1222 0g/23/2005 05:35 407g311222 MSE SYSTEMS PAGE 05 MSF....# 970 Excavation, Segmental Retaining Wall & Rip Rap - Supply & Installation Quote Hacienda Village @ Winter Springs, FL. Page four, September 23, 2005 Propo~al TerJJ1~ 1. Mobilization is 10 % of the contract value and is due upon mobilization of equipment, crew and material~. 2. Partial payments, if applicable, arc due 5 days after the invoice is submitted to the Owner. 3. Final payment is due upon completion and acceptance of work by the Owner. 4. The total price is based on thc performance of all the scope. Contract value roay be subject to adjustments if scope of work cbanges. 5. Both parties agree to resolve all disputes by arbitration in accordance with Construction Industry Arbitration Rules of the American Arbitration Association. . . ' 6. This quotation must be signed before in order to schedule any work for this project. Upon acceptance of this quote, the Owner will commit to all conditions and terms listed above. Accepted this day of , 2005; by: Owner's Name: Owner's Signa-hrre: Print MSE Systems' Representative Name: MSi- 1_ S Y STE M S 603 VemnaStl'cet. Kissimmee. FL34741. Phone:407.931.J221. FiIX:407.931.1222 0g/2g/2005 06:25 407g311222 MSE SYSTEMS PAGE 02 q /2-'1/as ~q'lO PmJ0l'+; tiaGi~ V;\bCJ<- LoC01l0() '. Wi0ter- ~'tJS) +-t... A+tamrne~ A Ctbt -tcSco\e") An::.o.. Of-B_(!. I -k be. ~\0CJt.C:' Lat~ ~ 5' ..~I) .. .... ~ . , , . . ..... .. . . ~ll +- feca- ayO~ Qe..('rl" MS.E SD'l'Sf8.; DiIC 603 VM:m4Stnld; ~FL.u7.1 Pfione (407) 9.31-UU Ilxbidi\-y) +J). fi!xtmers; J-~o r--~ ______ 4~'-' .-' , " :i' .~ .:.." '., ..... ...\~.. I....r. .~.., ~:''''\'''''''' ".-:..:.-....:~_.-~:-.,,:.:~':~~!~... ..... ".. ';" ,.. ~.;"I ". , :;". s, ,+~ Orovf'\.eL- ~(Y'\ So ('1iC\ \ \ Be.("r(\ ["3'-41 ) ,', .. ... " ."'~ ~, '; , .~~ .z: ~(o.r:::J (+1- If.e,hys) _.....----- o c- ~~ ~~ &-~ ~ ~~ V) " -;s' ~ "- ~ ~ '\ ~ ~~ ,J~5! u.i~~ 'ii Ii I r-- \U~~=l j~~~ ~ UJ uJ a '-.J ",.-,. ~ V) ~ ~ 3 c) ~- en ~ C5 - - -;:7 $- 1 ~ cD '0 1 C5 :3 ::C c. 11 0 ~ ~ C? ] ~ c;::E E:13 39\;td SI^J3.LSAS 3SI^J Z;Z;Z;11E:6L13P 5Z;:913 51313Z;/6Z;/613 ATTACHMENT 2 CITY OF WINTER SPRINGS PROJECT AGREEMENT THIS AGREEMENT is made and entered into this day of 2005, by and between (hereinafter "OWNER"), whose address IS , and CITY OF WINTER SPRINGS, a Florida municipal corporation, (hereinafter "CITY") whose address is 1126 E. SR 434, Winter Springs, Florida 32708. WIT N E SSE T H: IN CONSIDERATION of the mutual promises contained herein, the receipt and sufficiency of which is acknowledge by the execution of this Agreement, the parties, the OWNER, and CITY agree as follows: 1. OWNER acknowledges CITY has entered into a Project Agreement with the Natural Resources Conservation Service, a service of the United States Department of Agriculture, for the construction of emergency watershed protection measures to relieve hazards and damages created by Hurricane Jeanne in 2004. 2. OWNER hereby grants to CITY, its employees, agents, consulting engineers, contractors and other representatives the temporary right to enter upon OWNER'S property for the exclusive purpose of construction of erosion control and bank stabilization improvements at Gee Creek. This right-of- entry shall be effective from October 11,2005 through November 30, 2005. 3. OWNER hereby covenants with CITY that OWNER is the true and lawful owner of the above- described real estate and is lawfully seized of the same in fee simple and has good right and full power to grant this right of entry. 4. OWNER by granting this right to enter is not relinquishing any rights whatsoever for value of land taken and damages to the remainder, if any, as provided by law. 5. OWNER acknowledges that NRCS funding is available to the CITY in the amount of 75% of the actual cost of construction. The remaining 25% of the actual cost of construction must be paid to the CITY in its entirety by the affected property owner before construction can commence. 6. OWNER acknowledges that NRCS funding is available to the CITY only for construction completed by November 30, 2005. In the event that construction is incomplete as of December 1, 2005, the CITY will pay for all construction work completed through November 30, 2005. The property owner shall be responsible for the cost of any construction work completed after November 30, 2005. IN WITNESS WHEREOF, the parties hereto have made and executed this instrument for the purposes herein expressed. OWNER (Printed name) SIGNATURE Address: STATE OF FLORIDA COUNTY OF SEMINOLE The foregoing instrument was acknowledged before me this _ day of 2005, by , who is personally known to me or as identification. has produced WITNESS my hand and official seal in the County and State aforesaid this _ day of 2005. Notary Public My Commission Expires: ATTENST: CITY OF WINTER SPRINGS Andrea Lorenzo- Luaces, City Clerk By: Ronald W. McLemore, City Manager