HomeMy WebLinkAbout2002 05 20 Regular R City Manager Annual Review
051302 Regular R City Manager Review
COMMISSION AGENDA
ITEM R
:r;:J
May ~, 2002
Meeting
Consent
Informational
Public Hearin~
Re~ular X
Mg~M /
Authorization
Dept.
REQUEST: City Manager requesting the City Commission to decide issues related to the
City Managers annual review.
PURPOSE: This agenda item is needed to finalize compensation and other issues related to the
annual review of the City Manager.
CONSIDERATIONS:
At the May 6, 2002 Special Meeting of the City Commission the City Manager presented
information related to compensation and performance for Performance Year 11/01/00 to
10/31/01.
The Commission -requested additional information which is provided herein.
Note: Information the Commission requested is still being collected.
FUNDING: No additional budget authorization required.
RECOMMENDATION: It is recommended that the Commission finalize discussions and
decisions relative to the City Managers compensation and performance.
ATTACHMENTS: None
COMMISSION ACTION:
~ .
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CITY OF WINTER SPRINGS, FLORIDA
1126 EAST STATE ROAD 434
WINTER SPRINGS, FLORIDA 32708-2799
Telephone (407) 327-1800
Ronald W. McLemore
City Manager
MEMORANDUM
TO:
Mayor and Commission
Ronald W. McLemore, City Manager;l
FROM:
DATE:
May 13, 2002
SUBJ:
Performance Issues - Performance Year Nov. 1, 2000 to October 31,2001
As per your direction I have personally reviewed the compensation data prepared by
Gene DeMarie to ensure that the data was correctly stated.
The City Manager is entitled to pay comparables in effect on November 1,2001. For that
reason each of the cities were asked to identify the City Manager's compensation on
November 1, 2001.
I did find a few inaccuracies. Additionally, I used the average value of the car
allowances in those cities where car allowances was provided as the stated value of a car
in the cities where cars were provided. This was done to provide a fairer presentation of
the value of the two alternatives. In Gene's calculations he gave a zero value to a car
provided by a city in the alternative to a car allowance. With these adjustments the
difference between the metro average on November 1, 2001 and the City of Winter
Springs was 6.5% as follows:
#
Metro
Winter Springs
Difference
$138,441
$130.000
$$ 8,441
Utilizing Gene's method of giving a zero value to city cars being provided to a City
Manger and correcting the mistakes he made, the difference between the Metro Average
and Winter Springs average would be 4.5% as follows:
Metro Average
Winter Springs Average
Difference" .
$135,891
$130.000
$ 5,891
Again, Gene's method does not fairly reconcile the value of a vehicle in the two different
cases.
The last compensation action taken by the City Commission on July 24, 2000. At this
meeting the City Commission adjusted my compensation for two years as follows:
Performance Year November 1, 1999 - October 31,2000 - 8.6%
Performance Year November 1, 2000- October 31, 2001 - 3..lli
12.0%
/jp
Attachment
U:\Docs\Word\Dcpt Head Reviews\CM Annual Review Memo 2002.doc
Page 2 of2
~..J~I..._.':'.:; .::.~...l~I~,I..I.....J ,I.., I I I
CITY MANAGER/CEO COMPENSATION PACKAGE SURVEY - 2001/2002
Metro Cities of Comparable Population*
City Paid
Retirement Deferred Auto Life
Ponulation .city Base Salarv Retirement % Pavroll Comn. Allowance Total Insurance
22,629 Casselberry $102,210 $21,311 20.85 -0- $5,100 $128,621 $50,000
City Car*
47,814 Kisimmee $111,591 $22,318 20.00 -0- $5,100 $139,009 $100,000
City Car*
26,316 Oviedo $125,623 $8,794 7.00 $8,500 $5,700 $148,617 $125,000
26,642 Apopka** $131,202 $16,572 12.63 -0- $5,100 $152,874 $30,000
City Car*
52,715 Sanford $103,000 -0- -0- $10,300 $5,400 $118,700 $100,000
24,090 Winter Park $122,245 $8,557 7.00 $7,824 $4,200 $142,826 $300,000
Averages 33,368 6 cities $115,979 $12,925 11.14 $4,437 $5,100 $138,441 $117,500
31,666 Winter Springs $94,000 $23,200 24.68 $8,000 $4,800 $130,000 $350,000
-1,702 Difference <$21,979> $10,275 13.54 $3,563 <$300> <$8,441> $232,500
. 2000 Census (Preliminary)
. * Assumed value - based on average of the three known values
** Strong Mayor with Chief Administrator Fonn of Government
U:\Docs\Word\Dept Head Reviews\CM 2001-2002 Compensation Survey.doc
GENE DEMARIE METHOD
CITY MANAGER/CEO COMPENSATION PACKAGE SURVEY - 2001/2002
Metro Cities of Comparable Population*
City Paid
Base Salary Retirement Deferred Auto Life
Pooulation illY Retirement % Pavroll Como. Allowance Total Insurance
22,629 Casselberry $102,210 $21,311 20.85 -0- City Car $123,521 $50,000
47,814 Kisimmee $111,591 $22,318 20.00 -0- City Car $133,909 $100,000
26,316 Oviedo $125,623 $8,794 7.00 $8,500 $5,700 $148,617 $125,000
26,642 Apopka** $131,202 $16,572 12.63 -0- City Car $147,774 $30,000
52,715 Sanford $103,000 -0- -0- $10,300 $5,400 $118,700 $100,000
24,090 Winter Park $122,245 $8,557 7.00 $7,824 $4,200 $142,826 $300,000
Averages 33,368 6 cities $115,979 $12,925 11.14 $4,437 $5,100*** $135,891 $117,500
31,666 Winter Springs $94,000 $23,200 24.68 $8,000 $4,800 $130,000 $350,000
-1,702 Difference <-$21,979> $10,275 13.54 $3,563 <$-300> <$-5,891> $232,500
. 2000 Census (Preliminary
** Strong Mayor with Chief Administrator Form of Government
*** This number is the average of the auto allowances granted by cities with this monetary benefit
I
\\CITYHALL]DC\JPALLADINO\Docs\Word\Dept Head Reviews\CM 2001-2002 Compensation Survey.doc
CITY MANAGER/CEO COMPENSATION PACKAGE SURVEY - 2000
Metro Cities of Comparable Population*
,
Retirement City Paid Auto
Population- City Base Salary Retirement % Pavroll Deferred Compo Allowance Total Life Insurance
24,727 Casselberry $98,951 $20,631 20.85 $8,000 City Car $132,682 $10,000
41,248 Kissimmee $99,899 $0 15.42 $15,404 City Car $120,403 $99,899
22,517 Oviedo $106,556 $7,458 7.00 $10,498 $5,700 $130,212 $100,000
22,724 Apopka** $114,352 $14,751 12.90 $0 City Car $134,203 $30,000
37,327 Sanford $100,940 0 0 $10,094 $5,400 $116,434 $98,000
24,967 Winter Park $108,634 $7,604 13.40 $6,953 $4,200 $127,391 $300,000
Avg. 28,874 6 Cities $104,889 $8,407 12 $8,492 $5,100"- $126,888 $106,317
29,220 Winter Springs $88,000 $16,400 18.63 $8,000 $3,600 $116,000 1 00,000
346 Difference ($16,889) $7,993 7 ($492) {$1,500} ($10,888) ($6,317)
. Florida estimates of populati on, 1999 U.F. Bureau of Economic and Business Research
** Strong Mayor with Chief Administrator Form of Government
...... This number is the average of the auto allowance given by other cities.
CITY OF WINTER SPRINGS
MINUTES
CITY COMMISSION
REGULAR MEETING - JULY 24, 2000
PAGE II OF 15
VOTE:
AYE: McLEOD/GENNELL/MARTINEZ/BLAKE/MILLER.
MOTION CARRIED.
VII. REPORTS
REPORTS
A. City Attorney - Anthony A. Garganese, Esquire
Attorney Garganese noted that an "Attorney-Client Session" (followed by a Special
Meeting) needs to be held, in a case related to a former fire department employee. This
was agreed to by the Commission, and will be held on Monday, July 31, 2000 at 5:00
p.m.
Attorney Garganese also mentioned a recent seminar for municipal attorneys that he
attended regarding rights-of-way.
Mayor Partyka asked about the status of the "Richard Todd" issue. Brief discussion.
REPORTS
B. City Manager - Ronald W. McLemore
Manager McLemore spoke of his concern with a proposal regarding a conservation
easement, made to the school board. Discussion.
Mayor Partyka' clarified- that the-consensus' of the. Commission was' that; this . Workshop' ..
with the Seminole County School Board should be held.
Manager McLemore then spoke of information regarding a "Salary Adjustment."
Discussion.
"I'D LIKE TO MOVE THAT WE APPROVE THE CITY MANAGER'S
REQUEST FOR A TWO YEAR - AGREEMENT WITH AN AVERAGE
INCREASE OF THE TIME PERIOD OF SIX (6%), AS HE OUTLINED IN IDS
REQUEST." MOTION BY DEPUTY MAYOR GENNELL. SECONDED BY
COMMISSIONER MILLER. DISCUSSION.
VOTE:
AYE: MARTINEZlMcLEODIBLAKEIMILLER/GENNELL.
MOTION CARRIED.
City Manager
Request for Compensation Adjustments
July 24, 2000 City Commission Meeting
Page I of2
REQUEST: City Manager requests the City Commission to approve compensation
adjustments for the City Manager for the payment period running from
November, 1999 to October 30,2000 in accordance with Section 4 of
the City Manager's contract.
CONSIDERATIONS:
On September 16, 1999 the City Commission authorized a four-year extension of the
City Manager's contract beginning January 22,1999 and running to January 21,2003.
In 1997 the Commission established the payment period for the City Manager to run
from November 1, to October 30 of each year.
The last adjustment for the City Manager was November 1, 1998 for the period
running from November 1, 1998 to October 30, 1999.
Section 4 of the Contract provides that the "City agrees to provide Employee on an
annually adjusted basis, compensation and benefits competitive with that provided to
other City Managers and City Administrators in the metropolitan Orlando area, in
cities generally of comparable size and level of responsibility."
Attached is a copy of the compensation packages provided to other managers and
administrators in the list of cities the Commission and Manager have agreed to in the
past.
Based upon those comparables I am requesting the following adjustments:
Requested
Metro Adjusted
November 1, 1998- Orlando November 1, 1999-
October 30, 1999 Average October 30,2000
Salary $ 88,000 $104,889 $ 94,000
Retirement $ 16,4tl0 $ 8,407 $ 20,4tl0
Deferred Compensation $ 8,000 $ 8,492 $ 8,000
Auto Allowance $ 3.600 $ 5.100 $ 3.600
Total $116.000 $126,888 $126.000
Life Insurance $100,000 $106,317 $100,000
City Manager
Request for Compensation Adjustments
July 24. 2000 City Commission Meeting
Page 20f2
Additionally, since the next compensation adjustment will occur on this coming November,
I would like the Commission to consider the merits of a two-year agreement that would
result in a two-year agreement with an average increase over the time period of 6% as
follows:
November 1, 1998-
October 30, 1999
November 1, 1999-
October 30, 2000
November 1, 2000-
October 30, 2001
Salary $ 88,000 $ 94,000 $ 94,000
Retirement $ 16,400 $ 20,400 S 23,200
Deferred Compensation $ 8,000 $ 8,000 $ -8,000
Auto Allowance $ 3.600 $ 3.600 $; 4.800
Total $116,000 $126,000* $130,000**
* - increase in total package between 1999 and 2000 is 8.6%
** - increase in total package between 2000 and 2001 is 3.2%
Life Insurance
$100,000
$100,000
$350,000***
*** - additional costs for increase in life insw:ance will be about $80 per month.
COMMISSION ACTION: