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Home My WebLink About2002 05 13 Regular K Resolution 2002-18 Amending FY 02 Budget COMMISSION AGENDA ITEM K CONSENT INFORMATIONAL PUBLIC HEARING REGULAR X Meeting MGR ~PT cI-4- A lIthori7.ation May 13,2002 REQUEST: The Finance Department Requests the City Commission Adopt Resolution No. 2002-18 Amending the FY 02 Budget. PURPOSE: The purpose of this agenda item is to request the City Commission amend the FY 02 Budget. CONSIDERATIONS: A mid-year budget review indicates the need to amend the FY 02 budget as shown in Attachment A. FUNDING: None. RECOMMENDATION: Adopt Resolution No. 2002-18 amending the FY 02 Budget. ATTACHMENTS: Resolutibn No. 2002-18 Attachment A - Budget Amendment COMMISSION ACTION: Resolution NO.2002-18 A Resolution of the City Commission of Winter Springs amending the Fiscal Year 2001/2002 budget as provided in Exhibit "A" attached hereto; providing for severability; providing an effective date. Whereas, the City Commission finds it necessary to amend the fiscal year 2001/2002 budget as provided herein. Now therefore be it resolved by the City Commission as follows: Section 1 Budget Amendment. The City of Winter Springs fiscal year 2001/2002 budget is hereby amended as provided for in Commission Agenda Item C, dated May 13, 2002, and attached hereto as Exhibit "A" which is hereby fully incorporated herein by this reference. Section 2 Severability. If any section of this resolution is for any reason held involved or unconstitutional by any court of competent jurisdiction such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions of this resolution. Section 3 Effective Date. This resolution shall become effective immediately upon adoption by the City Commission of the City of Winter Springs, Florida. Adopted by the City Commission of the City of Winter Springs, Florida, in a regular meeting assembled on this 13th day of May, 2002. Paul P. Partyka, Mayor Attest Andrea Lorenzo-Luaces, City Clerk CITY OF WINTER SPRINGS AGENDA ITEM 05/13/02 REGULAR C BUDGET AMENDMENT ATTACHMENT "A" LIST OF DOCUMENTS . EXPENSE BUDGET AMENDMENT - ALL FUNDS . REVENUE BUDGET AMENDMENT - ALL FUNDS . GENERAL FUND FUND BALANCE RECAP WITH PROPOSED CHANGES . LISTING OF GENERAL FUND PROPOSED BUDGET AMENDMENTS . GENERAL FUND AMENDED EXPENDITURE BUDGET RECAP . GENERAL FUND AMENDED REVENUE BUDGET RECAP CITY OF WINTER SPRINGS MID.YEAR BUDGET AMENDMENT EXPENSES Arru!Jml Account Number Account Name Qml ~ ~ General Fund $ 80,000 2110-56400 Vehicles Police Dept Vehicles Commission Approved 2/1112002 $ 28,500 1340-53180 Consulting IS Dept Florida League of Cities Proposal Commission Approved 04/22/2002 $ 28,300 . 2210-53188 Contract Services - Tire Fire Fire Dept Contract Services - Tire Fire Commission Approved 10/08/200101/14/2002 $ 28,000 . 4410-55290 Mosquito Chemicals Public Works Mosquito Chemicals Commission Approved 10/0812001 $ 20.000 1900-53199 Legislative Services General Govt Dept Legislative Work Commission Approved 04/02/2002 $ 14,200 1510-53180 Consulting Planning Dept Concurrency and Impact Fee Assess Commission Approved 04/0812002 $ 6,000 . 2400-53186 Consulting Service - Temp Serv Building Dept Contract Inspections Commission Approved 11/12/2001 $ 4,000 . 2400-53186 Consulting Service - Temp Serv Building Dept Contract Inspections Commission Approved 1/2812002 $ 209,000 $ 150.000 1220-53111 Legal Fees Legal Services Dept Legal fees New Request for Supplemental Appropriation $ 47,900 Various -52320 Workmans Comp Various GF Depts Worl<mans Comp - Underfunded New Request for Supplemental Appropriation $ 161,300 1900-58400 Loss Contingency General Govemment Interim Service Fee Lawsuit New Request for Supplemental Appropriation $ 20.000 1300-53180 Consultants Finance GASB 34 Infrastructure Review New Request for Supplemental Appropriation $ 10,000 2210-54650 R&M - Vehicle Fire Dept Unanticipated Repair Expenses New Request for Supplemental Appropriation $ 10,000 1100-58200. Publications Commission Newsletter New Request for Supplemental Appropriation $ 22,000 1910-54311 Utility Services City Hall Dept Utility Services New Request for Supplemental Appropriation $ 16,000 1920-54510 General Insurance Risk Management Dept Generallpsurance New Request for Supplemental Appropriation $ 16.000 2400-51210 Salaries Building Dept Salaries New Request for Supplemental Appropriation $ 10,000 1910-54110 Telephone Expense City Hall Dept Telephone Expense New Request for Supplemental Appropriation $ 5.000 1310-54810 Employee Relations (Recog Awards) HR Dept Employee Recognition Awards New Request for Supplemental Appropriation $ 5,000 1910-54720 Copy Machine Supplies City Hall Dept Copy Machine Supplies New Request for Supplemental Appropriation $ 4,000 2400-51214 Overtime Salaries Building Dept Overtime Salaries New Request for Supplemental Appropriation $ 477,200 12,500 1200-53180 Consulting (Balon Avid Neo Mark) City Manager Dept Balance on Avid Neo Geo Marketing PO Rollover from FY 01 3,200 4410-58226 Oak Hollow Park Improvements Public Works Oak Hollow Improvements PO Rollover from FY 01 15,700 $ 40,000 . 7210-54890 League and Field Rental Exp P&R-Athletics Properiy Record Budget Revenue Neutral $ 13,500 . 2210-56410 Other Equipment Fire Dept Record FEMA Grant Revenue Neutral $ 10,000 2400-53181 Consulting - Technical Service Building Dept. Record Centex Special Services Revenue Neutral $ 3,200 1510-53179 Consulting - Town Center Planning Dept SI of FL Reimb for Inspections Revenue Neutral $ (138,000) 4411-56310 Reimb 434 Beautification Public Works 434 Beaut Remove Contract Revenue Neutral $ (71,300) Police Impact Fee Fund $ 165,000 102-56310 Capital Improvements Police Impact Fee Police Headquarter Expansion New Request for Supplemental Appropriation Stormwater Fund 1,400 130-52320 Workmans Comp Stonnwater Fund Workmans Comp Underfunded New Request for Supplemental Appropriation Medical Transport 30,000 170-56410 Other Equipment Medical Transport Private Grant to Purchase Equip Revenue Neutral 1999 Construction Fund 13,478 305-56320 Park Improvements 1999 Construction Fund SRI. Park project PO Rollover from FY 01 Information Systems Project Fund $ 216,600 . 307-55278 Software Systems Info Sys Project Fund Computer Conversion PO Rollover from FY 01 TLBD Improvement Fund $ 240,000 308-56315 Construction Improvements TLBD Improvement Fund Cathcart Contracting Change Orders New Request for Supplemental Appropriation Wafer & Sewer Fund 36: -.I :1111 401-3630-56310 Capital Projects W&S '97 Ut Const Fund Add'llnt Earnings to be used for proj New Request for Supplemental Appropriation --..... - 401-52320 Wor1<mans Comp Waler & Sewer Fund Wor1<mans Camp Underfunded New Request for Supplemental Appropriation CITY OF WINTER SPRINGS MIO.YEAR BUDGET AMENDMENT REVENUE Am<lunI AccntJnt Number Acr.:ounl N:lmft Qe.JlJ flw1gn IxIl.O G.n.ral Fund $ 150.000 001.389100 Appropri2ilon from Furd Balance General FUM Reduce Interest Rates Low Now ReqlJe$t for Supplemental Apprnpriallon From $ 15.000 001.389100 "ppro~t1on (rom Fund Balance poUce Dept COPS Revenue Redudlon New ROQuest for Supplomenta! Approprbtlon From $ 38.000 001.389100 Appropriation from Fund Balance General Fund Reduce Ad Val 17.92 for Redev bID New ROQuest for Supplemental Appropriation From $ 38.000 001-389100 Approprbtbn from Fun::J B:dance General Fund Slate Revenue Sharing Redudion New ROQuest for Supplemental Appropriation From $ 2QQ.000 (282.100) 001-38Ql00 Approptb,ton to Fund Balance General Fund Realrd Receipt of Unexpeded Fee Now Request for Supplemental Appropriation To (82.000) 001.389100 Appropriation to F urd Balance General Fund Recorll Expected lnaease In EFFF Now ReqlJe$tlor Supplementoll Approp~1on To (33.100) 001.389100 Appropriaton to Fund Balance General Fund Recorll Tower Rental. Water Flelcls Now Request lor Supplemental Appropriation To (21.400) 001-389100 Appropriation to Furd Balance Fire Oept Rocotd Insurance Reimb Proceeds New ReQuest for Supplemental ApproprlaUon To (424,600) 40.000 . 001.349200 LeaguelNonresklent Fees P&R.Athlellcs Propet1y Recorll Budget Revenue Neutral 13.500 . 001.331200 Public Safety Grams Fire OOpl Recorll FEW. Grant Revenue Newal 10.000 . 001.322100 Bullcllng PonnltI Bullcllng Oop( Reconl Centex Special Services Revenue Neultal 3.200 . 001.33<900 O1her Stat. Granu Planning OOpl St of FL Relmb lor Inspections Revenue Neutrat (138.000) 001.335515 Relmb "3.4 Beautification Public Worb 43. Beaut R6tnOve Centrad Revenue Neutnll (T1,300) S 80.000 . 001.38g100 Appropri;tiJn from Fund Balance ponce Oept Vehicles Convnlsslon Apprnved V1112002 Supp App From $ 28.500 001.38Ql00 Appropriation lrom Fund Balance ISOept Florida League of C~les Proposal Now Request for Suppiement;l Appropriation From S 28.300 . 001.389100 Approptbllon from Fund Balance Fire Oepl Contrad SoNIc.. . TIre Fire Convnlsslon Appmved 1=00\ Supp App From $ 28.000 . 001.38g100 Appropriation from Fund Balance PubUc Woril.s Mosquito Chomlcals Convnlssbn Appmved 1010812001 Supp App From $ 20.000 001.389100 Appropriation from Fund Balance General Govt Oept L.glslatlv~ Services Convnl..ion Approved 4/2/12002 Supp App From $ 14.200 001.38g100 Appropriatbn from Fund Balance PlaMIng Oept Concurrency and Impad Fee Assess Now Request for Supplemental Appropria1lon From $ 8.000 . 001.389100 Appro~Uon from Fund Balance Bullcllng Oept Centrad InsPOdlans Convnlssion Approved 11/1212001 Supp App From $ <.000 . 001.38g100 Appropriation from Fund Balance Bullcllng Oep( Contract Inspodions Convnlsslon Approved 112812002 Supp App From S 201l,000 $ 150.000 001.389100 Appropriation from Fund Balance Legal Services DeDI Legal fees New Request for Supplemental Appropriation From $ 47 .900 001-389100 Approptbtlon ffl)l'T\ Fund Balance Various GF Oepts Worlunam Comp . Underfunded New Request for Supplemental AppropriaUon From $ 22.000 001.38g100 Approprbllon from Fund B_lance City Had Depl UtUity Services New Request fot Supplemental Appropriation From S 16,000 00'.38g100 Appropriation from Fund Balance Building Oept Salaries New Roque51 for Supplemental Appropt1aUon From S 18.000 001-389100 Approprbllon from Funcl Balance Rlsk Management Dept General Insurance New Reque51 for Supplement;.! Approprl;tlon From $ 10.000 001.389100 Appropriation from Fund Balance C~y HaD Oepl Telephone Expense New Request for Supplement:.1 Appropriation From $ 5.000 001.389100 Appropriation from Fund Balance C~y HaD Oept Copy Machlne Supplies New Request for Supplemental Appropl1atlon From S 5.000 . 001.389100 Appropri.ation rrom Fund Balance HROept Employee ReCOQnlUon Awards New Request for Supplemental Appn)priatlon From $ <.000 001-38g,00 Appropriation from Fund Balance Building Oept Overtime Salaries New Request for Supplemental Appropriation From S 275,000 12,500 001.389100 Appropriation from Fund Bdl:mce City Manager Dept Balance on Avid Neo Goo M;r\(etino PO Rollo...er from FY 01 Supp Appropriation From 3.200 . 001-389100 Appropriation from Fund B;lance Public Wor-.s Oak Hollow Improvements PO Rono...er from FY 01 Supp Appropriation From 15,700 282. '00 001.313500 Cable Television FranChise General Fund Record Receipt or Unel:pedod Fee Revenue Increase 82.000 001.381002 Transfer from EFFF Gcner3f Fund Rec Expected Inc In EFFF Revenue Increase 33,100 001-35'202 Tower Rental. Water Fields General Fund Record Rocelpt of Cingufar Payment Revenue Increase 27,400 00'.3"200 Insurance Proceeds Fire Depl Rccord Insurance Relmb Proceeds Revenue Increase "24,600 (150.000) 001.361100 Interest Income General Fund Low Interest Rates Revenue Redudlon (15.000) 001.331<00 Federal Grant. COPS Police Oep( Received funds 1n Prior Year Revenue Reduction (38.000) 001.311000 Ad Valorem General Fund Reduce Ad Val 11.92 for Redev bill Revenue Reduc::tbn (38.000) 001-335120 State Revonue Sharing General Fund State Revenue Sharing Reduction Revenue RedUdlon 1200,000) Pollcelmpicl FH Fund 185,000 102.389100 Appropriation from Fund Balance Police Impact Fee Police Headquarter exp;nsbn New Request for Supplemental Appropriation Stonnwlter Fund 1,400 13().389100 Appropriation from Fund Balance Stormwater Fund Wol1l.mans Comp Underfunded New Request for Supplemental Appropriation Med/cll Tr.JnJporf 30.000 17().33100 Other Local Grants Medical rr3tl5p:Jrt Private Grant to PurChClse Equip Revenue Neutral 1999 Constf1JcUon Fund 13,478 305.389100 Appropriation from Fund Balance 1999 Construction Furd SRI. Par1t project PO Rollover from FY 0 t InfonnlUon Systtms PreJect Fund 218,800 . 307.389100 Appropriation from Fund Balance Info Sys Project Furd Computer Conversion PO Rol1over from FY 01 TL8a Imprevlm,nt Fund $ 240,000 308-389100 Appropriaton from FUnd Balance TLBD Impro....ement Fun CathCilrt Contracting Change Orders New Request for Supplemcnta! Approprbtlon '~'tl III < ; ~ :IIWIf Fune' CITY OF WINTER SPRINGS MID- YEAR GENERAL FUND FUND BALANCE RECAP WITH PROPOSED CHANGES FY02 $3,429,600 Fund Balance per 9/30/01 CAFR $ (299,000) $ 424,600 New Request for Supplemental Appropriation from Fund Balance for Decreased Revenues New Request for Supplemental Appropriation to Fund Balance for Increase in Revenues $ (209,000) Commission Approved Supplemental Appropriations from Fund Balance for Expenses $ (477,200) $ (15,700) New Request for Supplemental Appropriation from Fund Balance for Increased Expenses New Request for Supplemental Appropriation from Fund Balance for FY 01 PO Rollover for Expenses $ (576,300) Net Fund Balance Budget Change $2,853,300 Fund Balance Adjusted for Mid- Year Budget Review CITY OF WINTER SPRINGS LIST OF GENERAL FUND BUDGET AMENDMENTS TIES TO AMENDED GENERAL FUND REVENUE & EXPENDITURE BUDGET AND FUND BALANCE RECAP MID- YEAR FY 02 $ 150,000 Interest $ 75,000 COPS Grant $ 38,000 Ad Valorem $ 36,000 State Revenue Sharing $ 299,000 New Request for Supplemental Appropriation for Reduction in Revenue $ 282,100 Cable Franchise Fee $ 82,000 Electric Franchise Fee Transfer $ 33,100 Tower Rental-Water Fields $ 27,400 Insurance Proceeds $ 424,600 New Request for Supplemental Appropriation for Increase in Revenue $ 40,000 League Fees Revenue and Expense $ 13,500 Public Safety Grant Revenue and Expense $ 10,000 Building Permit-Centex Arrangement Revenue and Expense $ 3,200 Other State Grant Revenue and Expense $ (138,000) 434 Beautification Reimbursement Revenue and Expense $ (71,300) Net Revenue Neutral Changes (Offset by Expenses) $ 80,000 Police Vehicles $ 28,500 Florida League of Cities IS Proposal $ 28,300 Contract Serv - Fire Dept - Tires $ 28,000 Mosquito Chemicals $ 20,000 Legislative Services $ 14,200 Concurrency and Impact Fee Studies $ 6,000 Contract Inspections $ 4,000 Contract Inspections $ 209,000 Commission Approved Supplemental Appropriations for Expenses $ 161,300 Loss Contingency - Lawsuit - Interim Service Fees $ 150,000 Legal Fees $ 47,900 Workmans Comp Expense $ 22,000 Utility Services City Hall $ 20,000 Consultant Fees - GASB 34 Infrastructure Review $ 16,000 Building Dept Salaries $ 16,000 Generallnsurance $ 10,000 R&M- Vehicles Fire Dept $ 10,000 Puplications - Newsletter $ 10,000 Telephone Expenses City Hall $ 5,000 Copy Machine Supplies City Hall $ 5,000 Employee Recognition Awards $ 4,000 Building Dept OT Salaries $ 477,200 New Requests for Supplemental Appropriations for Expenses $ 12,500 Avid Neo Marketing $ 3,200 Oak Hollow Improvements $ 15,700 FY01 PO Rollovers for Expenses CITY OF WINTER SPRINGS GENERAL FUND AMENDED EXPENDITURE BUDGET RECAP MID YEAR FY 02 New FY02 New Request FY02 Original Approved Request Supplemental FY01 Revenue Amended Annual Supplemental Supplemental Appropriations PO Neutral Annual !JJlsJ!W Appropriations Appropriations WIC EXDense Rollover Changes Budget City Commission $ 104,600 $ 10,000 $ 114,600 Various Boards $ 21,100 $ 21,100 City Manager $ 255,300 $ 100 $12,500 $ 267,900 City Clerk $ 161,500 $ 100 $ 161,600 Legal Services $ 138,500 $ 150,000 $ 288,500 Finance $ 364,500 $ 20,000 $ 100 $ 384,600 Gen Svc - Human Res $ 108,800 $ 5,000 $ 113,800 Finance - Meter Svc $ 403,400 $ 1,000 $ 404,400 Gen Svc - Purchasing $ 89,500 $ 89,500 Information Systems $ 484,900 $ 28,500 $ 513,400 Finance - Utility Billing $ 260,900 $ 100 $ 261,000 Public Works - Engineering $ 58,900 $ 400 $ 59,300 Comm Dev - Planning $ 286,300 $ 14,200 $ 100 $ 3,200 $ 303,800 Comm Dev - Dev Review $ 60,000 $ 60,000 General Government $ 25,000 $ 20,000 $ 161,300 $ 206,300 City Hall $ 134,900 $ 37,000 $ 171,900 Risk Management $ 243,500 $ 16,000 $ 259,500 Library $ 1,500 $ 1,500 Police $ 3,699,700 $ 80,000 $ 18,300 $ 3,798,000 COPS Grant - Officer $ 76,100 $ 500 $ 76,600 COPS Grant - Equipment $ 19,000 $ 19,000 DEA Investigations $ 5,000 $ 5,000 School Resource Officer $ 50,700 $ 500 $ 51,200 Fire $ 2,478,700 $ 28,300 $ 10,000 $ 12,100 $ 13,500 $ 2,542,600 Com Dev - Building $ 338,700 $ 10,000 $ 20,000 $ 2,000 $ 10,000 $ 380,700 Com Dev - Code $ 210,100 $ 2,100 $ 212,200 Public Works $ 1,318,200 $ 28,000 $ 5,000 $ 3,200 $ 1,354,400 Public Works - 434 Beaut $ 138,000 $(138,000) $ P&R - Admin $ 135,400 $ 100 $ 135,500 P&R - Athletics $ 127,200 $ 800 $ 40,000 $ 168,000 P&R - Concessions $ 132,300 $ 400 $ 132,700 P&R - Parks & Grounds $ 713,400 $ 3,300 $ 716,700 P&R - FRDAP $ 436,000 $ 436,000 P&R - CDBG $ 485,000 $ 485,000 P&R - Programs $ 158,800 $ 400 $ 159,200 P&R - Seniors $ 105,600 $ 500 $ 106,100 Total $13,831,000 $ 209,000 $ 429,300 $ 47,900 $15,700 $ (71,300) $14,461,600 I $477,200 I CITY OF WINTER SPRINGS GENERAL FUND AMENDED REVENUE BUDGET RECAP MID YEAR FY 02 , . FY02 Original Annual ~ Amendments FY02 Amended Annual Budget Ad Valorem Revenues $ 4,273,800 $ (38,000) $ 4,235,800 Sales Tax $ 2,121,500 $ 2,121,500 State Revenue Sharing $ 712,500 $ (36,000) $ 676,500 Mobile Home Tax $ 9,000 $ 9,000 Motor Fuel Tax Rebate $ 8,000 $ 8,000 Alcoholic Beverage Tax $ 2,400 $ 2,400 Gas Franchise Fee $ 25,000 $ 25,000 Cable Franchise Fee $ - $ 282,100 $ 282,100 COBG - SC Torcaso Park $ 485,000 $ 485,000 FROAP - Sunshine Park $ 200,000 $ 200,000 FROAP - Torcaso Park $ 200,000 $ 200,000 COPS - Salaries $ 75,000 $ (75,000) $ - COPS - Equipment $ 19,000 $ 19,000 Public Safety Grants $ - $ 13,500 $ 13,500 Other State Grants $ - $ 3,200 $ 3,200 Permits - Building $ 400,000 $ 10,000 $ 410,000 Occupational Lkenses $ 110,000 $ 110,000 County Impact Fees $ 20,000 $ 20,000 Permits - Arbor $ 15,000 $ 15,000 Permits - Plumbing $ 10,000 $ 10,000 Permits - Mechanical $ 10,000 $ 10,000 Engineering Inspection Fee $ 10,000 $ 10,000 Site Plan Review $ 5,000 $ 5,000 Zoning and Annexations $ 3,000 $ 3,000 Permits - Electrical $ 2,500 $ 2,500 Commerical Vehicle Permit $ 1,000 $ 1,000 Concession Stand $ 131,400 $ 131,400 League Fee/Field Rental $ 15,000 $ 40,000 $ 55,000 Partnership League Fees $ 50,000 $ 50,000 Summer Youth Program $ 45,000 $ 45,000 Program Fees $ 15,000 $ 15,000 Facility Rental $ 10,000 $ 10,000 Fines & Forfeitures - Police $ 245,600 $ 245,600 Fines & Forfeitures - Code $ 5,000 $ 5,000 FOOT - Reimb for 434 Beaut $ 138,000 $ (138,000) $ - St of FL - DOT $ 45,000 $ 45,000 School Resource Officer $ 40,000 $ 40,000 DEA Rev - Leased Explorer $ 5,000 $ 5,000 Interest $ 200,000 $ (150,000) $ 50,000 Miscellaneous Revenues $ 30,000 $ 30,000 Tower Rental- City Hall $ 42,000 $ 42,000 Tower Rental- Water Fields $ - $ 33,100 $ 33,100 Insurance Proceeds $ - $ 27,400 $ 27,400 Recording and Copying Fees $ 6,000 $ 6,000 Transfer from PSTF $ 2,200,400 $ 2,200,400 Transfer from EFFF $ 620,600 $ 82,000 $ 702,600 Transfer from Stormwater $ 20,500 $ 20,500 Transfer from Solid Waste $ 108,000 $ 108,000 Reimb from W&S for UB & MS $ 648,900 $ 648,900 Reimb from W&S for Fair Share $ 491,900 $ 491,900 Appropriation from Fund Balance $ - $ 576,300 $ 576,300 Totals $ 13,831,000 $ 630,600 $ 14,461,600 Reduction in Fund Balance Reduction in Fund Balance Addition to Fund Balance . Reduction in Fund Balance Revenue Neutral Revenue Neutral Revenue Neutral Revenue Neutral Revenue Neutral Reduction in Fund Balance Addition to Fund Balance Addition to Fund Balance Addition to Fund Balance Net Supplemental Appropriations