HomeMy WebLinkAbout2002 08 12 Regular E ADA Paratransit Services in FY 2002 - 2003
COMMISSION AGENDA
ITEM E
CONSENT
INFORMATIONAL
PUBLIC HEARING
REGULAR X
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~,2002
Meeting
MGR
ICA
REQUEST: The Community Development Department requests direction from the City
Commission on funding ADA Paratransit services in FY 2002 to 2003.
PURPOSE: The purpose of this item is to request a final decision from the City Commission
regarding the pro rata contribution requested by LYNX for ADA Paratransit services.
CONSIDERATIONS:
. ADA Paratransit is a demand- or subscription-responsive program, which provides door-
to-door service to transportation disadvantaged (economically, mentally and physically,
general ridership, and human service) patrons and does not conform to the scheduled or
fixed routes of traditional mass transit.
. The American Disabilities Act requires that Paratransit service area be provided within 3/4
miles of existing bus routes.
. LYNX has historically provided door-to-door Paratransit service beyond the required area
on a needed or requested basis.
. A funding shortfall is projected for the continuation of all transit services in the County,
since contributions from funding partners have remained stable by comparison to rising
operating costs.
. County policy makers are concerned about imposing additional gas taxes to fund public
transit in the same year the public has approved additional taxes for road improvements.
. The funding shortfall has prompted LYNX to reduce Paratransit service to the required
minimum (within % miles of existing bus routes, instead of the historic door-to-door
service), effective October 1, 2002.
. LYNX has requested that funding partners contribute a pro rata share of funds that would
continue Paratransit service beyond the required minimum.
. LYNX has provided a updated table of projected Paratransit service costs and trip
estimates for FY 2002 to 2003 to serve 50 clients in the City of Winter Springs,
summarized as follows:
July 22, 2002
Regular Agenda Item E
Page 2
Inside % Mile
494 1,909 2,403 $7,823
.Projections reflect the most recent information available as of May 23,2002.
. On March 25, 2002, the City Commission directed staffto obtain from LYNX and/or work
toward the following objectives:
a. Documentation of existing and potential ridership in the City.
b. Identification by policy makers of a source of funding other than general funds to
finance ridership; and ideally
c. Identification of a metropolitan wide source of funds to operate a metropolitan
wide transportation system.
. On April 22, 2002, staff presented LYNX's explanation of the methodology for the study
which resulted in ADA Paratransit client counts by residence, number of actual trips taken
annually, project trips, and projected costs,
. On April 22, 2002, the City Commission approved an appropriation of $52,516 for one (1)
year, contingent upon the adoption of an interlocal agreement between the City and
Seminole County for the imposition of a new funding source for that project year and for
the repayment of the fund expended by the City over no more than two (2) years outside
the year of funding.
. On April 22, 2002, the City Commission also directed staff to challenge the Paratransit
service costs and trip estimates provided by LYNX, justify the data to the satisfaction of
the Commission and present it as additional information at a future meeting date.
. LYNX provided an explanation of the methodology used to determine existing ADA
ridership and projected operating costs in the City, which subsequently reduced the initial
request from $52,516 to $38,037. This information was presented by staff to the City
Commission at the June 10,2002 regular meeting.
. On June 10, 2002, the City Commission directed the Mayor to prepare a letter requesting
that LYNX further justify the projected service costs and trip estimates,
. On June 14,2002, the Mayor prepared a letter requesting that LYNX further justify the
projected service costs and trip estimates, as shown in Attachment A.
. On June 20, 2002, the Seminole County Board of Commissioners accepted the
recommendations of the Mayors and Managers Committee (Attachment B) and
determined the 9th cent local gas tax revenues would only be used to fund fixed route
services in FY 2002 to 2003 and that individual cities would be responsible for funding
their pro rata share of ADA services during the same period.
. The Seminole County Board of Commissioners further committed to working with
LYNX's funding partners to identify a funding source for ADA Paratransit beyond FY
2002 to 2003.
. The County's decision to limit funding in the next fiscal year only to fixed route services
thereby rescinds the City Commission's conditional appropriation of $52,516 on April 22,
2002, and further direction is requested from the Commission for final disposition of this
item.
July 22, 2002
Regular Agenda Item E
Page 3
RECOMMENDATION:
Staff recommends the City Commission consider the following alternatives and make a decision
regarding ADA funding in FY 2002 to 2003:
A. Approve LYNX's requested appropriation of $38,037 without reimbursement from
Seminole County; or
B. Deny the request.
ATTACHMENTS:
A. Letter from Mayor to LYNX, dated June 14,2002
B. Letter from Seminole County Manager's Office, dated June 13,2002
COMMISSION ACTION:
ATTACHMENT A
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CITY OF WINTER SPRINGS, FLORIDA
1126 EAST STATE ROAD 434
WINTER SPRINGS. FLORIDA 32708-2799
Telephone: (407) 327-1800
Fax: (407) 327-4753
E-mail: contactus@winterspringsfl.org
June 14,2002
LYNX Board of Directors
c/o Mr. Byron W. Brooks, Executive Director
Central Florida Regional Transportation Authority
445 W. Amelia Street
Orlando, FL 32801
Dear Mr. Brooks:
On behalf of the Winter Springs City Commission, thank you for your recent presentation
on ADA paratransit issues that impact the citizens of our City.
To better assist us in reaching a decision regarding paratransit contributions, we
respectfully request an explanation of the FY 02-03 ADA Cost Analysis provided by your
offices. Specifically, we are interested in receiving a clear statement of how these
projections were reached, as well as how costs are distributed throughout the County to
participating jurisdictions.
The City of Winter Springs recognizes the importance ofthe ADA paratransit service and
would like to work alongside LYNX and other funding partners across the County toward
a long-term funding solution.
Your assistance would be greatly appreciated in this matter, and I look forward to hearing
from ou soon.
ATTACHMENT B
HL.t( 111 It ('111"'-'
COUNTY MANAGER'S OFFICE
June 13, 2002
RECEIVED
JUN ~ 7 2002
Ron McLemore, City Manager
City of Winter Springs
1126 E. State Road 434
Winter Springs, FL 32708 .
CITY OF WINTER SPRINGS
City Manager
Dear Mr. McLemore:
As you are aware, the Mayors and Managers Committee of Seminole Vision met
in March of 2002 to discuss the results of the analysis of the alternatives for
funding FY 2002/03 transit.operating. costs. The outcome of this meeting was the
recommendation that the 9th cent local option gas tax revenues should be used
only to cover the cost of fixed route services. ADA services were recommended
to be paid for by each individual jurisdiction according to the usage of their own
residents as calculated by LYNX. The Committee also indicated that this
recommendation is for the next fiscal year only and that the group should work
together over the coming months to develop a long term funding solution.
The Board of County Commissioners of Seminole County will discuss transit
funding at its June 20th budget workshop starting at 2:00 P.M. or shortly
thereafter in the BCC Chambers. The County is requesting that the Cities
provide by June 20th if possible an indication of their commitment to
funding their share of ADA service for their City.
Attachments 1 and 2 provide a breakdown of the transit costs. Please note that
the County is recommending full service funding for all jurisdictions. Billing for the
service will either be direct or by the County.
I want to thank you for the time and effort for each City Staff member that worked
with us this past year in resolving transit funding issues. Should you have any
further questions, please call Dick Boyer of the Planning Division at 407-665-
7382. .
Sincerely,
./~.~
. Kevin Grace
Counti Manager
JKG/cac
Attachments
1101 EAST FIRST STREET SANFORD FL 32771-1468 TELEPHONE (407) 665-7219 FAX (407) 665-7958
ATTACHED SPREADSHEETS
ATTACHEMENTl
The first spreadsheet, entitled "Seminole County Transit Costs - FY 2002-2003", provides a final
costing by LYNX of:
1. Fixed bus route expenses;
2. The Regional Transit Agency (RTA) membership cost; and
3. ADA Paratransit Services.
The calculations demonstrate t!Iat th.! ~ounty will fa.c~ a. fi.u.ldiJ?g s!1~r:tfall of ~ 1 04,~6? in fixed
-bus route service and RTA membership costs for the FY 2002/03. Below these figures, the ADA
services and costs are broken into three separate scenarios, summarizing the cost of each
scenario to the cities and to the County.
ATTACHMENT 2
The second spreadsheet, entitled "LYNX FY 02/03 ADA Cost Analysis by Jurisdiction"
provides a breakout of the ADA services by city and service scenario. These figures are
considerably lower than previously presented in March as LYNX is now able to apply several
million in federal dollars to offset the total cost of the ADA service. Dollar figures for the three
scenarios of service requested by the sub-committee members are provided in lettered columns:
A. Cost to provide service only within the mandated % mile range from local bus routes;
B. The additional cost (beyond the % mile cost) to include service to the South Seminole
Hospital and an adjacent dialysis unit; and
C. The additional cost for service outside the % mile corridor (excluding the two special
destinations noted in "B"); and
D. Cost to provide full, county-wide service as is currently done.
The number of trips by jurisdiction which serves as the basis for each City's charge for service is
based up on the historic use of the ADA service by City residents and on a GIS mapping of each
client's address to insure they were assigned to the proper jurisdiction.
· Each city's cost for the % Mile Service Scenario is found in Colurim A
· Each city's cost for the % Mile Plus Two Service Scenario would be the sum of Co 1 A and B.
· Each city's cost for the Full. County-wide Service Scenario would be found in Column D.
Seminole County Transit Costs
FY 2002-2003
Fixed Bus Route Service and RT A
Expenses
Fixed Bus Route Service (net of farebox revenue)
Maintenance and Replacement Capital Cost
RTA Membership @ $0.5/capita (1)
Revenues
9 cent Gas Tax (@ 02/03 estimate) (2)
Current Altamonte SpringsPaymenftoLynx-(3)- ---
Current Sanford Payment to Lynx
Current Oviedo Payment to County
Fixed/RTA Shortfall (County to cover)
Total Estimated ADA Service Costs
3/4 Mile Service Costs
Total City contributions
County contribution
3/4 Mile Plus Two ( 4)
Total City contributions
County contribution
Full, County-wide ADA Service Costs (5)
Total City contributions
County contribution
FY 2002/03
$
$
$
$
-r
$
$
1,961,241
128,228
182,598
Total $
1,850,000
----, -------
150,000
100,000
67,500
Total $
$
FY 02/03 Estimates
2,272,067
2,167,500
104,567
$
$
$
$
$
$
245,596
177,819
Total $
245,691
179,544
Total $
326,509
351,421
Total $
(1) Altamonte Springs share of $20,600 paid to Lynx
(2) Revised 9th cent from OMS 3/12(JS) Prior amount was $1,771,750.
(3) Includes Altamonte Springs RTA contribution
(4) 3/4 mile service plus service to S.Seminole Hospital and dialysis center.
(5) Includes service both within the 3/4 mile corridor and outside the corridor.
Seminole Lynx Cost Estimates 0529 c.xls
FY0203 Full Transit w ADA
423,415
425,235
677,930
6/12/2002
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