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HomeMy WebLinkAbout2002 04 22 Consent D Public Safety Facility Build-Out COMMISSION AGENDA ITEM D CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR 04/22102 Meeting MGR~EP~-Q7~ Authorizatio~ T REQUEST: Police Department requesting the Commission to give approval to move forward with the proposal from Architects Design Group Inc. for the completion of the Public Safety Facility Build-Out as discussed at the Special Meeting for the 5 year Capital Improvement Plan on March 4, 2002. PURPOSE: To seek the consent of the Commission to approve the proposal from Architects Design Group and continue forward with the completion of the Public Safety Facility Build -Out. CONSIDERATIONS: Based on the Commissions direction the Police Department has obtained a scope of services plan for architectural design for the unfinished shell of the Police Department facility. Architects Design Group was contacted in reference to this project and this will be a continuation of the original project completed by them in 1996. Their proposal includes a full scope of services for the build-out of the unfinished area within our existing facility, designing the interior layout, mechanical systems, electrical systems, fire-protection systems, and material selections. Architects Design Group has anticipated that they can complete these services within 90 days and sent out for bids for completion of this project. FUNDING: Existing funds of $17,830.00 from the Police Impact Fees. RECOMMENDATION: Approve the proposal and expenditure of $17,830.00 from the Police Impact Fees to continue the project. IMPLEMENT A TION SCHEDULE: Immediately upon approval by Commission. A TT ACHMENTS: Proposal from Architects Design Group COMMISSION ACTION: C>>:{J,\{\CO o Q"(\ Gt OeG'\Soe~ ~C~~q1 ~c e~S 0<:;>\00'0 0'0 '~eC"\S NC'(\~ '-l ~ .p..~.p... e"e" ' ",.\?.e \~. oe0t plesi p..~.p... ~\9P'" .oe0t .:('I\?.o Olesl ",e"\ ,fee r . I'll sef1IO NJ"O" ll'l \... QOoe0t .W oleS\ ,fee r "I " \?.ee"e \0" p...iote p..ssoe noCO .OV sel9' .ote p..SSoCl '!J-.o,,'0'i> N~e \?.Oo"~ te p..SSoelO April 3, 2002 Chief Dan Kerr Winter Springs Police Department City of Winter Springs 300 North Moss Road Winter Springs, FL 32708 RE: Public Safety Facility Build-Out City of Winter Springs, Florida ADG Proposal for AlE Services Dear Chief Kerr: I enjoyed the opportunity to meet with you and your staff on March 13, 2002. The purpose of this correspondence is to respond to the issues discussed at that meeting regarding the build-out of the shell space within the existing Public Safety Facility. Enclosed, for your review and consideration, is a proposed Scope of Services (Attachment "A") and associated professional fee (Attachment "B") for the identified tasks. If you have any questions or wish to discuss the enclosed Scope of Services please give me a call. Certainly this is a very important project to accommodate the current needs of your Department, and we are pleased to be a part of making it become a reality. OOle<J;;. ~o\l\,,9 \'2.\0 . 0 ?,'2.1qO 'Oo'/-. ~\01\0 ".0. ,,01V-, , .r<"\\el \I,ll' 0e e<;~;. ",,,e(\ p..001 NJ\e" r '6Q S\lee\ "'D ",,,0 .00 ?,'2.1 ~O\ \ ~\Ol\ ?,?,?, ,,01V-, \!'l\"WI <;j::J /)A1-\1 ll.o11 f:r<::fJ'2.'O \ "e\ cof.0 ,e\. Il.011t1' f.0?\"e.. 910'09. ~o'/-. .~. 009@ ''i>Oe'i>\90 ef.00\. lC'0\WC #.0 I remain, sincerely yours, r/2c~ Ian A. Reeves Associate Enclosure: Copy to: Attachments "A" and "B" ISKR V, Terry Dawson, ADG H: admin/marketing/ian/wspdproposal0403.2It Attachment "A" Winter Springs Public Safety Facility City of Winter Springs, Florida Scope of Services 1. Scope of Services: General The services are generally defined as establishing the spatial needs of the Police Department, Space Planning the area contained within the "shelled-out" portion of the existing facility, designing the interior layout, mechanical systems, electrical systems, fire-protections systems, and material selections. 2. Scope of Services: Specific The consultant shall provide services to accomplish the identified goal, as noted above. Specific tasks are identified as follows: 2.1 Establish Facilities Needs: 2.1.1 Obtain documentation from the Police Department relative to their preliminary assessment of spatial need. 2.1.2 Obtain organization structure documentation, staffing levels and related criteria which will assist in establishing need. 2.2 Preliminarv Space Plannin2: 2.2.1 Based upon the assembled and developed documentation prepare concept plans for the identified shelled space, illustrating in a general nature; individual offices, work areas, equipment needs and locations, etc. 2.2.2 Develop a minimum of three (3) space planning concepts, incorporating the elements noted above. These preliminary concepts are to be utilized for purposes of assessing the space allocations required for each use, and for purposes of discussion by the Department's Administrative personnel. 2.3 Desi2n Charette: 2.3.1 Conduct a design charette (concept planning session) with Departmental representatives in order to evaluate the three concepts noted in item 2.3.2, and to Attachment "A" Winter Springs Public Safety Facility City of Winter Springs, Florida Scope of Services Page two incorporate additional criteria which the attendees may deem of importance. If appropriate, evaluate additional space planning concepts. 2.3.2 After completion of the design charette the Architect shall prepare a "finalized" Space Planning concept incorporating the factors considered by the overall team to be appropriate. Copies of this document shall be distributed to the attendees for their review and consideration. Each attendee shall submit any comments of suggested modifications to the Architect for incorporation into a "final" preliminary design concept. 2.4 Workin2; Drawin2;s: 2.4.1 ADG and our consultants shall, based upon the approved space planning concept, prepare construction documents, plans and specifications, as necessary to accomplish the scope identified within the prior phases of documentation of the project. The disciplines involved shall include Architectural, Interiors, Mechanical, Electrical, and Fire Protection. 2.5 Schedule: It is anticipated that this Scope of Services shall be accomplished within ninety (90) days of the owner provided authorization to proceed. It is understood that the scheduling of the various participants may impact upon the schedule ofthe project. RE: Attachment "B" Winter Springs Public Safety Facility City of Winter Springs, Florida Professional Fee Allocation 1. Professional Fee Allocation: The following is the fee distribution associated with the tasks identified in Attachment "A". Task Professional Fee 1.1 1.2 1.3 1.4 Establish Facility Needs Preliminary Space Planning Design Charrette Working Drawings $ 1,425.00 $ 2,800.00 $ 1,000.00 $ 11.105.00 1.5 1.6 Subtotal Reimbursable Expenses $16,330.00 $ 1.500.001 1.7 T otal/Professional Fee .......................................................................................... $17,830.00 I Reimbursable expenses are an allowance and are billable as actual expenses.