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Home My WebLink About2005 08 01 Informational 300- City Hall Expansion Date: August 1, 2005 The following Documents were distributed during the Workshop of August 1, 2005. 2005 Budget Issues - City Hall Expansion CITY HALL EXPANSION ISSUE: There is a critical need to expand City Hall due to growth in finance, information technology, city clerk, conference room, and storage needs. · The City Hall was originally master planned for two additions to provide for approximately 11,000 additional square feet of space through build out. · The City Commission has given previous directive to expedite the expansion due to rapidly increasing cost, and to construct a fayade to match the Town Center. The updated cost for the project is as follows: 5,000 square-foot addition Fayade treatment Total $900,000 $200,000 $1,100,000 · The proposed source of income for the project is the Public Facility Impact Fee. · The Public Facility Impact Fee was adopted to fund the following: Phase 1 and 2 City Hall Expansion Public Works/utility Complex Other $1,650,000 $ 600,000 $ 674,019 $2,924,019 · The Impact Fee Revenues costs are anticipated to accumulate through 2010. · Impact Fees have been coming in too slowly to make payments on a note. · Based upon the unprecedented increase in construction costs over the past 24-months, the inclusion of the fayade treatment on City Hall, and an increase in square footage from 3,000 to 5,000 the estimated cost of Phase I City Hall Expansion and the Public W orkslUtility Complex has risen from $1 million to $1.5 million as follows: Orh~inal Current PW JUT Complex City Hall Expansion/Phase 1 Fa<;ade Total $600,000 $400,000 -0- $1,000,000 $600,000 $700,000 $200,000 $1,500,000 2005 Budget Issues - City Hall Expansion ALTERNATIVES: 1. Delay City Hall Expansion until Impact Fees accumulate to pay the cost. Discussion: The rapid increase in construction cost will continue to raise the cost of the project, and diminish the productivity of employees. 2. Raise Public Facility impact Fees. Discussion: This would raise additional revenues. However, there will still be a significant time delay in accumulating sufficient dollars to authorize construction. 3. Authorize a long-term note with early call provisions in the amount of $1.5 million. The note would be paid by general funds until it could be paid off by impact fees. Discussion: A $1.5 million draw on the current line of credit convertible to a 20- year note in 2008 would cost the General Fund the following: Interest Principle $30,000 -0- $30,000 $60,000 -0- $60,000 $60,000 $65,000 $125,000 There are sufficient general funds available without a tax increase to pay the cost of the note if other requests are placed in a lower priority. 4. Authorize a combination of increased impact fees and long-term bank note. Discussion: Increased impact fees would expedite payment of the note. 5. Eliminate the City Hall fac;ade treatment. Discussion: This would be an unfortunate decision. It seems to be a paradox for the City to promote a Town Center and not conform the most important public building in the Town Center to the general design theme of the Town Center. RECOMMENDATIONS: Implement Option 3 or 4 discussed above. 2005 Budget Issue - Development Services Enterprise Fund DEVELOPMENT SERVICES ENTERPRISE FUND ISSUE: On December 10, 2001 the City Commission adopted Resolution 2001-45 revIsmg its development related permit fees. The purpose of this revision was to accomplish three objectives as follows: 1. To consolidate fees contained in six separate and disjointed fee resolutions adopted between 1988 and 1995. 2. To increase rates to cover the direct cost of permitting. The city's new fees did not cover overhead or transfer costs from other departments. 3. To provide for the implementation of a permit related special revenue or enterprise fund. Following the adoption of the fees, the city received complaints from the building industry challenging the increase in the new fee structure when compared with other cities fee structure. The city responded that the fees were based upon direct cost for providing the service, not through comparisons with other cities fees. In response to the building industry's challenge, the Commission agreed to have the city's permit fees reviewed by an independent entity. On July 22, 2002 the City Commission approved a contract with G.S.G. (Government Services Group) to perform an independent review of permit fees, a cost allocation plan for administrative and central service overhead, transfer cost, and a Community Development Cost analysis to determine the amount of revenue required to fund planning related activities. This information would allow the city to fund building and planning services on a full cost basis, rather than a direct cost only basis. As proposed, the final report identified city wide overhead and central service cost, and transfer cost for building and planning related services. This allowed the city to establish a Development Services Enterprise Fund in FY02/03 budget fully funded from permit fees. Specifically, the report recommended: 1. Adopt the cost allocation plan as provided in the study. 2. Include allocation cost reimbursement to the General Fund. 3. Establish a special revenue fund for building and permitting functions. 4. Increase building related permitting fee $1.00 to cover the cost of central services cost (overhead). 5. Increase a building plan review fee of $.50 to cover the cost of central services cost (overhead). 6. Accumulate a fund balance equal to one-year's budget expenses to cover fluctuations in building activity. 7. Establish a Planning and Development Review Special Revenue fund and apply appropriate cost allocation and direct cost recovered by fees. 2005 Budget Issue - Development Services Enterprise Fund In September 2002 the Commission adopted the FY03 Budget which included a new Development Services Enterprise Fund established to be fully funded from permit fees. A separate Planning and Development Review fee was not established since it was determined by the Commission that it was impractical to recover the full cost of planning and development review activities from permit fees, and that the cost of building, planning and development review fees could be consolidated into one Development Services Enterprise Fund rather than two separate building, and planning and development review enterprise funds. As stated above although the cost allocation expenses were included in the fund, the recommended $1.00 permitting fee and $.50 in plan review fee to pay for these costs were not adopted. On October 28, 2002 the City Commission formally adopted the report from G.S.G. However, the recommended $1.50 permit and plan review fees to cover overhead and central service cost were never implemented. Although the study concluded that fees were not excessive, and in fact should be raised to cover the full cost of permit services, complaints driven principally by Centex Homes, a major builder with a poor record of building practices in the city at that time, continued to be voiced from the building industry citing four basic areas of concern as follows: 1. Building fees were too high. 2. The overhead and transfer cost contained in the Enterprise Fund were too high. 3. The plan review and inspection services were not responsive enough. 4. The city was too hard on builders. Although the staff considered these complaints to be erroneous, on July 12, 2004 the City Commission approved a special study committee made up of city staff, city residents, representatives of the building industry, and the city's consultant G.S.G. to perform an exhaustive study of the city's permitting system, and to make appropriate recommendations to the City Commission. It was understood from the beginning that the process would review concerns of the building industry and the city's concerns regarding extremely poor practices of contractors building in the City of Winter Springs. Centex Homes was identified by the city as being the most problematic builder in the city. During the study, an undercover investigation by one of the local television stations documented wide spread gross negligence, incompetency, and poor practices on the part of home builders throughout Central Florida. The names of the most problematic builders including Centex, were well known to the city. Additionally, certain cities and counties were identified as being lax in enforcement. Winter Springs was not included in that list of local governments. The study documented that Winter Springs costs were reasonable. The undercover investigation exonerated the city from the building industry's accusations of the city being overly aggressive in enforcement. However, the study did result in a consensus of steps that could be taken by the city to improve its responsiveness to the building industry in three major areas. 1. Improvements in information technology. 2. Additional staff 3. Improvements in work processes 2005 Budget Issue - Development Services Enterprise Fund Additionally, the report noted that the city had already satisfied the building industry's desire for implementing a separate fund for accounting for all building related revenues, expenses, and fund balances. Also noted was the building industry's desire for as much as one-year of reserves in the fund to insulate the fund from down turns in building activity. Additional cost estimated for funding the recommended improvements were as follows: Additional Additional Recurrinl! Cost Non-Recurring Cost Information Technology $72,500 $215,168 Processing (2 New Staff and Numerous Processinl! Suggestions) $71.256 $ 13.000 Total $143,756 $228,168 Initially, it was felt that the fund could absorb these new costs and maintain reserves within the city's 90-day operating expense policy. It was never believed that the city could build reserves to 12-months operating expenses without a rate increase. None the less, the final recommendation did not include a rate increase recommendation. Rate Increase Needs: The following factors cause concern for a rate increase in permitting expenses related to new construction today. 1. A loss of $100,000 in revenues in fee concession related to Hurricane repairs, and $293,000 in budgeted reductions in fund balance resulted in an estimated $393,000 decline in fund reserves.. 2. Increased cost of plan reviews and inspection servIces caused by the new Florida Building Code. 3. Increased cost of plan reviews and inspection services related to more complex multi story residential and commercial buildings. 4. Failure to implement the additional $1.50 increase m fees for overhead cost recommended in the 2002 Cost Allocation Study. 5. Additional cost of the records management project not included m the study, and recommendations included in the study as shown below. 2005 Budget Issue - Development Services Enterprise Fund FY03 FY04 FY05 FY06 FY07 FY08 TOTAL KJV AlGIS Capital/Non-recurring 103,750 126,000 102,468 Recurring 81.450 107.833 141.485 120.228 185,200 233,833 243,953 120,228 Other I.S. Improvements Capital/Non-recurring 42,254 10,435 Recurring 28.570 35.998 70,824 46,433 Records Mana2ement Non-recurring 51,910 38,129 25,000 Recurring 7.231 7.588 9.884 1 L1 08 59,141 45,717 34,884 11,018 New Staff Non-recurring 13,000 Recurring 71,256 74,106 77,070 80,153 84,256 74,106 77,070 80,153 Total Non-Recurring 210,914 174,564 127,468 211,399 Total Recurring 188.507 225.525 228.439 -0- Total 399,421 400,089 355,907 211,399 The FY06 Budget shows a $362,175 operating deficit. Based upon these factors staff believes that an additional $400,000 needs to be raised. ALTERNATIVES: This can be accomplished in two ways. lA. Raising new construction building permit fees by 42%. 1 B. Adopt the new International Code Council Building Valuation Construction Value Table to replace the old Southern Building Code Congress International Construction Value Table discontinued in 2001. 2. Discontinue the full cost enterprise fund concept and have the general fund pick up the $400,000 costs RECOMMENDATION: Adoption of Alternatives of lA and IB above. CITY OF WINTER SPRINGS FISCAL YEAR 2005.2006 TENTATIVE BUDGET DEVELOPMENT SERVICES FUND. REV & EXP .420 TOTALDEVSER~CESEXPEN~TURES Original FY 03104 FY 04105 Actual Bud et $804,292 $847,227 $847,227 $220,609 $644,160 $644,160 $70,875 $80,228 $80,228 $1,095,776 $1,571,615 $1,571,615 $261,133 $0 $0 Original FY 03104 FY 04105 NUMBER ACCOUNT Actual Bud et REVENUES: 322050 Permits- Plan Review $322,160 $320,000 $320,000 322100 Building Permits $813,541 $750,000 $750,000 329100 Electrical Permits $41,670 $30,000 $30,000 329200 Plumbing Permits $90,740 $60,000 $60,000 329300 Mechanical Permits $56,060 $40,000 $40,000 361100 Interest Earned $10,666 $8,000 $8,000 381100 Transfer from the Gen Fund- CO Admin $22,072 $21,105 $21,1 TOTAL DEVELOPMENT SER~CES REVENUES $1,356,909 389100 Appropriation from Fund Balance $0 $342,510 $342,510 TOTAL DEV SERV REVENUES AND APPROPRIATIONS FROM FUND BALANCE $1,356,909 $1,571,615 $1,571,615 $1,427;1.97 NUMBER DEPARTMENT EXPENDITURES: 2410 Plans and Inspections Budget 2411 Customer Service Budget 2412 ~Iinquent Permits Budget 59990 Appropriation to Fund Balance TOTAL DEV SER~CES EXPEN~TURES AND APPROPRIATIONS TO FUND BALANCE $1,356,909 $1,571,615 $1,571,615 $1,427;1.97 Net Assets - October 1 $693,012 $714,516 $869,150 $869,150 $575,958 $575,958 Appropriations to (from) Fund Balance $261,133 ($342,510) ($342,510) ($293,192) ($335,836) ($26,339) ($362,175) Net Assets - September 30 Non-<:ash Adjustments: Loss on Disposal of Assets Depreciation Compensated Absences Total Adjustments Total Net Assets per CAFR (9130/04) $954,145 $372,006 $213,783 (249) (14,591) ($3,943) ~ ..,783) "';:"'''''. _. ,.' ., .''''''. ri"'I"'!' .'. ""c'; . ,;c;;<.........J.r:" G-7 CITY OF WINTER SPRINGS FISCAL YEAR 2006.2006 TENTATIVE BUDGET DEVELOPMENT SERVICES FUND EXPENDITURES - ALL DIVISIONS Projected Account FY 03/04 FY 04106 Number Descriotion of Exoenditure Actual ActuaUEst 51210 Regular Salaries $328,840 $382,n1 $380,671 $333,913 51214 Overtime Salaries $19,693 $29,098 $29,098 $29,098 52110 F.I.C.A. Taxes-City Portion $24,980 $30,320 $30,320 $26,714 52310 Health/Life Insurance/Dis Ins $32,074 $43,945 $43,945 $35,197 52320 Workers' Comp. Insurance $13,450 $9,118 $9,118 $8,168 52330 Pension Expense $27,457 $35,158 $35,158 $30,422 Total Payroll $446,494 $530,410 $528,310 $463,512 53111 Other Legal $2,694 $20,000 $20,000 $1,500 53140 Pre-employment & Physical $0 $300 $300 $220 53179 Consulting Services - Town Center $0 $0 $0 $0 53180 Consulting Services $64,633 $110,000 $10,000 $8,000 53181 Consulting Services - Technical $1n,080 $210,000 $210,000 $160,000 53186 Outside Temp Services $2,104 $10,000 $9,460 $9,460 53188 Contract Services $0 $9,000 $9,000 $9,000 54010 Travel & Per Diem $766 $2,500 $2,500 $2,500 54110 Telephones $3,259 $2,600 $2,600 $2,500 54210 Postage $1,270 $2,700 $2,700 $1,600 54382 Lot Cleaning $0 $0 $0 $0 54501 Collection Service Fees $0 $500 $500 $0 54630 Repair & Maintenance - Equipment $208 $950 $950 $950 54633 Maint Agree & Contracts (soft, hard, phone) $0 $7,500 $0 $0 54650 Repair & Maintenance - Vehicle $100 $1,300 $1,300 $1,300 54730 Printing Expense $1,003 $1,600 $1,600 $1,600 54733 Scanning 1 Records Management $747 $5,000 $5,000 $3,000 54750 Map Printing $0 $100 $100 $0 54930 Classified Advertising $0 $100 $100 $100 55110 Office Supplies $1,908 $2,150 $2,150 $2,150 55120 Computer I Printer I Fax Supplies $884 $0 $1,100 $1,100 55210 Fuel & Oil $498 $2,200 $2,200 $2,200 55220 Tires & Filters $0 $500 $500 $500 55230 Operating Supplies $978 $8,550 $7,450 $6,600 55240 Uniforms $726 $1,400 $1,400 $1,450 55270 Small Tools & Equipment $2,117 $1,600 $1,600 $1,600 55278 New Software $11,248 $100 $3,640 $1,800 55410 Subscriptions $264 $1,400 $1,400 $1,000 55411 Dues & Registrations $1,630 $2,900 $2,900 $2,900 55430 Employee Development $5,365 $7,300 $7,300 $7,700 59130 Transfer to Gen Fund- IS Sp ProjlRecords Mgrnt $0 $129,965 $129,965 $129,965 59130 Transfer to Gen Fund- KIVA/GIS $0 $0 $185,200 $185,200 59130 Transfer to Gen Fund- Indirect Costs $142,500 $149,625 $149,625 $149,625 59130 Transfer to Gen Fund- Com Dev Admin $184,400 $193,620 $193,620 $193,620 59130 Transfer to Gen Fund- Fire Prevention $42,900 $45,045 $45,045 $45,045 59130 Transfer to Gen Fund- Crossover Costs $0 $25,000 $25,000 $25,000 Total Operating $649,282 $955,505 $1,036,205 $959,185 64200 Data Processing Equipment $80,700 $2,100 $2,100 64300 Furniture/Office Equipment $5,000 $5,000 $2,500 Assets Transferred to Balance Sheet $0 $0 $0 Total Capital $85,700 $7,100 $4,600 TOTAL DEV SERV EXPENDITURES $1,095,n6 $1,571,615 $1,571,615 $1,427,297 G-8 CENTRAL WINDS GENERAL OBLIGATION BOND ISSUE Does the Commission desire to maintain the full quarter mill levy (.2500) for the Parker property acquisition in order to expedite defeasement of the bonds or allow the millage to reduce each year sufficient to pay the annual debt over the 30-year life of the bond? DISCUSSION Bond counsel was consulted regarding the prospect of early bond redemption. Mike Williams indicated that the bonds could not be redeemed until 2012 without paying a premium. Allowing the excess to accumulate would easily allow the bond to be called in 2015 rather than paid out in 2013. Following are some of the more pertinent specifics related to this bond instrument. Consensus seems to be to keep the voted debt service millage as low as it can be and draw out the bond payment for as long as it can go. Commissioner Blake further noted that doing so would result in cost distribution to a maximum number of users/property owners. (b vl\T(&..~ Vi i (t. t{.$ J.) l( 1,;;'/ 'r.>e/l/I (: ~ Ratings: S&P "AAA" Fitch "AAA" (MBIA Insured) (See Ratings and Municipal Bond Insurance herein) In the opinion of Bond Counsel, assuming compliance with existing statutes, regulations, published rulings and court deci$ions, and assuming continuing complian.ce by, the qD'-withcertain. tax CQvenants. ~iO!l~e Sejies':2002J3otids i'S'exeldle from gross income for federal income tax putposes-and is notaiittem of taX preference for pUrPoses of the federal alternative minimum tax imposlld on individuals and corporations. However, see "TAX MATTERS" herein for a description of lhe federal altemative minimum tax on corporations and certain other federal tax consequences of ownership of the Series 2002 Bonds. Bond Counsel is further of the opinion that lhe Series 2002 Bonds are exempt from all present intangible personal property taxes impo~edpi1rsjla1}t to Chapter 199, Florida Statutes.(See ''TAX MATTERS" herein). rmW ISSUE - BOOK-ENTRY ONLY . , $~,400,000 _. " CITY OF WINTER: SPRINGS,FLOJPDA Limited General Obligation Bonds, Series 2002 Dated: February t, 2002"'< Due: July 1, as indicated on the inside cover The City ofWmter Springs, Florida(!he ''Ci1y'') is issuing its Litnited General Obligation Bonds; strles 2002 (!he "Series 2002 Bonds'') only in the fonn offully ~bonds in !he denomination of $5,000 princiPal amount or any inlegral multiple.1hereof. The Series 2002 Bonds will bear interest at the fixed JlIIes set fQrth on lhe'iiiSide cover payableSbmi-ennually on each Janumy land July I, commenciog/uly I, 2002. The Series 2002 Bonds,OOen issued, will be registered in ~~ of Cede & CO., a<! nominee Cor The Depositay TlUSt Company, NewY~New~OIkC'DTC'')which will acta<! securities depository ~ lhe Series 2OO2BOrids. Purchases ofbeiieficial interests in !he Series 1002 Bonds will be made in book-eni1y Conn. ~of,1he Series 2002 Bonds eBeneficiaI ~') w.ill not receive physical delivery of Series 2002 iBort~. Accordingly, principal ofand interest on !he Series 2002- BondS will be paid by First Union Natioriil1 Bank, Jacksonville, FlOrlda,a<! paying agent directly to DTC a<!lhe registered owner t\tereof. Disbursements of such, payments to !he Direct Participants is 1he respijnstbility ofDTC a(ld'disbursements of such paymen1s to lhe Beneficial ~ is !he resp<lmibility of DiltCtPlirticipants and Indirect Participants, a<! more fully described herein. ',See "DESCRIPTION OF TJffiSERlES 2002 BONDS-Book-EntIy Only System" herein. Certain ()fthe Series 2002 Bonds lire subject to optional and mandatory sinking fund redemption prior to maturity as set forlb herein. ~ Series20021300ds arebeing issued by the City pursuant to ArtiCkivn ~12 of the ConstituIiin oCthe S1ateofFIorida, 0Japtec i66;Partll. F1aida S1atutes, the City Charter and Resolution No. 200 1-48 of lhe City a<! supplemented (9011eqtiveIy, !he ''Reso1uti<xl1lto; (j) acquire and cooslnJct recreatifual fuciIities within !he City (the "Project''); (u) to capitaJizeinterest acauing 00 !he Series 2002 Bonds 1brough July I, 2002; rrXI (ril) finance lhe cools of issuance of lhe Series 2002 Bonds including the municipal bond insurance premium. See '"IHE PROJEct" and ''EST1MATED SOURCES AND USES OF FUNDS" herein. 1HE SERIES 2002 BONDS ARE LIMITED OBliGATIONS OF THE CITY. THE PRINCIPAL oF, REDEMPTION PREMIUMS, IF ANY, AND INTEREST ON TIlE SERIES 2002 BONDS ARE PAYABLE FROM AND SECURED BY A LIMITED PLEDGE OF THE FAITH, CREDIT AND TAXING POWER OF THE CITY, PROVIDED mAT TIIE AMOUNf OF THE LEVY, IN EACH YEAR, SHALL NOT EXCEED ONE QUARTER OF ONE MILL ON ALL OF TIlE TAXABLE PROPERlY IN THE CITY. PURSUANT TO THE RESOumON, BUT SUBJECT TO TIIE FOREGOING LlMITATION, TIIE CITY IS OBliGATED TO ~VY AD YA.LOREM TAXES ON;AlL TAXABLE PROPERlY IN THE CITY, IN EACH YEAR, AT A RATE AS SHALL BE NECESSARY rOPROVIDE FOR THE PROMPT PAYMENT OF AIL PRINCIPAL OF, REJ?EMP.TION PREMIUM, IF ANY, AND INTEREST ON TIlE SElUES 2002 BONDS.:THESEtuES'2002 BONDS ARENOT A DEBt, LIABILITY OR OBLIGATION OF THE STATE OF FLORIDA OR ANY pounCAL SUBDMSION ~REOF (EXCEPT FOR THE pITY; TO 11IE .LIMI:fEP ,E)(.TENT DESCRIBED HEREIN) AND NElTIIER THE FATIH AND CREDIT NOR TIIETAxING POWER' OF THE STATE! OF FLORIDA OR ANY roi1TICAL SUBDMSION THEREOF (EXCEPT FOR TIIE CITY, TO THE LIMITED EXTENT DESCRIBED HEREIN) ARE PLEDGED TO THE PAYMENf OF TIIE PRINCIPAL OF TIlE SERIES 2002 BONDS OR ANY INTEREST OR REDEMPTION PREMIUMS TIffiREON. Payment oflhe principal of and interest on the Series 2002 Bonds when due will be guaranteed by a financial guaranty insurance policy to be issued simultaneously wilh lhe delivery of tile Series 2002 Bonds by MBlA Insurance Corporation. '. ;;.~ MBIA For a discussion of the terms and provisions of such policy, including the limitations lhereof, see "MUNICIPAL BOND INSURANCE" herein and Appendix a hereto. This cover page contains certain information for quick reference only. It is not a summary oflhe Series 2002 Bonds. Investors must read the entire Official Statement to obtain information essential to the making of an informed investment decision. The Series 2002 Bonds are oftbred when, as and if issued by lhe City and accepted by lhe Underwriters subject to lhe approving legal opinion of Akerman, Senterfitt & Eidson, PA, Orlando, Florida, Bond Counsel. Certain legal matters will be passed on for the City by its counsel, Anlhony A. Garganese of Brown, Ward, Salzman & Weiss, P.A., Orlando, Florida and by Akerman, Senterfitt & Eidson, P.A., Disclosure Counsel. Public Financial Management, Inc., Orlando, Florida is acting as Financial Advisor to the City in connection wilh lhe issuance oflhe Series 2002 Bonds. The Underwriters are being represented by BJ:Yant, Miller and Olive, PA, Orlando, Florida. The Series 2002 Bonds are expected to be delivered through the facilities of The Depository Trust Company in New York, New York on or about February 27, 2002. GARDNYR MICHAEL CAPITAL, INC. Stifel, Nicolaus & Company, Incorporated . Hanifen Imhoff Division William R. Hough &.Co. Dated: February 12,2002 ~r n' ,.~ I ; : ~ J f....-.- MATURITIES, AMOUNTS, INl'EREST ~TES AND PJUCES OR YIELDS " '.. . ,.'.-,". - .. " .. ,....- ':: )" . Maturity 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Principal AmQqpt $65,000 .65,000 65,000 65,000 70,000 70,000 75,000 75,000 80,000 85,000 r'-';'l-- $7:J ~ ,.QQ9~~~ri~J3.()n<ls Interest .~ "";'!2;OQ.0% .;2.450) 2.900 ....3,.200t' ......... 3.500 . . "'. '" 3.700 3.900:.~t ~ } 4.000 .~'!u 4.125 .., :<:;:' ",L< '_;. J,:.~'.':'.r:., ;'. 4.200 . ;"';" . ..-~. _t .. ~ " .. P. \ rl~(or ,,; ; V:..I..I \. . .' ~ ~,r ~, }<bp%:: .:' ! :; ! <.. ( : ".' ,: H)OL H :! 0' l I . "'" ., !"~',, ;"-..1 l',' f ., ~ 3:uO"" ..,. , 3.27 3.60 3.80 4.00 4.13 4.23 4.33 Cusip 976073AA4 976073AB2 976073ACO 976073AD8 976073AE6 976073AF3 976073AG 1 976073AH9 976073AJ5 976073AK2 $370,000 5.375% Tenn Bonds due July.1, 2~~6! Yield 4.72%, Cusip 976073AN6 $730,0005.000% Tenn Bonds due July 1, 2022, Yi~ld 5.080%, Cusip 976073APl . ,.'1. -' , .",' ~ _ ~ $1.585,0005.000% Tenn Bonds due July 1,203 1, Yield 5.130%, Cusip 976073AQ9 i'~ ". . ..... ::..'~ '-t><.,::': .: .~'~ .1:~":. '. .. , DEBT SERVICE REQUIREMENTS The foll<nyingtable shows the scheduled ~ualprincipal and interest requirements .on the Series 2002 Bonds and total annual debt service on 1;4eSeries2002 Bonds. ' , Year A~reg~te erles Endin5 2002Bonds ' (July 1 Principal Interest Debt Sei'vice 2002 $ '66,804.17 $ 66;804.17 2003 $65,000 160,330.00 225,330.00 2004 65,000' 159,030.00 " 224,030.00 2005 65,000 157,437.50 'J: ,222,437.50 2006 65,000 155,552.50 ~ : ",'220,552.50 2007 70,000 153,472.50 223,472.50 2008 70,000 151,022.50 221,022.50 2009 75,000 148,432.50 ,223,432.50 20,10 75,000 145,507.50 ' 220,507.50 2011 ,80,000 142;507.50 , ..222,507.50 2012 85,000 139;207.50 ,",:' , f' ~: : \J '''224 207.50 ., , . 2013 85,000 135,637.50 ' "'120,637.50 2014 90,000 131,068.76 221,068;76 2015 95,000 126,231.26 221,231.26 2016 100,000 121,125.00 ,221,125.00 2017 105,000 115,750.00 , :220,750.00 2018 115,000 110,500.00 ',,' ~25,500.00 ..1.,- 2019 126,000 104,750.00 ',;,f24,7S0.00 2020 125,000 98,750.00 '223,750.00 2021 130,000 92,500.00 ,222,500.00 2022 135,000 86,000.00 221,000.00 2023 145,000 79,250.00 ",' ,724,250.00 2024 150,000 72,000.00 : .~ I - i, ,'722,000,00 , 2025 160,000 64,500.00 ""224 500.00 -," , 2026 165,000 56,500.00 ,. '221,500.00 2027 175,000 48,230.00 229,230.00 2028 185,000 39,500.00 224,500.00 2029 195,000 30,250.00 ' ,.225,250.00 2030 200,000 20,500.00 "220,500.00 2031 210.000 10.500.00 220.500.00 2032 TOTAL $3.400.000 $3.122866.69 $6.522.866.69 14 ADAPARATRANSIT ISSUE Does the Commission want to approve the County request for ADA paratransit funding? RECOMMENDATION Staffwill be bringing this issue to the Commission on August 8, 2005 (Regular 508). Staffs recommendation will be to deny Seminole County's funding request (attached). COUNTY MANAGER'S QFFICE June 30, 2005 Mr. Ron McLemore, City Manager City of Winter Springs 1126 E. SR 434 Winter Springs, FL 32708 RECEIVED JUL 0 5 2005 CITY OF 'MNTER SPRINGS qlty Manager RE: REQUEST FOR SUPPORT FUNDING FISCAL YEAR 2006 LYNX BUDGET REQUEST Dear Mr. McLemore: On June 28, 2005, the Seminole County Board of County Commissioners asked that our office contact each City to again request its participation in sharing the funding of LYNX fixed and ADA paratransit services while the Mayors and Managers Committee .continues to discuss potential long-term solutions. The attached table details the Fiscal Year 2006 dollar request of each jurisdiction and compares this cost with the Fiscal Year 2005 requested payment. The preliminary figures include. anticipated government grants and are net of estimated farebox recovery. The table also presents other LYNX costs that the County will fund directly in addition to its funding of fixed-route and ADA services. The projected deficit amount to be covered by the County after application of anticipated 9th cent fuel tax revenues and net of City contributions is estimated at $1.2 million dollars for Fiscal Year 2006. Should you have any questions, please contact Tony Walter of the County's Planning Division at 407-665-7375 or me directly at 407-665-7212. ....... D nald S. Fisher Acting County Manager c: Board of County Commissioners J. Kevin Grace, County Manager Sally Sherman, Deputy County Manager Tony Walter, Principal Planner Enclosure DSF:he Q:\Don\Planning and Development\L YNX 2006 budget request.doc - 6/30/2005 1101 EAST FIRST STREET SANFORD Fl 32771-1468 TElEPHONE (407) 665-7219 FAX (407) 665-7958 ~;: LYNX TRANSIT FISCAL YEAR 2006 BUDGET REQUEST Preliminary Proposed Seminole County Payment"Plan Jurisdiction Fixed ADA Regional Diesel Medicaid FY 2006 Breakdown Route Para- Transit Fuel Total Operating transit Authority Billings 1'..:' (1) Fee (2) 2,356,282 427,690 182,598 205,059 194,530 3,366,159 130,000 132,618 262,618 Casselber 57,521 57 ;521 Lake Ma 12,961 12,961 45,420 45,420 67,500 8,731 76,231 Sanford 100,000 109,501 , - 209,501 Winter Sprlng~ 47,003 47,003 Total 2,653,782 841,446. 182,598 205,059 194,530 NOTES: (1) The ADA service cost is based on trips taken over the past year by each jurisdiction's residents. (2) Additional LYNX requested charges of $33,343 for Health Insurance and $168,038 for $2 Captial costs associated . with fixed-route service are not included in the above table. . L:\pl\projects\lynx\fy 2005-06\FY06 Budget - Funding Requests Revised - 5-23-05.xls JurFdgTable - 6/28/2005 MEDICAL TRANSPORT FUND ISSUE Can the cost of EMS service such as the expenditure budget related to the EMS Chiefbe charged to the Medical Transport Fund? DISCUSSION A review of Resolution 2000-17 does not reveal any prohibition of EMS related expenses being charged to the fund. Ordinance 673 does prohibit the use of General Fund revenues to subsidize the cost of medical transport. RESOLUTION NUMBER 2000-17 A RESOLUTION OF THE CITY OF WINTER SPRINGS, FLORIDA, CHANGING THE FEE SCHEDULE FOR EMERGENCY MEDICAL PATIENT TRANSPORT WHEREAS, the City Commission of the City of Winter Springs, has the authority to operate an emergency medical patient transport service for the geographical boundaries of the City of Winter Springs; and WHEREAS, the City Commission has the authority to regulate fees for services within the geographical boundaries ofthe City of Winter Springs; and WHEREAS, Medicare regularly reviews and adjusts the maximum allowable amount for reimbursement of fees for emergency medical patient transport services; and WHEREAS, the City Commission has determined that the maximum allowable charge for emergency medical patient transport services should not exceed the maximum allowable charge; as determined by Medicare, and NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Winter Springs, Florida, that the fees and charges for emergency medical patient transport services and loaded mileage shall not exceed the maximum allowable charge, as determined by Medicare, and henceforth charges for these services shall automatically be adjusted to coincide with the Medicare approved rate(s). BE IT FURTHER RESOL YEp that other resolutions or parts of resolutions in conflict herewith by establishing fees inconsistent with those established herein are hereby repealed. All fees established herein shall go into effect July 1,2000. Passed and adopted this 261h day of June, 2000. ATTEST: F WINTER SPRINGS, FLORIDA .., ".' . a.. oLf.;'~" ~~ /" . ORDINANCE NO. ..NL AN ORDINANCE OF THE CITY OF WINTER SPRINGS, FLORIDA, PROVIDING FEE CHARGES FOR THE CITY OPERATED EMERGENCY MEDICAL PATIENT TRANSPORT SYSTEM; PROVIDING FOR CONFLICTS; SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Winter Springs, Florida, has upon available information and data deemed it to be in the best interest of the citizens of the City that it operate a emergency medical patient transport system; and , WHEREAS, the City Commission of the City of Winter Springs, Florida, has deemed it important to the citizens of the City that the City's operation of the emergency medical patient transport system be at a cost that is equal to and/or less than that of private industry, so that no public monies are used to subsidize said system; and WHEREAS, the City Commission of the City of Winter Springs, Florida, has the authority to establish fees for services; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, AS FOLLOWS: SECTION I: That the following schedule of fees relating to the City's operation of the emergency medical patient transport system is hereby established; 1. Transport rate for a City resident of$185.00 2. Transport rate for a non-resident of $280.00 3. A mileage rate established of $6.00 per loaded mile transporting patients to facilities located outside of Seminole and Orange Counties. 4. Regarding emergency medical patient transport, when a resident of Winter Springs ) is transported from within the city limits by another entity, the resident will pay only the established f/f. '..:. .#'t}. f""' .f'..,.". ;.. fee for a city resident. The balance of the bill will be forwarded to the City of Winter Springs for payment from the Medical Transport Services Fund. SECTION II: That in the event it is determined by the City Commission that a change to the fee schedule is warranted, the change shall be accomplished by Resolution approved by the Winter Springs City Commission. SECTION III: That is any section or portion of a section or subsection of this Ordinance proves to be invalid, unlawful, or unconstitutional it shall not be held to invalidate or impair the validity, force or effect of any other section or portion of a section or subsection or part of this Ordinance. SECTION IV: That all ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of said conflict. ) / SECTION V: This ordinance shall take effect upon passage and adoption. PASSED AND ADOPTED this J I '!::!:- day of ~ Chambers at Winter Springs, Seminole County, Florida. 1997, III CI ORillA ATTEST: tfl~ ~ S;-€f'f~t-L-BR*- MARTHA JENKINS, DEPUTY CITY CLERK Fffi.ST READING ~ 215 I Iq97 SECOND READING AND PUBLIC HEARING ~ {I I \ C191 Cf11 L g , L5:Ll / ,; POSTED !: ' l. ':)' ORDINANCE NO.-ML AN ORDINANCE OF THE CITY OF WINTER SPRINGS, FLORIDA, PROVIDING FOR THE CONTINUATION OF THE CITY OPERATED MEDICAL PATIENT TRANSPORT SYSTEM~ PROVIDING FOR CONFLICTS; SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Winter Springs, Florida, has upon available information and data deemed it to be in the best interest of the citizens of the City that it operate a medical patient transport system; and WHEREAS, the City Commission of the City of Winter Springs, Florida, has deemed it important to the citizens of the City that the City's operation of the medical patient transport system be at a cost that is equal to and/or less than that of private industry, so that no public monies are used to subsidize said system~ ., j j NOW, Tl{EREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, AS FOLLOWS: SECTION I: That the City's operation of the medical patient transport system shall continue to operate indefinitely, unless the City Commission passes an ordinance to cease this service. SECTION II: That is any section or portion of a section or subsection of this Ordinance proves to be invalid, unlawful, or unconstitutional it shall not be held to invalidate or impair the validity, force or effect of any other section or portion of a section or subsection or part of this Ordinance. SECTION III: That all ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of said conflict. SECTION IV: This ordinance shall take effect upon passage and adoption. ) -.;," ~ ~, 'I!' l. PASSED AND ADOPTED this I~ day of ju'r Chambers at Winter Springs, Seminole County, Florida. FIRST READING ~.lM..# J ~ '3; /99'1 SECOND READING AND PUBLIC HEARING .,.."" "..." ATTEST: ~~7AL~~ MAR OP ,ITY CLERK , ./ POSTED ~.1AV :;;2 4', J 9 9 '7 C ~04--1-Y,/991 , , 1997, in .~ . , , SECTION ill - All ordinances or parts of ordinances in conflicts with this ordinance are hereby repealed. SECTION IV - This ordinance shall take effectinunediately upon its passage and approval. . tk Passed and adopted this / / -day of jj.()~~ . 1995. CITY OF WINTER SPRINGS, FLORIDA ATTEST: ~~.,~~ CITY ERK First Reading November 27. 1995 Posted November 28. 1995 Second Reading and Public Hearing December 11. 1995 o. \, RECEIVED "-. L /, '. I., FEB 131996 ') WINTER SPRINGS AN ORDINANCE OF THE CITY OF \VINTER S~G~ARTMENT , FLORIDA, PROVIDING FOR FINANCIAL PROTECTION AND SAFEGUARDS FOR TIffi CITY OF WINTER SPRlNGS, FLORIDA, REGARDING TIIE ESTABLISHMENT AND OPERATION OF TIffi CITY OPERATED E11ERGENCY TRANSPORT SYSTEM; PROVIDING FOR CONFLICTS; SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. ORDINANCE NO. ..QlL WHEREAS, the City Commission of the City of Winter Springs, Florida, has upon available information and data deemed it to be in the best interest of the citizens of the City that it operate an emergency transport system; and WHEREAS, the City Commission of the City of Winter Springs, Florida, has deemed it important to the citizens of the City that. the Citjs operation of an emergency transport system be at a cost that is equal to and/or less than that of private industry, so that no public monies are ) / used to subsidize said system; NOW, THEREFORE, BE IT ORDArnED BY TIIE CITY COM1v1ISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, AS FOLLOWS: SECTION I: That the City's operation of an emergency transport system shall cease on or before September 30, 1997, unless the City Commission passes an ordinance extending said operation; if the City. elects to extend the ordinance then Section II shall be --" considered by the Commission at the time it considers passing a new ordinance. SECTION II: That in the event it is determined by the City Commission during the budget process for the 1997-1998 City budget or any time thereafter, that operation of a City emergency transport system has resulted in an increase in the budget of the CitYs Fire ) Department that was not off-set by the fees billed for the use of said system, the City shall -.... - .... - - -,. , .I, , /' immediately invite bids/requests for proposals for the emergency transport systems operation from private industry and the City's Fire Department. SECTION ill: That is any section or portion of a section or subsection of this Ordinance proves to be invalid, unlawful, or unconstitutional it shall not be held to invalidate or impair the validity, force or effect of any other section or portion of a section or subsection or part of this Ordinance. SECITON IV: That all ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of said conflict. SECTION V: This ordinance shall take effect upon passage and adoption PASSED AND ADOPTED this 1& ~ day of ;t~~. , 1996, in Chambers at Wmter Springs, Seminole County, Florida. '\ ) _r'/ CITY OF wrnTER SPRmGS, FLORIDA 7~ ATTEST: ~ ~4~ CIT~ERK FIRST READmG January 22.1996 SECOND READING AND PUBIC HEARlNG February 12.1996 POSTED January 23. 1996 j / ORDINANCE NO. 608 AN ORDINANCE OF THE CITY OF WINTER SPRINGS, FLORIDA, AUTHORIZING TIm PROVISION OF EMERGENCY MEDICAL SERVICES PATIENT TRANSPORT BY TIlE WlNTER SPRIN'GS FIRE DEPARTMENT; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. WHEREAS, Sections 3-01, 4.14 and 12-01 of the Winter Springs City Charter and state law provide; and WHEREAS, the Winter Springs City Commission with the authority to authorize the provision of emergency medical services patient transport by the Wmter Springs Fire Department; and WHEREAS, the City ofWmter Springs Fire Department has transport equipment and personnel qualified to provide medical transport; and WHEREAS, the Wmter Springs City Commission desires to provide such service by the Wmter Springs Fire Department. NOW, TIIEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRIN'GS, FLORIDA, AS FOLLOWS: SECTION I - The Wmter Springs FIfe Department is hereby authorized to take those steps legally necessary to provide emergency medical services patient transport utilizing equipment and personnel of the Wmter Springs Fire Department. SECTION II - The fee charge for transport service for each person transported is hereby established as $184.63 per transport. This fee is to be re-evaluated each year at budget review. If a fee change is warranted, the change shall be accomplished as pennitted by law and approved by the Wmter Springs City Commission. . -=a...... ;arhM"l""n+ 1 FY06 EXPENDITURE PERCENTAGE CHANGE ISSUE Regarding page A-12 in the preliminary budget (Total City Budget), it was noted by Commissioner Blake that the 8.9% decrease in city wide expenditures was a skewed measurement due to the inclusion of the Emergency and Disaster Relief Fund (an extraordinary item). Request was made to remove such extraordinary items from the analysis to get a truer picture of the expenditure trend. See the following revisions to page A-12. DISCUSSION When the Emergency and Disaster Relief Fund is deducted from the budget the percentage change in total expenditures changes from a 8.9% decrease to a 7.7% Increase. Total City Budget Revenues and Other Sources of Funds Current Proposed Current vs. Final Revised Mgr Rec Proposed 2003-2004 2004-2005 2005-2006 Percentage Fund Type Budget Budget Budget Change General $16,720,492 $17,932,260 $18,295,883 2.00% Special Revenue $10,028,314 $9,359,790 $9,484,360 1.30.;' (exclusive of Emerg & Disaster Relief Fund) Special Assessment $1,551,358 $478,195 $959,435 100.60% Debt Service $2,002,563 $1,407,577 $1,364,077 -3.10% Capital Project $893,532 $3,026,448 $1,779,000 -41.20% Enterprise $10,438,546 $10,209,445 $10,506,286 2.90% Total $41,634,805 $42,413,715 $42,389,041 -0.10% Plus hurricane recovery: Emergency & Disaster Relief Fund $6,357 ,487 $8,744,175 $0 -100.00% Revised Total $47,992,292 $51,157 ,890 $42,389,041 -17.10% Fund Type Exoenditures and Other Uses of Funds Current Proposed Current vs. Final Revised Mgr Rec Proposed 2003-2004 2004-2005 2005-2006 Percentage Budget Budget Budget Change $18,073,440 $18,695,916 $17,930,327 -4.10% $11,764,843 $9,633,630 $11,751,695 22.00% $1,725,230 $903,742 $1,138,043 25.90% $1,727,847 $1,424,030 $1,321,908 -7.20% $1,149,028 $2,423,323 $5,733,500 136.60% $12,677,763 $13,626,643 $12,410,289 -8.900/. General Special Revenue (exclusive of Emerg & Disaster Relief Fund) Special Assessment Debt Service Capital Project Enterprise Total $47,118,151 $46,707,284 $50,285,762 7.70% Plus hurricane recovery: Emergency & Disaster Relief Fund Revised Total $6,067,659 $53,185,810 $9,131,254 $55,838,538 $0 -100.00% $50,285,762 -9.90% The FY 2005-2006 Budget Maintains all existing services No millage Increase General Fund fund balance at 29.28% of personnel and operating expenditures (see B-1) A-12 Parks & Recreation Dept. TO: FROM: RE: DATE: CITY OF WINTER SPRINGS, FLORIDA 1126 EA$T STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone: (407) 327-6599 Fax: (407) 327-4763 MEMORANDUM Ronald McLemore, City Manager Chuck Pula, Parks and Recreation Director ~ Senior Center Computers on Internet June 16, 2005 ( The Senior Center has three computers for seniors to use that have Internet Access. They started Internet Access August, 2003, changed plans several times, and still have Internet Service. The Winter Springs Senior Center Association pays Bellsouth for Telephone Service, DSL and AOL $ 79.18 per month. MEMORANDUM To: Mayor and Commission From: Ronald McLemore, City Manager RE: Parks and Recreation Budget Considerations Date: August 1, 2005 For your information, below is a list of costs for the parks and recreational items requested by the Commission: Additional Shade Structure for Paw Park - $4.000. 30' x 30' Large Pavilion at Torcaso Park Splash Playground (same style and type consistent with the park) - $50.000. 20' x 20' Shade Kites at Torcaso Park Splash Playground - $13,000 x 2 = $26.000. Fall Special Event "Winter Springs Hometown Harvest", October 2005 - $50.000 (may be partially offset by revenue of $5,500). Phase I of Fruitwood Park (site work, irrigation, sod, fencing, and landscaping)- $21.000. 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