HomeMy WebLinkAbout2002 08 26 Informational E Central Winds Park Expansion
COMMISSION AGENDA
ITEM E
CONSENT
INFORMA TIONAL X
PUBLIC HEARING
REGULAR
08/12/02
Meeting
MGR. ('--iD'EPT C\Y
< .
Authorization
REQUEST: The Parks and Recreation Department is notifying the City Commission that staff is
applying for Recreational Development Assistance Program Grant for the Central
Winds Park Expansion.
PURPOSE: The purpose of this item is to apply for potential grant funds in the amount of
$200,000.00 for the Parks and Recreation Expansion Improvements to Central Winds
Park.
CONSIDERATIONS:
. The Central Winds Park Expansion Improvements include 2 Soccer Practice Fields, 2 Football
Practice Fields, 2 Baseball Practice Fields, 2 Softball Practice Fields, Park Entry Road,
Landscaping, Parking, Signage and Lighting.
. The FRDAP Grant Program allows dollar matches with acquisition dollars.
e Construction of Expansion Improvements at Central Winds Park which begin after July 1,2002,
are eligible for potential grant funding.
e Staff is in the process of completing all the required grant exhibits in order to meet the September
13, 2002 grant deadline.
FUNDING:
None Required.
1
RECOMMENDATION:
Informational Only.
IMPLEMENTATION SCHEDULE:
January 2003
July 2003
Sept. - Oct. 2003
Nov. - Dec.2003
January 2004
ATTACHMENTS:
Attachment # 1
Project priority list (ranking).
Final legislative approval and grant award.
Execution of project agreement.
Completion of documentation submitted.
$200,000.00 funding received by the City of Winter Springs.
Florida Recreation Development Assistance Program 2002/2003 Grant
Application Package.
COMMISSION ACTION:
2
ATTACHEMENT III
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM
PART I - GENERAL INFORMATION
.
(DEP USE ONLY)
RECEIVED:
POSTMARKED.:
APPL NO.:
J. APPLICANT INFORMATION
A. Name of Applicant:
CITY OF WINTER SPRINGS
B. Federal Employer ldentificatioo Number: 59-1026364
C. Populatioo: 31, 666 D. Current Operating Budget: 13 .831 .00.0
(This if the operating budget for the city, cmmty or special dinnct. and not just the department budget)
E. Contact Person: r.HTTrT< PTTT 11 Title:PARKS & REC. DIRECTOR
(The conJoct penon is someone who will be in di1'f!Ct contact with DEP and be rupon.sible for administering thi.f grant
if awarded)
~s:StreeUP.O.Box: 1126 EAST STATE ROAD 434
Ctty/Strte: WINTER SPRINGS.FLORIDA
Zip Code: 32708
Telephone:(.07) 127-47fl1 E-mail: FAX: (1..07) 3?7 1..7(,3
If project is not funded, please check bere if the grantee wisbes to receive application back. 0
I hereby certify that the information provided in this application is true and accurate. I further certify that I
possess the authority to apply for this grant on behalf of the applicant. (Attach a letter or resolutioo giving
authorization to apply for this grant)
signature of Authorized Rep~ative
Date
2. PROJECT INFORMATION
A. Name of Project: CENTRAl. J:JTNn~ PART< FXPI1N<:T,m.l
B. Project Type (Check One): Project cannot be a combination of acquisition and development
Acquisition:
On land owned by applicant
On land currently under site control by applicant
Date site control expires:
Trail Constructioo: On land owned by applicant
On land currently under site control by applicant
Date site control expires:
Development projects must be under site control (owned by deed, or leased or dedicated for minimum of
2S yean) by the dose of the submission period (September 13, 20(2). School board property is ineligible.
Strte owned property must include a letter from Departmmt of Environmental Protection's Division of Strte
Lands approving application on development. Include a copy of the site control documents (e.g., deed, lease,
etc.).
Development:
x
(Please Tab as Exhibit "N")
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C. PROJECT LOCATION:
Street Address: 1000 EAST ST1\TE ROAD 414
Cny: WINTER SPRINGS
County: SEMINOLE
Zip Code: 32708
D. LEGISLATIVE DISTRICTS IN WHICH THE PROJECT SITE IS LOCATED:
This should be the Florida Senate and Florida House district in which the proposed project site is
located. If you are not sure of the district. contact your local office of the Supervisor of Elections.
(fhere is only one each.)
State Senator:
LEE CONSTANTINE
Senate District Number: 9
State Representative: Tl;I9I1AS:~ FEENEY
House District Number: 33
E. Briefly describe the physical characteristics of the project. Include land resources, vegetation, fish
and wildlife, historical, archaeological resources, previous land usage and transportation access
as well as other pertinent information.
SEE ATTACHED PHYSICAL CHARACTERISTICS OF PROJECT SITE.
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3. FINANCIAL INFORMATION
The Totlll Project Cost (Line F) IlUlSt eq"al the grant reqlleSl (Line A) pillS the totlllloco/ flllUls avai/QMe
(Line E). This JiglUe (Line F) shollld not total more than UOO,OOO for the p"rpose of this applialtion.
A. FRDAP Funds Requested
Line A $ 200,000
B. Local Funds Available:
1. Cash:
Line B $
2. In-Kind:
Line C $
3. LandValue LineD $ 700,000
q property is developed, land wzlue CANNOT be lISedas IIlIIIlIch.
Total Local Funds Available:
Line E $ 200,000
Sum of lines B, C and D
C. Total Cost of Proposed Project:
Line F $ 400.000
Sum of Lines A and E
C PROJECI' COST ESTIMATE (COMPLETE ONLY FOR DEVELOPMENT & TRAILS
PROJECfS): The project cost estimate break down is on the following page of this application.
If land value is used as match, it should be included under primary cost. Primary costs include all
recreation facilities and opportunities. Primary cost must be equal to or greater than fifty percent
of the total cost. Remember to incl"de each element in yo",. conceptUlll site plan. SlIbmit II
co1lCeptUlll site plan displllying the Il1'etIS IlIUl facilities to be developed lIS proposed Oil pBge 6 of
this appliclltioll. The site pllln nuISI correJote with the project bolUUlluy map Il1UI cost estimate.
The site pllln IIUISt CLEARLY DELINEATE between facilitiesloppot1llnities Cllrrently existing,
facilities proposed for f"ruIing (pqe 6) in this applictdioll tmd facilities p/an1u!d for fldllre
development. Please color code yo", site pion to i1Ulicate facUities that are existing, proposed fo,
flllUling and planned for fldllre development (not In this project.)
(Please Tab As Exlubit "G")
SEE ATTACHED EXHIBIT "G"
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PRIMARY RECREATION AREAS"AND FACILITIES: Including, but not limited to, beach access, picnic
facilities, fishing piers, ballfields, tennis courts, trails, trailheads, etc. Costs of planning and site preparation should
be included within the cost of each element. If this is a trail project, list the uses or types of trails.
Quantity Desaiption Estimated Cost
N 2 SOCCER PRACTICE FIELDS 55,000
E 2 FOOTBALL PRACTICE FIELDS 55,000
w
2 BASEBALL PRACTICE FIELDS 55,000
2 SOFTBALL PRACTICE FIELDS 55,000
R
E
N
0
V -
A
T
I
0
N
S
Total Primary $ ??n nnn
SUPPORT FACILITIES AND IMPROVEMENTS: Parking, restrooms, landscaping, security lighting, and
other such costs should be included under support costs. Costs of planning and site preparation should be included
within the cost of each element. Amenities such as benches, trash cans, utilities, water formtains, or bike racks will
receive no points when being scored
Quantity Desaiption Estimated Cost
N PARK ENTRY ROAD 100;"000
E LANDSCAPING 10,000
w PARKING 050,000
SIGNAGE 10,000
LIGHTING 10,000
R
E
N
0
V
A
T
I
0
N
S
Total Support $ lQn nnn
TOTAL COST OF PROPOSED PROJECT S 400 I 000
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PART 11- EVALUATION CRITERIA
I. GENERAL EVALUATION CRITERIA
1. CAPITAL IMPROVEMENT PLAN
A. Is the proposed project identified, in whole or in part, in the applicant's capital improvement
plan or schedule during the current or next three (3) fiscal years?
Please provide: J) a copy ofthefive-year capital improvement schedule included in the
applicant's adopted Local Comprehensive Plan, stating project by name, amount and year
and 2) II letter from the agency's chief tulministrtztor certifying the fIVe year capittIJ
improvement schedule is ojJicifllJy Ildopted. County or City budgets are not the same as
capital improvement schedules and are not acceptable. Pleose highlight project ntune,
flIfIOlIII1 and yetl1'. (20 poin1s)
x
Yes
No
-OR-
B. Is the proposed project identified as part of the plan through an adopted resolution
committing the applicant to amend their capital improvement plan or schedule and complete
the project should it receive program funds?
Please provide a copy of a fully executed resolution amending the existing schedule to
include the proposed project. The resolution must dearly indicate the proposed project by
name, amount and year. (10 points)
Yes
No
(Please tab as Exhibit "A")
2. STATE COMPREHENSIVE OUTDOOR RECREATION PLAN
A. Explain how the proposed project would address one or more of the issues or goals identified
in the State Comprehensive Outdoor Recreation Plan. Use the OUTDOOR RECREATION
IN FLORIDA- 2000 (Chtlpter 6). Provide quotlllions 0' other tlppropruue references
with explalUltions to justify the CD"e/ation.
(Please tab as EDubit "B") (4 poin1s)
SEE ATTACHED EXHIBIT "B"
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ill
Saltwater Beach Activities * Saltwater Fishing (No Boat)
x
[
f
f
B. 2005 RELATIVE NEED INDEX BY REGION
Locate the applicant's region and circle each priority
resource/facility need as proposed in the project cost on page 6
of this application which is included in the applicant's planning
region: (7 points)
I
Bicycle Riding * Hiking * Nature Study * Outdoor
Swimming Pool Use * Shuftleboard
II Bicycle Riding
IX
IV
Bicycle Riding * Saltwater Fishing (No Boat) * Freshwater Beach
Activities
. XI
V Freshwater Beach Activities * Saltwater Beach Activities * Bicycle Riding
;.
VI Saltwater Beach Activities * Bicycle Riding ..:;-.: ~~ d".
Saltwater Fishing (No Boat) * Hiking * Outdoor Swimming Pool Use
VII Bicycle Riding * Freshwater Fishing (No Boat) .
VIII Saltwater Beach Activities * Bicycle Riding · Hiking
Outdoor Swimming Pool Use * Golfing
IX Bicycle Riding * Saltwater Beach Activities * Nature Study * Hiking
Tent Camping * Outdoor Swimming Pool Use * Shuffleboard * Golfing
X Saltwater Beach Activities * Bicycle Riding * Freshwater Fishing (No Boat)
Hiking * Outdoor Swimming Pool Use
XI Saltwater Beach Activities * Bicycle Riding · Freshwater Beach Activities
Freshwater Fishing (No Boat) · Hiking · Tent Camping * Outdoor Swimming Pool Use
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3. PUBLIC PARTICIPATION
Indicate which of the following apply (Check ALL that apply):
(To receive points for this section any meetings, presentations, or surveys must be held in the current
year or within the previous 3 years of application.)
x
x
x
A.
An advertised public meeting was held solely for the purpose of discussing the
proposed project. Attach a copy of proof of publication for the advertisement.
Meeting must be for the SOLE PURPOSE of discussing the project proposed in
the appliclltion. If submitting 2 appliClltions, must hold separate meeting for
eoch project. The advertisement should indicate that the purpose of the meeting is
to discuss a FRDAP grant for this project site.
(Please tab as Exhibit"C-I") (10 points)
The project was discussed at a regularly scheduled meeting of the applicant's
advisory board responsible for park, recreation and leisure service activities.
Provide a copy of the agenda and/or minutes of the advisory board meeting(s)
where this project was discussed. The board must be an appointed group of
citizens, such as a paries and recreation advisory board, who would normally
review projects similar to the proposed grant application. Discussion must take
place at a regWfI1'ly scheduled meeting. Planning and zoning or similar boards
may be used if a paries and recreation advisory board does not exist. CITY OR
COUNTY COMMISSIONS ARE NOT CONSmERED ADVISORY BOARDS.
(Please tab as Exhibit "C-2") (j points)
Public input on the proposed project was obtained through presentations to
community organizations, neighborhood associations andlor a written opinion
survey. Provide documentation (agenda, minutes or thank-you letter from an
organization, association, etc.) showing that presentations regarding this project
were made to clJmmunity organizations or groups OR provide a copy of the survey
instruinent AND a summary of the results and explain how the results relilte to the
proposed project. Letters of support are not acceptable to receive points.
(Please tab as Exhibit "C-3") (4 points)
B.
c.
4. OPERATION AND MAINTENANCE
Capability to develop, operate and maintain the project site: (pleose check ONL Y one):
X The applicant has a full-time recreation or park department staffed to provide facility
development, programming and maintenance. If this option is selected, provide a
copy of an agency organizational chart. A brief position description may be
requested if clarification is needed. (Please tab 8S Exhibit "D") (6 points)
The applicant has demonstrated the existence of a full-time ability to provide facility
development, programming and maintenance. If this option is selected, explain on a
separate sheet. (Please tab as Exhibit "D") (4 points)
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The applicant has other means of providing facility development, programming and
maintenance. If this option is selected, explain on a separate sheet.
(Please tab as Exhibit "D") (2 points)
Page 9 of23
s. PARK PARTNERSHIP
The proposed project is supported through a written cooperative agreement between the applicant and
a private or public entity in which said entity agrees to furnish 10% or more of the total project costs
in cash, land, or labor services for the development/construction of this project with the applicant
holding the leading management responsibility. (A management or mainten~nce agreement is not
acceptable.)
Yes
x
No
If "Yes", submit a signed copy of the cooperative agreement. Written agreemem must be executed
by the end of the submission period and quantify the donation in monetary units.
(please tab as Exhibit "E") (3 points)
6. TRAIL CONNECTIVITY
The project provides for increased trail access by (a) connecting an existing. publicly owned and
desigrurted recreational trail with a project trail outside the project boundary; or (b) connecting two
publicly designated trails outside of any park.
Yes X No
If "Yes", mark and indicate new project trail and where it connects to the existing trail(s) on the
project site plan. (please tab as Exhibit "G") (S points)
II. DEVELOPMENT CRITERIA (COMPLETE ONL Y FOR DEVELOPMENT
PROJECTS)
1. NEW DEVELOPMENT
List the existing facilitiesfunprovemeots on the project site. Include improvements such a baseball
fields. basketball couNs. trails, boat ramps. etc. (Bullet lists are encouraged If undeveloped. state
None.) (S points, if undeveloped)
4 SOCCER FIELDS
2 LIGHTED SOFTBALL FIELDS
2 LIGHTED BASEBALL FIELDS
2 PLAYGROUNDS
1 NATURE TRAIL
COOKING GRILLS
FISHING AREA
PICNIC PAVILIONS
RESTROOMS
VOLLEYBALL COURTS
CONCESSION
PARKS AND RECREATION OFFICES
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2. INFRASTRUCfURE ASSESSMENT OF LOCAL GOVERNMENT RECREA nON
AND PARK DEPARTMENT FACILITY NEEDS IN THE STATE OF FLORIDA
A. List the facilities which are addressed on page 6 of this application which are identified in the priority
ranked index clusters of outdoor facilities needs for renovation and/or new constIuctioo identified
within the applicant's population density as set forth in the Department's study entitled
"Infrastructure Assessment of Local Government Recreation and Park Department Facility Needs in
the State of Florida" effective December 1995. (See attached pages 15-19 for Priority Ranked Index
Clusters. A project facility not listed in the priority ranked indexes will receive a score of a similar
facility included in the indexes, as determined by the Department staff.)
(MaximWD 30 points)
NEW
BASEBALL FIELDS
SOCCER FIEDLS
SOFTBALL FIELDS
SUPPORT FACILITIES
B. Does the proposed project, in whole or in part, address the highest priority of infrastructure funding
needs for the applicant's population density as set. forth in the study titled "1995
INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT RECREATION AND
PARK DEPARTMENT FACIUTY NEEDS IN THE STATE OF FLORIDA". Use the table
below to determine in which priority fUnding need ranlcing the project falls. (Check ONLY one):
FOOTBALL FIELDS
X Highest Priority Funding Need (13 points)
Second Highest Priority Funding Need (8 points)
Population DensIty 1 . Population Under 10,000
Rank Fundin! Index
1 Construction 87.7
2 Renovation 84.0
Population DenaIty 2 . Population 10,000 to 24,999
Rank Funding Index
1 Renovation 86.9
2 Construction 79.8
Population DenaIty 3 - Population 25,000 to 49,999
Rank Funding Index
1 Construction 88.8
2 Renovation 76.7
Population DensIty 4. Population 50,000 to 99,999
Rank Funding Index
1 Construction 93.8
2 Renovation 91.8
Population DensIty 5 . Population 100,000 and Over
Rank Funding Index
1 Renovation 97.4
2 Construction 82.2
Source: The 1995/nfrastructure Assessment ofLoca/ Government Recreation and Park Department Facility Needs in
the State of Florida
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