HomeMy WebLinkAbout2002 08 26 Consent A NEW ADP for Emergency Medical Transport Billing Services
COMMISSION AGENDA
ITEM A
Consent X
Informational
Public Hearing
Regular
August 26, 2002
Meeting
I~
Mgr. 1
Authorization
-2f.)
REQUEST: The Fire Department is requesting authorization to enter into contract with
Advanced Data Processing (ADP) for emergency medical transport billing
services.
PURPOSE: The purpose ofthis Commission item is to request authorization to enter into
contract with Advanced Data Processing (hereinafter "ADP") for emergency
medical transport billing services, and to piggyback off of the Seminole County
Fire/EMS service's contract with same terms and conditions.
CONSIDERATIONS:
Since October 12, 1998 the Winter Springs Fire Department, under the approval of the City
Commission, has contracted with Medical Claims Processors Group, Inc (hereinafter "MCPG")
for billing and collection services for the Fire Department Emergency Medical Transport System
at a cost of3.82% of the total amount of billable collected.
Over the past several years MCPG has consistently collected 60% of the billable amount and has
provided this service to most departments in Orange and Seminole County. However, due to
complicated reporting methods, untimely submission of patient bills, and primarily customer
service related complaints, most of the fire departments that contracted with MCPG for their
billing services have changed billing companies.
Also on or about April 27, 2001, MCPG notified the Winter Springs Fire Department that due to
a computer problem at MCPG, MCPG submitted erroneously coded billing statements to the
Florida Agency for Health Care Administration, which resulted in Medicaid making
overpayments to the City of Winter Springs.
August 26, 2002
Consent Agenda Item A
Page 2
Commission Agenda Item 0, dated for the June 10, 2002 meeting, authorized the City Manager
to execute a Settlement Agreement with the State of Florida Attorney General's Office regarding
Medicaid overpayments resulting in a settlement payment of$4,087.91. The City Attorneys
office has been trying to collect MCPG's portion of the settlement agreement, as well as
attorney's fees since this time.
The Winter Springs Fire Department has received complaints from citizen because of bills
received from MCPG that were a result of denied payment from insurance carriers due to delayed
billing. As a result of MCPG not billing in a timely manner, the citizen was then responsible for
the payment. Due to this customer service related issues and the inability for staff to
communicate with MCPG in a cooperative spirit, the fire department had begun researching
companies that could provide medical transport services with the cooperation of fire departments
in Seminole County.
Seminole County went out to public bid with a comprehensive scope of services and Advanced
Data Processing was the successful bidder. ADP has agreed to convey the prices, terms, and
conditions of their bid with Seminole County, to the City of Winter Springs, as outlined in the
attached agreement that was prepared by the City Attorney's office. The attached agreement has
been forwarded to ADP for execution and upon City Commission approval the City Manager
will sign the agreement APD will be the City's billing agent for Medical Transport Services.
Furthermore written notification will be provided to MCPG canceling their services for the City.
FUNDING:
Funding for this service is available in the Fire Department Medical Transport Services budget,
Line Code - 170-53410, Contractual Services Cost.
RECOMMENDATION:
It is recommended that the City Commission give the City Manager authorization to enter into an
agreement with Advanced Data Processing for billing and collection services.
ATTACHMENTS:
1. Letter from City Attorney's office dated August 14,2002.
2. General Service Agreement, 11 pages.
3. Scope of Services, Exhibit A, 4 pages.
4. Compensation, Reimbursable Expenses, and Payment Terms, Exhibit B.
COMMISSION ACTION:
BROWN, WARD, SALZMAN & WEISS, P.A.
A ttorneys at Law
Usher L. Brown'
Suzanne 'D'AgrestaO
Anthony A. GarganeseO
Gary S. Salzman"
John H. Ward'
Jeffrey S. Weiss
Offices in Orlando, Kissimmee,
Cocoa & Viera
'Board Certified Civil Trial Lawyer
"Board Certified Business Litigation Lawyer
oBoard Certified City, County & Local Government Law
August 14, 2002
Mr. Don V. Passaro
Vice President Marketing/Operations
Advanced Data Processing
520 NW 165 Street Road
Suite 201
Miami, FL 33169
RE: City of Winter Springs - ADP/EMS Billing Services Agreement
Our File No. 1193
Dear Mr. Passaro:
Debra S. Babb
Jeffrey P. Buak
Alfred Truesdell
Joseph E. Blitch
Scott D. Danahy
Theodore F. Greene, III
Kristine R. Kutz
Todd K. Norman
Vincent E. Scarlatos
Erin J. O'Leary
Of Counsel
Enclosed please find the most recent revisions to the proposed Agreement as
referenced above. Please review for comment and approval.
If this Agreement meets your acceptance, please execute and forward the original
to my office.
Very truly yours,
~#~/~
Vincent E. Scarlatos
Signed in his absence to avoid delay
VES:mm
Enclosure
cc: Linda M. Franzelas, President, Advanced Data Processing, Inc.
Fire Chief Tim Lallathin, City of Winter Springs
225 East Robinson Street. Suite 660' P.O. Box 2873. Orlando, Florida 32802-2873
Orlando (407) 425-9566 Fax (407) 425-9596' Kissimmee (321) 402-0144' Cocoa & Viera (866) 425-9566
Website: www.orlandolaw.net . Email: firm@orlandolaw.net