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HomeMy WebLinkAbout2002 02 25 Informational B Spring Break Camp at the Winter Springs Civic Center COMMISSION AGENDA ITEM B CONSENT INFORMATIONAL X PUBLIC HEARING REGULAR 02/25/02 Meeting MGR. r---- IDEPT C.(j) Authorization REQUEST: The Parks and Recreation Department is notifying the City Commission of a new program offered for Winter Springs residents during Spring Break 2002. PURPOSE: The purpose of this item is to inform the City Commission ofa Spring Break Camp at the Winter Springs Civic Center. CONSIDERATIONS: . Residents have requested a Recreational Program for their children during Spring Break. The program includes Sports, Games, and Field Trips. . The cost is $ 95.00 per week to include (4) Four Field Trips during the week. . Times and dates of the program are from 7:30am until 5:30pm - Monday through Friday, March 11 - March 15,2002. FUNDING: None Required. RECOMMENDATION: Informational Only. IMPLEMENTATION SCHEDULE: N/A. 1 ATTACHMENTS: Attachment # 1 Flyer and Information Packet. COMMISSION ACTION: 2 ATTACHMENT 111 Winter Sorin2s Parks and Recreation 2002 Spring Break Camp WHERE: Winter Springs Civic Center @ FUN & LAUGHS @ FIELD TRIPS @ SWIMMING @ SPORTS @ GREAT MEMORIES WHO: Elementary grades, ages 6-12 WHEN: March 11 - March 15, 2002 TIME: Monday through Friday, 7:30am - 5:30pm Re2istration Dates Monday, February 4th - Wednesday, March 6th, 2002 from 8:00am - 5:00pm at Central Winds Park A Parent's packet must be completed for each child Enrollment is limited to first 50 kids Pro2ram Fees Winter Springs Residents: *$95 / includes all Field Trips. Non-Residents: $100 per week! includes all Field Trips. *Program fee includes (1 ) T-shirt, and all activities plus field trips. For more information call Winter Springs Parks and Recreation at 407-327-4761, Monday through Friday from 8am-5pm. Winter Springs Parks and Recreation 2002 Spring Break Camp City of Winter Springs Residents: *$951 includes all Field Trips. Non-Residents: $1001 includes all Field Trips. WHERE: Winter Springs Civic Center Program Fees *Program fee includes (1) t-shirt, and all activities plus field trips. If you choose not to attend camp on certain days we do not pro-rate. Payment for the camp is due at time of registration. *** A Parent's packet must be completed for each child. WHO: WHEN: TIME: Ages 6-12 March 11 - March 15, 2002 7:30am - 5:30pm, Monday through Friday @ FUN & LAUGHS @ FIELD TRIPS @ SWIMMING @ SPORTS @ GREAT MEMORIES Registration Dates Monday, February 4th - Wednesday, March 6th, 2002 from 8:00am - 5:00pm at Central Winds Park Enrollment is limited to first 50 kids. THE BENEFITS ARE ENDLESS... General Rules and Regulations All children must be signed out by their parent/legal guardian each day. No one is permitted to leave the facility or pick up a child without written parental permission. Children are required to wear shirts, shorts and athletic shoes each day. Towels, swimsuits and water bottles are needed for water activity day. Sunscreen should be applied at home each morning, 70% of our day is spent outdoors. Please label belongings. Children must bring a non-perishable lunch and drink each day. We have scheduled rest/snack times each day, send snacks with kids. Soda machines are available. Children are to remain with their groups at all times. Behavior that might cause an accident or hurt others will not be tolerated. If your child is asked to leave camp due to disciplinary reasons there are no refunds. Do not send sick children to camp. Parents will be required to pick up sick children. Staff is not permitted to administer medicine of any kind. If your child requires medical attention beyond a Band-Aie., Parc:nts will be called first, then EMT services. The City of Winter Springs is not responsible for items lost, damaged or stolen at Sunshine Park or during field trips. Children should not bring games and toys to camp. All fees must be paid in full for a child attending Spring Break Camp. If a child does not attend camp on certain days fees are not pro-rated. Refunds are available prior to the start of the program by written request and program receipt, less a 25% administrative fee. Once the program begins there are no refunds. All Spring Break Camp staff will attend each field trip. If your child does not attend a field trip you must make other arrangements for them. Supervision will not be available at Sunshine Park on field trip days. ........pARENT'S - PLEASE POST ON YOUR REFRIGERA TOR "200211 Spring Break Camp Field Trips Date Location Lunch Bus leaves/returns March 11, 2002.............Ballgame............................Pack/brown bag.................. ...1 :OOpm/4:30pm March 12, 2002.............Skating................... .......Pack/brown bag.................... 1 2:30am/3:00pm March 13, 2002.............Wet-N- Wild.......................Packfbrown bag.................. ...9:00am/4:30pm March 14, 2002.............Bowling............................. Pack/brownbag............ .........1 :00pm/4:30pm ** Attention Parents ** ~ Have your child dressed in his/her camp t-shirt. ~ Give any extra money you feel they need for field trip location site. ~ Parent's are always welcome to chaperone for field trips. HELPFUL HINTS 1. Make sure your child has a good breakfast! 2. Have your child wear comfortable clothes and shoes. Everyday there will be outside play, so it is important they have sneakers and comfortable clothing on. 3. There are some field trips that you will have to pack a lunch. Please pack field trip lunches in brown paper bags, with their names on it, so they will fit in our storage coolers. Do not send food items that need to be refrigerated or micro-waved. Please put your child's name on all personal items. 4. Parents must sign in and sign out their child each day. Do not drop your child off or ask them to meet you somewhere else. If you arrive late or plan on picking your child up early, please check in or out with your child's counselor or the Camp Director. 5. Field trips are included in the fee, but should your child wish to have spending money, please send it the day of the field trip. (The Parks and Recreation Department can not be responsible for lost money.) Field trips are a part of the scheduled activities of the camp. All children must have a signed field trip permission slip on file to attend the scheduled trip. 6. Children should not bring toys, material items, boom boxes. game boys or an excessive amount of money that could easily be misplaced, lost or broken. There will be special days when a counselor may request certain items to be brought from home for theme games, contests. etc., at which time you will be notified. 7. If there is an emergency or you need to contact your child, call the Recreation Center at 407-327-4761. Someone there will be able to get the message to your child's counselor or Camp Director. Sprillf! Break '2002 ' Dear Parents: Thank you for choosing Spring Break 2002. The City of Winter Springs Parks and Recreation Department would like to welcome you and your child to our Spring Break camp program. Our goal is to provide your child with a quality experience filled with fun, adventure and endless benefits. To ensure that you and your child enjoy the summer with us, we have provided the following guidelines for you and your child. Should you have any questions, please feel free to contact us at 407-327-4761. Camp week: Camp Hours: Location: Drop-off/Pick-up: Registration: Special Activities: Dates Resident Non-resident March 11 - 15 ..................... .$95.00............................$100.00 Additional family members: $5.00 of! per child Camp hours are 8:30am through 4:30pm. Early care runs from 7:30am through 8:30am. Late care runs from 4:30pm through 5:30pm. Early and late care is included in the camp fee and includes supervised, self-directed activities. Any parent picking up their child after 5:30pm will be charged a $5.00 late fee per child for each 5 minutes late. This policy will be strictly enforced. Spring Break 2002 will be located at Winter Springs Civic Center 400 Edgemon Ave We strongly suggest to parents that the first day of camp you walk your child to his/her group and introduce yourself to the counselor so they can get to know you. Parents will be required to sign in and sign out their child every day. If for any reason you will be late in dropping your child off or you will be picking them up early, please let the counselor know one day in advance. If someone else will be picking up your child, please let the Camp Director know in advance. Identification will be required for everyone picking up a child. We will begin accepting registrations on February 4, 2002. Ongoing registration is at Central Winds Park, from 8:00am - 5:00pm, Monday through Friday. A Parent Manual must be filled out for each child and turned in along with the payment for camp. Specialized Coaches in Baseball, Soccer & Basketball for training and educational programs. What to Wear: What to Bring: Field Trips: Shorts and shirt; sneakers or closed-toed shoes; hat and/or sunscreen, if necessary. Please put your child's name on all articles brought to camp. Your child may bring exact change for the snack or soda machines. Change will not be provided. Check the schedule for other specific items your child may need to bring to camp. Signed permission slips must be on file. All campers are expected to go along on the field trips, as they are a scheduled activity of the Spring Break Camp. The cost of the field trip is included in the camp fee. Please be sure your child wears their camp t-shirt on field trips and please arrive early. ParticiDant Information: Participant's Name Ym as am alg axl axxl Shirt size (circle one) Home Phone Cell Phone/ Beeper Address State Zip Work Phone Apt. # City Emergency Information: Emergency Contact Relationship to Participant Home Phone Cell Phonel Beeper Work Phone Program Information: (youth) Program Name: Spring Break CamD 2002 Location:Winter Spring Civic Center Davs Monday through Friday Time: 7:30am - 5:30pm Fee: $95 (residents) $100 (non-residents) Additional Fees Make Checks Payable to: City of winter Springs Amount Received Payment Method: Cash Check _Ck# Staff Date Release: I/we hereby release and agree, to the fullest extent permitted by law, to indemnify and hold harmless the City of Winter Springs and its employees, officers, attorneys, and volunteers from and against all claims, losses, damages, or liability (including reasonable attorney's fees through any and all administrative, trial, post judgement and appellate proceedings) to or for bodily injury, death or property damage, directly or indirectly arising from my child's p2rticipation in the class or program described above. I also acknowledge and agree that my child's photograph may be taken and used by the City of Winter Springs as promotional material, and may be forwarded for the publication to newspapers and other publications for the purposes of promoting the City of Winter Springs and the activities and classes sponsored by the City of Winter Springs Parks and Recreation Department. I also consent to the City of Winter Springs and its employees authorization of any and all necessary emergency medical care for my child, whether by injury or illness; to include but not to be limited to, care and treatment by a licensed physician; transportation to the hospital by way of E.M.S. or comparable provider; and admittance to the hospital emergency room. signature of Participant Date 'PlUtmlt'. .:uaA1'UJd IF PMT:lC'1Purr 1. UIIIXll 1. ~ OLD) CITY OF WINTER SPRINGS PARKS AND RECREATION DEPARTMENT SPRING BREAK PROGRAM REGISTRATION FORM Child's Name Child's Grade_ School I1We, Drivers License # Address County City State Zip Home Telephone_- Work Telephone_- CellI Pager _- have legal custody of , a minor, age _ born (Child's name) ( Birth date) I/we give the following people permission to pick up my child: (Only the following people listed below will be allowed to pick up your child, unless the Camp Director is notified in advance by the parent/guardian) ** Identification will be required ** 1. Phone # Home Work Cell/Beeper _- 2. Phone # Home Work Cell/Beeper _- 3. Phone # Home Work Cell/Beeper _- 4. Phone # Home Work Cell/Beeper _- I understand that there is an inherent risk in my participation in this program, and I agree to hold harmless the City of Winter Springs, the City of Winter Springs Parks & Recreation Department and any employee of the City of Winter Springs against any and all claims resulting from my participation in this camp. Signature of Parent Date DISCIPLINARY/BEHA VI OR INFORMATION Dear Parents: Proper behavior and cooperation is essential at camp for the safety and enjoyment of participants and staff. The following policy has been established to ensure that all parents and campers understand how our staff will handle situations as they arise. Should you have any questions or concerns, please do not hesitate to let us know. We wiJJ do our best to be fair and consistent. WINTER SPRINGS PARKS & RECREA TION "3 STEP POLICY" FOR DISCIPLINE 1) "COOL OUT" - CHILD WILL BE SET ASIDE FROM THE ACTIVITY HE/SHE IS PARTICIPATING IN (for a period not to exceed 10 minutes). THE CHILD AND COUNSELOR WILL TALK ABOUT THE BEHA VIOR TO MAKE SURE IT DOES NOT HAPPEN AGAIN. PARENTS WILL BE NOTIFIED OF SUCH BEHAVIOR. 2) A WRITTEN REPORT ON THE REPEA TED BEHA VIOR IS GIVEN TO THE CAMP DIRECTOR. THE PARENTS WILL BE NOTIFIED FOR THE SECOND TIME TO DISCUSS THE BEHAVIOR OF THEIR CHILD. 3) SHOULD THE BEHA VIOR CONTINUE, THE PARENTS WILL BE NOTIFIED A THIRD TIME AND BROUGHT IN FOR A MEETING. AT THIS TIME, AS A LAST RESORT THE CHILD MAYBE EXPELLED FROM THE PROGRAM. Spring Break is a great experience for all children. It is necessary to have a discipline policy in place to ensure a quality program for all participants. It is appreciated that you go over the importance of conduct with your child(ren) and our discipline policy. I UNDERSTAND AND ACCEPT THKDISCIPLINEIBEHA VI OR POLICY. Parent/Guardian Signature Date . .j . SPRING BREAK DROP-OFFIPICK-UP POLICIES MEDICAL RELEASE FORM Child's Name Please initial that you understand the following: I understand that Spring Break hours are from 8:30am to 4:30pm. I understand that early care is available from 7:30am through 8:30am. I understand that late care is available from 4:30pm through 5:30pm. I understand that I will be charged $5.00 per child for each 5 minutes after 5:30pm that I am late. NO EXCEPTIONS. Medicine or Special Awareness: Is your child allergic to any medicine? Yes or No If yes, please explain. IN CASE OF EMERGENCY, I/We authorize the CITY OF WINTER SPRINGS PARKS & RECREA TION STAFF, in whose care my child has been entrusted, to take my child to an emergency room, doctor's office, clinic or hospital. I/We also give my/our consent to an x-ray examination, anesthetic, medical or surgical diagnosis or treatment, and hospital care, to be rendered to my child, by a doctor or surgeon licensed to practice in any state in the United States. I HAVE READ THIS FORM AND I AGREE TO OBSERVE ALL THE GUIDELINES LISTED ABOVE. Signature of Parent/Guardian Date _1_1_ SPRING BREAK FIELD TRIP PERMISSION SLIP (Child's Name) the field trips listed below: has my permission to go on March II, 2002.............Ballgame March 12, 2002.............Skating March 13, 2002.............Wet-N-Wild March 14, 2002.............Bowling SWIMMING PERMISSION SLIP _My child can not swim. _My child can swim. _My child has penuission to go on the 150 foot water slide, provided that he/she meets the height requirement of 48". Parent's comments/concerns: The cost of these field trips are included in the camp fee. I understand that this covers the cost of transportation and the general admission fee and will not cover any extras for my child. **These field trips are part of the City of Winter Springs Parks and Recreation Department's Spring Break Program and it is expected that everyone will attend. Due to staff attending these field trips, provisions will not be made for children who do not wish to attend. All children attending Spring Break who are participating in the field trip must have a signed permission slip on file. No exceptions can be made! I hereby agree to indemnif~ and hold harmless th~ City of Winter Springs and any city employee, instructor, coach, or volunteer against any and all claims relating to participation in a City Parks and Recreation sponsored activity. I understand there is an inherent risk of an accident in any activity which I choose to participate. I agree to adhere to all City ordinances, Parks and Recreation rules and regulations. I understand that if I am signing this consent for a minor, all rules will apply to all parties involved. PRINT NAME OF CHll.D SIGNATURE OF PARENT OR GUARDIAN