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HomeMy WebLinkAbout2002 10 28 Consent G Unapproved Minutes from the October 7, 2002 City Commission Special Meeting COMMISSION AGENDA ITEM G Consent X Informational Public Hearings Regular October 28. 2002 Regular Meeting Mgr. / Dept. Authorization CONSENT G. Office Of The City Clerk Requesting Approval Of The October 7, 2002 City Commission Special Meeting Minutes. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING OCTOBER 7, 2002 I. CALL TO ORDER The Special Meeting of Monday, October 7, 2002 of the City Commission was called to order by Deputy Mayor Cindy Gennell at 6:36 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). ROLL CALL: Mayor Paul P. Partyka, absent Deputy Mayor Cindy Gennell, present Commissioner Robert S. Miller, present Commissioner Michael S. Blake, present Commissioner Edward Martinez, Jr., present Commissioner David W. McLeod, absent City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, absent The Pledge of Allegiance followed a Moment of Silence. II. REGULAR REGULAR A. Public Works Department Requests That The City Commission Review And Approve Proposed Improvements For Fisher Road. Mr. Kipton D. Lockcuff, P.E., Public WorkslUtility Department Director introduced this Agenda Item and the Consultants familiar with the proposed project. Mr. Ian Lockwood, Civil Engineer, Glatting Jackson, 33 East Pine Street, Orlando, Florida: addressed those in attendance and reviewed some of the key points planned for this project. Discussion. 'a ~ ~ ~ ~ t:=t CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL IvlEETlNG - OCTOBBER 7, 2002 PAGE 2 OF 7 Commissioner Robert S. Miller spoke of the type of curbing planned and stated that "Part of the impact of people deciding to exceed the speed limit down that roadway, and if they have a large vehicle and they fail to negotiate the roundabout correctly, then they just ride right over it, and an additional incentive to me would be to have a curb which would be - five inches (5") - whatever the standard curb is." With further discussion, Commissioner Miller suggested, "I am just asking you to consider a curb - a vertical curb." Mr. Lockwood then said, "We can make these a little more aggressive if you would like - I think this would be adequate," Furthermore, Mr. Lockwood stated, "I think the point is well taken, we will discuss that - to make it more forgiving." Deputy Mayor Gennell opened the "Public Input" portion of this Agenda Item, Mr. Richard Bercini, 124 Seville Chase Drive, Winter Springs, Florida: showed photographs and asked about the affect of lots of rain; percability; and drainage. Discussion. Mr. Eugene F. Stone-Romero, 2002 Alegre Court, Winter Springs, Florida: spoke in favor of the paving and voiced his concern with speeding vehicles on Bird Road and a bus stop at the intersection of Seville Chase Drive and Morton Lane; and Bird Road and Fisher Road; and asked if Traffic Calming measures could be considered for Bird Road. Mr. Lockwood then suggested, "You may be wise to do a couple of speed studies and traffic volume counts and just for your own research, before and after - in case you do other roads like this out there, you will know if you want to decrease the space here, increase the space there or whatever." Deputy Mayor Gennell said, "I am sure that we have probably already got all those don't we Kip [Lockcuff]?" Mr. Lockcuff stated, "I don't know that we do or not. I am not sure those measures would be valid anyhow." Tape IISide B Commissioner Michael S. Blake inquired, "What do we need to do as far as moving forward on this?" City Manager Ronald W. McLemore responded, "Accept the concept." Commissioner Blake then asked, "So we are going to have final drawings coming back to us?" Manager McLemore then said, "If you accept this concept, we will move forward with the design - engineering." Mr. Lockcuff added, "I hadn't planned to bring final back, but if you want to see them, that would be fine." Ms. Jan Seldin, 207 Alegre Court, Winter Springs, Florida: stated "On behalf of the Homeowner's Asso,ciation - if we could obtain a hard copy of the draft plan of the paved road, and in particular, the plan and profile sheets and the cross sections of the road?" Mr. Lockcuff said, "We could have CPR [Engineers, Inc.] provide those - we will get them to you." ~ Ltl ~ It:I CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - OCTOBBER 7,2002 PAGE30F7 Manager McLemore spoke for record about the engineering community and Traffic Calming measures. Mr. Michael Myers, 540 Fisher Road, Winter Springs, Florida: noted that his driveway is in the middle of the planned Traffic Calming measures; and inquired about the proposed landscaping; traffic enforcement; and lighting. With discussion, Mr. Lockwood spoke of the Traffic Calming measures and stated, "It's not mandatory at all." Further, Mr. Lockwood said, "It can be removed if you would like it removed. It is not necessary as part of the plan - we can simply pull that further south with no difficulty whatsoever." Mr. Myers added, "If whoever is making notes, would note that I would like to have that moved over one way or the other." Discussion ensued on potential traffic enforcement procedures. Deputy Mayor Gennell said to Mr. Lockcuff, "You have Mr. Myers' address and telephone number I am sure - take note of his comments please." Commissioner Edward Martinez, Ir. stated, "We have to wait and see how the folks out there handle the new road and if there are complaints and if they feel they need some striping, then all they have to do is call the City Manager or call Kip [Lockcuff] and speak to them and they can bring it up before the Commission." The "Public Input" portion of this Agenda Item was closed. Deputy Mayor Gennell stated, "I am looking for a Motion to approve the proposed improvements for Fisher Road." "SO MOVED." MOTION BY COMMISSIONER MARTINEZ. SECONDED BY COMMISSIONER MILLER. COMMISSIONER MARTINEZ THEN SAID, "I WOULD LIKE TO ADD THAT IAN [LOCKWOOD] AND CPH [ENGINEERS, INC.] CONSIDER SOME OF THE REQUESTS BY SOME OF THE CITIZENS HERE WHEN THEY BRING THIS BACK FOR FINAL ENGINEERING THAT THEY EITHER BE INCORPORATED, AND IF THEY ARE NOT - THE REASON WHY THEY ARE NOT." DISCUSSION. DEPUTY MAYOR GENNELL SUMMARIZED, "SO THE MOTION IS TO APPROVE THE~PROPOSED IMPROVEMENTS GIVING CONSIDERATION TO THE COMMENTS HERE TONIGHT." ~ ~ ~ ~ CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - OCTOBBER 7,2002 PAGE40F7 VOTE: COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE DEPUTY MAYOR GENNELL: AYE MOTION CARRIED. Deputy Mayor Gennell said, "The improvements are approved and in sixty (60) days you will have the plans back, right?" Mr. Lockcuff said, "Yes." Deputy Mayor Gennell added, "And they can expect to get a copy and so on, so forth." REGULAR B. Office Of The City Manager Requests The City Commission Consider Setting A Workshop On October 14th For The Review Of The Draft Cost Allocation Plan Prepared By Government Services Group. Manager McLemore addressed this Agenda Item. Brief discussion followed whether this should be done as a Workshop, or at a Regular Meeting. With discussion, Commissioner Martinez stated, "I am not ready to do anything after the Agenda." Deputy Mayor Gennell suggested, "Put it on the Agenda," Commissioner Blake stated, ""Sounds like a - paper to me." Deputy Mayor Gennell summarized, "So I am hearing that it goes on the Agenda. " III. REPORTS (CONTINUED FROM THE SEPTEMBER 23, 2002 REGULAR MEETING) REPORTS G. Commission Seat One - Robert S. Miller Commissioner Miller read a document into the record. Discussion. Secondly, Commissioner Miller spoke of Moss Park and stated, "I would like to have the City Manager bring back some kind of a recommendation on how we can have a fence around that park in the coming fiscal year." Deputy Mayor Gennell said, "Is the Commission in agreement to ask the City Manager to bring forward some suggestions to relieve that situation with some kind of fencing." ~ ;-'~ ~ ~ ~ CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - OCTOBBER 7,2002 PAGE50F7 Commissioner Blake stated, "We had discussions on the records, no fewer than three (3) di fferent times on the question of a barrier between the parks - that park in particular and the property surrounding it and I would recommend that Staff go back to the record and bring that to us. We have already made a decision on this more than once." Commissioner Miller stated, "Fine." Commissioner Martinez said, "The only way that I would agree to look at this any further - it has already been looked at, is ifthere is money available to possibly handle that because I understand the budget is tight." Commissioner Martinez added, "I don't think we should spend money on a fence - when there are greater needs in our community, than a fence at the present time. Maybe down the road, if there is money, I wouldn't have any objection." Deputy Mayor Gennell stated, "I would agree with Commissioner Blake - have the Staff bring us back the results of what the discussion was when we last dealt with it and see if we have reached the point that we were supposed to reach or if we have some left to do - then we can look at it again." Commissioner Miller then said to Manager McLemore, "Dumpsters, around the Fire Station, Public Works and the dumpsters around the fourplexes - we have put an Ordinance into effect which is not going to require anything be done in that area - until twenty-four (24) months from now. Has there been any contact at all with the people that own those properties - to ask them to try to do something - and if there hasn't, I think you need to." Commissioner Miller added, "I would like to get something back from you that at least we have tried. It continues to be an eyesore." Regarding this issue, Manager McLemore commented briefly on some discussions that have taken place. Commissioner Miller added, "Along Dolphin Road, going between Hayes [Road] and Moss [Road] - there is a Homeowner's Association in there on the left hand side of the road. They have one location in the center of that complex. Everybody hauls their stuff to that one location, it is fenced. If we had one fenced-in area, then the people would have to take their refuse to that one area rather than have individual dumpsters - because there are three (3) of them on the street where Richard's Barber Shop is, in a line. Anyway, something needs to be done. I do not want to wait two (2) years." Parking on George Street was discussed next. Commissioner Miller stated, that regarding "Putting in some parking across from those houses so they didn't have to park on their sidewalks - I haven't heard a thing here." Manager McLemore pointed out, "All the Commission needs to do is approve our recommendation." Commissioner Miller then said, "Would you bring it back?" Manager McLemore spoke of some current discussions with Ian Lockwood [Civil Engineer with Glatting Jackson] and stated, "Ian [Lockwood] is absolutely emphatic about his position on this as the right answer, and so we are packaging it up to b'ring back to you at the next Meeting or so." Commissioner Miller then commented about the Village Walk project and asked, "Could we get an Informational Item on this that everything is still on track, and maybe even something in the Newsletter." Manager McLemore added, "I need to give you an update on that." ~ ;a <:::) = t:::I CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - OCTOBBER 7, 2002 PAGE60F7 Lastly, Commissioner Miller stated, "Whoever is doing our median and entranceway lawn service, they need to start picking up the trash before they run the mowers down the road." Commissioner Miller further stated, "If it is not in their contract - perhaps you ought to put it in there." Commissioner Blake spoke of power easements and inquired, "Do we have the right or the ability to require that any additional lines that are added through the City, must be underground?" Manager McLemore said, "I know we do in subdivision type developments, now whether or not we can control those, I would have to look and see," Commissioner Blake added, "Could we do that." Further Commissioner Blake said, "I think it would be something we should look into." Commissioner Martinez thanked Manager McLemore and Mr. Lockcuff for "The excellent job that they did on Greenbriar Lane. They excelled. They did more than I thought they would do and I brought some pictures of the conditions of that half mile stretch, before it was repaired." The photographs were then placed into the record, Commissioner Martinez then spoke of not having been able to make his appointment to the Tree (Arbor) Ordinance Review Advisory Committee. Discussion. Tape 2/Side A Commissioner Blake stated, "Whatever the rules, 1 think Commissioner Martinez ought to have an Appointment on that." Deputy Mayor Gennell stated, "I agree." MOTION TO "AMEND - THE RESOLUTION TO BE EIGHT (8). ONE (1) FOR EACH COMMISSIONER, ONE (1) FOR THE MAYOR, TWO (2) FOR THE CITY MANAGER." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER BLAKE. COMMISSIONER MILLER ADDED, [RESOLUTION] "2002-24." DISCUSSION. DEPUTY MAYOR GENNELL SUMMARIZED, "TO THAT RESOLUTION - TO INCREASE THE MEMBERSHIP ON THAT COMMITTEE FROM SEVEN (7) TO EIGHT (8)." VOTE: COMMISSIONER BLAKE: AYE DEPUTY MAYOR GENNELL: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. ~ ;~ ~ ~ '==' CITY OF WINTER SPRINGS M (NUTES CITY COMMISSION SPECIAL MEETING - OCTOBBER 7, 2002 PAGE70F7 "I WOULD LIKE TO NOMINATE BYRON GILTZ - AS THE PERSON UNDER MY SEAT TO THE ARBOR COMMITTEE." MOTION BY COMMISSIONER MARTINEZ. SECONDED BY COMMISSIONER MILLER. DISCUSSION. YOTE: COMMISSIONER MARTINEZ: AYE COMMISSIONER MILLER: AYE COMMISSIONER BLAKE: AYE DEPUTY MAYOR GENNELL: AYE MOTION CARRIED. Commissioner Martinez spoke of Colt Drive, located near the 7-11 and stated "I believe it is high time that we took some action and corrected the condition there somehow," Manager McLemore stated, "Our intent was to use our one cent sales tax to re-build Colt [Drive]. Why don't you just direct me to start the engineering." Commissioner Blake inquired, "Isn't Colt [Drive] a private road? You better find out." Commissioner Martinez added, "Why don't you find out and bring it back as an Agenda Item." IV. ADJOURNMENT Deputy Mayor Gennell asked, "Is there a Motion to adjourn?" "SO MOYED." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. YOTE: COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE DEPUTY MAYOR GENNELL: AYE MOTION CARRIED. Deputy Mayor Gennell adjourned the Special Meeting at 8:15 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES, CMC CITY CLERK APPROVED: PAULP. PARTYKA MAYOR NOTE: These Minutes were approved at the ,2002 Regular City Commission Meeting, ~ ~ ~ ~ '=='