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Home My WebLink About2002 11 11 Regular H Paw Park Workshop COMMISSION AGENDA ITEM H CONSENT INFORMA TIONAL PUBLIC HEARING REGULAR X 11/11/02 Meeting MGR. (2/ /DEPT CG? Authorization REQUEST: The Parks and Recreation Department is requesting the City Commission to accept the Winter Springs Paw Park Citizen Advisory Committee Report and Concept Plan and establish a date _ for a workshop to go over the information. PURPOSE: The purpose of this agenda item is to obtain commission approval to accept the Winter Springs Paw Park Citizen Advisory Committee Report and Concept Plan and establish a date for a workshop to go over the information. CONSIDERATIONS: . On March 18, 2002 The City Commission conducted a Paw Park Workshop. . On April 2,2002 the City Commission approved Resolution 2002-16, which established the creation of the Winter Springs Paw Park Advisory Committee and set out the responsibilities. . Appointments were as follows: Veterinarian, Dr. Paul Williams, Dog Trainer, Richard Parsons, person with knowledge of development and operations of dog parks, Bob Rucci, Dog Owners with interest in using the facility after it is completed, Anne Pennington, Gene Lein and Diane Ferraro, . The Committee met on June 23rd, July 1ih, August 22nd, Sept. 30th and Oct. 24th, The Committee received verbal citizen input at all its meetings. . After much study, discussion, and public input, the Winter Springs Paw Park Citizen Advisory Committee recommends the attached report and concept plan. 1 . The committee is recommending a three phase development plan that would be constructed over several years as follows: Phase I Phase II Phase III Construction Cost Construction Cost Construction Cost $ 287,000 $ 628,000 $ 608,548 Phase I is basic development activities intended to make the site usable and minimal improvements. . The development of the park will be determined through negotiations with the county. This situation with the county is very fluid and undefined at this time. . Three things have got to happen before we can move forward: 1. The city and county must agree on a master plan for the total site. 2. The utilization of frontage has to be finalized (commercial or parks). 3. The city and county must agree on funding of development, operations and maintenance cost. FUNDING: To be determined. RECOMMENDA TION: 1. Approval of the Winter Springs Paw Park Citizen Advisory Committee Report and Concept Plan with any changes the commission desires appropriate and establishment of a date for a workshop to go over the information. 2. Direct staff to work with the county in developing master plan, utilization of the front parcels, and funding arrangements. IMPLEMENTATION SCHEDULE: N/A ATTACHMENTS: Attachment #1 City of Winter Springs Paw Park Citizen Advisory Committee report with concept plan. COMMISSION ACTION: 2 ATTACHMENT III REPORT AND RECOMMENDATIONS OF THE CITY OF WINTER SPRINGS PAW PARK CITIZEN ADVISORY COMMITTEE PRESENTED TO THE CITY OF WINTER SPRINGS MAYOR AND COMMISSION NOVEMBER 11, 2002 Committee Member Paul Williams Committee Member Gene Lien Committee Member Diane Ferraro Committee Member Bob Rucci Committee Member Anne Pennington Committee Member Richard Parsons INTRODUCTION On April 2, 2002, the Winter Springs City Commission approved Resolution 2002-16 establishing the Six Member Winter Springs Paw Park Advisory Committee. The purpose of this committee as defined in the Resolution was to assist the City Staff, City Consultant and City Commission in developing the plans for the design, operations and maintenance of a Dog Park at Jetta Point. The Committee held its first meeting on June 20, 2002, which was dedicated to orientation/swearing in, charge, Seminole County Information, Bill Starmer's Site Information, and Work Plan. All together the Committee has had Five meetings. All meetings were held in accordance with the Florida Sunshine Act requirement and public input was encouraged at all meetings. Seminole County Staff Representatives were present at Two meetings. The final recommendations of the Committee represent the Committee best efforts to comply with its charge of responsibilities provided in Resolution 2002- 16 in consideration of the ideas and input provided by the Public, the City Staff, City Consultant and Members of the Committee. LETTER OF TRANSMITTAL November 11. 2002 Mayor and Commission: The members of the Winter Springs Paw Park Citizen Advisory Committee are pleased to present to you our recommendations for a Paw Park at Jetta Point. We believe that the recommendations contained in our report are consistent with the change of responsibilities provided by the City Commission in Resolution 2002-16, In arriving at our recommendations we considered with great interest all the input provided by Interested Citizens, the City Consultants, City Staff and Members of the Committee. We believe that implementation of our recommendations will result in the highest and best use of (5) Five acres of property at Jetta Point and will result in a first class facility that will carry on the tradition of excellence for which Winter Springs Parks are known, In performance of our responsibilities it didn't take long to realize that there is a large local interest in a Paw Park, The Jetta Point site located next to 434 and 417 will attract many users from all over Seminole County and Central Florida, To meet the demand the proposed Paw Park would need to be about 5 acres in size (including parking area), Also, after Mr. Bill Starmer incorporated all of our thoughts and ideas into the site plan and came up with an estimate cost, we were all shocked. We all knew the facility was needed and would be the finest in the state and possibly the country, However, fiscal responsibility is important so we broke the project down into 3 phases, In the first phase we put in the essentials to construct a Paw Park for the citizens, Due to the fact that the site is wooded and undeveloped over $ 150,000,00 of the total estimated cost of $ 286,251.00 is needed just for basic infrastructure needs, Phase /I & /II could further enhance the Paw Park based on the need and desire at a later date, We would like to acknowledge that the successful completion of our responsibilities could not have been provided without the excellent assistance of the City Consultant, Bill Starmer of Starmer/Ranaldi Planning and Architecture Inc" Chuck Pula, Winter Springs Parks and Recreation Director, other Staff and the Citizens who took time to come forward and present their ideas and thoughts. In closing, we would like to thank the Mayor and City Commission for giving us this opportunity to serve our community through our participation on the Advisory Committee and inclusion in this most important and worthy community project. We look forward to seeing the vision and dreams of the Community, the City, and the Members of the Advisory Committee become a reality in the near future. We stand ready to assist the City in accomplishing that goal in any way the Commission might deem appropriate, Committee Member Committee Member Committee Member Paul Williams Committee Member Gene Lien Committee Member Diane Ferraro Committee Member Bob Rucci Anne Pennington Richard Parsons TABLE OF CONTENTS OPERATING RULES.............................................. .PAGE 1-2 OPERATING PLAN COSTS...................................... PAGE 3-8 DEVELOPMENT PLANS......................................... .PAGE 9-10 ESTIMATED DEVELOPMENT COSTS ........................PAGE 11 OPERATING RULES PAW PARK RULES 1. No animals other than dogs shall be permitted in this park. 2. All dogs must be legally licensed and vaccinated and shall wear a visible dog license. 3. Female dogs in heat are prohibited from the park. 4. Dogs must be leashed when entering and leaving this park and dog owners must have a leash in their possession at all times, 5. Three dog limit per handler. 6. Keep small children under strict supervision. 7. Dog owners must be in the park and within view and voice contact of their dogs at all times. 8. Dogs exhibiting aggressive behavior are prohibited form this park. 9. Dogs must be removed from the park at first sign of aggression. 10, Dog owners must clean up dog waste. 11. Pet owners must immediately fill any holes their dogs dig. 12. Dog owners are responsible for their dog's action and for ensuring that their dogs don't escape the fenced area. 13. Cruel or harsh treatment of an animal is not permitted. 14. Users of this facility do so at their own risk, City of Winter Springs shall not be liable for any injury or damage caused by any dog in this park. -1- The Winter Springs Paw Park Citizen Advisory Committee approved the following regarding liability and indemnification. It was their recommendation that this information be sent to the City Attorney to guide him in drafting a City Ordinance. EXPRESS ASSUMPTION OF LIABILITY AND INDEMNIFICATION BY USERS OF THE OFF-LEASH AREAS "The use of an off-leash area by a dog owner or other person having care, custody, or control of that shall constitute agreement by the dog owner and the person having care, custody, or control of that dog to ... a waiver of liability of the city, and his or her agreement to protect indemnify, defend and hold harmless the City from any claim, injury, or damage arising from or in connection with such use." (City of Winter Springs Ordinance). A. Signage: Full and complete signage, both advising visitor that the park is an off-leash area and that they use the area at their own risk, and advising dog owners of their assumption of liability and hold harmless agreement. B. Insurance: Purchase a commercial insurance policy specifically protecting the City from dog-related claims. -2- OPERATING PLAN COSTS PAW PARK OPERATIONS PLAN PROJECTED MAINTENANCE, MATERIALS, AND OTHER EXPENDITURES RECOMMENDED LEVEL OF SERVICE PHASE I TASKS X MAN HOURS X RATE PER HOUR = LABOR COST 1. MOWING, EDGING. WEED-EATING. BLOWING: 2 PEOPLE X 4 MAN-HOURS EACH = 8 MAN HOURS - 1 TIME PER WEEK = 8 TOTAL MAN-HOURS PER WEEK X 4 WEEKS = 32 MAN HOURS PER MONTH X $ 10.00 PER HOUR = $ 640.00 X 12 MONTHS = $ 3,840.00 PER YEAR. 2. TRASH PICKUP AND REMOVAL: 2 PEOPLE X 1 MAN-HOUR EACH = 2 MAN HOURS PER DAY X 7 DAYS PER WEEK = 14 MAN HOURS PER WEEK X 52 WEEKS = 728 MAN-HOURS PER WEEK X $ 10.00 PER HOUR = $ 7,280.00 PER YEAR. 3. FERTILlZATIONIWEED CONTROL: APPLICATIONS TO BE DONE QUARTERL Y, 4 ACRES AT 1-ACRE PER HOUR X 1 PERSON = 4 HOURS PER APPLICATION X 4 APPLICATIONS PER YEAR = 16 MAN HOURS PER YEAR X $ 10.00 PER HOUR = $160.00 PER YEAR (APPLICATION ONLY). 4. INSECT CONTROL: (MOLE CRICKETS, SOD WEBWORMS, CHINCH BUGS, FLEAS, TICKS, FIREANTS) 1-PERSON DONE BI-MONTHL Y 1 HOUR PER ACRE TO APPLY X 4 ACRES = 4 MAN HOURS EVERY OTHER MONTH = 24 MAN HOURS PER YEAR X $ 10.00 PER HOUR = $ 240.00 PER YEAR (APPLICATION ONLY). 5. IRRIGATION SYSTEM CHECK AND MAINTENANCE: 1 PERSON, 1 TIME PER MONTH - 1.50 MAN-HOURS PER CHECK = 18 MANHOURS PER YEAR X $ 10.00 PER HOUR = $ 180.00 PER YEAR (P.M. WORK ONLY DOES NOT INCLUDE REPAIRS). TOTAL DOLLAR AMOUNT OF LABOR COST FOR MAINTENANCE/OPERATIONS PER YEAR = $ 11,700.00. -3- PHASE I MATERIALS AND OTHER EXPENDITURES COST PER YEAR 1. JANITORIAL SUPPLIES: TRASH BAGS, $ 2,000.00 PER YEAR (EXAMPLE COST - 12 TRASH RECEPTACLES EMPIED 2 TIMES PER DAY = 24 TRASH BAGS PER DAY X 7 DAYS = 168 BAGS PER WEEK X 52 WEEKS = 8,738 BAGS PER YEAR DIVIDED 100 BAGS PER CASE = 87.36 CASES PER YEAR X 22.50 PER CASE + $ 1,965.60 JUST FOR TRASH BAGS. 2. IRRIGATION SUPPLIES: MATERIALS SUCH AS PVC, GLUE, CLEMENT, SPRINKLER HEADS, PVC FITTINGS, PVC PIPE, TELFON TAPE, VALVES AND SOLENOIDS = $1,000.00 PER YEAR. 3. UTILITIES: ELECTRICITY, WATER, SEWER, AND DUMPSTER FEES = $ 3,500.00 PER YEAR. 4. EQUIPMENT MAINTENANCE: MOWER BLADES, WEED-EATER STRING, FILTERS, OIL, BELTS, ETC. = $ 1,200.00 PER YEAR. 5, FERTILlZER/WEED CONTROL: APPLIED 4 TIMES PER YEAR AT A RATE 1.5 TONS PER 4 ACRES X $ 600.00 PER TON = $ 900.00 PER APPLICATION X 6 = $ 3,600.00 PER YEAR (PRODUCT ONLY). 6. INSECT CONTROL: APPLIED 6 TIMES PER YEAR AT A RATE OF 1.5 TONS PER 4 ACRES = $ 600.00 PER TON = $ 900.00 PER APPLICATION X 6 = $ 5,400.00 PER YEAR (PRODUCT ONLY). TOTAL COST OF MATERIALS AND OTHER EXPENDITURES = $16,700.00 PER YEAR. -4- SUMMARY PHASE I OPERATING COST TOTAL LABOR COST = $ 11,700.00 PER YEAR. TOTAL MATERIALS AND OTHER EXPENDITURES COST = $16,700.00 PER YEAR. TOTAL PROPOSED MAINTENANCE/OPERA TION BUDGET = $ 28,400.00 PER YEAR. WORKING WITH LOCAL ADVOCACY GROUPS AND FINDING CORPORA TE SPONSORSHIP ARE OPTIONS TO HELP DEFRA Y SOME OF THE MAINTENANCE AND OPERTIONAL AND OPERA TIONAL COSTS OF A PAW PARK. -5- PAW PARK OPERATIONS PLAN PROJECTED MAINTENANCE, MATERIALS, AND OTHER EXPENDITURES RECOMMENDED LEVEL OF SERVICE TOTAL BUILD OUT TASKS X MAN HOURS X RATE PER HOUR = LABOR COST 1. MOWING. EDGING, WEED-EATING, BLOWING: 2 PEOPLE X 4 MAN-HOURS EACH = 8 MAN HOURS - 2 TIMES PER WEEK = 16 TOTAL MAN-HOURS PER WEEK X 4 WEEKS = 64 MAN HOURS PER MONTH X $ 10.00 PER HOUR = $ 640.00 X 12 MONTHS = $ 7,680.00 PER YEAR. 2. TRASH PICKUP AND REMOVAL: 2 PEOPLE X 1 MAN-HOUR EACH = 2 MAN HOURS PER DAY X 7 DAYS PER WEEK = 14 MAN HOURS PER WEEK X 52 WEEKS = 728 MAN-HOURS PER WEEK X $ 10.00 PER HOUR = $ 7,280.00 PER YEAR. 3. FACILITY CLEAN UP: WASH DOWN PAVILIONS, BENCHES, TRAIL PATH AND DO RESTROOM MAINTENANCE DAILY, 2 PEOPLE X 1.25 MAN-HOURS EACH = 2.50 MAN-HOURS PER DAY X 7 DAYS PER WEEK = 17.50 MAN-HOURS PER WEEK X 52 WEEKS PER YEAR = 910 MAN HOURS PER YEAR X $ 10.00 PER HOUR = $ 9,100.00. 4. FERTILlZATION/WEED CONTROL: APPLICATIONS TO BE DONE QUARTERLY, 4 ACRES AT 1-ACRE PER HOUR X 1 PERSON = 4 HOURS PER APPLICATION X 4 APPLICATIONS PER YEAR = 16 MAN HOURS PER YEAR X $ 10.00 PER HOUR = $160.00 PER YEAR (APPLICATION ONLY). 5. INSECT CONTROL: (MOLE CRICKETS, SOD WEBWORMS, CHINCH BUGS, FLEAS, TICKS, FIREANTS) 1-PERSON DONE BI-MONTHL Y 1 HOUR PER ACRE TO APPLY X 4 ACRES = 4 MAN HOURS EVERY OTHER MONTH = 24 MAN HOURS PER YEAR X $10.00 PER HOUR = $ 240.00 PER YEAR (APPLICATION ONLY). 6. IRRIGATION SYSTEM CHECK AND MAINTENANCE: 1 PERSON, 1 TIME PER MONTH - 1.50 MAN-HOURS PER CHECK = 18 MAN HOURS PER YEAR X $ 10.00 PER HOUR = $ 180.00 PER YEAR (P.M. WORK ONLY DOES NOT INCLUDE REPAIRS). TOTAL DOLLAR AMOUNT OF LABOR COST FOR MAINTENANCEI OPERATIONS PER YEAR = $ 24,640.00. -6- TOTAL BUILD OUT MATERIALS AND OTHER EXPENDITURES COST PER YEAR 1. JANITORIAL SUPPLIES: TRASH BAGS, CLEANING SUPPLIES, PAPER SUPPLIES, ECT. $ 3,000.00 PER YEAR (EXAMPLE COST -12 TRASH RECEPTACLES EMPIED 2 TIMES PER DAY = 24 TRASH BAGS PER DAY X 7 DAYS = 168 BAGS PER WEEK X 52 WEEKS = 8,738 BAGS PER YEAR DIVIDED 100 BAGS PER CASE = 87.36 CASES PER YEAR X 22.50 PER CASE + $ 1,965.60 JUST FOR TRASH BAGS. 2. IRRIGATION SUPPLIES: MATERIALS SUCH AS PVC, GLUE, CLEMENT, SPRINKLER HEADS, PVC FITTINGS, PVC PIPE, TELFON TAPE, VALVES AND SOLENOIDS = $1,000.00 PER YEAR. 3. UTILITIES: ELECTRICITY, WATER AND SEWER, DUMPSTER FEES = $ 5,500.00 PER YEAR. 4. EQUIPMENT MAINTENANCE: MOWER BLADES, WEED-EATER STRING, FILTERS, OIL, BELTS, ETC. = $ 1,200.00 PER YEAR. 5. FERTILlZER/WEED CONTROL: APPLIED 4 TIMES PER YEAR AT A RATE 1.5 TONS PER 4 ACRES X $ 600.00 PER TON = $ 900.00 PER APPLICATION X 6 = $ 3,600.00 PER YEAR (PRODUCT ONLY). 6. INSECT CONTROL: APPLIED 6 TIMES PER YEAR AT A RATE OF 1.5 TONS PER 4 ACRES = $ 600.00 PER TON = $ 900.00 PER APPLICATION X 6 = $ 5,400.00 PER YEAR (PRODUCT ONLY). TOTAL COST OF MATERIALS AND OTHER EXPENDITURES = $ 18,700.00 PER YEAR. -7- SUMMARY TOTAL BUILDOUT OPERATING COST TOTAL LABOR COST = $ 24,640.00 PER YEAR. TOTAL COST OF MATERIALS AND OTHER EXPENDITURES = $ 18,700,00 PER YEAR. TOTAL PROPOSED MAINTENANCE/OPERA nON BUDGET = $ 43,340.00 PER YEAR. WORKING WITH LOCAL ADVOCACY GROUPS AND FINDING CORPORA TE SPONSORSHIP ARE OPTIONS TO HELP DEFRA Y SOME OF THE MAINTENANCE AND OPERTIONAL AND OPERA TIONAL COSTS OF A DOG PARK. -8- DEVELOPMENT PLANS I 1..0 I Hound Ground J etta Park Winter Springs Florida p~ I Ir.lnln. .... , phase I Scale: ." = 30' master plan ~ 31 oct 02 NORTH rule sign age sign/disp/waste drinking/wash fountain ~e.t- Ranaldi Planning and Architecture he I ...... o I Hound Ground J etta Park Winter Springs Florida 00 sttlf8':C DDD 'Vendin2 admin office hL perimeter fencing master plan Scale: ." = 30' 23 S'P 02 ~ Planning and Archilccturc Inc NORTlI ~u. Ranaldi ESTIMATED DEVELOPMENT COSTS Jetta Park Hound Ground Master Plan Opinion of Construction Value (rev 2) 31 Oct 02 Description Unit Quantity Value Subtotal Total Possible Project Phasing Site Work Phase I Phase II Phase III clear and grub ac 5 $ 3,500 $ 17,500 $ 17,500 import structure fill cy 880 $ 5 $ 3,960 $ 2,000 $ 1,960 roadway from 434 to site sy 6306 $ 22 $ 138,732 $ 70,000 $ 68,732 roadway parrallel to parking sy 884 $ 21 $ 18,564 $ 18,564 roadway and parking with in site sy 5446 $ 16 $ 87,136 $ 20,000 $ 67,136 stormwater retention alow 1 $ 40,000 $ 40,000 $ 40,000 utilities allow 1 $ 50,000 $ 50,000 $ 5,000 $ 22,500 $ 22,500 concrete sidewalk cy 47 $ 160 $ 7,520 $ 7,520 resilient surface trail sf 10100 $ 6 $ 60,600 $ 30,000 $ 30,600 landscape and irrigation allow 1 $ 75,000 $ 75,000 $ 75,000 site lighting ea 48 $ 2,000 $ 96,000 $ 48,000 $ 48,000 subtotal $ 595,012 $ 165,500 $ 305,720 $ 123,792 Structures office I storage I restroom bldg sf 650 $ 150 $ 97,500 $ 97,500 maintenance building sf 500 $ 90 $ 45,000 $ 45,000 pavilions ea 8 $ 20,000 $ 160,000 $ 60,000 $ 100,000 covered entry gate ea 2 $ 10,500 $ 21,000 $ 10,500 $ 10,500 decorative fencing If 1470 $ 85 $ 124,950 $ 124,950 chain link fencing If 1090 $ 9 $ 9,810 $ 20,000 water feature allow 1 $ 60,000 $ 60,000 $ 60,000 subtotal $ 518,260 $ 20,000 $ 168,000 $ 340,450 Miscelaneous entry kiosk ea 2 $ 7,500 $ 15,000 $ 7,500 $ 7,500 signaqe/trash/dispenser/benches ea 10 $ 2,200 $ 22,000 $ 22,000 water spigots ea 8 $ 1,800 $ 14,400 $ 14,400 subtotal $ 51,400 $ 36,400 $ 7,500 $ 7,500 construction subtotal $ 1,164,672 $ 221,900 $ 481,220 $ 471,742 design contingency 5% $ 58,234 $ 11,095 $ 24,061 $ 23,587 fees and permits 10% $ 116,467 $ 22,190 $ 48,122 $ 47,174 contractor oh&p 14% ~ $ 163,054 $ 31 ,066 $ 67,371 $ 66,044 project total $ 1,502,427 $ 286,251 $ 620,774 $ 608,547 I ...-j ...-j I Notes: 1, Roadway and parking with in site is limited to clearing and base stabilization only for phase I 2, Chain link fencing is increased to fence the entire park initially for phase I