HomeMy WebLinkAbout2002 01 14 Informational D Purchasing Card Program
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COMMISSION AGENDA
ITEM D
Consent
Informational X
Public Hearing
Regular
January 14, 2002
Meeting
(l-
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Mgr. /
Authorization
PURPOSE: The General Services Department wishes to inform the Commission that, after
much deliberation among staff, it has been determined that the implementation of the so-called
purchasing card program would not be in the best interests of the city, and the decision has been
made to abandon that effort.
CONSIDERATIONS:
1. The Purchasing Card Program offered by Bank of America was initially researched
and considered as a way to minimize Restricted Purchase Orders (RPO), which are
used for purchases of $50 or less. At the time (early in calendar year 2000), RPOs
were being generated at a rate of almost 5,000 per year.
2; Since that time, new financial software has been purchased and implemented, and
staff has discovered that, with minor modifications in the way RPOs are generated,
this new software can accommodate purchases under $50 more efficiently, and RPOs
can be kept to a minimum. In addition, those purchases now interface directly with
our accounting procedures, whereas in the past, RPOs were processed manually.
3. This matter has been discussed extensively at staff meetings, and it has been
determined that the purchasing card program - with its complicated procedures
for implementation - would do nothing mure than add another unnecessary layer of
accounting. It would also require the writing of a comprehensive manual for card
utilization.
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December 10, 2001
City Commission Informational Agenda
Item
4. Lastly, security issues seem to be a major concern relative to those who would be
authorized to use the card.
5. Staff, therefore, has decided to discontinue further consideration of this purchasing
card program, and Bank of America has been notified accordingly.
ATTACHMENTS: None
COMMISSION ACTION: None Required.