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Home My WebLink About2002 12 09 Regular D Operations at Central Winds Park COMMISSION AGENDA ITEM D CONSENT INFORMATIONAL PUBLIC HEARING REGULAR X 12/09/02 Meeting MGR. ,f(~ /DEPT e-..C? II ' Authonzation REQUEST: The Parks and Recreation Department requests that the City Commission considers and rejects the Winter Springs Little League proposal regarding Concession Operations at Central Winds Park and authorize staff to go to Private Sector again with a R.F.P. PURPOSE: To consider and reject the Winter Springs Little League proposal of 10% of Gross Sales less Florida Sales Tax or 40% of Net Proceeds to the City. CONSIDERATIONS: · During the 2002/023 Budget process the City Commission directed staff to seek proposals from Winter Springs Little League and Youth Soccer League to operate the respective Concession Operations. · The Finance Director prepared League Assumptions of Concessions Operations - Proforma's FY03/04 and the Commission recommended that the City is seeking 22.5% of Gross Sales. · The Winter Springs Little League has proposed 10% of Gross Sales less Florida Tax or 40% Net Proceeds to the City. They have not varied from this proposal. The Central Florida United Soccer Club has verbally indicated on several occasions they would accept 22.5% of Gross Sales to the City, however they have not responded in writing with a letter or proposal. . The Net Loss to the City under the 10% of Gross Sales Proposal is $ 14, 179 per year. The Net Loss to the City under the 40% of Net Proceeds Proposal is $ 12,257 per year. Also the Little League would not operate the Soccer Concession Stand. The Net Loss to the City for Fy2001/02 was $ 14,069.09. . Alternative A: Award contract to Little League. . Little League 40% Net Sales will result in $ 12,257 loss to City. . Little League 10% Gross Sales will result in $ 14,179 loss to City. . City will still have to serve Soccer and other Sports Activities. 1 . Alternative B: City Maintain Concessions. . City will serve all activities. . City will maintain current high standard and reliability. · City will do everything possible to reduce the previous year losses of $ 14,069. . Conclusion: There does not appear to be a good reason for awarding a contract to Little League for these reasons as follows: 1. Little League's proposals to the City indicate losses similar to those experienced by the City. 2. The City would have to continue providing concession services to all other activities. 3. The City has a track record for providing a consistent high level of service. FUNDING: N/A. RECOMMENDATION: The Parks and Recreation recommends that the City Commission rejects the Winter Springs Little League Proposals regarding Concession Operations at Central Winds Park and authorize staff to go to the Private Sector again with a R.F.P. IMPLEMENTATION SCHEDULE: N/A. ATTACHMENTS: Attachment # 1 Attachment #2 Attachment #3 League Assumption of Concession Operations Winter Springs Little League Proposal. Request for Final Proposal to Winter Springs Little League and Central Florida United Soccer League. COMMISSION ACTION: 2 ATTACHMENT Ifl City of Winter Springs Analysis of Leagues Concession Stand Proposal - Counter offer Prepared by: Louise Frangoul, CPA FY 04 . Full Year of Operations Scenario #1 - 10% of Adjusted Gross Sales to City League Gross Revenue $81,151 Less Sales Tax ($5,309) $75,842 Adjusted League Revenue Leagues Proposed % to City 10% Revenue to City $7,584 $21,763 ($14,179) City Expense Net Loss to City Scenario #2 - 40% of Net Proceeds to City Adjusted League Revenue $75,842 Estimated League Expense to Others ($52,078) $23,764 Leagues Proceeds before Payment to City Leagues Proposed % to City 40% Revenue to City $9,506 City Expense $21,763 Net Loss to City ($12,257) Conclusion: I estimate a FY 04 loss to the City under both of the scenarios proposed by the League. The latest data shows a Concession Stand actual loss of $14,069 for FY 02 while under the Cities operation. Scenario #2 proposed by the League would appear to result in a "lessor financial loss" to the City. ,'. City of Winter Springs- Memo To: Ron McLemore From: Louise Frangoul cc: Chuck Pula Date: 08/09/02 Re: League Assumption of Concession Operations - Proforma's FY 03 and FY 04 I have prepared proforma's of the projected results of operations for FY 03 and FY 04 assuming the League's take over responsibility for operating the Concession Stands beginning January 1, 2003. I project the City will lose approximately $3,300 in FY 03 as a result of the transition. Note that the City lost $8,490 in FY 01 as a result of its operations (less the sales tax issue) and has lost YTO in FY 02 $9,389. I project the City will make a profit of approximately $129 in FY 04. FY 04 will represent a full year with the League running the stands. Basically, the City will breakeven on direct costs provided repairs and maintenance and replacements remain within a reasonable amount of about $1,250 year. In addition, I prepared a proforma of the anticipated results of operations of the League in FY 04 to determine whether this proposal will be favorable to them in terms of profits. My analysis projects a net earnings to the League of approximately $5,784 in FY 04. Many assumptions were used in the preparation of this analysis. Some of the more noteworthy are the following: . Revenue projections were based on an average of the last 5 years by month. Schedules by calendar year and fiscal year were used. I felt this was conservative as I noted large swings for a given month depending on the year. The analysis does not take into account League pressure to buy from the stands or increases in price. . I have used 20% of gross sales as the amount we receive from the League NOT 30%. Another 10% results in the League NOT showing a profit in FY 04. In addition, I show the League reimbursing the City for actual utility bills. . I have included the PT Monitor in the Cities expenses as requested. I have also included the League's PT Concession Manager at 20 hours a week in the League's expenses. . Expenses basically based on either YTO FY 02 annualized, FY 01 or an estimate given the nature of the expense. Basis explained out to the side of the expense. . Page 1 Attachments: . City of Winter Springs - Concession Stand Proforma for Transition Year - FY 03 . City of Winter Springs - Concession Stand Proforma - FY 04 . League's - Concession Stand Proforma - FY 04 . City of Winter Springs - Concession Stand Net Profit (Loss) Prior (FY 01) & Current Year (FY 02) . City of Winter Springs - Concession Stand Sales History - 5 Full Years By Calendar Year . City of Winter Springs - Concession Stand Sales History - 5 Full Years By Fiscal Year . City of Winter Springs - Concession Stand CGS History . City of Winter Springs - Parks & Recreation Department Prior Analysis . Page 2 CITY OF WINTER SPRINGS CONCESSION STAND PROFORMA TRANSITION YEAR - FY 03 Estimated Revenue C;tv ODerations Oct 02-Dec 02" October 2002 November 2002 December 2002 @ 20% Leaaue Ooerations Jan 03-Sent 03' January 2003 February 2003 March 2003 April 2003 May 2003 June 2003 July 2003 August 2003 September 2003 Reimbursement for Utilities Total Estimated Revenue Estimated Expense Cay Directty Pays: Citv Ooerations Oct 02-Dec 02" Salaries Sick Leave Payout Overtime FICA HealthlUfelDisability Workers' Comp Pension Physical Exams Interest Expense Utility Service R&M-Equipment R&M-Building Office Supplies Operating Supplies Concession - Food Concession - Drink Janitorial Supplies Small Tools & Equipment DueslRegislrations Other Equipment - IS Citv Onerafions Jan 03.SeDt 03" Salaries - Dec 02 - Sept 03 FICA Workers' Camp Utility Service R&M-Equipment R&M-Building Office Supplies Small Tools & Equipment Total Estimated Expense Estimated Net Profit (Loss) FY03 Transition Year $10.272 $6,299 $0 $16.571 $356 $1,431 $2,453 $2.787 $2.521 $760 $895 $536 $1.110 $12,850 $4,456 $33,877 $7.192 $0 $0 $550 $618 $558 $575 $0 $0 $1.485 $667 $112 $106 $305 $3.197 $4.123 $56 $31 $0 $0 $19.575 $9.976 $763 $773 $4,456 $500 $500 $100 $500 $17.568 $37.143 ($3.266) Note - Average monthly revenue - past fIVe years is used as an estimate of future revenue Average monthly revenue. past five years Average monthly revenue - past five years Transition month - will not operate stand(s) % of Average monthly revenue. past five years % of Average monthly revenue. past five years % of Average monthly revenue - past five years % of Average monthly revenue - past five years % of Average monthly revenue - past five years % of Average monthly revenue' past five years % of Average monthly revenue - past five years % of Average monthly revenue - past five years % of Average monthly revenue - past five years OCI and Nov only. 2 months worth of prior year + 5% none none Oct and Nov only' 2 months worth of prior year + 25% Oct and Nov only - 2 months worth of prior year + 25% none none OcUNov/Dec - 3 months worth of prior year Oct and Nov only - 2 months worth of prior year + 5% Oct and Nov only - 2 monlhs worth of prior year + 5% Oct and Nov only - 2 months worth of prior year + 5% Oct and Nov only - 2 months worth of prior year + 5% Oct and Nav only. 2 months worth of prior year + 5% Oct and Nov only - 2 months worth of prior year + 5% OcUNov/Dec - 3 months worth of prior year Oct and Nov only - 2 months worth of prior year + 5% none none PT Monitor@ $8Ihr'29 hr/wl<'43 wks (10 months) Jan-Sept . 9 months worth of prior year estimate estimate for PT Monitor estimate CITY OF WINTER SPRINGS . CONCESSION STAND PROFORMA - FY 04 FY04 Estimated Revenue City Receives From League: @ 20% League Oaerations Oct 03-Seat 04. October 2003 November 2003 December 2003 January 2004 February 2004 March 2004 April 2004 May 2004 June 2004 July 2004 August 2004 September 2004 $1,855 $1,166 $79 $356 $1,431 $2,453 $2,787 $2,521 $760 $895 $536 $1,110 $15,951 Reimbursement for Utility $5,941 Total Estimated Revenue $21,892 Estimated Expense City Directly Pays: City Operations Oct 03-Sept 04 Salaries FICA Workers' Camp Utility Service R&M-Equipment R&M-Building Office Supplies Small Tools & Equipment $12.064 $923 $935 $5,941 $750 $500 $150 $500 Total Estimated Expense $21.763 Estimated Net Profit (Loss) $129 Note - Average monthly revenue - past five years is used as an estimate offuture revenue % of Average monthly revenue - past five years % of Average monthly revenue - past five years % of Average monthly revenue - past five years % of Average monthly revenue - past five years % of Average monthly revenue - past five years % of Average monthly revenue - past five years % of Average monthly revenue - past five years % of Average monthly revenue - past five years % of Average monthly revenue - past five years % of Average monthly revenue - past five years % of Average monthly revenue - past five years % of Average monthly revenue - past five years PT Monitor @ $8Ihr*29 hrlwk*52 wks prior year annualized estimate estimate for PT Monitor estimate LEAGUES CONCESSION STAND PROFORMA - FY 04 FY04 Estimated Revenue From Concession Sales: October 2003 November 2003 December 2003 January 2004 February 2004 March 2004 April 2004 May 2004 June 2004 July 2004 August 2004 September 2004 $9,274 $5,832 $397 $1,782 $7,156 $12,265 $13,935 $12,607 $3,800 $4,475 $2,680 $5,549 Total Estimated Revenue $79,753 Estimated Expense Pay to Others: Salaries Fica Workers' Compensation Office Supplies Operating Supplies Concession - Food & Drink Janitorial Supplies $8,320 $636 $645 $300 $2,000 $39,877 $300 $52,078 Estimated Expense Pay to City: % of Sales to cover City costs Utility Reimbursement $15,951 $5,941 $21,892 Total Estimated Expense $73,970 Estimated Net Profit (Loss) $5,784 Note - Average monthly revenue - past five years is used as an estimate of future revenue Average of last full S fiscal years for same month Average of last full S fiscal years for same month Average of last full S fiscal years for same month Average of last full S fiscal years for same month Average of last fullS fiscal years for same month Average of last fullS fiscal years for same month Average of last full S fiscal years for same month Average of last fullS fiscal years for same month Average of last full S fiscal years for same month Average of last full S fiscal years for same month Average of last fullS fiscal years for same month Average of last full S fiscal years for same month PT paid Concession Manager @ $8/hr*20 hr/wk*S2 wklyr Cities FY 01 expense Cities FY 01 expense @ SO% of Gross Sales Cities FY 01 expense @20% CITY OF WINTER SPRINGS CONCESSION STAND NET PROFIT(LOSS) PRIOR AND CURRENT YEAR Note: FY 01 is the first year a "Cost Center" was established for the Concession Stand in an attempt to capture all of the direct costs associated with running the stand. Prior to FY 01, the only cost easily carved out of the general ledger as attributable to the concession were the inventory purchases for food and drink. These items when purchased are charged immediately to expense, no balance sheet transactions for inventory occur. Assume contribution of leftover inventory to employees in December for Xmas party. Concession Sales Actual Actual Oct-July FY FY 01 02 $97,602 $80,510 Exoenses' Salaries Sick Leave Payout Overtime FICA Health/Life/Disability Workers' Camp Pension Physical Exams Interest Expense Utility Service R&M-Equipment R&M-Building Office Supplies Operating Supplies Concession - Food Concession - Drink Janitorial Supplies Small Tools & Equipment Dues/Registrations Other Equipment - IS $37,163 $34,247 $584 $0 $1,731 $47 $2,975 $2,612 $2,420 $2,473 $2,727 $2,232 $2,260 $1,807 $150 $295 $7,878 $0 $2,937 $4,951 $157 $3,175 $619 $531 $334 $505 $1,961 $1,452 $19,875 $15,223 $27,351 $19,633 $306 $187 $801 $146 $460 $382 $1,283 $0 $113,971 $89,899 ($7,878) $0 $106,092 $89,899 ($8,490) ($9,389) Total Expense Interest Expense (sales returns) Adjusted Total Expense Net Loss x x x x x x ac in '02 pest control x x=expenses that will continue in some form or fashion if the league's take over CITY OF WINTER SPRINGS CONCESSION STAND SALES HISTORY BY MONTH - 5 FULL YEARS BY CALENDAR YEAR Calendar Calendar Calendar Calendar Calendar Calendar 12fll. 1iliH1 19J1E. 2JlQQ 2001 Average 2QQ2 January $1 ,156 $1,218 $1,794 $1,315 $3,427 $1,782 $1,059 February $4,958 $6,664 $8,844 $5,777 $9,537 $7,156 $3,276 March $13,981 $10,424 $11,675 $13,282 $11,966 $12,265 $14,603 April $15,183 $11,564 $12,676 $13,202 $17,049 $13,935 $14,781 May $11,861 $12,959 $11,943 $14,641 $11,633 $12,607 $11,750 June $1,359 $1,785 $2,497 $3,007 $10,356 $3,800 $3,918 July $2,011 $938 $7,611 $5,158 $6,656 $4,475 $0 August $1,643 $2,690 $2,113 $3,641 $3,313 $2,680 $0 September $8,009 $4,303 $3,4 77 $8,003 $3,950 $5,549 $0 October $6,531 $10,294 $6,917 $14,602 $13,017 $10,272 $0 November $5,920 $6,192 $5,496 $5,112 $8,774 $6,299 $0 December $324 $456 $682 $0 $185 $329 $0 $72,936 $69,486 $75,727 $87.739 $99,864 $81 ,151 $49,385 Source - General Ledger ale # 343801 Concession Stand Revenues net of sales tax revenue '. CITY OF WINTER SPRINGS CONCESSION STAND SALES HISTORY BY MONTH - 5 FULL YEARS BY FISCAL YEAR FY FY FY FY FY FY fll JiB. illl. QQ Q1 Average 02 October $8,026 $6,531 $10,294 $6,917 $14,602 $9,274 $13,017 November $6,442 $5,920 $6,192 $5,496 $5,112 $5,832 $8,774 December $521 $324 $456 $682 $0 $397 $185 January $1,156 $1,218 $1,794 $1,315 $3,427 $1,782 $1,059 February , $4,958 $6,664 $8,844 $5,777 $9,537 $7,156 $3,276 March $13,981 $10,424 $11,675 $13,282 $11,966 $12,265 $14,603 April $15,183 $11,564 $12,676 $13,202 $17,049 $13,935 $14,781 May $11,861 $12,959 $11,943 $14,641 $11,633 $12,607 $11,750 June $1,359 $1,785 $2,497 $3,007 $10,356 $3,800 $3,918 July $2,011 $938 $7,611 $5,158 $6,656 $4,475 $9,149 August $1,643 $2,690 $2,113 $3,641 $3,313 $2,680 $0 September $8,009 $4,303 $3,477 $8,003 $3,950 $5,549 $0 $75,150 $65,319 $79,573 $81,121 $97,602 $79,753 $80,510 Source - General Ledger ale # 343801 Concession Stand Revenues net of sales tax revenue CITY OF WINTER SPRINGS CONCESSION STAND CGS HISTORY Oct-July FY FY FY FY FY FY 97 98 99 00 01 Average 02 CGS-Faad $16,781 $16,362 $22,732 $14,592 $19,875 $18,068 $15,223, CGS-Drink $21,218 $19,569 $23,320 $19,099 $27,351 $22,111 $19,633 Total CGS $37,998 $35,932 $46,051 $33,691 $47,225 $40,180 $34,856 Total Sales $75,150 $65,319 $79,573 $81 , 121 $97,602 $79,753 $80,510 Margin $37,152 $29,388 $33,522 $47,430 $50,377 $39,574 $45,654 CGS as a % of Sales 51% 55% 58% 42% 48% 50% 43% CONCESSION OPERA TON PROFITS/LOSS 1995 -16,982 1996 -18,403 2000 -3,911 1997 -8,931 2001 -8,647 1998 -13,285 1999 -12,944 2002 To-Date -7,363 Both the little league and the Youth Soccer Group are interested in running the respective Concession Stands. Both begin playing their .Fall Leagues this month. They are Mid-Season October 1, 2002. The Leagues end at the end of November 2002. There are no league games during the month of December 2002. This would be an ideal transition month from City Operation to Leagues Operation. Leagues begin in January 2003. The current Concession Manager would transfer into a Full Time Maintenance Worker Position Vacancy effective December 2,2002 or another Full Time City Vacancy. Staff will put together for our City Attorney and League I~evjew an Agreement that will cover: 1. The Leagues must have a PT paid Concession Manager who runs their operation and supervises volunteers and communicates with the city Concession Representative. 2. The concession must be open for all events at the facility even Adult Sports and other Organization or Rental Group Activities (4-10pm, M-F, Saturday and Sunday 8am-1Qpm). 3. 20% of Gross Sales come to City and 10% Gross Sales to an Escrow account to fix City Equipment. 4. Leagues pay City Electric and Water bills. Phones if needed will be put in and paid for by the Leagues. 5. City will monitor Contracts and Operation through a PT Concession Contract Monitor 6. Staff will bring 1 year agreement to City Commission in SepVOct. Funding needed for FY2002l03 Total Expenses $ 23,682 $ 9,600 $ 33,282 2 month current Concession Operation 10 Month PT Contract Monitor ($ 8.00 hr. x 30 hrs. wk. x 40 weeks) = Projected Revenue City Operation 2 months Leagues Operation 9 months (Total $ 80,000-20% to city = $ 16.000) $ 17,000 i.1Q, 000 Total Projected Revenue $ 33,000 ,. . ~ '".. CITY OF WINTER SPRINGS PARKS & RECREATION CONCESSIONS Contractual Manager (PT Funding Needed) January - September Concession Hours: Monday - Friday S aturda y Sunday 4:00pm - lO:OOpm 8:00am - lO:OOpm 12:00pm- lO:OOpm SUPERVISES THESE JOB FUNCTIONS: RESPONSIBILITIES: o Trains all volunteers and Concession Coordinator for Youth Organization. o Monitors Sports Programs and Personnel. Resolves problems and disputes with public. o Insures that the City of Winter Springs Parks and Recreation Rules are observed. o Enforces Park and Facility Rules in a courteous manner. o Coordinates all Tournaments, Leagues and Special Events with the Youth Organization. o Sets schedules for Part-time Sports Monitors. o Checks and verifies funds received are accurate. o Does spots checks of operation for cleanliness, food handling practices and food sold. o Submits reports to the Leagues Concession Managers with issues and concerns to address and follow-up with phone call and meetings. ~... a. o N o ",CO 0>0 c: ' ,- a. ~LL bra: ~O Q)- CQ) .- '" Sc: _0 00. '" Z'Q) ,- a: 0...1 ...I en S ATTACHMENT 112 '- \ SECTION ONE REQUIRED SUBMITT ALSFOR RFP-0802CP A. LETTER OF TRANSMITTAL: WINTER SPRINGS LITTLE LEAGUE INC. (WSLL) understands the scope of work as outlined in the Request for Proposal 0802CP and is prepared to assume operation of the Softball/Baseball concession operation at Central Winds Park. WSLL proposes to operate the concession stand facility (facility) in support of all events without regard to WSLL team participation seven days a week. WSLL will provide any and all personnel needed to insure complete coverage. WSLL will provide a part-time paid manager under contract to WSLL to manage the operation of the concession facility. WSLL will immediately report malfunctioning city owned equipment. WSLL will pay for minor repairs to concession equipment up to $250. WSLL will use proper care and cleaning procedures for all concession equipment. WSLL will maintain high quality concession products at adequate inventory levels for all products to meet customer demand seven days a week. WSLL will provide appropriate training for all paid and volunteer concession workers, including any and all regulatory certifications required by state and local regulations as well as any required licenses/permits necessary to the operation of the concession facility. WSLL will provide a shirt/blouse with a name tag . identification for management personnel. WSLL will comply with all federal, state and local laws, rules and regulations relating to the operation and sale of concession products. WSLL agrees to maintain insurance coverage as called for in RFP 0802 CP with exceptions as detailed. SECTION TWO 1. WORKERS COMPENSATION-WSLL has no employee's and does not fall under existing regulations for providing workers compensation. 2. COMPREHENSIVE GENERAL LIABILITY - WSLL agrees to provide coverage as specified in RFP 0802CP. 3. COMPREHENSIVE AUTOMOBILE LIABILITY-WSLL has no owned vehicles and non-owned vehicles are covered by the WSLL comprehensive general liability policy. WSLL will include the City of Winter Springs as an "additional insured" on all insurance. WINTER SPRINGS LITTLE LEAGUE INC. will protect, defend, indemnify and hold harmless the City of Winter Springs and its officers, employees and agents from and against all losses, penalties, damages, settlements, costs, charges, professional fees and other expenses or liabilities of every kind and character in connection with or arising directly or indirectly out of this contract and or the concessionaires performance thereof. The City of Winter Springs will be responsible for their own negligence. Winter Springs Little League Inc. agrees to maintain open walkways except for food service delivery. Parking for concession workers will be in the general parking area of the park. The City can inspect as it deems necessary the concession area for compliance when accompanied by the concession manager, President of WSLL or representative appointed by the WSLL Board of Directors. WSLL will provide concession services as specified in RFP-0802CP. WSLL will pay utility and water charges monthly to the City, along with the percentage due based upon the contractually stated percentage of gross receipts as offered by WSLL along with all other documentation as detailed in RFP -0802CP. WSLL will obtain approval from the City of Winter Springs prior to subletting of any services to any other entity. B. TYPE OF BUSINESS: WINTER SPRINGS LITTLE LEAGUE INC. (WSLL) is a not for profit Florida Corporation (50IC) C. FEIN: 59-3261123 D. SSN: N/A E. PRINCIPALS: The Board of Directors of Winter Springs Little League F. CORPORATE INFORMATION: Provided as an enclosure G.,. STATEMENT OF INSURANCE COMPLIANCE: Provided as an enclosure H. SUMMARY OF LITIGATION: None I. LICENSE SANCTIONS: None J. ACKNOWLEDGEMENT OF ADDENDA: WSLL is in receipt of all ADDENDA a~ ACKNOW:ELEDGES receipt by signature of WSLL in su~mi~4WSLL response to BID NO: RFP-0802CP K. A~DITIONAL DATA: W~will market strongly wittI a 30% revenue increase goal in the first year. SECTION THREE QUALIFICA TIONS AND ~XfERIENCE WSLL based on its membership has a broad and deep amount of real world experience in food operations based on members that operate restaurants in the local area as well as members that have management, financial, legal and sanitation skills that WSLL can call on for advice and support. Little League has more than 6,000 local leagues and more than 90% operate concession operations WSLL can do the same with a positive benefit for the City and the League. SECTION FOUR Price Proposal Form City of Winter Springs Concession Operations For Central Winds Park (SoftballlBaseball only) The undersigned hereby submits the following price proposal and agrees to execute a contract with the City of Winter Springs to operate concession facilities in accordance with the terms and conditions as stated in the RFP response by WSLL to RFP-0802CP Winter Springs Little League offers to pay the City as follows: a. 10% of Gross Sales less applicable State and Florida Sales Tax; Signed 13.4 Jt1 /~ Printed name gr'/ / A/1IP1 &cJ~h Title ~e) / c1t~ STATEMENT OF INSIJRANCE COMPllANCE WINTER SPRINGS LITTLE LEAGUE INC. agrees to obtain prior to award, of selected, General Liability Insurance, Automobile Liability Insurance (if required by Florida law) and Worker's compensation (if required by Florida law) in accordance to the requirements as set forth in the Request for Proposal. OFFlCER/TITLE/DA Tt: DISPUTES DISCLOSURE FORM Has WSLL, or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulation or any other regulatory agency or professional association within thetast five years? YES NO X Has WSLL, or any mem bel' of the Board of Directors of Winter Springs Little League been declared in default, terminated or removed from a contract or job related to the services WSLL provides in the regular course of business within the last five years? YES NO X Has WSLL had filed against it or filed any requests for equitable adjustments, contract claims or litigation on the past five years (5) that is related to the services WSLL provides in the regular course of business? YES NO X YES NO X If yes , state the nature of the request for equitable adjustment, contract claim or litigation, a brief description of the case, the outcome or status of suit and the monetary amounts or extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresellltation or falsification of facts shall be cause for forfeiture of rights for further consideration of this project: PROJECT: CITY OF WINTER SPRINGS CONCESSION OPERATIONS FOR CENTRAL WINDS PARK WINTER SPRINGS LITTLE LEAGUE INC. AUTHORIZED SIGNATURE: '1J~ m ~ PRINTED OR TYPED NAME: 13,' (I M4 f/7 ()()(,h OFFICER TITLE AND DATE: !f--ts,oIl'1-1 T /2r6/ ov . I I ITEM Hot Dog Corn Dog Kielbasa Pizza/Slice Chicken Nuggets Bocca Burger Nacho Cheese W/chips Pickles Soft Pretzels Bag of Peanuts Popcorn Chips Coke, Diet Coke Sprite, Root Beer Frozen Lemonade Juice Boxes Powerade Bottled Water Coffee Hot Cocoa PROPOSED MENU PROPOSED SALE PRICE 1.00 1.00 1.50 1.00 4/1.00 1.50 1.00 .75 .75 .50 .50 .50 .75 1.08 .75 1.50 1.00 .50 .50 "BA TTERS SPECIAL" Hot Dog, Soda/Juice & Chips 2.00 Snickers, M&M, Reeses, Skittles Twizzlers etc. .75 Ring Pops .50 "TEAM TREAT" Juice and Cookies .75 (only for team snacks) Sausage Biscuits .50 Cinnamon Roll .75 Sunny D .75 This menu will change to provide the products that all of our customers want and are willing to pay for. Addendum to Proposals for Concessions at Central Winds Park August 9, 2002 In the paragraph below please delete the last sentence underlined. The City of Winter Springs (Parks and Recreation) has operated the concession the past ten (10) years. Attached is a basic operating statement for your information as is a current price list of all products sold in the concession. All base bid percel1ita~es are to be made based on this price list. Please use proper forms to select a menu and prices accordingly and then the proposed percentages. Thank you. City of Winter Springs ~A2I ?n~ ACORQM CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDIVY) 12/13/200 I PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION For Service Contact: ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Bene-Marc, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 4255 Bryant Irvin Road, #20 I (817) 738-6899 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Fort Worth, TX 76109 INSURERS AFFORDING COVERAGE INSURED Winter Springs Little League, Inc, INSURER A: Ace AmerIcan Insurance Company INSURER B: The Harttord 1515 South Greenleaf Ct INSURER c: Win~er Springs, FL 32708 INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONSAND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE'BEEN REDUCED BY PAID CL.A:IM8,.- - ... ~ . '~i: TYPE OF INSURANCE POLICY NUMBER POLICY EFFEglJ~IE Pg~If~{~~~t~~N LIMITS ~NERAL LIABILITY EACH OCCURRENCE $ I 000,000 A be COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Anyone fire) $ 100,000, f-- ~ CLAIMS MADE W OCCUR MED EXP (Anyone person) $ 5,000, I-- G2 05 36 82 2 01/01/2002 01/01/2003 PERSONAL & ADV INJURY $ 1,000,000, f-- GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS, COMP/OP AGG $ 2000,000, Ii ,nPRO' n Any Med Exp, above for SDectators ONLY, POLICY JECT LOC ~TOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO (Ea accident) ~ - ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) - - HIRED AUTOS BODILY INJURY $ NON.OWNED AUTOS (Per accident) - - PROPERTY DAMAGE $ (Per accident) R'G' u..,un AUTO ONLY, EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ ~ OCCUR 0 CLAIMS MADE AGGREGATE $ $ R DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND I WC STATU- I 10TH, TORY LIMITS ER EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ E.L. DISEASE, EA EMPLOYEE $ E.L. DISEASE, POLICY LIMIT $ OTHER B 46 SB New 01/01/2002 01/01/2003 Medical Limit $100,000.00 Participants Excess Accident Deductible $50.00 DESCRIPTION OF OPERATIONSlLOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Includes Participants as per schedule with the Company. Certificate Holder is named as Add'I Insured as respects to the operations of the named insured. CERTIFICATE HOLDER I y I ADDITIONAL INSURED; INSURER LETTER: A CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN City of Winter Springs FL NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OB~it.).N OR LIABILITY OFl},KIND UPON 7SURER, ITS AGENTS OR 1126 East S. R. 434 REPRESENTATIV s, ~.. "- Winter Springs, FL 32708 AUTHORIZED REP ~ L.:!. II v I rl" ......_/ . ACORD 25-S (7/97) V V @"ACORD CORPORATION 1988 INDEPENDENT CONTRACTOR AGREEMENT THIS INDEPENDENT CONTRACTOR AGREEMENT, entered into by and between WINTER SPRINGS LITTLE LEAGUE, INC., a Florida corporation, hereinafter referred to as "Company" and , hereinafter referred to as "Contractor. " NOW THEREFORE, in consideration of Contractor agreeing to provide services on behalf of Company, and Company agreeing to compensate Contractor for such services, Company and Contractor covenant as follows: WIT N E SSE T H: TERM: The term of this Agreement shall begin on the date of its execution by both Company and Contractor and shall continue until such time as either party wishes to terminate with or without cause. DUTIES: Provide concession management services at the Central Winds Park, Seminole County, Florida, as an independent contractor and be paid an amount for such services as agreed to by Contractor and Company. Contractor shall have no set hours, but shall agree to complete his services on a timely basis. RELA TIONSHIP: Nothing herein shall be construed to create the relation of employer and employee between Company and Contractor. Contractor shall be free to exercise his own judgment as to those persons to whom he will offer services and his manner of providing the services, but in performing such activities Contractor shall conform to such directives and policies as may be established by Company in order to comply with all applicable statutes, rules and regulations governing Company's business. Contractor as an independent contractor, shall promptly pay all expenses incurred by Contractor relating to the performance of his duties hereunder, including, but not limited to, all federal and state taxes for unemployment, federal social security and medicare taxes and worker's compensation and unemployment insurance. Contractor agrees to provide proof of his payment of these taxes applicable to him as an independent contractor upon reasonable notice from Company. Company will not be providing any fringe benefits to Contractor. COMPLIANCE: As part of the proper performance of his duties hereunder, Contractor shall comply with the statutes, regulations, rules and statements of policy promulgated and administered . and, all other statutes, regulations and rules of the federal government, any state or municipal governmental or regulatory agency. "CONTRACTOR" Print Name: Social Security #: Dated: "COMP ANY" WINTER SPRINGS LITTLE LEAGUE, INC. By: William H. Manooch, as President Dated: f:\wsll\indep con! agm! 2 ATTACHMENT 113 Chuck Pula - From: Sent: To: Cc: Subject: bilLmanooch@ftsi.fujitsu.com Tuesday, November 12, 200210:19 PM Chris Caldwell Bill Christie (E-mail); Chuck Pula Re: Concession Agenda Item Chris, Winter Springs Little League requests that we be provided with a detailed statement from the City Finance department that details the methodology that arrives at the 22.5% percentage of the gross receipts if WSLL were to operate the concession operation at . Central Winds Park. In addition WSLL would request that we be provided with specific details as to how funds received from the operation of the concession by WSLL would be allocated ie. would the funds go Parks and Recreation? the general fund of the City of Winter Springs? or would the proceeds go to fund an City of Winter Springs employee to provide oversight of the concession? and if so, how much would be allocated for this expense. Winter Springs Little League has put forward a proposal that assures the City a positive return. Winter Springs Little League has agreed to assume all Labor, Insurance and operational expense for operating the concession facility at Central winds, WSLL has agreed to provide complete operation of the facility without regard to weather teams using the facility are WSLL or any other approved team. In addition WSLL has offered to operate the concession facility ( as an addendum to our submitted proposal ) on the basis of 40% of net proceeds to the City. Winter Springs Little League looks forward to the City's response and an opportunity to negotiate with the City in earnest. Bill Manooch President Winter Springs Little League "Chris Caldwell" <ccaldwell@winterspr ingsfl.org> <bill_manooch@ftsi.fujitsu.com> To: "Bill Christie \ (E-mail\)" <bchris1045@msn.com>, cc: "Chuck Pula" <cpula@winterspringsfl.org> 11/11/02 03:03 PM Subject: Concession Agenda Item We are gathering information for an agenda item for the commission meeting on Nov. 25 which needs to be compiled by Nov. 18. Our finance department has required 22.5% percentage back to the City. Are you willing to agree to this? If so, We need an "official" letter from your organization stating so. If not, we need your final proposed percentage. We are planning a January or February transition if possible, so time is short. We will also need to have your proposals on file by Nov. 25th with the correct percentage rate. Please get the letter to me by Friday this week eitDer by fax or email. Thanks. Chris Caldwell Winter Springs Parks & Recreation 1126 E. SR 434, WS, FL 32708 407-327-6589 ph 1 7f/~ s~ ~Utte ~~ P.O. Box 195221 Winter Springs, FI. 32719-5221 (407) 263-5829 November 26,2002 Mr. Chris Caldwell Parks & Recreation Department 1126 East State Road 434 Winter Springs, FI. 32708 Dear Chris, Thank you for the detailed concession stand analysis by your Finance Department. The Winter Springs Little League Board of Directors has reviewed the analysis and is unable to offer the City the 22.50/0 of gross proceeds that you have requested. We are willing to give the City 100/0 of the gross proceeds or 400/0 of the net proceeds. We do not feel that it is necessary for the City to provide a monitor at 29 hours per week, 52 weeks per year. We would plan to have a paid part-time working manager at only 20 hours per week and we believe this is adequate. The operation of the concession stand is straight forward and does not require that kind of oversight to protect the City's interest. We are willing to take all necessary steps to account for all transactions, all revenue, all expenses related to the operation of the concession stand. Further, Winter Springs Little League is covered by insurance in case of theft by employees or volunteers. Sincerely, U'~ William H. Manooch, President