HomeMy WebLinkAbout2005 04 11 Informational 308 Reimbursements to the Federal Emergency Management Agency (FEMA)
COMMISSION AGENDA
ITEM 308
CONSENT
INFORMATIONAL X
PUBLIC HEARING
REGULAR
April 11, 2005
Meeting
MGR (Y /DEPT .e
Authorization
REQUEST: The Fire and Finance Departments wish to update the City Commission on the
status of reimbursements submitted to the Federal Emergency Management
Agency (FEMA) and the State of Florida regarding the 2004 Hurricanes:
Charley, Frances and Jeanne.
PURPOSE: The purpose of this Agenda item is to update the City Commission on the status of
reimbursements submitted to FEMA and the State.
CONSIDERATIONS: On November 8, 2004, Informational Agenda Item 301 updated the
Commission on the status of various projects within the City resulting from the
Hurricanes of 2004 and the potential reimbursements associated with those storms by
FEMA and the State. The projects as listed in the agenda item remain unchanged.
The City has been following the FEMA process as outlined below over the past seven
months in order to receive expense reimbursements:
1) City receives invoice for hurricane related expenses
2) City reviews invoice for accuracy. If applicable, City works with
vendor to correct any discrepancies on invoice.
3) City pays invoice
4) City fills out applicable FEMA forms
5) Submits package to FEMA Official
6) FEMA Official creates a project worksheet
7) City Manager signs off on project worksheet
8) FEMA turns in project worksheet package to FEMA Orlando Field
Office for review before funds can be obligated for payment
9) FEMA Field Office enters payment into State payment system
10) City Official (Fire Chief) enters appropriate data into system
authorizing project worksheet to be released for payment
11) City receives payment
Informational Agenda Item 308
April 11, 2005
Page 2 of2
As our experience has shown, the project worksheets have been quick to be written but
have been slow to be reviewed and entered into the State's Public Assistance system.
Between September 22, 2004 and February 16, 2005, twelve project worksheets have
been written totaling $6,075,864, of which $3,483,290.74 has been reimbursed to date.
It is anticipated that another draw on the City's line of credit may be necessary in the
amount of$1,820,000 as the FEMA reimbursement process is not occurring as quickly
as we had hoped.
HURRICANE EXPENSE PROJECTIONS
Total Anticipated Expenses
Total Anticipated Reimbursement
Total Anticipated City Share
Revised
(Worst
Case
Scenario)
8,282,252
6,913,365
1,368,887
Prior
(Worst
Case
Scenario) ** Difference
8,162,500
6,925,150
1,237,350
119,752
(11,785)
131,537
**Prior Worst Case Scenario has been adjusted to take out the Creek Restoration figures
as FEMA will not reimburse any of those amounts. The Creek Restoration costs of
$140,000 are now coming out of the Stormwater Fund, a portion of which will be
reimbursed by NRCS.
Regular Agenda Item 503 on tonight's agenda establishes the budget for the
expenditures being captured in Fund 109: Emergency and Disaster Relief Services
Fund. It is our intent that within the next two to three months we will have a more
realistic projection of the City's actual share of the costs and where the additional
funding, if necessary, will come from. At that time, a supplemental appropriation will
be submitted for any additional funds needed.
FUNDING: None at this time.
RECOMMENDATION: None at this time.
ATTACHMENTS: None
COMMISSION ACTION: