The URL can be used to link to this page

Home My WebLink About2001 04 23 Consent A The Assistance to Firefighters Grant Program COMMISSION AGENDA ITEM A CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR April 23, 2001 Meeting MGR V IDEPT--.Jj~ Authorization REQUEST: Fire Department Requesting Commission Approval authorizing the City Manager to apply for a $69,000.00 fire fighting equipment, and firefighter wellness and fitness program grant with the Federal Emergency Management Agency. The Assistance to Firefighters Grant Program is a competitive grant with a 90/10 match. A supplemental request for $6,900.00 in Fire Department budget appropriations for fiscal year 200112002 is also being requested. PURPOSE: The purpose of this Board item is to request Approval authorizing the City Manager to apply for a $69,000.00 fire fighting equipment, and firefighter wellness and fitness program grant with the Federal Emergency Management Agency. The Assistance to Firefighters Grant Program is a competitive grant with a 90/10 match. The Fire Department is also requesting consideration of$6,900.00 in budget appropriations for fiscal year 2001/2002 if the federal government awards the grant. The equipment being requested is to enhance fire fighting capability and to improve firefighter wellness and fitness. CONSIDERATIONS: The United States government in recognition of the fire service approved a grant program nationwide that would provide $100 million directly to local fire departments. This competitive grant program is to assist communities in buying equipment and to improve the health and safety of firefighting personnel. Grantees must share in the cost of the funded project. Grantees that serve jurisdictions of 50,000 or fewer residents are required to provide a non-Federal cost-share of 10%. The match must be in cash without the use of in-kind contributions. Grantees must agree to maintain expenditures at the average of their department's expenditures in the selected category from the previous two fiscal years. The , April 23, 2001 Consent Agenda Item "A" Page 2 grant is intended to supplement, not supplant a fire department's current budget. Grantees must provide a report to the Director ofFEMA on how the assistance was used. Funding for the fire grant program will be awarded by September 30,2001. The fire department in the grant application is requesting to purchase three (3) thermal imaging cameras at a total cost of $54,000.00. These cameras will be in addition to the one (1) camera that was authorized by the City Commission for purchase this fiscal year 2000/2001. A thermal imaging camera will be placed on each first out apparatus. The cameras will assist firefighters in finding downed and trapped victims quickly. This technology also allows firefighters to find the seat of the fire rapidly and promotes quick extinguishment of a fire. Also, the fire department is requesting an additional $15,000.00 for physical fitness equipment. This will include two (2) recumbent exercise bikes, two (2) rowing machines, two (2) stair climbers, and weight training equipment. This equipment will be utilized in a program enhancing firefighter health and safety in a fitness and wellness program. FUNDING: The fire department is requesting $6,900.00 in budget appropriations for the 2001/2002 fiscal year budget for the City's share of the grant program. If the grant is awarded the federal government will be responsible for $62,100.00 of the total $69,000.00 in equipment purchases. RECOMMENDATION: It is recommended that approval be granted authorizing the City Manager to apply for a $69,000.00 fire fighting equipment, and firefighter wellness and fitness program grant with the Federal Emergency Management Agency. The Assistance to Firefighters Grant Program is a competitive grant with a 90/10 match. A supplemental request for $6,900.00 in Fire Department budget appropriations for fiscal year 2001/2002 is also being requested. ; ApriI23,2001 Consent Agenda Item "A" Page 3 IMPLEMENTATION SCHEDULE: If approved, the Firefighters Assistance Grant will be submitted by May 1, 2001. The federal government will award the grants by September 30,2001 with a project completion time frame of fiscal year 2001/2002. ATTACHMENTS: 1. Firefighter Assistance Grant Application COMMISSION ACTION: APPLICATION FOR OMB Approval No, 0348-0043 FEDERAL ASSISTANCE 2. DATE SUBMITTED [Applicant Identifier 4/23/2001 1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier Application Preapplication @constructlon Bconstructlon 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier X Non-Constructlon Non-Constructlon 5. APPLICANT INFORMATION legal Name: Organizational Unit: City of Winter Springs Fire Department Fire Department Address (give city, county, State. and zip code): Name and telephone number of person to be contacted on matters involving this application (give area code) 102 N. Moss Rd. Winter Springs, FL 32708-2506 Fire Chief Timothv Lallathin 407-327-7575 6. EMPLOYER IDENTIFICATION NUMBER (EIN): 7. TYPE OF APPLICANT: (enter appropriate letter in box) [ill] - [!]]]I[illIill EI A, State H, Independent School Dist. 8. TYPE OF APPLICATION: B, County 1. State Controlled Institution of Higher learning o New o Continuation ORevlSion C, Municipal J, Private University D, Township K. Indian Tribe If Revision, enter appropriate letter(s) in box(es} 0 0 E, Interstate L. Individual F, Intermunicipal M, Profit Organization A. Increase Award B, Decrease Award C, Increase Duration G, Special District N. Other (specify) Fire Department D, Decrease Duration Other (specify): 9. NAME OF FEDERAL AGENCY: Federal Emergency Management Agency 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: Cil:TI-IYlsI41 TITLE: Firefighters Assistance Grants 12. AREAS AFFECTED BY PROJECT (Cities. Counties, States, etc,): City of Winter SpringS, Seminole County 13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF: Start Date lEnding Date a. Applicant b, Project 7th District, Florida 7th District, Florida 15. ESTIMATED FUNDING: 16, IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $ , .00 13,500 a, YES, THIS PREAPPLlCATlON/APPLlCATION WAS MADE AVAILABLE b. Applicant S ,00 TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR 1,500 REVIEW ON: c, State .00 DATE: d. Local $ .00 b, No, tjPROGRAM IS NOT COVERED BY E,O. 12372 a, Other $ ,00 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f, Program Income $ ,00 17, IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g, TOTAL $ .00 OYes If "Yes," attach an explanation. [81 No 15,000 18, TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIONIPREAPPLICATlON ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a, Type Name of Authorized Representative lb. Title c, Telephone Number Ronald McLem9re City Manager 407-327-1800 d. Signature of Authorized Representative a, Date Signed Previous Edition Usable Authorized for Local Reproduction Standard Foon 424 (Rev, 7.97) Prescribed ~ OMB Clrcutar A.l 02 APPLICATION FOR OMB Approval No. 0348-0043 FEDERAL ASSISTANCE 2. DATE SUBMITTED Applicant Identifier 4/23/200 I ,. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier Application Preapplication @constructlon E1constructlon 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier X Non-Constructlon Non-Constructlon 5. APPLICANT INFORMATION legal Name: Organizational Unit: City of Winter Springs Fire Department Fire Department Address (give city, county, State, and zip code): Name and telephone number of person to be contacted on matters involving this application (give area code) 102 N. Moss Rd. Winter Springs, FL 32708-2506 Fire ChiefTimothv Lallathin 407-327-7575 6. EMPLOYER IDENTIFICATION NUMBER (EIN): 7. TYPE OF APPLICANT: (enler appropriate letter in box) 1Iill-llI01213[]Iill [E] A. State H, Independent School Disl. 8. TYPE OF APPLICATION: B. County " State Controlled Institution of Higher learning o New D Continuation DReVislon C, Municipal J, Private University D, Township K, Indian Tribe If Revision. enter appropriate letter(s) in box(es) 0 0 E. Interstate l. Individual F.lntermunicipal M. Profit Organization A, Increase Award B, Decrease Award C. Increase Duration G, Special District N, Other (specify) Fire Department 0, Decrease Duration Other (specify): 9. NAME OF FEDERAL AGENCY: Federal Emergency Management Agency 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: ". DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: [ill] - ~ TITLE: Firefighters Assistance Grants 12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc,): - City of Winter SpringS, Seminole County, FL 13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF: Start Date I Ending Date a, Applicant b, Project 7th District, Florida 7th District, Florida 15, ESTIMATED FUNDING: 16, IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal S .00 48,600 a, YES, THIS PREAPPLlCATION/APPLlCATION WAS MADE AVAILABLE b. Applicant $ .00 TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR 5,400 REVIEW ON: c. Slate .00 DATE: d, local S ,00 b, No. [jPROGRAM IS NOT COVERED BY E.O, 12372 a, Other $ ,00 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f. Program Income S ,00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g. TOTAL $ .00 DYeS If "Yes," attach an explanation. 181 No 54,000 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLlCATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WilL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED, a, Type Name of Authorized Representative lb. Tille c. Telephone Number Ronald McLemore City Manager 407-327-1800 d. Signature of Authorized Representative a, Date Signed Previous Edition Usable Authorized for Local Reproduction Standard Fonn 424 (Rev, 7.97) Presoibed by OMS Circular A.l 02 FEDERAL EMERGENCY MANAGEMENT AGENCY See n/Verse for Paperwork OMB No. 3061-0206 BUDGET INFORMA TION-NONCONSTRUCTION PROGRAMS Burden Disclosure Notice Page lof 4 pages Expires February 29, 2004 -- 1. PROGRAM AGENCY AND ORGANIZATION 2. FEDERAL GRANT OR OTHER IDENTIFYING 3, RECIPIENT ORGANIZATION (Name and complete address. including zip code) ELEMENT TO WHICH REPORT IS SUBMITTED NUMBER ASSIGNED Winter Springs Fire Department 102 N. Moss Rd. Winter Springs, FL 32708-2506 ~. EMPLOYER IDENTIFICATION 5. RECIPIENT ACCOUNT NUMBER OR 1.0. NO. 6. BUDGET PERIOD .. Mark .X. In Appropriate Box 59-102364 (Month. Day, Year) B New Budget Beginning Date: Revised Budget. Enter Grant Number In Box 2 above Ending Date: Date of Budget Revlllon: 8. FEDERAL RATE SHARING ('/,) ) 90/10 (%) 90/10 (%) (%) (%) Tot.1 9. PROGRAM ACRONYM ) Wellness, Fitness CFDA NUMBER ) Equipment Fire Fighting equipment 0 10. a. Personnel b. Fringe Benefits . Travel d, Equipment $15000 $54 000 Object e. Supplies Class . Contractual g. Construction h. Other i. Total Direct Charges (lOa to lOp) $15 000 $54 000 . Indirect Charges k. Total (Sum at 10i & 1 OJ) $15,000 $54,000 1, Federal Share $13 500 $48600 Non-Federal Resources: $1,500 $5,400 m, Applicant Source n. State o. Local p. Other Sources jq. Total (Sum of 101 to lOp) $15.000 $54,000 Income r, Program Income s, Detail on Indirect Cost Indirect Type of Rate (mark .X. in one box) Dprovisional-Final Dpredetermined DFixed with Carry-Forward .. COBt Rate: % Total Amount of Indirect Cost: Base: 11, Signature of Authorizing Official 12. Name and Title (Type or print) 13. Telephone Number (Area code. Number and Extension) Date Report Submitted Ronald McLemore, City Manager 407-327-1800 4/23/2001 FEMA Form 20-20, FEB 01 FEDERAL EMERGENCY MANAGEMENT AGENCY SUMMARY SHEET FOR ASSURANCES AND CERTIFICATIONS O.M.B. No. 3067-0206 expires February 29, 2004 FOR FY 2001 CA FOR (Name of Applicant) Winter Springs Fire Department This summary sheet includes Assurances and Certifications that must be read, signed, and submitted as a part of the Application for Federal Assistance. An applicant must check each item that they are certifying to: Part I ~ Part II D Part ill if FEMA Form 20-16A, Assurances-Nonconstruction Programs FEMA Form 20-168, Assurances-Construction Programs FEMA Form 20-16C, Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements Part IV D SF LLL, Disclosure of Lobbying Activities (If applicable) NoT 11 pp] I ~f1b/e As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the identified attached assurances and certifications. Ronald McLemore Typed Name of Authorized Representative City Manager Title Signature of Authorized Representative Date Signed NOTE: 8y signing the certification regarding debarment, suspension, and other responsibility matters for primary covered transaction, the applicant agrees that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by FEMA entering into this transaction. The applicant further agrees by submitting this application that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by the FEMA Regional Office entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (Refer to 44 CFR Part 17.) Paperwork Burden Disclosure Notice "Public reporting burden for this form Is estimated to average 1.7 hours per response. Burden means the time, effort and financial resources expended by persons to generate, maintain, retain, disclose, or to provide Information to us. You may send comments regarding the burden estimate or any aspect of the form, Including suggestions for reducing the burden to: Information C~lIectlons Management, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, Paperwork Reduction Project (3067-0206). You are not required to respond to this collection of Information unless a valid OMB control number appears In the upper right corner of this form. Please do not send your completed form to the above address. FEMA Form 20-16, FEB 01 ForFEMA Use Questions, page 1 of 2 Only 1. Are you a Fire Department or the authorized representative of a fire department? (circle one) a)~ b) No. 2. Are you a Federal Fire Department or contracted by the Federal government and solely responsible for suppression of frres on Federal property? ~ 3. Is your active firefighting staff (circle one): (;) all paid/career? b) all volunteer or combination volunteer and career? 4. Is your department located in (circle one): a) an urban community (population over 250,000)? b) a suburban community (nonulation between 20,000 and 250,000)1 c) a rural community (population under 20,000)? 5. How many active firefighters are in the operations/- EMS divisions of you department? '-If = Number of active firefighters. General Questions for All Applicants General Questions for All Applicants Questions, page 2 of 2 6. What is the permanent resident population of your primary/first-response area or jurisdiction served? :3 0000 = Population of response area. 7. What category (or categories) of assistance are you applying for with this application and how much is the total Federal share of the cost of the project that you are seeking in each category? Category # 1: Wel/l1J c$ /ffltUCss' $ . Category #2: EQer;hff~ '1~rtni/$ /3,500 L(~. too 8. If the population you protect is 50,000 or less, you are required to provide a non-Federal cost-share equal to 10 percent of the total project cost. If the population you protect is over 50,000, you are required to provide a non-Federal cost-share equal to 30 percent of the total project cost. Are you willing '-. to comply with this requirement? (circle one) ~ L-o}No. 9. It is also a requirement that departments receiving funding under this grant program agree to provide information to the national fire incident reporting system (NFIRS). If you receive an award, do you agree to provide information to this national system? (circle one) Ca) y~ b) No. For FEMA Use Only Questions for Wellness and Fitness Programs For FEMA Use Questions, page I of 2 Only 1. Do you currently have a wellness/fitness program at your department? (circle one) a) Yes. @No. 2. Does your department currently offer, or will this grant program provide, entry level physical examinations (as per NFPA 1582 standards) and ajob related immunization program? (circle one) @Yes. b) No. 3. What does your existing wellness/fitness program provide and what will your program offer during the grant year? (circle all that apply) @ Entry physical examinations (NFPA 1582). @ Job related immunization program. @ Health screening program. @ Annual physical examination (NFPA 1582). e) Formal fitness and injury prevention program. @ Crisis management program. cg))Employee assistance program. ~ Incident rehabilitation program. i Injury/illness rehabilitation program. j) Other, specify = Questions for Wellness and Fitness Programs For FEMA Use Questions, page 2 of 2 Only 4. Will participation in the wellness/fitness programs be mandatory? (cirlcle one) ~ Yes. b) No. 5. Do you, or will you, offer incentives for staff to participate in the wellness/fitness programs? (circle one) @Yes. b) No. Winter Springs Fire Department 102 North Moss Road Winter Springs, Florida 32708-2506 Wellness and Fitness Category (2) Recumbant bicycles (2) Rowing machines (2) Versa climbers (2) sets of dumb bells we will put (1) of each of the above equipment at our 2 Fire Stations total cost $ 15,880 Questions for Firefi~htin~ Equipment Cate~ory For FEMA Use Questions Only 1. What equipment will your department purchase with this grant? (attach a general list ) 2. Generally, the equipment purchased under this grant pr~ircle one): c~ necessary for basic frrefighting capabilities, but has never been owned by this department. b) Will replace old, obsolete, or substandard equipment currently owned by this department. c) Will expand the capabilities of the department into a new mission area. 3. Generally, the equipment purchased under this grant program (circle one): a) Will bring the department into statutory compliance, specifically: b) Will bring the department into voluntary compliance with a national standard, specifically: &Has no statutory basis. 4. What percentage of the equipment purchased under this grant program will benefit the health and safety of the frrefighters and/or community? IC() % = Percentage of equipment for safety. Winter Springs Fire Department 102 North Moss Road Winter Springs, Florida 32708-2506 Fire Fighting Eqyipment Category Scott Thermal Imager or equivalent $ 18,000 each requesting 3 units (1) for each of our 2 first out Fire engines (1) for our Battalion Chiefs car for a total of (3) Thermal Imagers total cost $ 54,000 Suggested Format for the Assistance to Firefighters Grants Program's Project Narrative Instructions: Please be sure that your narrative addresses each of the following areas to the best of your ability. Your narrative should be concise, but brief. If you need more room than has been allotted for your answer, please use the back of the suggested form or feel free to attach more sheets. Your narrative may not exceed a maximum of five pages including this form. The project narrative must be double spaced. Applicant Name: I Category: Winter Springs Fire Department Wellness & Fitness r Please describe in full the project that you are requesting to be funded. See attached "Project Narrative" Please provide a detailed description of your planned uses of the grant funds for each major budget category as listed on the budget form (SF 20-20). Please explain why this program would be beneficial to your community and/or to your department Please explain why this project cannot be funded solely through local funding. Please provide any additional relevant information that you would like us to consider when evaluating your application. Assistance to Firefighters Grants Program's Project Narrative Winter Springs Fire Department is currently in the process of establishing a wellness program. It will be Made mandatory, with injury prevention, nutritional and rehabilitation components. Our program is incentive driven with the health and well being of all our employees in mind. Our program will focus on staying fit and healthy throughout their career and to provide the best possible service to the citizens of our community. By reducing injuries, worker's compensation claims and expenses for both the individual and the City will be decreased. The result will produce firefighters who can retire and enjoy a better quality of life after serving a full career in public service. The grant funds will primarily be spent on acquiring several pieces of workout equipment such as recumbent bikes, rowing machines, versa climbers, and weight lifting equipment. This equipment will allow our personnel to maintain strength, flexibility, and cardiovascular fitness while on duty. Our community will benefit by having a healthier fire department staff to serve them, including the added benefit of a reduction sick-time being used and worker's compensation claims, which ultimately affect our City's budget. Our fire department will benefit in many ways, including a healthier, happier staff who will see employers doing everything possible to prepare it's staff to perform their duties, and improvement of the quality of life after service to the public. With fire department administration constantly fighting budget battles, they are forced to prioritize expenditures based on the public perception of need. This type of expenditure still rates low on that list of needs. The City budget cannot currently support the total cost of this program. Suggested Format for the Assistance to Firefighters Grants Program's Project Narrative Instructions: Please be sure that your narrative addresses each 0 the ollowing areas to the best of your ability. Your narrative should be concise, but brief. If you need more room than has been allotted for your answer, please use the back of the suggested form or feel free to attach more sheets. Your narrative may not exceed a maximum of five a es includin this form. The ro 'ect narrative must be double saeed. Applicant Name: Category: n e rin s Fire e artment Firefi htin E ui ment Please describe in full the project that you are requesting to be funded. See attached "Project Narrative" Please provide a detailed description of your planned uses of the grant funds for each major budget category as listed on the budget form (SF 20-20). Please explain why this program would be beneficial to your community andlor to your department Please explain why this project cannot be funded solely through local funding. Please provide any additional relevant information that you would like us to consider when evaluating your application. Winter Springs Fire Department 102 North Moss Road Winter Springs, Florida 32708-2506 I am requesting the funding for the purchase and implementation of the Thermal Imager program. The purchase of 3 Thermal Imagers would be a new project for our department since we have no Thermal Imagers at this time. One Thermal Imager would be placed in each of our 1st out fire engines. one at each of our two fire stations, and one in the Battalion Chiefs Car for a total of 3 Thermal Imagers. The planned uses of the Federal grant funds would solely be used to purchase the thermal Imagers. We are going to budget any additional cost in maintaining the imagers if we are awarded the Grant. These Thermal Imagers would be part of our standard equipment on a structural fire attack. In our County wide I.M.S. (Incident Management System) we have identified Thermal Imagers as needed equipment for increasing firefighter safety, and for the search and rescue of civilians. We also have identified in our County wide I.M.S., Thermal Imagers, as needed equipment when we deploy or establish a R.I.T. (Rapid Intervention Team). The R.I.T. team is comprised of a minimum of two firefighters 1 Winter Springs Fire Department 102 North Moss Road Winter Springs, Florida 32708-2506 with specifically identified equipment. The R.I.T. is ready to enter a structure or hazardous atmosphere for the purpose of rescuing lost or trapped firefighters. These R.I.T. teams are put in place before crews enter a building on fire, or a hazardous atmosphere. We have budgetary limitations being from a community of 31,000 residents and we can not fund these cameras on our own. The Thermal Imagers could have been used by our department locally during 1998 when we were called to search through the aftermath of a tornado that touched down in Winter Springs during the midnight hours. We were then requested to assist in the tornado aftermath in Seminole County north of us in a rural section of 'the County to search for and transport the victims of the same tornado. We also have a Florida Regional Response plan designed by the Florida Fire Chiefs that we are a participant in. We are located in the Central Florida Region and our region has been activated to respond to several Federal disasters in the past 8 years. Our department has responded personnel and or equipment to 2 hurricane events, 2 tornado events, several brush fires 2 Winter Springs Fire Department 102 North Moss Road Winter Springs, Florida 32708-2506 that included evacuation of civilians. along with extinguishment of active and hidden fires. In our City. we work closely with our Police Department and other City Departments where we all share resources. These cameras would also be available to them for use through us. We have also identified these cameras as needed items in our State of Florida Department of Community Affairs Seminole County Local Mitigation Strategy Plan. 3