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Home My WebLink About2005 01 24 Regular 507 agreement with Winter Springs Rotary Club to construct a Veterans Memorial in the Town Center 012405 _ COMM .-Add-On _Regular _507 _Veterans_Memorial COMMISSION AGENDA ADD-ON ITEM 507 Consent Informational Public Hearing Regular X January 24, 2005 Regular Meeting /7 ~ f~ Mgrl / Dept. Authorization REQUEST: City Manager requesting the City Commission to authorize the City Manager and City Attorney to prepare a formal partnership agreement with Winter Springs Rotary Club to construct a Veterans Memorial in the Winter Springs Town Center. PURPOSE: This agenda item is needed for the following: 1. To direct the City Manager and City Attorney to prepare a formal partnership agreement with Rotary Club of Winter Springs to construct a Veterans Memorial in the Town Center. 2. To authorize $50,000 to be contributed to the project to match an estimated $50,000 in Rotary funds. 3. To approve a February 25, 2005 ground-breaking date for the memorial CONSIDERATIONS: . On July 12,2004 the City Commission unanimously approved entering into a partnership with the Rotary Club of Winter Springs to construct a Veterans Memorial in the Town Center. 012405 _ COMM _Add-an_Regular _507_ Veterans_Memorial . The City Commission approved $50,000 in the FY-05 budget for the City's contribution to the project. . To comply with Rotary International deadlines Winter Springs Rotary must have a ground-breaking in February 2005. No permits will be issued until a satisfactory agreement is executed by the City. FUNDING: The estimated cost is $100,000. The City has appropriated $50,000 in the FY 2005 budget for the project. Rotary will be responsible for all additional costs. RECOMMENDATION: It is recommended the Commission: 1. Direct the City Manager and City Attorney to prepare a formal partnership agreement to have the Rotary Club of Winter Springs to construct the Veterans Memorial in the Town Center. 2. Authorize $50,000 to match funds to be raised by the Rotary Club. 3. Approve a February 25,2005 ground-breaking. A TT ACHMENTS: 1. July 12,2004 Agenda Item 505 2. July 12,2004 Agenda Item 505 Minutes. COMMISSION ACTION: ATTACHMENT "I" JULY 12, 2004 AGENDA ITEM 505 071204_ COMM_Regular _505 _ Vetemas_Memorial COMMISSION AGENDA ITEM 505 Consent Informational Public Hearing Regular X July 12. 2004 Regular Meeting Mgr. / Dept. Authorization REQUEST: The City Manager requesting the City Commission to consider The Rotary Club of Winter Springs request for the City to enter into a partnership with Rotary to construct a Veterans Memorial to honor Winter Springs veterans. PURPOSE: This agenda item is needed for the Commission to determine if it desires to enter into a partnership with the Rotary Club of Winter Springs to construct a memorial for Winter Springs veterans. CONSIDERATIONS: Many cities have Veterans Memorials to honor their city's veterans. The Rotary Club of Winter Springs has been tasked by its National Headquarters to adopt a community project for its 2004 Centennial Year Celebration of the founding of the Rotary Club. The project must break ground in 2004 to be in compliance with the Centennial Policy Conditions. Earlier this year when the news that U.S. Army Lt. Col. Charles H. Buehring of Winter Springs was killed in action in Iraq, Rotary realized that there was no Veterans Memorial in Winter Springs. CITY OF WINTER SPRINGS CITY COMMISSION REGULAR MEETING- CONSENT AGENDA ITEM "" PAGE2OF2 At that time, Rotary communicated with the City Manager regarding the idea of Rotary and the City forming a partnership to construct a memorial. It was recommended by the City Manager that the memorial be in the Town Center, due to its civic nature. At this point the project is in the idea phase. Much has to be done. City approval has to be finalized. Plans have to be developed. Coordination with Veterans Associations has to be initiated and carried out. Rotary would like to enter into a partnership in which the City would share the cost. A fifty-fifty partnership has been suggested. FUNDING: Since a design concept has not been established, cost estimates have not been done. For planning purposes a cost of $50,000 has been established over a two or three year period. RECOMMENDATION: It is recommended that the City Commission consider entering into a partnership with the Rotary Club of Winter Springs to construct a Veterans Memorial in the City. If this is not acceptable, to suggest what other projects may be acceptable to the Commission. ATTACHMENTS: COMMISSION ACTION: ATTACHMENT "2" JULY 12, 2004 AGENDA ITEM 505 MINUTES CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JULY 12,2004 PAGE 10 OF 35 Furthermore, Commissioner McGinnis added, "None of this is being resolved." Mr. Malloy stated, "I will look into that personally myself and get back to you." Deputy Mayor Miller added, "I can't agree with her more." Additionally, Deputy Mayor Miller noted, "There was a time here for several years where it seemed like the same people where on the same trucks, all the time. I think it - was a better relationship between the community and the crews that were driving around. Here in the last few years it seems like every time a truck comes around, there is a different crew on it." Discussion. Tape 2/Side A With further discussion, Attorney Garganese said, "From what I heard from the representative, is that they would like to have the Contract placed in the new company's name - if possible, and in doing so, we can incorporate additional language that Mr. McLemore is recommending regarding service criteria." Manager McLemore stated, "We can bring that to you as another Agenda Item." Commissioner McGinnis stated, "Good." Deputy Mayor Miller asked the Commission, "Shall we proceed on that basis?" Commissioner Michael S. Blake asked if Mr. Malloy was in agreement with the Contract - and Mr. Malloy responded, "For the most part." Mr. Malloy added, "Some measurement issues and maybe - a couple language tweaks; but, I don't see anything major that is going to be a stumbling block on our part?" Commissioner Blake then inquired of Mr. Malloy, "Would your Company consider re- looking at the pricing in order to secure an extension?" Mr. Malloy replied, "I think that's something we would always want to take a look at." Commissioner Blake added, "Why don't you bring something to the table on that also." Mr. Malloy added, "Okay." Furthermore, Mr. Malloy stated, "We will get something back that is commensurate with your existing Agreement as far as the term and we will look at the pricing as well." REGULAR 505. Office Of The City Manager The Rotary Club Of Winter Springs Requesting The City Commission To Consider Entering Into A Partnership With Rotary To Construct A Veterans Memorial To Honor Winter Springs Veterans. Judge Nancy F. Alley, Circuit Judge, 18th Judicial Circuit of Florida, 301 North Park Avenue, Sanford, Florida: addressed the City Commission on behalf of the Rotary organization. Mr. Bill Starmer, Starmer Ranaldi Planning and Architecture, Inc., 890 Northern Way, Winter Springs, Florida: presented a rendering of the proposed project. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JULY 12, 2004 PAGE I I OF 35 Mr. Tom Alley, Retired Captain, United States Navy: addressed the City Commission on the Veteran's perspective. Brief discussion. Mayor John F. Bush arrived via telephone at 7:33 p.m. Commissioner McGinnis suggested, "I would like for you to consider - the word 'Commemorative' in lieu of 'Memorial'." Further discussion. "I WILL MAKE A MOTION THAT WE ENTER INTO A PARTNERSHIP WITH ROTARY - WITH THE INTENTION OF CREATING THIS MEMORIAL - WHATEVER THE APPROPRIATE TERM IS GOING TO BE - FOR THE VETERANS, AND THAT WE ENCOURAGE ALL OTHER INTERESTED - CIVIC ORGANIZATIONS IN WINTER SPRINGS TO PARTICIPATE AS MUCH AS POSSIBLE." MOTION BY DEPUTY MAYOR MILLER. MS. ALLEY STATED, "MR. [RONALD] McLEMORE IS ALREADY ON OUR COMMITTEE WITH REGARD TO THIS PROJECT AND MIGHT I ASK THAT HE BE MAINTAINED AS THE LIAISON." SECONDED BY COMMISSIONER McLEOD. DISCUSSION. VOTE: COMMISSIONER McLEOD: AYE COMMISSIONER BLAKE: AYE DEPUTY MAYOR MILLER: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. Mayor Bush ended his conference call at 7:44 p. m. ADD-ON REGULAR 517. Community Development Department Requesting The City Commission To Receive A Report From Walter Kulash Of Glatting Jackson Regarding Traffic Management In The Town Center. Mr. Walter Kulash, Partner, Glatting, Jackson, [Kercher, Anglin, Lopez, Rinehart, Inc.], 33 East Pine Street, Orlando, Florida: presented information to the City Commission. r- = '~ ,....... Q. ,....... a.. " ~ ~ ~ .... ~ = ;:' .- ~ J.~ Q~ e~ = aJ 'C ~f = J. .- ~~ l~ () Ie) ~ --1 :a 'i ] ~ ~ j ~ " \ ~ ~~ = Q .- .....- ~ ~ aJ ,....... QJ I ! ~