HomeMy WebLinkAbout2005 01 10 Consent Item 202 purchase of LaserFiche software, support, installation, training and custom support
COMMISSION AGENDA
ITEM 202
Consent X
Informational
Public Hearing
Regular
January 10. 2005
Regular Meeting
M:- / C(E
Authorization
REQUEST:
Information Services requests authorization to proceed
with the purchase of LaserFiche software, support,
installation and training in the amount of $60,300.
PURPOSE:
To obtain Commission authorization to proceed with the purchase of
LaserFiche software, support, installation, training and custom supprt as
approved in the Records Management Plan Document in FY 2004.
CONSIDERATIONS:
Weare in year 2 of a 3 year Records Management implementation.
LaserFiche software was the approved software for this project. The totals
are as follows:
Software
Annual software support
Installation & Training
Specialized Services & Support
Total
$43,160
$ 9,380
$ 6,000
$ 1.760 (If needed)
$60,300
This software is available on Florida State Contract #973-561-04-2 from
Municipal Code Corporation (MCCD.
FUNDING: No additional funding necessary. Already included in Information
Services FY 2005 budget.
S:\Information_Services\Admin_Docs\Agenda Items\FY 2005\January 2005\January 10,
2005\011005_ COMM _ Consent_ 202_ LaserFiche _Software_Purchase _ Approval. doc
CITY OF WINTER SPRINGS
CITY COMMISSION
January 10, 2005
CONSENT 202
PAGE 2 OF 2
RECOMMENDATIONS: That the Commission authorize Information Services to proceed
with the purchase of Laser Fiche software, support, installation and training
in the amount of $60,300 from MCCI as approved in the Records
Management Plan Document approved in FY 2004.
ATTACHMENTS:
. ATTACHMENT 1: MCCI Quote
COMMISSION ACTION:
*Please check all boxes below for options desired. The below pricing is based upon adding additional
software to the City's existing Laserfiche S stem.
SOFTWARE
0' LF Plus Plug In
0' 15 LF Full User ($550 each)
0' LF 15 User E-Mail Plug In ($80 each) *requires MAP! compatible e-mail
0' LF 15 User SnapShot ($100 each) *imports documentsfrom computer
0' 15 LF Retrieval User ($220 each)
0' 10 LF ScanConnect (required for each scanner purchased/utilized) @ $165
0' 4 LF QuickFields ($495 each)
0' I LF QF Realtime Look Up
0' 1 LF QF Zone OCR
0' LF Integrators Toolkit
0' LF WebLink Enterprise
Total Software
ANNUAL SOFTWARE SUPPORT
0' LF Plus Plug In LSAP
0' 15 LF Full User LSAP ($110 each)
0' LF 15 User E-Mail Plug In LSAP ($16 each) *requires MAP! compatible e-mail
0' LF 15 User SnapShot LSAP ($20 each) *imports documentsfrom computer
0' 15 LF Retrieval User LSAP ($44 each)
0' 4 LF QuickFields LSAP ($100 each)
0' 1 LF QF Realtime Look Up LSAP
0' I LF QF Zone OCR LSAP
0' LF Integrators Toolkit LSAP
0' LF WebLink Enterprise LSAP
Total Software Support and Updates
For budgetary purposes, the Client should include this amount in annual budget for renewal
of LSAP of the above quoted software.
HARDW A . Hardware prices do fluctuate frequently. Pricing will be confirmed prior to or r.
Please see section
o
o Scanner B: Fujitsu 4220C Scanner
25 ppm / Black/White & Color / 5 age ADF / ADF Maximum
Flatbed Maximum paper size \12 x 11
o Fujitsu - Advanced Ex ge fi-4220C Post Warranty - 1 yr.
o Scanner C: Itsu fi-4340C, includes SCSI Card & Cable
40 ppm ack/White & Color / Maximum paper size 8 \12" x 14" /100 page ADF
F .. su- Basic Onsite SVCAGR P&L 4340C 4hr resp lyr
$3,795
$8,250
$1 ,200
$1,500
$3,300
$1,650
$1,980
$495
$2,495
$2,500
$15,995
$43,160
$1,590
$1,650
$240
$300
$660
$400
$100
$500
$750
$3,190
$9,380
$1 ,200
$110
$1,600
$110
880
o Scanner D: Fujitsu 40970, includes SCSI Card & Cable
50 / Black & White / Maximum paper size 11.7" x IT' /100 page AOF
o Fujitsu - . c Onsite SVCAGR P&L 40970 4 hr resp. I year
o Scanner E: Fujitsu 0, includes SCSI Card & Cable
90 ppm / Black, White & / Maximum paper size 11.7" x 17" I
o Eastman Kodak -40990 Post nSite M-F 8-5 4HR Res M
$880
$16,452
$2,711
LARGE FORMAT SCANNING HARDW
confirmed prior to order.
o Scanner A: IDEAL/Contex Premier 6 Basic $8,773
36" Wide, 600 OPI, Scans 4.0 IP onochrome Scanner
o Scanner B: IDEAL/Conte remier TX 36 Plus $10,152
36" Wide, 2400 OPI, S s 8.0 IPS, Monochrome Scanner
o Scanner C: ID /Contex Chameleon TX 36 Basic
36" Wide, 8 PI, Scans 3.0 IPS in monochrome and 0.3 IPS in color
o Scann : IDEAL/Contex Chameleon TX 36" Plus $11,583
3 I ide, 2400 OPI, Scans at 0.3 IP . d 6.0 IPS in monochrome, 24 bit Color Scanner
INSTALLATION. TRAINING & SUPPORT SERVICE:
0' 5 days (40 hours), Installation & Training of software @ $1,200 per day
Note: Travel expenses are included in the above costs. Any installation and training hours
not used in the implementation will be converted to PPSSP hours.
0' 16 hours, Personalized Professional Services & Support Package @ $110 per hour
*Travel expenses not included for onsite visits.
$6,000
$1,760
PAYMENT & BILLING TERMS
MCCi will invoice fifty percent (50%) of the total contract amount upon scheduling of installation. Balance will
be invoiced and billed upon completion of installation. Payment will be due upon receipt of an invoice.
Total Cost (excluding scanning hardware)
$60,300