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Home My WebLink About2001 11 12 Consent B Relocation of Eastern Entrance on Winter Springs Boulevard COMMISSION AGENDA ITEM B CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR November 12,2001 Meeting MGR (lr' IDEPT JJ// Authorization REQUEST: Public Works Department Requesting the City Commission Approve the Recommendation of the Tuscawilla Lighting and Beautification District Advisory Committee to Relocate the Eastern Entrance closer to Seneca Boulevard and also update the City Commission on the Project Status. PURPOSE: The purpose of this Board item is to request the City Commission approve therelocation and new design of the eastern entrance on Winter Springs Boulevard to include Seneca Boulevard and to also provide an update on the progress and financial status of the project. CONSIDERA TIONS: The City Commission's approval is needed for any substantial changes to the TLBD project plans, The substantial change is the shifting of the eastern Tuscawilla entrance further east on Winter Springs Boulevard to encompass Seneca Boulevard. After the construction on this entrance was initiated and meetings with adjacent residents, our consultant discovered that the median signage did not meet the new sight distance regulations that had been implemented since this project was designed. Although the sight distance' deficiency could have been corrected with modifications to the signage at the initial location, additional concerns were raised by residents utilizing Seneca Boulevard that the signage was too far down WSB to provide a significant benefit to them. Another concern was that the location also created a perception that Seneca Boulevard was not part of Tuscawilla. SRI developed a plan, which addressed the concerns raised. The proposed signage plan as well as the initial signage plans is attached to this agenda item, The estimated cost for the relocation and reconfiguration is estimated at $30,000. This change is shown proposed change order #2 in the project budget estimate. Attached are the monthly reports for September and October from SRI in addition to the project budget estimate through November 2,2001. Change Order #1 ($53,020.42) was recently Consent Agenda Item B November 12,2001 Page 2 executed which increased the contract cost to $1,814,224,89 from the initial Commission approved amount of$I,761,204.47. The breakdown for change order #1 is attached,' Commission Contract Authorization Change Order # 1 Proposed C. O. #2 - Seneca Entrance $1,761,204.47 $53,020.42 $30,000.00 $1,844,224.89 FUNDING: The attached project budget estimate lists all known and projected expenses to date including the $30,000 estimated for the changes at the eastern entrance. The remaining TLBD Capital funds after all known and projected expenses are estimated to be approximately $103,000 at this time, RECOMMENDA TION: It is recommended that the City Commission approve the relocation and new design of the eastern entrance on Winter Springs Boulevard to include Seneca Blvd, at an estimated cost of $30,000 to the TLBD capital improvement project fund, IMPLEMENTATION: The TLBD Advisory Committee will work with SRI to finalize the plans and the appropriate change order processed for this work. Project co~pletion per the contract remains unchanged for May 2002. ATTACHMENTS: 1. Proposed and Initial Eastern Entrances 2. TLBD Project Budget Estimate 3. Change Order # 1 Breakdown 4. SRI September and October Monthly Reports COMMISSION ACTION: . ~ ! I 1 I I I I I t I I ) i 1 ! I I ~ ~ , , ~ , , J ! f ~ ; cr I I I ---~- Winte S . B r pnn s . oulevard g --- 6' BEL~ C~DUrr SLEM 1" .. E FOR IRR 30. Bn r-v(; \;0'''' ICATION ,-,-ow C "",UIT SLL CONTR RACE FOR M 30" ..4" Pvc OL WlRINC IRRICATION ~OW cCONDurr SLEEVE . RACE SEE ElE 30" . CTRICAL opp HAND ORIGINAL )> -i -i )> () :r ~ m Z -i Z 9 .....-:-. master Ian p ,., " '" 01 ----- f ~~~~~~: wall '" PC'_ DC:&I"l twI c:emaoo IOLAfC) , ~ .... - Q"fT1U) -- - - ~II - - - - - b11Jl) - - Winter Snrin s Boulevard [[JJd lit City of City of Winter Springs Oviedo Tuscawilla Lighting and Beautification Dis rict e,,::~~i JI- PROPOSED TLBD PROJECT BUDGET ESTIMATE REVENUES Prepayments and Assessments Bond Anticipation Notes Original Issue Discount Accrued Interest Bond Proceeds A TT ACHMENT NO. 2 Estimates 11/1/01 $316,000 $0 ($24,078) $2,483 $2,265,000 TOTAL REVENUES $2,559,405 EXPENSES Pre-Construction Cost Accrued Interest to Interest Account Underwriters Discount Cost of Issuance Legal Services Design Services Planning and Administrative Services $2,483 $25,843 $76,898 $152,000 $184,000 $16,000 $457,224 Available for Construction I $2,102,181 I Construction Costs Cathcart Construction Company Contract Base Bid Alternative #4 - Vistawilla Drive Wall Alternative #5 - Trotwood Boulevard Wall Standstill Agreement Cost Remobilization (Disputed Claim) Change Order #1 Change Order #2 (Pending) - Estimate of Seneca Entrance Change Change Order #3 (Anticipated) - Add" Street Signage Constructiqn Administration SRI Graham Landscape Consultants EasementAcqu~mon Surveying/Recordation Fees Trotwood Wall Reimbursement - Church Tuscawilla HOA Predesign Reimbursement Vistawilla Brick Wall $1,885,625 $1,681,445 $8,700 $17,000 $54,060 $19,400 $53,020 $30,000 $22,000 $41 ,500 $31,500 $10,000 $27,010 $9,100 $14,110 $1,000 $2,800 Secondary Entrances/Dyson $45,000 PROJECTED CONSTRUCTION EXPENSES I $1,999,135 I ESTIMATED REMAINING CAPITAL FUNDSI $103,046 I 11/0212001 Tuscawilla Lighting and Beautification District Change Order No.1 Entryway Enhancements Backup Data 26-()ct-01 Item No. Description Amount Total 1 Building permit reimbursement above allowance of $ 5,000 add $ 325.00 $ 325.00 2 Contract negotiated delay CPI adjustment add $ 27,155.62 $ 27,155.62 3 Winter Springs! Tuskawilla mod (additional tree removal! trimming) a. additional tree removal! trimming add $ 1,380.00, b. add pavers back into project add $ 16,189.00 c. additional survey work to move wall location to avoid trees add $ 2,100.00' d. colored mortar additional cost add $ 5,186.50~ Winter Springs subtotal $ 24,855.50 4 Trotwood ! Tuskawilla Road modifications a. omit pavers per original plans deduct $ (12,100.00)/ b. pavers per field order (wider roadway for turning lane)(97,77cy x 100) add $ 9,777.00 c. wall repair of Trotwood pilasters add $ 1,006.00 d. add 5 pilaster caps add $ 500,00 e. remove angled wall at Trotwood add $ 1,370.00 f. add 9' feet of low rail wall each side of entry add $ 1,242.00 g. revise length of 6' high masonry wall from 200 If to 130 (70 x 86,71 ) deduct $ (6,069,70) Trotwood subtotal $ (4,274.70) 5 Shetland! Citrus modifications (new driveway at Fuentes) add $ 14,000.00. $ 14,000,00 6 Tuscora ! 434 modifications a. revise according to new dimensions from updated survey data no charge b. omit sidewalk relocation (no longer req'd per new survey data)35sy(27) deduct $ (945.00) . Tuscora subtotal $ (945.00) 7 Vistawilla 1434 modifications a, move south entry feature east approx 2' to stay with in R.O, W, no charge b. move pavers from south entry feature to north entry feature no charge c, add pilaster caps to three pilasters add $ 604.0CY d. omit 100 If of masonry wall (performed by others) deduct $ (8,700.00}v Vistawilla subtotal $ (8,096,00) Change Order No, 1 Total $ 53,020.42 \ )> -l -l )> () J: ~ m Z -l Z o . w ATTACHMENT NO.4 Monthly Status Report - September 2001 Tuscawilla Lighting and Beautification District Entry Way Enhancements . ,. The scope of work for this project consists of new entryway enhancements, new irrigation and re-Iandscaping of the center median islands along Winter Springs Boulevard. This is a phased project with a contract completion date established as May 16th, 2002. Work in place to date is as follows: A. Demolition is complete~ foundations and brickwork at the Tuscawilla and Winter Springs Boulevard, main entrance is at 50%. B. Foundations and brickwork at the Vistawilla entrance are 75% complete on the West side. C. At Seneca and Winter Springs Blvd., the location was revised for safety and aesthetic reasons. The contractor is returning this site to its original condition. Contractor to submit schedule cost impact, to the Architect for review regarding the new work. D. Shetland and Citrus - driveway and walks have been poured. Demolition is complete, layout of foundations are in place. E. Trotwood and Winter Springs - demolition is complete, layout of foundations are in place. Work to begin on Monday October 15,2001. F. Tuscora - no work to date. Easements not yet acquired. G. The Center Median Island along Tuscawilla Blvd is at 30% cleared and partially graded with a small amount of irrigation in place. The irrigation was started on islands 1 and 2, however the work was done using portions of the existing irrigation lines, which will be re installed properly with all new lines, starting on Monday, October 15,2001. The project is behind according to the contractor's 210 day accelerated schedule, but remains on schedule as it relates to the contract 365-day schedule. Weekly meetings with the Contractor, Architect and City of Winter Springs continue to monitor the progress and r~~l~~ John S. NeSmith Construction Administrator .Ii , .. < . Monthly Status Report - October 2001 Tuscawilla Lighting and Beautification District Entry Way Enhancements The scope of work for this project consists of new entryway enhancements, new irrigation ami re-Iandscaping of the center median islands along Winter Springs Boulevard, This is a phased project with a contract completion date established as May 16th, 2002. Work in place to date is as follows: A. Demolition is comp1ete~ foundations and brickwork at the Tuscawilla and Winter Springs Boulevard, main entrance is at 65%. B. Foundations and brickwork at the Vistawilla entrance are 75% complete on the West side. Layout and clearing are complete on the Eastside. Work scheduled for week of 11/5/01. C. At Seneca and Winter Springs Blvd., the location was revised for safety and aesthetic reasons. The contractor has returned the original site to its previous condition. Acquisition of easements is in progress. D. Shetland and Citrus - driveway and walks have been poured. Demolition is complete, layout of foundations are in place. E. Trotwood and Winter Springs - foundations are in place, brickwork has started and is approximately 50 % complete. F. Tuscora - Electrical conduits for lighting in place, easements have been acquired, Contractor notified. G. The Center Median Islands along Tuscawilla Blvd is at 30% cleared and partially graded with irrigation in place. New irrigation lines are in place, in islands 1-5, landscaping is scheduled to start 11/6/01. The project is behind according to the contractor's 210 day accelerated schedule, but remains on schedule as it relates to the contract 365-day schedule. Weekly meetings with the Contractor, Architect and City of Winter Springs continue to monitor the progress and resolve any issues. ~~~.~ John S. NeSmith Construction Administrator