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HomeMy WebLinkAbout2007 12 12 Approval of the November 14, 2007 Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING NOVEMBER 14, 2007 CALL TO ORDER The Beautification of Winter Springs Board Regular Meeting of Wednesday, November 14, 2007, was called to Order at 7:03 p.m. by Chairperson Alice Bard in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, present Vice Chairperson Lorry Roero, absent Board Member Roberto Carlos Acevedo, present Board Member Larry Chmura, absent Board Member Kathryn Fairchild, present Board Member JoAnn Mattie, present Board Member David Pritchett, absent The Pledge of Allegiance was led by Chairperson Bard. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. City Clerk Department Approval Of The October 10, 2007 Regular Meeting Minutes. Board Member JoAnn Mattie remarked, "It says on page - 4, second paragraph, it says that `Board Member Acevedo replied that she would' and it's `he' would." Board Member Mattie continued, "Maybe you need to change `Acevedo' to `Mattie'." Ms. Danielle Harker, Assistant to the City Clerk replied, "Yes -it's supposed to be -Board Member Mattie." "I MAKE A MOTION THAT WE APPROVE THE MINUTES WITH THE CHANGE MENTIONED ON PAGE 4." MOTION BY BOARD MEMBER MATTIE. SECONDED BY CHAIRPERSON BARD. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -NOVEMBER 14, 2007 PAGE 2 OF 7 VOTE: BOARD MEMBER MATTIE: AYE BOARD MEMBER FAIRCHILD: AYE CHAIRPERSON BARD: AYE BOARD MEMBER ACEVEDO: AYE MOTION CARRIED. CONSENT 201. City Clerk Department Re-Submittal For Approval Of The August 8, 2007 Regular Meeting Minutes. Brief discussion ensued on this Agenda Item. "I MAKE A MOTION THAT WE RE-APPROVE THE MINUTES AS SUBMITTED TO US BY DANIELLE (HARKER, ASSISTANT TO THE CITY CLERK) WITH THE DELETION OF MS. FAIRCHILD FROM THE MEETING ATTENDANCE." MOTION BY CHAIRPERSON BARD. SECONDED BY BOARD MEMBER ACEVEDO. DISCUSSION. VOTE: CHAIRPERSON BARD: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER FAIRCHILD: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Board Member Roberto Carlos Acevedo remarked that he was given a name and number from a City Commissioner regarding receiving a Grant for the City for the Cross Seminole Trail Sign project. Board Member Mattie reported that she had spoken with Mr. Benson Kahn from Brusters' and that he would not be able to contribute to Arbor Day 2008 at this time. A A ~.. Next, Board Member Acevedo commented that he would ask Commissioner Rick Brown if Tijuana Flats would be able to contribute to Arbor Day 2008. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -NOVEMBER 14, 2007 PAGE 3 OF 7 Ms. Harker presented information to the Board regarding the Clark Sales and Display Contract. Discussion followed on repairing the holiday decorations. "I MAKE A MOTION THAT THEY BE REPAIRED; THAT THE LIGHTS THAT ARE NOT WORKING BE REPAIRED." MOTION BY BOARD MEMBER MATTIE. SECONDED BY CHAIRPERSON BARD. DISCUSSION. VOTE: BOARD MEMBER ACEVEDO: AYE BOARD MEMBER FAIRCHILD: AYE BOARD MEMBER MATTIE: AYE CHAIRPERSON BARD: AYE MOTION CARRIED. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Community Development Department - Urban Beautification Services Division Discussion Of The 2008 Arbor Day Date. Chairperson Bard commented, "I think it was the [April] 26`" [2008]- Mike (Mingea, Arborist, Community Development Department) had said -the National Arbor Day is usually the last Friday in April. And so, everybody around the Board - we asked when do you want to do it and I think everyone pretty much said -that next Saturday and that would take us to the [April] 26t" [2008]." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEET[NG -NOVEMBER 14, 2007 PAGE 4 OF 7 REGULAR 601. Community Development Department - Urban Beautification Services Division ~~ Discussion Of Holiday Banners For Village Walk. Brief discussion ensued on this Agenda Item. Mr. Mingea stated, "We need eighteen (18) small banners and those are on sixteen foot (16')poles. We need a maximum three foot (3'} thirty six inches (36"} maximum length of the banners. So, we need eighteen (18) small banners." Further discussion. Tape 1/Side B Discussion continued on Holiday Decorations. Chairperson Bard commented, "What we've got for - would be from the Street Decor Inc. Catalog." Chairperson Bard continued, "[Spring] 043156; 003140; 022154; 9531 l 1. Summer: 053163; 053162; 052161 - 902117 -fall: 982402 - 022416 - 003412 - 982406 and then winter - 052551 - 003540." Chairperson Bard stated to Ms. Harker, "983504 and then the -next one (1) for you to check on would be, still in the Street Decor - on page 10 where it says `Banner design' the one on the left that has `Welcome to City' with the wealth and then `Seasons Greetings' underneath, if you can just check and see if that's available." Continuing, Chairperson Bard said, "Liberty Flag and Specialty Company catalog, page 40 -this is going to be stock number XB9602. Now I'm looking at the longer ones; there is also shorter ones - XB9602 on page 40 -that's the one at the top, upper left that says `Joy'. Now potentially Danielle (Harker), if the short one is the one that we have to go with that is XB6002 -and the last one for winter on the Liberty catalog page 41 is going to be - is going to be stock number XB9643. That's the one that says `Joy to the World'. The short one, the stock number if we have to go with that, is XB6043." "I MAKE A MOTION THAT THE STOCK NUMBERS THAT WE HAVE GIVEN DANIELLE (HARKER) BE THE RECOMMENDATION OF THE BOWS (BEAUTIFICATION OF WINTER SPRINGS) BOARD FOR THE BANNERS THAT THE CITY -CONSIDERS FOR VILLAGE WALK." MOTION BY CHAIRPERSON BARD. SECONDED BY BOARD MEMBER ACEVEDO. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -NOVEMBER 14, 2007 PAGE 5 OF 7 VOTE: BOARD MEMBER FAIRCHILD: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER MATTIE: AYE CHAIRPERSON BARD: AYE MOTION CARRIED. REGULAR 602. Community Development Department - Urban Beautification Services Division Discussion Of State Road 434 Holiday Decorations. Regarding the replacement of some of the Holiday decorations in fiscal year 2008-2009, Chairperson Bard said, "The candy canes and the snowflakes." Discussion ensued on replacing some Holiday decorations. Mr. Mingea passed out the `World Class Christmas Displays' catalog to the Board Members. Discussion followed. Chairperson Bard suggested holding off on this Agenda Item until the December 2007 Regular Meeting. No objections were noted. REGULAR 603. Community Development Department - Urban Beautification Services Division Discussion Of The Arbor Ordinance. Chairperson Bard suggested, "Why don't we hold off on this until next time?" Further discussion. Ms. Harker commented to Board Member Kathryn Fairchild Chapter 5 of the City Code, "I can send it to you in next month's packet." Board Member Mattie asked, "Send me one because I don't think I have it." Brief discussion. Ms. Harker said to Board Member Mattie regarding Chapter 5 of the City Code and the Arbor Ordinance, "Well, I can send you both of them." Board Member Mattie replied, "Oka " y• Discussion ensued on State Road 434 Holiday decorations and the Arbor Ordinance. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -NOVEMBER 14, 2007 PAGE 6 OF 7 Mr. Mingea presented the Board with hand outs called `Pruning Pointers' and `United States Department of Agriculture Brooksville 68'. Discussion. Next, Mr. Mingea passed out a copy of the Former Mayor/Commissioner Kulbes' Memorial Service information. Discussion ensued on the Sk Run to be held on December 15, 2007. Continuing, Mr. Mingea informed the Board of upcoming City Holiday Events. Tape 2/Side A Mr. Mingea remarked that the Highlands Community was interested in signing up for the Neighborhood Improvement Program next year to improve a median in their neighborhood. Discussion. Mr. Mingea presented the Board a copy of the `Common Native Plants of Central Florida' booklet and suggested that a copy be given to each person who attends and stays for the class at Arbor Day 2008. Board Member Mattie suggested that each Homeowner's Association receive a copy of the `Common Native Plants of Central Florida' booklet in which Mr. Mingea remarked that he agreed. Further discussion. Mr. Mingea commented about needing assistance on the brochure project. Discussion ensued on amending the Arbor Ordinance. "I MAKE A MOTION THAT - AS THE BOWS (BEAUTIFICATION OF WINTER SPRINGS) BOARD, WE WOULD RECOMMEND THAT THE CITY COMMISSION CONSIDER A CHANGE TO THE ARBOR ORDINANCE WHICH WOULD MANDATE THAT PEOPLE WHO WANT TO REMOVE TREES, AS COVERED IN THE ARBOR ORDINANCE, FULFILL THEIR RESPONSIBILITES FOR REPLACEMENT OR COMPENSATION, MONETARY COMPENSATION, TO THE CITY ON FRONT END PRIOR TO THE ISSUANCE OF THEIR PERMIT. BECAUSE OF PROBLEMS THAT WE HAVE DISCUSSED AS A BOARD WITH THE CURRENT ORDINANCE WHICH IS THAT PEOPLE GET A PERMIT; THEY REMOVE THEIR TREE OR TREES; AND THEN THEY NEVER FULLFILL THEIR OBLIGATION TO THE CITY TO EITHER PAY INTO THE BANK OR -PUT TREES IN THE LANDSCAPE." MOTION BY CHAIRPERSON BARD. SECONDED BY BOARD MEMBER ACEVEDO. DISCUSSION. A O VOTE: BOARD MEMBER ACEVEDO: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER FAIRCHILD: AYE CHAIRPERSON BARD: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -NOVEMBER 14, 2007 PAGE 7 OF 7 Discussion ensued on putting liens on properties for those people who have not completed their Arbor Permit Agreement. Regarding xeriscaping, Chairperson Bard suggested that if Deputy Mayor Sally McGinnis does not attend the December 2007 Regular Meeting of the Beautification of Winter Springs Board, that this discussion be placed on the January 2008 Agenda for discussion. ADJOURNMENT Chairperson Bard adjourned the Regular Meeting at 9:15 p.m. RESPECTFULLY SUBMITTED: DANIELLE HARKER ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the Regular Beautification of Winter Springs Board Meeting.