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HomeMy WebLinkAbout2007 08 08 Approval of the July 11, 2007 Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA DRAFT MINUTES BEAUTIFICA TION OF WINTER SPRINGS BOARD REGULAR MEETING JULY 11,2007 CALL TO ORDER The Beautification of Winter Springs Board Regular Meeting of Wednesday, July 11, 2007, was called to Order at 7:00 p.m. by Chairperson Alice Bard in the East Conference Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, present Vice Chairperson Lorry Roero, present Board Member Roberto Carlos Acevedo, present Board Member Ethel Beecher, present Board Member Larry Chmura, absent Board Member JoAnn Mattie, absent Board Member Denise Ritchey, present The Pledge of Allegiance was led by Chairperson Alice Bard. Discussion ensued on Board Member Roberto Carlos Acevedo and Board Member Denise Ritchey giving their Reports from the last meeting under tonight's Reports section. Discussion of Board Member JoAnn Mattie giving a Report on WaterWise at the next Meeting. INFORMA TIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. City Clerk Department Approval Of The June 13, 2007 Regular Meeting Minutes. Chairperson Bard asked, "Do I have a Motion to approve the June 13th [2007] Meeting Minutes?" ,-, r--, ::;::.. -= -,. ~ ,.... . ,.... . ~ :.-. ; . CITY OF WINTER SPRINGS. FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING-JULY 11,2007 PAGE 2 OF II "I WILL MAKE A MOTION." MOTION BY BOARD MEMBER DENISE RITCHEY. SECONDED BY BOARD MEMBER ROBERTO CARLOS ACEVEDO. DISCUSSION. VOTE: BOARD MEMBER ETHEL BEECHER: AYE VICE CHAIRPERSON LORRY ROERO: AYE CHAIRPERSON BARD: AYE BOARD MEMBER RITCHEY: AYE BOARD MEMBER ACEVEDO: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Board Member Acevedo commented on "An insert or just two (2) little lines on the Utility Bill for the next year's Arbor Day, and said that in speaking with Steve Richart, Urban Beautification Services Manager, Urban Beautification Services Division, Community Development Department, "He agreed that we can actually have an insert in the Utility Bill for next year - it was a white piece of paper, black and white, no colors. And I agreed to pay for it as long it was under a hundred dollars ($100.00)." Mr. Richart commented, "I would just say that - as far as you paying for it, I would - discourage your kindness in that case, you know, in paying for that. We'll try to find the money here at the City to do that." Board Member Acevedo remarked, "For me, it is not a big deal." Mr. Richart replied, "It's really not right for you to have to do that." Board Member Acevedo added, "I just did not think it was right for the tax payers to pay for something like that, for copies." Mr. Richart stated, "If we went with a white paper - we could buy - you're looking at less than twenty dollars ($20.00) for paper. We could probably run it on these copy machines." Discussion continued. Chairperson Bard pointed out that we need to see the Budget for next year. Continuing, Mr. Richart said to Board Member Acevedo, "Thank you so much for your kindness." Mr. Richart stated, "And we will do that." ~ ~ ~ c:::> s=d ,.-. . ,...... I -c ~. ; )I CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JULY 11,2007 PAGE 3 OF II Discussion ensued on an upcoming July 16, 2007 City Commission Special Meeting, to which Mr. Richart suggested, "And we have been asked to attend to that; staff has. And any support that you guys want to provide, would be great." Discussion continued. Chairperson Bard asked Board Member Ritchey, "I think we had something about a Report." Chairperson Bard suggested, "We can wait till next time." Chairperson Bard stated, "You were going to check into the building Code." Board Member Ritchey said, "I was looking through the different Arbor permits - support my arguments." Chairperson Bard suggested, "Why don't we just have it on next month's agenda." Regarding Board Member Ritchey, Mr. Richart commented, "This is her last Meeting." Chairperson Bard asked, "Can't we have Denise (Ritchey) come as a member of the public and provide comments at the next Meeting, if you would like?" Board Member Ritchey replied, "I could do that." Discussion. Regarding the information Board Member Ritchey was asked to bring up, Chairperson Bard said, "I asked you, would you look at those municipal codes and think about what sort of changes you would like to see and maybe come back to the board and say 1 researched this, this is what 1 recommend. And then if we discuss it and decide to go forward, we could send a letter." Board Member Beecher remarked, "This is my last Board Meeting." Chairperson Bard commented, "We will miss you. 1 am really sorry to hear that you are leaving." Chairperson Bard continued, "We will miss you and your attention to detail especially how you have remembered all the things that have gone on in the past and been able in a lot of cases to get right back to here is where it was done. So, that will be missed. 1 am sorry to see you go." Board Member Beecher replied, "I am sorry to go." Chairperson Bard said to Board Member Ritchey, "And we will be sorry to have you go too." Discussion. PUBLIC INPUT No one spoke, ,...., r--, ;;..- -- ~ ~ ,..... I ,..... I -G :,--. ; . CITY OF WINTER SPRINGS. FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JULY 11.2007 PAGE 4 OF II PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Community Development Department - Urban Beautification Services Division Review Of The 2007 Neighborhood Improvement Grants. Regarding Neighborhood Improvement Grants, Mr. Richart commented, "We got one (1)." Mr. Richart continued, "It's from Wicklow Homeowner's Association." Discussion. Mr. Richart remarked, "1' d like to see you guys run with it this year and us stay out of it - my goal for this program was for us to stay out of it because you guys came back to us and say this is what we recommend - this is what we want to do." Discussion followed on a time line for Neighborhood Improvement Grants. Regarding Sequoia Court, Mr. Richart commented, "There's another project that we can take on since we didn't get any other people, as the Board and hire contractors to do it and we've got volunteers that will come in and make sure stuffs watered; over on Sequoia Court. Personally 1'd like to see some money go that direction, that way we have two (2) good projects - and the programs still kind of solid." Discussion. Mr. Richart continued, "The Boy Scouts would like to help." Chairperson Bard commented, "Oh, great. It is good to get more community involvement." Mr. Richart remarked, "So, we can kind of sponsor it as the BOWS (Beautification of Winter Springs Board) as a Grant project and get it done and use their match labor to offset it." Next, Mr. Richart passed around the color copy of the Wicklow Homeowner's Association Neighborhood Improvement Grant package. Chairperson Bard asked, "Can you have copies made for each of us?" Discussion ensued on dates to meet to review the Wicklow Homeowner's Association Neighborhood Improvement Grant package. Regarding reviewing the Neighborhood Improvement Grant package for Wicklow Greens, Mr. Richart commented, "We could push it on tonight if you guys are willing to look at it." ,....., r--, ~ or ~ ~ ~ r'''--'4I -c :,--; ; ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JULY 11,2007 PAGE50FII Continuing, Chairperson Bard asked, "How do you all feel? Do you want to try to push through and do this tonight as opposed to getting together again next week?" Board Member Roero commented, "I am not in town next week." No objections were noted. With discussion, Chairperson Bard remarked, "If need be we can just take stuff on the Agenda and put it till the next Meeting." Regarding the Arbor Ordinance, Chairperson Bard stated, "Since it is not on the Agenda, we can put it on for next time and actually I am not going to be here next month, so, we can put it on for September." Discussion continued on the Arbor Ordinance. Chairperson Bard asked Ms. Danielle Harker, Assistant to the City Clerk, "Maybe for August's Meeting - if the two (2) new Members are with the Board, would you be okay with getting them a copy of the Ordinance?" Ms. Harker replied, "Yes. I could do that." Regarding her Report for next month, Board Member Ritchey remarked, "Isn't that more of where I was coming from is to looking at some of these things and thinking maybe they need to be back in and not scratched out?" Chairperson Bard replied, "I am perfectly willing to have those looked at." Board Member Ritchey continued, "And maybe I could highlight some of those and make some notes and I will still visit this as well." Chairperson Bard said, "And you can certainly provide comments as a member of the public." Board Member Beecher said to Mr. Richart, "I had marked down that we were going to ask you in this Grant about having irrigation money?" Discussion. Chairperson Bard remarked, "I think your - position was that if there was going to be irrigation, the City wanted to have a big say in it or something because - that might be something the City would have to take on?" Mr. Richart replied, "That's one (I) factor, but our - goal, I think is, as the Beautification Board is to promote our WaterWise - mantra." Mr. Richart continued, "If we provide irrigation - it doesn't really help us. I mean, we believe in irrigating to establish." Discussion continued. Mr. Richart remarked, "I remember us talking about it and we kind felt like - our money would be most effective going into the plant material. We can do it. I mean, my suggestion would be up to twenty-five percent (25%), but I wouldn't do it. You guys can decide you want to do that. I just don't think it's good for us to invest in something that's going to be a reoccurring cost." Further discussion. Regarding the Wicklow Homeowner's Association Neighborhood Improvement Grant package, Chairperson Bard suggested, "Let us look at this particular one and see what we can do." ~ ~ ;;;:;.-. c::> ~ ca.... ~ G ~ ; . CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JULY I 1,2007 PAGE60F II Discussion continued, Mr. Richart passed out a handout called Wicklow Homeowner's Association, Inc. 2007 Neighborhood Improvement Program Proposal June 29,2007. Further discussion. Chairperson Bard asked, "Why do they want to do the dwarf Asiatic Jasmine as opposed to some kind of other ground cover? And is there some other kind of ground cover that would be, I just thought Asiatic Jasmine can be fairly invasive." Mr. Richart remarked, "I like the Sensitive Mimosa." Chairperson Bard replied, "Yes, I do too. And it would do well once established in these weltering soils." Chairperson Bard continued, "I would feel better if we recommended to them that they do the Sensitive Mimosa." Discussion continued. Regarding the Bulbine clusters, Chairperson Bard asked, "What would we suggest as an alternative rather than just saying no you can't have that, I would want to give them an alternative." Discussion. Mr. Richart remarked, "I don't like how they clustered the three (3) Chickasaws together, myself." Chairperson Bard added, "Yes - I don't think that is a good design. I would rather see them spread that out." Mr. Richart stated, "That's would I would recommend and we - can help them work with this design." Chairperson Bard commented, "Okay, great, good." Discussion continued. Tape l/Side B Further discussion. Chairperson Bard remarked, "I personally do not want to see them include item 3.3 as counting for their volunteer hours because - that is aesthetics. And Spanish Moss does not kill trees - and maybe you guys can meet with them and inform them on this. Also, item 3.1 - if they are going to go in and whack the palmettos back in such a way that they are trying to kill them, I would rather not see them do that." Discussion continued on Spanish Moss. Mr. Richart suggested, "Let's start with the planning phase; let's make this real easy. Eliminate all the man hours for that. That's not fair to put labor into that." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JULY 11,2007 PAGE 7 OF 11 Furthermore, Mr. Richart stated, "Design phase, eliminate that because that's part of preparing for your Grant. No - time for that." Regarding the Site Preparation Phase, Mr. Richart commented, "'Call before you Dig', eliminate." Continuing, Mr. Richart said, '''Hand remove Spanish Moss', we are going to ask them not to do - sod cutter, we're going to eliminate that. Photo update, bologna. Progress report, bologna." Chairperson Bard asked, "What is recycle removal?" Mr. Richart replied, "Bologna." Mr. Richart continued, "Retaining wall phase, eliminate." Regarding irrigation, Mr. Richart commented, "You have a chance to say we want to fund some of this, it's up to you. If you want to - want to put our time and do twenty-five percent (25%) of the system and money, fine, but I don't agree with it." Chairperson Bard commented, "I don't either." Chairperson Bard continued, "Frankly - I agree with you. I would rather see the money go into plant material, removing the sod, all that." Mr. Richart said, "Landscaping phase, purchase of plant materials, well, we are going to help them with that. Delivery, we're going to help them - photo update gone." Note: There were audio tape difficulties. Mr. Richart mentioned to remove ID 6.17, 'City of Winter Springs Inspection. Regarding mulch, Chairperson Bard commented that under no circumstances can they use cypress mulch and suggested that they use Pine mulch. Mr. Richart commented, "Here's where the hours need to go, 'Annual Maintenance'. That's where the hours need to go." Chairperson Bard remarked, "Absolutely." Mr. Mingea replied, "Absolutely." Regarding ID 8.3, 'Semi-Annual Bloom Fertilizer, Chairperson Bard suggested that the Board remove that line item. Discussion. Chairperson Bard made the comment of someone giving an educational discussion to the Wicklow Homeowner's Association and mentioned that she would volunteer herself. Discussion continued on different mulch choices, labor and irrigation. Regarding the Retaining wall, Board Member Ritchey commented that the retaining wall will remain constant and be there while the plant material will have died. Board Member Beecher remarked that the grant is for the complete project and that the Board cannot just limit it to the plant material. Chairperson Bard mentioned that she would rather give the funding for the Retaining Wall than the irrigation. Mr. Richart told the Board that it was their decision to decide whether or not they wanted to help fund the Retaining Wall. ~ ~ ;:;;... c:.::> ~ r=a-.. ~ -~ :......::; r--- CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JULY 11,2007 PAGE 8 OF II Discussion. Next, discussion ensued on Crape Myrtles. Mr. Richart stated, "I'm recommending forty-five hundred dollars ($4,500.00) to fund towards this project - that's thirty-five hundred dollars ($3,500.00) for plants and materials related to plants and then nine hundred ($900.00) for the retaining block wall. And I rounded it up to forty-five hundred ($4,500.00). Chairperson Bard asked, "Is everyone happy with that?" No objections were noted. Further discussion. Chairperson Bard asked, "Do I have a Motion from the Board to approve the Wicklow Homeowner's Association Neighborhood Improvement project, as we discussed tonight, with the idea that - Mike (Mingea) and Steven (Richart) will meet with them. And I will certainly meet with them if they want us to." "I WOULD LIKE TO MAKE A MOTION." MOTION BY BOARD MEMBER RITCHEY. SECONDED BY BOARD MEMBER ROERO. DISCUSSION. CHAIRPERSON BARD ASKED MR. MINGEA AND MR. RICHART, "IF YOU GUYS WOULD NOT MIND LETTING THEM KNOW - AS YOU CONTACT THEM, THAT I AM WILLING TO MEET WITH THEM, IF THEY WANT THEY CAN GIVE ME A CALL." MR. RICHART REPLIED, "WE'LL GET ON IT TOMORROW AND SET EVERYTHING UP." VOTE: BOARD MEMBER ACEVEDO: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER RITCHEY: AYE BOARD MEMBER BEECHER: AYE CHAIRPERSON BARD: AYE MOTION CARRIED. Mr. Richart commented, "This does have to go to the Commission; they have to approve it. We haven't had any problems in the past with that. Before we move on, would you like to set a dollar amount to do the project - the Sequoia Court Project? And that would be a BOWS (Beautification of Winter Springs) Board sponsored project that the Boys Scouts would come in and be apart of." Discussion. THAT THE BOARD LEAVE UP TO THE DISCRETION OF STAFF TO USE THE "ALLOCATION UP TO THE REMAINING AMOUNT IN THE NEIGHBORHOOD IMPROVEMENT - GRANT PROGRAM TO COMPLETE THE PROJECT ON SEQUOIA COURT." MOTION BY CHAIRPERSON BARD. DISCUSSION. ~ ~ ~ ~ ~: ~ ;---:) CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JULY 11,2007 PAGE 9 OF II SECONDED BY BOARD MEMBER BEECHER. DISCUSSION. VOTE: BOARD MEMBER BEECHER: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER RITCHEY: AYE BOARD MEMBER ROERO: AYE CHAIRPERSON BARD: AYE MOTION CARRIED. REGULAR 601. Community Development Department - Urban Beautification Services Division Discussion Of The Priority List. Mr. Richart suggested that number 5 on the priority list regarding 'the trees on Cortez, Fairfax, Moss, Sherry, Edgemon, SR [State Road] 419', be moved to the top and that the Board keeps adding more things to do for next year. Chairperson Bard suggested that the new board Members be brought up to date and be given a copy of the priority list. Discussion ensued on the butterfly garden in which Mr. Richart remarked that it belonged in the Town Center. Next, discussion ensued on Developers and on trees blocking views of retailers signs. Chairperson Bard suggested that the priority list be on the Agenda next month and that it be a reoccurring item. REGULAR 602. Community Development Department - Urban Beautification Services Division Clarification Of Funding Potentially Available To The Beautification Of Winter Springs Board For Projects. Mr. Richart addressed this Agenda Item and handed out copies of the Beautification of Winter Springs Board's budget. Discussion. Regarding the July 4th Banners, Mr. Richart mentioned, "That needs to be on our priority list. We need to do some for Village Walk. So, that needs to be something that's on our list." Tape 2/Side A -==a ~ c:::,:) ~ ~~ g.... ~ --; ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JULY 11,2007 PAGE lOaF II Discussion continued. Mr. Richart said, "This is where you use to have some money." Chairperson Bard asked, "Which page are we on?" Mr. Richart replied, "Two. And if you remember when we bought the planters for the front of City Hall, from Waussau Tile that came out of this fund, well, somehow this became only the money that's paid to you guys every Meeting. 1 think its twenty-five dollars ($25.00). Somehow it never continued to be replenished." Mr. Richart continued, "That's where the money use to be for Special projects, but we have two thousand (2,000) in there for paying the BOWS (Beautification of Winter Springs) Board Members." Discussion. Regarding the operational support line item, Ms. Harker said that she would fine out what it was. Discussion ensued on the history of the Beautification of Winter Springs Board budget. Mr. Richart said, "What we can do is potentially, if funding is available, maybe budget a few thousand dollars ($1,000.00)." Discussion ensued on the Budget. Note: There were audio tape difficulties. Next, discussion ensued on Future Agenda Items. It was decided by the Board to bring back discussion of the priority list, discussion of the WaterWise Native demonstration area for the Meeting of August 2007 and to bring the discussion of the Arbor Ordinance for the Meeting of September 2007. Chairperson Bard remarked, "And what we don't cover can be put forth to the Meeting in September." Board Member Ritchey also commented that her Report regarding the Codes would be brought up in September. Discussion. Board Member Acevedo commented, "I want to help with whatever 1 can in reference to that [Cross Seminole] Trail and get that done." Mr. Mingea replied, "Okay, good." Chairperson Bard added, "Great." Mr. Mingea handed out brochures called "Black Hammock Wilderness Area" and then commented that things like the Black Hammock Wilderness Area is missing in the City of Winter Springs and that the City needs more places with features like the Black Hammock Wilderness Area. Discussion ensued on signage on the Cross Seminole Trail. ~ ~ ~ c:::> &::tC: ~ . Q..... ~ :.- -; ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JULY] 1,2007 PAGE I] OF II Mr. Richart commented that a project regarding bats the Board might want to think about as well. Chairperson Bard remarked that she would be willing to work with Mr. Richart on the project and mentioned that there might be a business that is willing to sponsor with Arbor Day. Board Member Beecher noted that it might be a good idea to have a presentation to the Board related to bats so that all the Board Members would be informed. Chairperson Bard remarked that it should be considered and that a presentation would be a great idea. ADJOURNMENT Chairperson Bard adjourned the Regular Meeting at 8:54 p.m. RESPECTFULLY SUBMITTED: DANIELLE HARKER ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the Beautification of Winter Springs Board Regular Meeting. ,....., ~:! ~ cc: ,..... . ,......-. :. ~ ~