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HomeMy WebLinkAbout2007 07 11 Approval of the June 13, 2007 Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA DRAFT MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING JUNE 13,2007 CALL TO ORDER The Beautification of Winter Springs Board Regular Meeting of Wednesday, June 13, 2007, was called to Order at 7:03 p.m. by Chairperson Alice Bard in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, present Vice Chairperson Lorry Roero, absent Board Member Roberto Carlos Acevedo, present Board Member Ethel Beecher, arrived at 7:01 p.m. Board Member Larry Chmura, present Board Member JoAnn Mattie, present Board Member Denise Ritchey, present The Pledge of Allegiance was led by Chairperson Alice Bard. INFORMA TIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. City Clerk Department Approval Of The May 9, 2007 Regular Meeting Minutes. Chairperson Bard commented, "I don't think it matters that much, but I did see a typo that was like a - significant typo and that it changed the meaning of the sentence. It would be 'PAGE 7 OF 8'. And it was - three (3) quarters of the way done the page, under the small paragraph 'discussion ensued on volunteering'. The last sentence in that 'We're defiantly wanting to do them'. I am hoping that was definitely." Ms. Danielle Harker, Assistant to the City Clerk, replied, "That was my mistake. Mr. Richart did point that out to me." Ms. Harker continued, "I will change that." ~ = ~ :JJ~~ I .....J I V ~ .: .... --===: ~ ......... CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 13,2007 PAGE 2 OF 9 Chairperson Bard asked, "Do we have a Motion to approve the May 9th Regular Meeting Minutes - with that one (1) typo corrected?" "I WILL MAKE A MOTION." MOTION BY BOARD MEMBER DENISE RITCHEY. SECONDED BY BOARD MEMBER LARRY CHMURA. DISCUSSION. VOTE: BOARD MEMBER CHMURA: AYE BOARD MEMBER BEECHER: AYE CHAIRPERSON BARD: AYE BOARD MEMBER RITCHEY : AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER ACEVEDO: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENT A TIONS 300. Not Used. REPORTS REPORTS 400. Not Used. PUBLIC INPUT No one spoke, PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. ,....., r--, ::--- K -,. ~ ~ . f""'-4I ----c: :.----; ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 13,2007 PAGE30F9 REGULAR AGENDA REGULAR 600. Community Development Department - Urban Beautification Services Division Discussion Of The Winter Springs Arbor Ordinance Number 2003-22. Chairperson Bard noted, "So, any comments - discussion that we want to have tonight, I would love to go ahead and have us look at that and then maybe finish up next month. Bring it back up as a future Agenda Item and just kind of wrap up our discussion." Chairperson Bard asked, "Does that sound okay with everybody?" No objections were noted. Discussion ensued on permits for removing trees. Regarding permits to cut down trees, Board Member Roberto Carlos Acevedo stated, "Under [Sec.] 5-4. (b) (8), a tree nursery is exempt from all the terms. And - 1 am assuming that that means that no one has to question them whether a tree is dead or alive." Chairperson Bard commented, "Maybe that is something that we need to have changed in this." Mr. Michael Mingea replied, "We don't have any - tree nurseries currently here in the City. " Discussion continued regarding permits for removing trees. Continuing the discussion of tree removals, Mr. Mingea suggested, "The possible recommendation can go toward - rather than having the work completed, like the tree removal, then the replacement. That's like the cart before the horse. Make the application; make the inspection; do the replacement replanting; complete the tree permit." Mr. Mingea continued, "Or you can pay into the tree bank and have the City do multiple plantings in areas that's public." Board Member Ritchey said, "Maybe that is a good suggestion to the City then; that they consider changing their policy and the way they do business." Next, discussion ensued on tree buffers and ways to give incentives to the Developers. Board Member Larry Chmura asked, "I have a question about this permanent record of all trees - is there such a record yet?" Mr. Mingea replied, "I don't know of one. There's nothing that's been nominated that I'm familiar with." Chairperson Bard suggested, "That is one thing we as a Board could do is nominate certain specimen trees." Chairperson Bard remarked, "So, as we go around the City and see trees that we think should be nominated, we can certainly do that." ,-, r--~ ;::-- ~ c:.:: ,...,. I ,.... I --G :r--. ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 13,2007 PAGE 4 OF 9 Discussion ensued on the trees in the Central Winds Dog Park followed by discussion on the Winter Springs Golf Course. Further discussion ensued on beautification rules in other Cities. Tape l/Side B Regarding Developers keeping trees in their developments, Mr. Mingea commented, "So, it goes back to, like I was talking about in Chapter 20, in some of your development criterias, and if you want to set some of these principals. These are things that need to be worked on if that's truly the direction that you want to think about going." Board Member Ritchey remarked, "I think we need to work on them." Regarding different ways to beautify the City, Board Member Ethel Beecher commented, "These are the kind of things that this Board can write a report on or write up our recommendations. Weare an Advisory Board, but we can put that in a formal form, in a form of a letter, that will go through so that if they are going to make changes to this Ordinance; then those will be reviewed and considered." Board Member Ritchey remarked, "I would love to see that happen." Chairperson Bard asked Board Member Ritchey, "Would like to look at those municipal Codes and think about what sort of changes you would like to see and maybe come back to the Board and say, 'I researched this; this is what I recommend'. And then the Board can discuss it and if - we decide to go forward and send a letter." Board Member Ritchey replied, "Yes." Discussion. Chairperson Bard asked Board Member Ritchey, "Would you want to come back next month or the month after?" Next, discussion ensued on Board Member Ritchey resigning from the Beautification of Winter Springs Board. Board Member Ritchey commented, "I will be glad to come up with some recommendations." Chairperson Bard suggested, "Why don't we put it on as a Future Agenda Item for next month and just see how it goes?" Board Member Acevedo said, "I noticed under Sec. 5-4. (e) it said that 'any person or entity engaged in tree removal shall be licensed by the City on an annual basis'. I was wondering if it was possible, in case of an emergency." Board Member Acevedo continued, "If it is possible for people who come out of State to have their Occupational License from their hometown and that be sufficient? Again, in case of an emergency." Further discussion. ,......, r--, ::-- II:. ~ ~ ~ I r'" I -~ ~. ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 13,2007 PAGE 5 OF 9 Regarding the Arbor Ordinance, Chairperson Bard remarked, "Let's go ahead and have it as a Future Agenda Item to kind of talk about and wrap up next month." REGULAR 601. Community Development Department - Urban Beautification Services Division Discussion Of The Priority List. Regarding the Budget for the Beautification of Winter Springs Board, Board Member Beecher commented, "We started a new budget October the 1 st - and all this stuff for the priorities and we only ended up with three (3) of them. And then one (1) of them, the - Developer was going to take care of - it is disappointing that we had a project that we had voted on and approved and wanted to move forward on back in September; and now we are told in - May - there is no money for it. Well, what happened between September and May, where those monies go? They went on other things that we had not discussed or voted that did not involve us. But the money is gone, never the less." Chairperson Bard asked, "Do we know where the money went to?" Discussion ensued on the Budget. Regarding Mr. Steven Richart (Urban Beautification Services Division, Community Development Department), Chairperson Bard suggested, "Maybe ask him ifhe can come to the Meeting next month." Regarding the Sequoia Court project, Board Member Beecher commented, "You and Mike (Minge a) and I think Steve (Richart), had already visited there and you talked about to the homeowners and you knew what you were going to do there. And so, we didn't need to be bothered with it. We didn't need to consider that; it was all taken care of. But, as I understand it, nothing has been done on that either. And then again, as a Board, we didn't have input into it." Mr. Mingea replied, "The particular project - was a cul-de-sac - over on Sequoia [Court]. And in the past, City had done a little improvement to it and it's kind of gone down hill and people have been parking on it, tearing it up, etc. So, we went back in and did a little bit work and got a few promises - what we we're going to try to do is to now actually see if we can go ahead and complete this and the way we suggested it was through that Neighborhood Grant." Mr. Mingea continued, "And I truly contacted the representative there, Mark Sardo." Discussion followed on the Neighborhood Improvement Grants. ,....., r:....., ~ fi!I['""" ~ ~ ,-. . ,..... . ~~ :,.--. ; . CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 13,2007 PAGE 6 OF 9 Regarding irrigation, Board Member Joanne Mattie asked, "Is it allowed in this Grant this year?" Board Member Beecher replied, "According to our Meeting and our discussions, it would be, but I would have to see it or ask Steve (Richart) to be sure," Further discussion. Chairperson Bard suggested, "Maybe what we can do, is if he can come to the Meeting next month, we can have this as a Future Agenda Item to ask him where he is on that Neighborhood Improvemeul Graul prujed." Next, discussion ensued on the deadline for the Neighborhood Improvement Grants. Chairperson Bard said, "If we get any applications, we will probably have to have a separate Meeting after July 15th [2007] to sit down and just talk about those." Further discussion. Also, regarding the Neighborhood Improvement Grants, Chairperson Bard remarked, "So, we will have that as a Future Agenda Item for the Meeting next month." In terms of Future Agenda Items, Chairperson Bard said, "Discussion of the Winter Springs Arbor Ordinance; discussion of the Priority List. And if we could - see if Mr. Richart could come for that. Denise (Ritchey) was going to check into some of those municipal Codes and see what we as a Board could potentially recommend; and then the Neighborhood Improvement Grant, an update on that. And then at that point, if we have gotten some good applications, we can get our heads together with our calendars and see what date we can get together really shortly." Discussion. Board Member Chmura remarked, "I think we also wanted to have Steve (Richart) give us an accounting of our funding." Chairperson Bard added, "Yes, as part of that Priority List." Chairperson Bard continued, "That might be good to let him know that since in - last month's Meeting, there was no money. There was just question by the Board as to what had happened to the money that was allocated for that." In terms of other City business, Mr. Mingea mentioned, "It does not have to be for next month, but I'm already myself working on a little concept that I hope with come to quick fruition, time allowed - but at least there's a project we've been doing now for months, over here behind the high school, along the Trail." Mr. Mingea said, "I want to get this better documented - where it becomes either something we can use as a role model for other cities." ,........ r--, ~ ~ ~ '-'-c ...... I ~ :,..--; ; - CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICA nON OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 13,2007 PAGE70F9 Continuing, Mr. Mingea mentioned that near the bus barn area, "There is a planting of a little over five hundred and sixty-five (565) trees out along the Trail, that Cross (Seminole) Trail there." Mr. Mingea continued, "I would like to have something similar to some brochure creation and hopefully some nominal numbering system that could be put out. We've done this in the past." Mr. Mingea added, "If you can have these little things out; it doesn't take much to have a little kiosk or some weather protected sort of pick out the brochure, etc. But, if we could better identify in certain areas." Mr. Mingea continued, "And maybe a little paragraph or blurb about it, like this grows wet; this grows dry; this grows sunny; that grows shady _ But a little something about it." Discussion. Mr. Mingea explained, "Hopefully it could translate, not only in just - learning, but maybe an application." Mr. Mingea continued, "So, it becomes a little bit of a multi-task kind of a learning experience." Board Member Beecher remarked, "It is an educational component to - this Board, which we are supposed to be pushing." Further discussion. Chairperson Bard asked, "Where do you envision that a kiosk like that might go?" Mr. Mingea replied, "It could be one on either end, but it could something fairly simple, like almost to the tune to a mailbox. But - just where you can get brochures it in, preferably clear, I like the clear stuff you can see into. We're you can reach in and get a brochure." Mr. Mingea continued, "Something that's not easily accessible for like running over by an automobile or a bicycle or something like that." Next, discussion ensued on the numbering system that would be used for this project. Chairperson Bard commented, "That sounds like a good idea." Continuing, Chairperson Bard remarked, "Why don't we put it on for the August [2007] Meeting? That is a great idea." Regarding Arbor Day, Board Member Acevedo commented, "Not last month, but the month before, you had told me to contact the City Manager in reference to having a little insert in the - water utility bill - 1 totally forgot to mention it last month. 1 went ahead and spoke with the City Manager and he recommended that I speak with the Urban Beautification Services Manager, Steven (Richart). Other than that, he said he didn't think it would be a problem to have an insert that, but just to go ahead and speak with Steven (Richart)." ,...., r--' ::::--- M f""' I f"" I :-...G ~ ; . CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -JUNE 13,2007 PAGE 8 OF 9 Mr. Mingea asked, "An insert, not a little two (2) liner?" Chairperson Bard asked, "An actual insert?" Board Member Acevedo replied, "I will have to get back to you on that now." Board Member Acevedo continued, "Now I don't know if it was an insert or - a line or two on the bill. I will get back to you about that." Board Member Beecher suggested, "Why don't you put that into a Motion and have the Board vote on it and then allow you to speak to Steve (Richart) individually. It might carry a little bit more wait, plus the Board would be involved in it." Board Member Beecher continued, "And then when you come back to the Board the next time, then you can tell us - what has transpired." Discussion continued. "I MAKE A MOTION THAT - THE BOARD VOTES ON HAVING ROBERTO (CARLOS ACEVEDO) GO TO SPEAK WITH MR. RICHART ABOUT GETTING AN INSERT PUT INTO THE CITY'S WATER BILL, IN ADVANCE OF ARBOR DAY NEXT YEAR, TO BETTER INFORM THE CITIZENS OF ARBOR DAY AND - THE SERVICES THE CITY COULD OFFER." MOTION BY CHAIRPERSON BARD. SECONDED BY BOARD MEMBER BEECHER. DISCUSSION. VOTE: BOARD MEMBER BEECHER: AYE CHAIRPERSON BARD: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER RITCHEY: AYE MOTION CARRIED. Chairperson Bard asked, "Would you want to maybe bring that up as a Report next month?" Board Member Acevedo replied, "Sure." Board Member Mattie said, "We had previously talked about native plants and maybe WaterWise plants and having an area to display and I don't recall what happened with that or if we are going to move on that or do anything?" Discussion. Board Member Beecher suggested, "So, you might want to add that to a list when he comes next time to ask him about that." Board Member Mattie added, "Where it is going - what we need to do." ~ rr' ~ c::::> ~ ~... "" . r: ~ ::- :a CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -JUNE 13,2007 PAGE 9 OF 9 Chairperson Bard commented, "So, let's have that as a small - Future Agenda Item for the next Meeting since Mr. Richart will be here." Tape 2/Side A Further discussion. ADJOURNMENT Chairperson Bard adjourned the Regular Meeting at 8:40 p.m. RESPECTFULLY SUBMITTED: DANIELLE HARKER ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the Beautification of Winter Springs Board Regular Meeting. ,--, r-, ~ M r-' .. r' 11 -~ ~. ; =-