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HomeMy WebLinkAbout2007 05 09 Consent 200 Approval of April 11, 2007 Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICA TION OF WINTER SPRINGS BOARD REGULAR MEETING APRIL 11, 2007 CALL TO ORDER The Beautification of Winter Springs Board Regular Meeting of Wednesday, April 11, 2007, was called to Order at 7:14 p.m. by Chairperson Alice Bard in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, present Vice Chairperson Lorry Roero, present Board Member Roberto Carlos Acevedo, present Board Member Ethel Beecher, present Board Member Larry Chmura, present Board Member JoAnn Mattie, present Board Member Denise Ritchey, absent New Board Member Roberto Carlos Acevedo was welcomed. The Pledge of Allegiance was led by Chairperson Bard. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The March 14,2007 Regular Meeting Minutes. Chairperson Bard asked, "Do we have a Motion to approve the Minutes of last week?" "SO MOVED." MOTION BY BOARD MEMBER CHMURA. SECONDED. DISCUSSION. ,......, r........' ;;:::.-. c:::> ~ ~ ~ ~ ~ ; ]I CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL II, 2007 PAGE 2 OF 10 VOTE: BOARD MEMBER CHMURA: AYE BOARD MEMBER BEECHER: AYE VICE CHAIRPERSON ROERO: AYE BOARDMEMBERMATTIE: AYE BOARDMEMBERACEVEDO: AYE MOTION CARRIED. Board Member Beecher referenced page 4 of the Minutes and a suggestion box for people when they left the Arbor Day Clinic and how there was not one there, Mr, Mingea nodded that there was not AWARDS AND PRESENTATIONS A WARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS No Reports were given, PUBLIC INPUT No one spoke, PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. ~ ~ ;;;.a.. ~ t=ld ~ ~ :,...-; ; :II CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 11,2007 PAGE 3 OF 10 REGULAR AGENDA REGULAR 600. Community Development Department - Urban Beautification Services Division Discussion Regarding Arbor Day 2007. Regarding Arbor Day 2007, Board Member Beecher commented, "I was pleasantly surprised. I thought it went very, very well." Discussion. Chairperson Bard commented that Board Member Beecher and Board Member Mattie "Did a wonderful job" at the Arbor Day Event. Discussion on Flyers that were given out during the Event. Board Member Mattie asked, "I would like to get a copy of that ifthere is any -leftover." Mr. Mike Mingea, Arborist/Environmental Inspector, Community Development Department replied, "1'11 look in the file, but at least show you what it was, I don't know that any were kept." Further discussion. Board Member Beecher commented, "If we'd have three (3) at the table, it would even have been better." Chairperson Bard remarked, "That is one thing to remember for next year, if we are able to do it." Advisory Board Member Mattie mentioned there was only one (1) sign-in sheet; to which Chairperson Bard suggested, "We can make multiples." Mr. Mingea gave Board Member Mattie a copy of the Arbor Day handout entitled, "Tabebuia chrysotricha Golden Trumpet Tree." Discussion ensued on issues related to Arbor Day 2007. Mr. Mingea passed around a copy of the Certificate of Completion that was given to those citizens who finished the Arbor Day Clinic. Further discussion. Mr. Mingea commented, "I thought it went great, myself, the truth." Discussion. Regarding citizens preferring small trees, Board Member Mattie commented, "We need to keep that in mind for next year if we can get them." ~ ~;-" '! ] ~I ~ ~ ~ !:d ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 11,2007 PAGE 4 OF 10 Discussion on trees available at Arbor Day 2007. 236 Chairperson Bard said, "I know you had made a suggestion, Ethel (Board Member Beecher) that maybe next year, again, given the caveat that we can do it next, that we have maybe three (3) people at the table - and that is something that we can - maybe we work out logistics as we get closer." Discussion ensued on a suggestion box. Regarding the citizens receiving incorrect time information, Chairperson Bard suggested, "So, next year we will just have to make - better." Further discussion. Chairperson Bard commented, "I think next year we will probably want to go for more Water Wise [Florida Landscapes] brochures. Those went like hot cakes." Board Member Beecher remarked, "Yes." Chairperson Bard continued, "So, next year we can just tell them we want however many more." Discussion followed on the "Water Wise" [Florida Landscapes] brochures. Board Member Mattie suggested that the Water Wise Brochures be placed in the Homeowners' Associations offices for landscape companies. Board Member Beecher said to Board Member Mattie, "I have extras so I will bring it if you want to give it to them. And, I will bring it next time." Discussion ensued. Board Member Mattie said, "I just have one suggestion about the signs on [State Road] 434." Board Member continued, "I was thinking that they were put where people have to stop, like at a stoplight, that then they are pilled up. They are sitting there waiting for the - stoplight to change; they have time to look at it." Board Member Mattie remarked, "And I would suggest maybe at the other, maybe by the school." Board Member Mattie continued, "If it is at that light, they are able to - be sitting there waiting and they can read what it says better." Chairperson Bard remarked, "Great. We will see how we can do that better next year." Discussion. ~ ~ ~ c::::,) ~ c.L... ~ ~ :.-. ; :It CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 11,2007 PAGE 5 OF 10 Mr. Mingea mentioned that a number of people who had signed up for the Arbor Day Clinic did not attend and then suggested, "Let's get a five dollar ($5.00) commitment fee [donation]." Further discussion. Chairperson Bard said, "Maybe we can see if that is something we can do next year." Mr. Mingea remarked, "It's a donation to the Tree Fund." Discussion. Board Member Beecher asked, "From your perspective, how do you think it went?" Mr. Mingea replied, "I think it went good. 1 think the cooperation was better - this time with most of the people because they were in and out quick." Discussion continued. Board Member Beecher commented, "I think also it was a good decision not to provide food and stuff." Board Member Mattie agreed, "Yes." Chairperson Bard remarked, "Yes, so yes, that was a good call." Discussion ensued on advertising for the Arbor Day Event. Note: Due to audio difficulties, some portions were not recorded. Discussion on ways to advertise the Arbor Day Event in the future. MOTION TO PLACE A LINK ON THE HOME PAGE FOR EVENTS THAT MAKE THE WEBSITE USER-FRIENDLY AND EASY TO FIND. MOTION BY BOARD MEMBER MATTIE. SECONDED BY BOARD MEMBER BEECHER. DISCUSSION. VOTE: BOARD MEMBER BEECHER: AYE CHAIRPERSON BARD: AYE BOARD MEMBER MA TTIE: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER CHMURA: AYE VICE CHAIRPERSON ROERO: AYE MOTION CARRIED. Board Member Roero suggested that perhaps a video of the proper planting of a tree and other educational information be placed on the Website. Discussion followed on different ideas of educational material. ~ ~ "'~--" t.iJ;",,~"T"""" ~':.~ ~= ~~ C;~ ~ :r-- ; ;------.. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 11,2007 PAGE 6 OF 10 Next, discussion ensued on putting a link on the City's Website and having additional information relating to proper planting of trees, proper pruning, etc. Mr. Mingea commented that he would like to see that and suggested that the information be forwarded the Mr. Steve Richart, Manager, Urban Beautification Services Division, Community Development Department. Chairperson Bard asked if anyone was willing to work with the Urban Beautification Services Division to assist in putting the additional educational information on the Website. Chairperson Bard suggested that they put it on the Agenda for the next Meeting. REGULAR 601. Community Development Department - Urban Beautification Services Division Discussion Of The Winter Springs Arbor Ordinance 2003-22. Discussion ensued on Arbor Ordinance 2003-22. Chairperson Bard suggested that they make a Motion to Table the Arbor Ordinance 2003- 22 until Board Member Denise Ritchey is in attendance. MOTION TO TABLE THE ARBOR ORDINANCE UNTIL THE NEXT MEETING AND THAT ALL THE BOARD MEMBERS BECOME FAMILIAR WITH THE ORDINANCE, MAKING NOTES SO THAT EVERYONE IS UP TO SPEED. MOTION BY BOARD MEMBER BEECHER. SECONDED BY VICE CHAIRPERSON ROERO. DISCUSSION. VOTE: BOARD MEMBER ACEVEDO: AYE VICE CHAIRPERSON ROERO: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER BEECHER: AYE BOARD MEMBER MATTIE: AYE CHAIRPERSON BARD: AYE MOTION CARRIED. REGULAR 602. Community Development Department - Urban Beautification Services Division Discussion On Encouraging Use Of Native Plants In Home Landscape. Board Member Mattie commented that this Agenda Item was on the Agenda so that the Board could discuss ways to get Homeowners motivated and interested in including Native Plants in their Home Landscape. Discussion ensued on educational Forums. .,.".,,~ t~C~~~~ [~:;~7J~1 f~,;~~ ~~~ ,,1l!.l!'~ ~1~,,:!,~~ i:,jr'-l ~ ~ :,....-. ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 11,2007 PAGE 7 OF 10 Chairperson Bard suggested that the Board needs to think about how often they would like the Forums and where the event might take place. Chairperson Bard suggested that the Forums could possibly be held in the Commission Chambers. Then, Chairperson Bard commented that the Board could inform the Homeowner's Associations of the dates of the Forums as a way to advertise. Board Member Mattie remarked that Chairperson Bard's suggestion was a great idea. Next, Chairperson Bard said that once the Events link is placed on the Web site, the Board could talk further regarding the best ways to reach people. Continuing, Chairperson Bard suggested that once the Forums were in place, that the Board ask suggestions of those in attendance about how to reach other possible citizens who might be interested in attending. Discussion ensued on possibly placing a flyer in the Utility Water Bill as a way to advertise the Forums. Chairperson Bard said that the Board could investigate the money that is left in the Budget. Board Member Mattie suggested that Flyers be placed in restaurants around Winter Springs. Board Member Beecher said that the Board should make this a Future Agenda Item and make a list of items that the Board Members think about between the meetings. Further discussion ensued on placing a flyer in the Utility Water Bill. Chairperson Bard asked Board Member Acevedo if he would be willing to look into the costs and procedure of placing a flyer in the Utility Water Bill. Board Member Acevedo agreed that he would. Mr. Mingea remarked that it might be a good idea for the Board to the look into Xeriscaping and give the City Commission any suggestions from the Board. Board Member Beecher reminded the Board of the procedure of going through the City Manager. Discussion ensued on Xeriscaping. Chairperson Bard suggested that the Board wait until they see what happens with the Property Tax Reform issue before anything is done concerning Xeriscaping. Mr. Mingea commented that there were places around the City where Xeriscape landscapes already existed and suggested that they be identified. Chairperson Bard suggested that a virtual tour be placed on the City's Website of a map where citizens could go to for examples of Xeriscaping. Discussion. ~~ r;-- __-' F~ ~ C":,) ~"l,,,~ "'""3ll'_,,, f,':;.;~ r.:&.... ~ ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL] 1,2007 PAGE 8 OF 10 The Board spoke regarding a plot of land over by the creek on Hayes Road. Mr. Mingea commented that there would be enough space to do Xeriscaping. Chairperson Bard said that it might be a good spot and keep in mind until after it is found out how much money is left in the Budget. Discussion on Grant Programs in which Chairperson Bard commented that a Winter Springs Grant Program was a great idea. Board Member Mattie also remarked that it was a great idea. Discussion on Grant Programs. Chairperson Bard suggested that this be a Future Agenda Item. Board Member Mattie asked if she could have a copy of the packet. Mr. Mingea made copy for Board Member Mattie and Board Member Chmura. REGULAR 603. Community Development Department - Urban Beautification Services Division Update On The Priority List. Chairperson Bard suggested that a Motion be made for Mr. Richart to attend the next Regular Meeting. Board Member Mattie asked if any leftover trees could be placed by the Deersong community. Chairperson Bard said that the Board would have to find out if it was public or private land and that Mr. Richart would have to get back to the Board about this. MOTION TO HAVE MR. RICHART A TTEND THE NEXT REGULAR MEETING. MOTION BY BOARD MEMBER CHMURA. SECONDED BY VICE CHAIRPERSON ROERO. DISCUSSION. VOTE: BOARD MEMBER BEECHER: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER MATTIE: AYE VICE CHAIRPERSON ROERO: AYE CHAIRPERSON BARD: AYE MOTION CARRIED. Chairperson Bard recommended that the Board review the Priority List with Mr. Richart at the next Meeting and that Board Member Mattie bring photos for Mr. Richart to review in order to give Mr. Richart an update on the ownership of those areas. Discussion ensued on beautifying different areas in Winter Springs. ~ ~~, ~'p e~ r=J:d ~~ ~ .~ ~ t ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING- APRIL 11,2007 PAGE 9 OF 10 Then, discussion ensued on an area on Fisher Road and how the trees could be placed in other parts of the City, Tape I/Side B Discussion continued. Board Member Beecher commented, "Weare an Advisory Board. We cannot, just on our own, take off and go start talking to businesses and other people and make deals with them or negotiate with them. We have to go through channels. And any ideas we have, have to be presented in the channels in form of advisories." Regarding beautifying areas in Winter Springs by working with other businesses, Chairperson Bard suggested, "Let us have this be something we talk to Mr. Richart further about in the next Meeting." Board Member Beecher said, "Yes." Chairperson Bard added, "Let us bring that on up with Mr. Richart and see where we stand on - Priority List next time." Further discussion. Regarding Future Agenda Items, Chairperson Bard continued, "Repeat Item Number 602, which was discussion - on encouraging the use of native plants in home landscapes. Another discussion would be to see where we are with the IT [Information Services Department] - about having a link on the City's Website - out on the Home page; an - Event link." Chairperson Bard said, "Beautification Grant Update." Chairperson Bard commented, "Repeat of Item - '601', discussion of the Winter Springs Arbor Ordinance 2003-22." Lastly, Chairperson Bard said, "Update on the Priority List." ADJOURNMENT Chairperson Bard asked, "Do we have a Motion to adjourn?" "I MAKE A MOTION TO ADJOURN." MOTION BY BOARD MEMBER MA TTIE. SECONDED BY BOARD MEMBER BEECHER. WITH CONSENSUS OF THE ADVISORY BOARD, THE MOTION WAS APPROVED. MOTION CARRIED. Chairperson Bard adjourned the Regular Meeting at 8:54 p.m. ~~t~ ~kmtl ~ ~ ~ ; - RESPECTFULLY SUBMITTED: DANIELLE HARKER ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING ~ APRIL 11,2007 PAGE 10 OF 10 Beautification of Winter Springs Board Regular Meeting. ii", C:::~:~;:~:> ~:,.~.+\t~~1:!" !!T..;zc.J~,,~.1 """':l\ " ~ ~ ~ ~ ; :a