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HomeMy WebLinkAbout2006 07 12 Consent Item 400 Approval June CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING JUNE 14, 2006 CALL TO ORDER The Beautification of Winter Springs Board Meeting of Wednesday, May 10, 2006, was called to Order at 7:00 p.m. by Chairperson Alice Bard in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, present Vice Chairperson Lorry Roero, arrived at 7:03 p.m. Board Member Ethel Beecher, present Board Member Larry Chmura, present Board Member Robert Kirkwood, present Board Member JoAnn Mattie, arrived at 7:28 p.m. Board Member Denise Ritchey, present The Pledge of Allegiance was led by Chairperson Alice Bard. PUBLIC INPUT No one spoke. A WARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. None On other City business, Chairperson Bard commented that this was Board Member Kirkwood's last meeting and stated, "It has been wonderful having you Serve on the Board." Board Member Robert Kirkwood stated, "Thank you. It's been fun, it really has. I wish you well in your future endeavors, all of you." ..--, ,--""] :--= ~ ~ ,..,... ~ ; --:; - -- CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 14,2006 PAGE20F6 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 200. None REGULAR AGENDA REGULAR 300. Community Development Department - Urban Beautification Division Update On The 2006 Neighborhood Grant Program. Mr. Steven Richart, Urban Beautification Services Manager, Community Development Department commented that "All of our Grants were approved by the City Commission." Mr. Richart added, "The Oak Road Grant, we will be funding the irrigation meter out of our Program too and we had plenty of money left over. It is going to be about eight hundred and fifty dollars ($850.00)." Furthermore, Mr. Richart remarked, "One thing we might do - next year, publicize - one of our Board Meetings. A night where people can come and just ask questions. Kind of like a pre-bid Meeting for this Grant." Chairperson Bard stated, "An Informational Meeting. " Chairperson Bard commented that "When will we want to - schedule that Informational Meeting." Mr. Richart answered, "I think we need to wrap it up in January to discuss. February, March to actually - start having that type of Meeting." There were no objections from the Advisory Board Members. Discussion ensued on remaining Grant funds. Mr. Richart suggested for the next Grant that "I think there's also a little room for us to come in and tweak our package again. Like one thing right away that we need to specify is 'Irrigation will be no more than twenty-five (25%) of the cost of the project'. That needs to be hardlined in there so that they know." With discussion regarding providing Grant Applicants with more information, Mr. Richart stated, "I would like to see some of the BOWS (Beautification of Winter Springs [Board]) Board Members meet with some of our Applicants and - help them through it and give them some suggestions." Chairperson Bard commented on providing Applicants "Sort of a 'Checklist'." Mr. Richart said, "I think that is a great idea." Mr. Richart added, "Maybe the Board could even consider having Workshops for the Public throughout the year to go over these things." ~ r-, :--= ~ ~ e:l.. ~ -~ ~ . I -- CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 14, 2006 PAGE30F6 ,....., ~-~ -- ... ~~ ~ ~u..4 ~~ ~. I .. Mr. Richart indicated that he or Mr. Mike Mingea, ArboristlEnvironmental Inspector, Community Development Department would bring a book and a printout of Native Plants. Chairperson Bard stated, "I can probably bring mine too. That way we can have several copies going around." REGULAR 301. Community Development Department - Urban Beautification Division Update On Arbor Day. With discussion on the location for Arbor Day in 2007, Mr. Richart stated, "Next year we will likely be going back to the Fire Station. Blumberg Boulevard will be under construction. So, we will not have that resource. Unless, somehow we can have it within the parking area of the Town Center or on Tuskawilla Road." Discussion. Regarding a tree from Arbor Day, Chairperson Bard noted that "I think someone over in the Golf or Tennis Villas, got one [tree] and then couldn't find a place for it so they planted it - in the powerline right-of-way under the powerline." Mr. Richart stated, "I can let them know if it is on public property or an easement. If you want to give me a call." Chairperson Bard added, "I will run past there and see if it is still alive and if it is, I will give you a call." REGULAR 302. Community Development Department - Urban Beautification Division Discussion On Priority List. Discussion ensued on the need for a new Priority list that would be included in a Master Plan. Board Member Beecher handed out the Code for the Beautification of Winter Springs Board to the Board Members and stated that "It seems that we have deviated a long way from the original intent of what this Ordinance and what this Board was created for and what we should, some of the things that we should be doing. We have kind of drifted away from a lot of that now." Board Member Beecher continued, "We did have a Master Plan. I think most of it, probably, has been done. I think we did one after that. We did a Supplement to it..." Mr. Richart stated, "... I have a copy of that Master Plan. Could you quantify how the Board has drifted from what they were originally created to do?" Board Member Beecher added, "It seems - we are more of a subsidiary of Community Development [Department]. We are not doing the things where we should be looking all around the City and be looking at things that we have already done; be looking at things that need to be updated. For example, Moss Road was one example a few years back; we did that." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 14, 2006 PAGE40F6 Regarding the Grant Program, Board Member Beecher stated, "Steve [Richart], you did most of that. We did not have much to do with that. When you brought it to US, it was mostly for language changes or to read it over and see what we thought - words, or a couple of words or a paragraph here and there." Board Member Beecher continued, "[Steve Richart] You are always thinking up things for the Board to do, which is good. But, still we were originally created to be only an Advisory Board." Mr. Richart stated, "I would love it if you - would jump in and - say 'Here is what we need to do' and recommend it." Furthermore, Board Member Beecher stated, "We set our own Agendas, we set our own Meetings. There have been times when we have come in and everything has been changed. Or, our Meeting has been canceled, like the one on the Grants." Chairperson Bard stated, "In that particular case, I had been under the impression that time was of the essence with these Grants and we really needed to work and get them out. I did not want to unnecessarily - burden the Board Members, everybody has really busy lives, to come in two (2) weeks. Then I found out that from Steven [Richart] that there was not a time issue. That if we put if off till the next Meeting that that would be perfectly okay in the timeline of the Grants. Then, yes, I made the call that I thought it was fine to go ahead and wait until our next regularly scheduled Meeting with the idea that the Agenda that we had set forth, we would then just pick up in our next regularly scheduled Meeting." Discussion. Board Member loAnn Mattie stated, "When I came on board, I said, 'I think we should have a list - things that we would like to see done'." Board Member Denise Ritchey stated, "Talking about these lists, why can't we all come back at the next Meeting, as everybody - looks at things - different ways and - everybody bring back to the table, instead of just talking about it." Tape 1/Side B Discussion. Mr. Richart indicated that he will bring a Master Plan to the next Meeting. Discussion ensued regarding flexibility to sit below the dias in the Chambers for all Meetings. Deputy City Clerk Debbie Franklin indicated that she would forward the request to the City Clerk. ..-::::a ~ =-- K:" __ ~ ~ ~ ....r ~ ~. ; - CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 14,2006 PAGE50F6 With discussion on a "Priority List", Chairperson Bard stated, "Do we have a Consensus that for the next Meeting, we will each bring in a list of a minimum of five (5), maximum - of ten (10)? Is that Consensus of the Board? Okay. We do have a Consensus. " CONSENT AGENDA CONSENT 400. Office Of The City Clerk Approval Of The May 10, 2006 Regular Meeting Minutes. Board Member Beecher stated, "On Page 2, half way down, last paragraph - it does not say what 1 - stated." Board Member Kirkwood, "Are you going to make a recommendation to amend it to say the 'Parks and Recreation request'?" Board Member Beecher stated, "We could say that." Chairperson Bard stated, "Rather than - 'This' just change that to 'Parks and Recreation request' ," Deputy City Clerk Franklin stated that "I will need to listen to the tape again, because it is a quote." Board Member Beecher then stated, "Then say 'The Parks and Recreation request', then, quote," "SO MOVED." MOTION BY BOARD MEMBER KIRKWOOD SECONDED BY BOARD MEMBER BEECHER. DISCUSSION. BOARD MEMBER BEECHER STATED, "SUBJECT TO THE CHANGE _ BEING MADE." BOARD MEMBER KIRKWOOD STATED, "OF COURSE." CHAIRPERSON BARD STATED, "I BELIEVE IT IS A CONSENSUS." WITH CONSENSUS OF THE ADVISORY BOARD, THE MOTION WAS APPROVED. MOTION CARRIED. INFORMATIONAL AGENDA INFORMATIONAL 500. None REPORTS None were Reported. ~ r-~ ~ ~ ~~ n.... ~ ~ . t ,. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 14,2006 PAGE60F6 FUTURE AGENDA ITEMS · Priority list - Master Plan. · Discussion of Native Plants and books. Regarding books from the St. Johns River Water Management District, Chairperson Bard stated, "Let me see how many I have." Chairperson Bard added, "If I do have an updated one, I will bring it for the next Meeting. Enough for each of us." Furthermore, Chairperson Bard stated, "I can also - swing by the Altarnonte Springs office and see if they have any extras." Mr. Richart said, "I have - from the Forestry Division - that might address some of that." ADJOURNMENT "Do we have a Motion for Adjournment?" "I WILL MOTION IT." MOTION BY BOARD MEMBER RITCHEY. SECONDED BY VICE CHAIRPERSON ROERO." DISCUSSION. WITH CONSENSUS OF THE ADVISORY BOARD MEMBERS, THE MOTION WAS APPROVED. MOTION CARRIED. Chairperson Bard adjourned the Meeting at approximately 8:20 p.m. RESPECTFULLY SUBMITTED: DEBBIE FRANKLIN DEPUTY CITY CLERK NOTE: These Minutes were approved at the , 2006 Beautification of Winter Springs Board. ~ ~~":J ~ e~ ~ Q..... Q.... ....Ie! ~ -; J ~