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HomeMy WebLinkAbout2008 09 10 Document Given to Board by Deputy City Clerk Harker Under Regular 601Date: September 10, 2008 THE FOLLOWING DOCUMENT WAS GIVEN TO THE BEAUTIFICATION OF WINTER SPRINGS BOARD B Y DEPUTY CITY CLERK DANIELLE HARKER AT THE AUGUST 13, 2008 REGULAR MEETING UNDER "REGULAR AGENDA ITEM 601 ". BEAUTIFICATION OF WINTER SPRINGS BOARD WINTER SPRINGS, FLORIDA BY-LAWS ADOPTED MARCH 8,1995 AMENDED JANUARY 8, 2003 ARTICLE I NAME The name of this Board is the Beautification of Winter Springs Board, hereinafter referred to as BOWS. ARTICLE II PURPOSE (a) It is the purpose of the BOWS to periodically review the Master Plan for the over-all beautification of the City with regard to those areas owned by the City, and recommendations to private owners. (b) BOWS shall work with other civic groups and governmental agencies within the environmental limits of the City, such as the following: (1) Approaches to the City. (2) Surrounding County areas, which affect the impressions of the visitors and citizens of the area with regard to the City. (c) BOWS shall submit to the City Commission such recommendations as seen warranted, but individuals shall not make recommendations on their own to the City Commission. BOWS shall not concern itself with the day to day affairs of normal City functions, but shall, upon request of the City Commission, make specific recommendations. ARTICLE III (a) BOWS shall consist of seven (7) Members, five (5) Members to be appointed by the City Commission and two (2) Members to be appointed by the Mayor for a three (3) year term ending in July. (b) Members must be residents of the City of Winter Springs. (c) Vacancies on the BOWS Board will be filled under the provisions of Ordinances 459, 2001-49, and 2002-28. (d) Members of the BOWS shall be compensated in accordance with Section IV, Item (b) of Ordinance 459. (e) Any Board Member incurring three (3) consecutive absences from any regularly scheduled Meeting of the Board, or seven (7) absences from any Meeting of the Board within a twelve (12) month period (starting with the last absence and counting backward), shall be deemed automatically removed from the respective Board in which the absences have occurred. ARTICLE IV BASIC POLICIES (a) The BOWS is empowered and directed to consider and study the entire field of the natural beautification in the City. The BOWS shall advise, counsel, and consult with the City Commission and the City Manager in connection with beautification and preservation of the natural beauty of the City. (b) The BOWS shall consider all matters submitted to it by the City Commission, or the City Manager, and shall offer suggestions and recommendations on its own initiative in regard to the beautification and cleanliness of City properties. (c) It shall receive petitions and suggestions from citizens of the City, and shall cooperate with civic groups, garden clubs, governmental agencies, and other organizations regarding beautification conservation of natural beauty, and related subjects. (d) The City of Winter Springs shall indemnify any Board Member acting in good faith. (e) The BOWS shall establish rules and By-Laws to govern the manner in which its Meetings and affairs are conducted. ARTICLE V MEETINGS (a) The BOWS shall conduct such Meetings as may be necessary to properly perform its duties. The BOWS shall meet on the second Wednesday of each month at 7:00 P.M. at City Hall unless the Members are notified of a different date and time. Board Members shall notify the Office of the City Clerk in advance if they are unable to attend. (b) Special Meetings of the BOWS Board may be called by the Chairperson, requiring at least 24 hours notice. (c) A quorum shall consist of a majority of the Members, four (4) out of seven (7). (d) A majority of those present shall carry a Motion, but in no case shall less than three (3) like votes prevail. ARTICLE VI TERMS AND DUTIES OF OFFICERS (a) Chairperson (1) Shall preside at all Meetings. (2) Shall ascertain that the duties of all Officers are carried out as prescribed by the By-Laws. (3) Shall counsel and assist all Officers and Committees in their pursuits. (4) Shall maintain direct liaison between the BOWS, and the City Commission, City Manager, and his Staff. (5) Shall appoint Committees and define their scopes; shall oversee and coordinate the duties, functions and responsibilities of all Committees. (6) Present recommendations of the BOWS to the City Commission. (b) Vice Chairperson (1) Shall aid the Chairperson. (2) Shall perform as Chairperson Pro-Tem in the Chairperson's absence or inability to perform. Shall oversee and coordinate the duties, functions, and responsibilities of all Committees at the Chairperson's request. (c) Secretary (1) The Secretary shall be responsible for recording the Minutes of any Meetings in the absence of a Secretary provided by the City. (2) Shall have charge of all official records. (3) Shall prepare such special correspondence and reports as requested by the Chairperson. (d) Officers shall serve a one (1) year term beginning with their Election at the January Meeting. ARTICLE VII PARLIMENTARY AUTHORITY Roberts Rules of Order Revised, shall govern in all cases in which they are not in conflict with these By-Laws. ARTICLE VIII AMENDMENTS (a) By-Laws may be amended by a majority of the Members, four (4) out of seven (7) of the BOWS. (b) Notice of the proposed amendment shall be given in writing to all Members fourteen (14) days prior to the Meeting date. (c) BOWS By-Laws will be in compliance with current City Ordinances.