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Home My WebLink About2008 08 13 Consent 200 Approval of the July 9, 2008 Regular Meeting MinutesA CITY OF WINTER SPRINGS, FLORIDA ~~ MINUTES ~"' Q BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING ~3..i JULY 9, 2008 .~- CALL TO ORDER The Beautification of Winter Springs Board Regular Meeting of Wednesday, July 9, 2008, was called to Order at 7:02 p.m. by Chairperson Alice Bard in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, present Vice Chairperson Kathryn Fairchild, present Board Member Roberto Carlos Acevedo, arrived at 7:24 p.ln. Board Member Larry Ohmura, present Board Member JoAnn Mattie, present Board Member Lorry Roero, present Board Member Cara Lynn Roemer, absent The Pledge of Allegiance was led by Chairperson Bard. INFORMATIONAL AGENDA INFORMA"r10NAl. 100. Not Used. CONSENT AGENDA CONSENT 200. City Clerk Department Approval Of The Apri19, 2008 Regular Meeting Minutes. "I MAKE A MOTION TO APPROVE THE APRIL 9T" ~2008j MINUTES." MOTION BY VICE CHAIRPERSON FAIRCHILD. SECONDED BY BOARD MEMBER CHMURA. DISCUSSION. VOTE: CHAIRPERSON BARD: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER CHMURA: AYE VICE CHAIRPERSON FAIRCHILD: AYE BOARD MEMBER MATTIE: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING-JULY 9, 2008 PAGE 2 OF 5 C"i ~••~ Q~ '~ 400. REPORTS • Board Member Larry Chmura To Give Report On The Update Of The Drought Tolerant Landscaping In The Highlands. Board Member Larry Chmura gave a brief update and commented that a water meter had been installed at the Site in the Highlands. Discussion. Chairperson Bard asked, "Do you think that that would be something that we just wait on until later, maybe, to get another Report from you?" Board Member Chmura suggested, "Probably a couple months out." No objections were noted. Further discussion. Deputy City Clerk Danielle Harker reminded the Board Members to contact the Office of the City Clerk if they would not be able to attend a Meeting and handed out to each of the Board Members her current business card for contact information. Next, Deputy City Clerk Harker mentioned that she had handed out copies of the Arbor Day Thank You Letters that were mailed to those who had donated items for Arbor Day 2008. Continuing, Deputy City Clerk Harker handed out two (2) Attorney Opinions entitled `Introduction and Sunshine Law' and `Sunshine Law and Public Records' to the Advisory Board Members as a friendly reminder about the Sunshine Law as it is applicable to Advisory Board Members. PUBLIC INPUT No one spoke. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING-JULY 9, 2008 PAGE 3 OF 5 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Community Development Department - Urban Beautification Services Division Discussion Of Arbor Dav 2008. Chairperson Bard remarked to Deputy City Clerk Harker, "Thank you for -these letters; it is great that we went ahead and recognized the people who contributed materially to Arbor Day." Deputy City Clerk Harker explained, "You actually have to [thank] Board Member [Cara Lynn] Roesner." Much discussion. "I MOVE THAT WE DIRECT THE I.T. PERSONNEL (INFORMATION SERVICES DEPARTMENT[..." MOTION BY BOARD MEMBER CHMURA. CHAIRPERSON BARD COMMENTED, "...OR DIRECT THE CITY CLERK TO PUT IT IN THE MEETING NOTES TO LET THE I.T. PERSONNEL KNOW." BOARD MEMBER CHMURA CONTINUED, "DANIELLE [HARKER], IF YOU WOULD DIRECT THE I.T. PEOPLE [INFORMATION SERVICES DEPARTMENT] TO WORK ON A USER FRIENDLY BUTTON, IF WILL, OR LINK - ON OUR CITY WEBPAGE THAT IS EASILY ACCESSIBLE FOR PEOPLE TO FIND OUT INFORMATION ON NEXT YEAR'S ARBOR DAY CELEBRATION." SECONDED BY BOARD MEMBER MATTIE. DISCUSSION. VOTE: BOARD MEMBER ROERO: AYE BOARD MEMBER CHMURA: AYE VICE CHAIRPERSON FAIRCHILD: AYE BOARD MEMBER MATTIE: AYE CHAIRPERSON BARD: AYE MOTION CARRIED. Discussion. Regarding Arbor Day 2009, Mr. Mingea suggested that the Event be held at the Senior Center. Discussion continued. Chairperson Bard asked about the capacity at the Senior Center. Mr. Mingea replied, "I need to find that out." ~~ ...~ f~-a i••~ Board Member Roberto Carlos Acevedo arrived at 7.•24 p. m. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -JULY 9, 2008 PAGE 4 OF 5 Discussion ensued on leftover trees; on Progress Energy giving out trees again in 2009; when to set the date for Arbor Day 2009; sponsors; and including the discussion of grass G in the Arbor Day 2009 Program. ~--~+ Regarding discussing the Florida Water Star Program, Mr. Mingea suggested that it be C~ placed on the Agenda for the August 2008 Regular Meeting. Chairperson Bard agreed, "So, we will have that on the Agenda for next month." No objections were noted. REGULAR 601. Community Development Department - Urban Beautification Services Division Discussion Of Drought Tolerant Landscaping In The City Of Winter Springs. Chairperson Bard introduced this Agenda Item for discussion. Tape 1/Side B Discussion. Chairperson Bard suggested that this Agenda Item be discussed at the October 2008 Regular Meeting. No objections were noted. Board Member Fairchild asked if monies could be budgeted for drought tolerant landscaping research and development. Discussion. Regarding the Beautification of Winter Springs Board Operating Budget, Deputy City Clerk Harker noted that she would look into whether there would be any money next year in this Line Code and that she would report back to the Board next month. REGULAR 602. Community Development Department - Urban Beautification Services Division Discussion Of Historical Tree Designations. Mr. Mingea reviewed Chapter 5 (Tree Protection and Preservation) of the Code of Ordinances with the Board Members. Chairperson Bard remarked that her and Mr. Mingea would be getting together to measure the Cypress Tree in the Highlands and for the possibility of bringing it to the Board as a historic designation. Much discussion. Regarding the discussion of Historical Tree Designations, Chairperson Bard suggested that this subject be an Agenda Item for the August 2008 Regular Meeting. Discussion continued. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD Fja REGULAR MEETING- JULY 9, 2008 PAGE 5 OF 5 "MIKE ~MINGEA] WOULD CONTACT THE CITY TO SEE IF THE NEWEST ~~ COPY OF THE ARBOR BROCHURE COULD BE MADE AVAILABLE TO THE BOARD FOR THE AUGUST MEETING FOR OUR REVIEW." MOTION BY CHAIRPERSON BARD. SECONDED BY BOARD MEMBER ACEVEDO. ~ DISCUSSION. VOTE: BOARD MEMBER CHMURA: AYE VICE CHAIRPERSON FAIRCHILD: AYE BOARD MEMBER MATTIE: AYE CHAIRPERSON BARD: AYE BOARD MEMBER ROERO: AYE MOTION CARRIED. Discussion ensued on the status of the banners to be replaced throughout the City. Continuing the discussion on Agenda Items for the August 2008 Regular Meeting, Chairperson Bard asked Deputy City Clerk Harker, "If you would have down discussion of Florida Water Star Program." No objections were noted. Further discussion. Regarding the Florida Water Star Program Agenda Item for the August 2008 Regular Meeting, Chairperson Bard suggested that the Board Members research this topic for discussion for the August 2008 Regular Meeting. ADJOURNMENT Chairperson Bard adjourned the Regular Meeting at 8:20 p.m. RESPECTFULLY SUBMITTED: DANIELLE HARKER DEPUTY CITY CLERK NOTE: These Minutes were approved at the , 2008 Regular Beautitication of Winter Springs Qoard Meeting.