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HomeMy WebLinkAbout2005 05 11 Consent 200 Approval of the April 13, 2005 Regular Meeting Minutesi CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING APRIL 13, 2005 CALL TO ORDER Chairperson Dawna Ferguson called the Regular Meeting of the Beautification of Winter Springs Board to order at 7:00 p.m., Wednesday, April 13, 2005 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Dawna Ferguson, present Vice Chairman Richard Grogan, present Board Member Kathleen Andrews, absent Board Member Alice Bard, absent Board Member Ethel Beecher, present Board Member Carol Morrison, present Board Member Lorry Roero, present The Pledge of Allegiance was led by Chairperson Ferguson. PUBLIC INPUT None. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The March 9, 2005 Regular Meeting Minutes. Chairperson Ferguson noted, "I would like to comment. How nice they [Minutes] were. They were so informational." Board Member Ethel Beecher stated, "Yes, I noticed that too." Chairperson Ferguson stated, "Do I hear a Motion to approve the Minutes as they stand?" A O A.. "SO MOVED." MOTION BY BOARD MEMBER MORRISON. SECONDED BY BOARD MEMBER BEECHER. DISCUSSION. 1 i CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -APRIL 13, 2005 PAGE 2 OF 7 VOTE: BOARD MEMBER MORRISON: AYE BOARD MEMBER BEECHER: AYE BOARD MEMBER ROERO: AYE i CHAIRPERSON FERGUSON: AYE Q~ VICE CHAIRMAN GROGAN: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 500. Community Development Department -City Arborist Update On Arbor Day. Mr. Mike Mingea, Arborist/Environmental Inspector, Community Development Department, presented this Agenda Item. Mr. Mingea stated, "As you recall - 9:00 [a.m.] is the current start up time for the official Event. I was hoping -that we might arrive a little early." Furthermore, Mr. Mingea stated, "We have had our first contribution of a five hundred dollar ($500.00) Donation from Eastwood Tuff Turf. They are one of the Contractors here in the City that provided this Donation for tree use. We also have - `Budget Tree' who provided a five hundred dollar ($500.00) Donation for the purchase of trees for our `Giveaway'. We also have Congressional Homes and Development. They are doing the project -behind the Winter Springs High School. Because of their issues with trees -they wanted to try to replenish the canopy and give away trees to our citizens so they also donated a five hundred dollar ($500.00) amount." Regarding recognizing Sponsors on the City's Website, Mr. Mingea stated, "I think that - is something worthy to go on our -Website as a -sponsor." Mr. Mingea noted, "Presently thank - Mr. [Steven] Richart, Urban Beautification Coordinator, Public Works Department and -Justin [Edwards, Information Services Department] on this excellent work." With discussion on Arbor Day literature, Mr. Mingea added, "One item that the Commission was asking about; could we have more education and more information. What I would like to propose is -anew brochure -that we could actually include this - as a Budget item from Beautification [Beautification of Winter Springs Board]. We could get it printed up and have it for distribution." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -APRIL 13, 2005 PAGE 3 OF 7 Regarding the "News Brochure" prepared by Mr. Richart, Mr. Mingea stated, "We hope will be something that we can have the Beautification [of Winter Springs] Board -print and we could have this available for a new handout." Board Member Beecher asked, "Did you provide one of those brochures for each of the Commissioners?" Mr. Mingea stated, "At that time, we did not have that in hand, but we can provide it to them." Board Member Beecher stated, "I think we should." Mr. Mingea added, "We will have -Meeting on the 4th Monday of April [2005]. I would certainly have no objection in including that as -Informational." Mr. Richart, stated, "What we need to do is get a Consensus to use BOWS' [Beautification of Winter Springs Board] funds to get these printed up before Arbor Day, as well as this other flyer that we have on the tree planting. We would like to go with the - semi gloss paper and do a -professional printing." Mr. Richart, added, "The flyers and these single sheets would probably be five or six hundred dollars ($500.00 - $600.00) to have printed out." `CIF WE HAVE THE FUNDS TO COVER IT, I WOULD MAKE A MOTION THAT WE DO THAT. I WOULD LIKE TO HAVE THEM BY ARBOR DAY." MOTION BY BOARD MEMBER BEECHER. SECONDED BY VICE CHAIRMAN GROGAN. DISCUSSION. VOTE: BOARD MEMBER BEECHER: AYE CHAIRPERSON FERGUSON: AYE VICE CHAIRMAN GROGAN: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER MORRISON: AYE MOTION CARRIED. Furthermore, Mr. Mingea stated, "We hope to have the Cub Scouts - to help out." Mr. Mingea added, "Hopefully after the event is concluded, we will get together at 1:00 p.m. in front of City Hall and install a beautiful Oak Tree with the Cub Scouts with a Dedication plaque which is being provided by the [Cub] Scouts. We are not providing the plaque just simply the tree and the planting. We do a dedication for them, [for] the `National 75th Anniversary'." In addition, Mr. Mingea stated, "I am trying to have the Mayor [John F. Bush] give a little word of encouragement." Discussion ensued regarding quantity, type, and the proper care of the trees being purchased for Arbor Day. Chairperson Ferguson stated, "Can you add that to the Website?" Mr. Richart remarked, "That is a great idea." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APR[L 13, 2005 PAGE 4 OF 7 Regarding leftover Arbor Day Trees and Donations, Mr. Mingea stated, "We do have a few right-of--ways that need some plants." Chairperson Ferguson noted, "Let's use them up in the City." Chairperson Ferguson added, "Anything over and above -let's maybe buy -nicer quality trees and put them in our right-of-ways." Discussion ensued regarding press coverage from the Seminole Chronicle. Mr. Mingea noted seminars being held in Brooksville, Florida on May 12, 2005 and Palm Harbor, Florida, on June 11-14, 2005. Board Member Beecher asked Mr. Mingea, "What would you like us to do on Arbor Day?" Mr. Mingea stated, "Ideally, would like to hand out some more raffle tickets this year." With discussion on Identification, Chairperson Ferguson asked, "Do you want us to keep a log?" Mr. Mingea stated, "I think it would be beneficial." Furthermore, Chairperson Ferguson stated, "What do you want on this `Log'? Do you want their name, their address?" Mr. Mingea said, "I think that would be very sufficient." Mr. Richart remarked, "Actually, you could eliminate the `Log'. If you had a form with a box for each one of the trees, they could fill out their name, address, and everything, check off the tree they want and redeem it to whomever we have handing out the trees." Mr. Richart continued, "We could eliminate that other step. You would verify their utility bill; hand them a form [and] they fill it out; hand it to the `Tree Person'; get their tree and go." Mr. Richart added, "What I would like to do, if we have time, is over the next year - we could go see how these trees are doing." Board Member Beecher stated, "Please put our tables in the shade. Do you get the Police Department tent?" Mr. Richart stated, "That's what we are going to try to do." With discussion regarding examples on display, Mr. Mingea noted, "Prepare some larger containers and put in it -some three (3) gallon material. Actually show -how you properly install it." Chairperson Ferguson stated, "Are you going to give us the information on each - of the plants at our table, each - of the trees at our table?" Mr. Richart remarked, "We could have the Committee Members -each person be an expert on two (2) trees." Chairperson Ferguson added, "That's why I said what I did about your Website." Regarding the flyers at the table, Mr. Mingea stated, "We could even staple some of them. Like staple fifty (50) or so of them together." Chairperson Ferguson stated, "That will work." Board Member Beecher stated, "Okay." Tape I/Side B A Board Member Lorry Roero asked, "What time would you like us there?" Chairperson Ferguson stated, "8:00 a.m. is usually better." Mr. Mingea stated, "That would be better." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -APRIL 13, 2005 PAGE 5 OF 7 REGULAR 501. Public Works Department -Urban Beautification Division ~~ Regarding the "General Banners", Mr. Richart stated, "Staff is working on designing a themed banner, geared specifically toward the Town Center at this time. As well as the `Gateway' signs. That project has come back." Mr. Richart added, "The ones that we picked out, other than the `Patriotic' are probably not going to fly at this time. What I will do is bring back to you what the design is and we will look at them when they are done." Update On Banners For Town Center And Village Walk. Mr. Richart discussed this Agenda Item and stated, "The `Patriotic Banners' it went through [City Commission]. So, we are going to order the July 4~' Banners. We will have them in time." Furthermore, Mr. Richart said, "Some of the parameters have changed. It will be twenty-two (22) - of the `Patriotic' that we picked out. It will be eighteen hundred dollars ($1,800.00) is what we set the upper limit of the costs at." REGULAR 502. Public Works Department -Urban Beautification Division Update On Bat House Program. Mr. Richart stated, "At a Commission Meeting, the Mayor suggested we contact a group at the high school [Winter Springs] that had an interest in doing `Bat Houses' last year. So, we assigned Richard (Vice Chairman Richard Grogan) to go and contact that group. We can't move forward now until we contact them if they still want to be involved. If they don't, then we can go ahead as planned." Vice Chairman Grogan asked, "Four (4) `Bat Houses'?" Mr. Richart replied, "Four (4) `Bat Houses'." REGULAR 503. Public Works Department -Urban Beautification Division Update on Perennial Peanut Plantings. Discussion ensued regarding postponing the Perennial Peanut planting. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -APRIL 13, 2005 PAGE 6 OF ~ REGULAR 504. Public Works Department -Urban Beautification Division Update on Neighborhood Improvement Program -Grants. Mr. Richart stated, "Speaking with subdivisions and different individuals that want to apply for the program, I expect to have at least ten (10) groups that apply. What concerns me though is that very few -are from the west side." Vice Chairman Grogan stated, "I will go mention it to our Board of Directors." Discussion ensued regarding the "Christmas Tree" and the Central Winds Park Expansion. Regarding the "Grant" Applications, Chairperson Ferguson asked "If they have to be submitted by May ls` [2005] are you going to bring them to us for Approval at our next Meeting?" Mr. Richart stated, "Not approval. We are going to actually - go through them..." Chairperson Ferguson stated, "...That's going to be on our Agenda..." Mr. Richart said, "...Absolutely." 600. REPORTS Board Member Beecher remarked about the plants in the pots in front of City Hall. Board Member Carol Morrison commented on a conversation she had with a Winter Springs' resident regarding an article that was done almost a year ago with Mr. Moti Khemlani. Board Member Morrison asked, "Maybe Ethel [Board Member Beecher] could call her [resident]. Maybe you know some of the same problems she is experiencing in Tuscawilla." Board Member Morrison added, "She said everything had been a mess since the Hurricanes and trucks were there and -hadn't been moved." FUTURE AGENDA ITEMS • Arbor Day. • Bat house update from Vice Chairman Grogan. • Review Grants. ADJOURNMENT "I MAKE A MOTION TO ADJOURN THE MEETING." MOTION BY BOARD MEMBER MORRISON. SECONDED BY VICE CHAIRMAN GROGAN. DISCUSSION. WITH CONSENSUS OF THE BOARD, THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPR[NGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -APRIL 13, 2005 PAGE 7 OF 7 Chairperson Ferguson adjourned the Meeting at approximately 8:30 p.m. RESPECTFULLYSUBMITTED BY.• DEBBIE FRANKLIN DEPUTY CITY CLERK A A.. NOTE: These Minutes were approved at the , 2005 Beautification of Winter Springs Board Meeting.