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HomeMy WebLinkAbout2008 04 09 Consent 200 Approval of the March 12, 2008 Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING MARCH 12, 2008 CALL TO ORDER The Beautification of Winter Springs Board Regular Meeting of Wednesday, March 12, 2008, was called to Order at 7:00 p.m. by Chairperson Alice Bard in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, present Vice Chairperson Lorry Roero, present Board Member Roberto Carlos Acevedo, arrived at 7:01 p.m. Board Member Larry Chmura, present Board Member Kathryn Fairchild, present Board Member JoAnn Mattie, present Board Member Cara Lynn Roesner, present The Pledge of Allegiance was led by Chairperson Bard. Board Member Roberto Carlos Acevedo arrived at 7:01 p. m. Chairperson Bard inquired if there were any `Agenda Changes'. Assistant to the City Clerk Danielle Harker replied, "No." INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. City Clerk Department Approval Of The February 13, 2008 Regular Meeting Minutes. 0 "I MAKE A MOTION TO APPROVE THE MINUTES." MOTION BY BOARD MEMBER MATTIE. SECONDED BY BOARD MEMBER CHMURA. DISCUSSION. A CITY OF WINTER SPRINGS, FLORIDA ~'~ MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -MARCH 12, 2008 PAGE 2 OF 10 VOTE: CHAIRPERSON BARD: AYE VICE CHAIRPERSON ROERO: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER FAIRCHILD: AYE BOARD MEMBER ROESNER: AYE BOARD MEMBER ACEVEDO: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS • Board Member Larry Chmura To Give Report On The Update Of The Drought Tolerant Landscaping In The Highlands. Board Member Larry Chmura gave Mr. Mike Mingea, Arborist, Urban Beautification Services Division, Community Development Department, a copy of a sketch that was created by Dr. Martin F. Quiggly, Interim Chair of Biology, University of Central Florida. Mr. Mingea asked when Board Member Chmura wanted comments back and Board Member Chmura commented, "No rush." Next, Mr. Mingea asked, "When you say `Holly', what are you really meaning?" Board Member Chmura responded by saying, "That would be a question for Dr. Quiggly." Discussion. Board Member Chmura passed out the sketch to the existing Board Members. Further discussion. Continuing, Board Member Chmura asked, "Would you recommend that I ask him anything other than perhaps having -the soil tested?" Mr. Mingea remarked, "I'd want to have a soil test." Discussion continued. ~~~ ~" CITY OF WINTER SPRINGS, FLORIDA MINUTES Q BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -MARCH 12, 2008 PAGE 3 OF 10 Chairperson Bard suggested, "See what your Homeowner Association thinks and can you bring that back for us next month; let us know what you guys come up with?" Board Member Chmura answered, "Sure." Assistant to the City Clerk Harker stated for the Record that she was giving Board Member Cara Lynn Roesner a donation letter from City Manager Ronald W. McLemore and suggested that if anyone wanted a letter to give to companies to ask for their help at Arbor Day, to contact her. Board Member JoAnn Mattie commented that she contacted A Budget Tree and that the company would help out at Arbor Day 2008. Continuing, Board Member Roesner remarked that she sent the Arbor Day 2008 Flyer to Winter Springs High School Environmental Club; Tuskawilla Middle School and Layer Elementary School; and that the Flyer was also sent to several Homeowner Associations in Winter Springs. • • AGENDA NOTE: THE FOLLOWING AGENDA ITEM WAS HEARD NEXT, FOLLOWED BY THE REST OF THE AGENDA, AS DOCUMENTED. .;..;. REGULAR AGENDA REGULAR 602. Community Development Department - Urban Beautification Services Division Discussion Of Arbor Dav. Board Member Acevedo said, "I spoke with [Steve] Richart (Urban Beautification Services Manager, Urban Beautification Services Division, Community Development Department) and he said that there would be no cost to the BOWS (Beautification of Winter Springs [Board]) Board at all, whatsoever to have the Flyer inserted with the Utility bill. He also had mentioned that don't worry about making it smaller - he said don't worry about it unless I tell you otherwise. And he did not, so he said to go ahead and go with the full page which is what I did. Two (2) recommendations that were made previously - maybe a couple of months ago was to add `Certified as Tree City USA'; something about being certified. I added that. Also, I believe you had mentioned about for `Proof of residency required'. I have put that on there as well. Mr. Richart needs an Approval from the Board -tonight. The only thing I see here is that I am going to have to clean up the picture in the background. When I spoke to him, he had also mentioned that Progress Energy is giving away trees the same day over Lake Mary -Elementary School. And he had recommended that perhaps I put that on the Flyer. I put it towards the bottom." A CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -MARCH 12, 2008 PAGE 4 OF 10 Regarding Progress Energy giving away trees, Chairperson Bard suggested, "Mr. Mingea ~ had mentioned to me that it would be possible - we could have - on the front door here at City Hall." Discussion. Board Member Acevedo passed out a copy of the Arbor Day 2008 Flyer. Next, Board Member Kathryn Fairchild suggested, "You need to put a contact person there." Discussion ensued on the contact information on the Arbor Day 2008 Flyer. Regarding the contact information, Board Member Acevedo commented, "I would rather have the website link on there than that be it." Chairperson Bard remarked, "I would rather have the website link." Board Member Fairchild added, "Me too." Board Member Mattie mentioned, "Alright." No objections were noted. Further discussion. Regarding adding wording to the Arbor Day 2008 Flyer, Board Member Acevedo asked, "Giveaways and door prizes or door prizes and that is it?" Board Member Lorry Roero answered, "Just door prizes." Chairperson Bard said, "Yes, door prizes." No objections were noted. Further discussion. Regarding the wording for the Arbor Day 2008 Flyer, Chairperson Bard said, "Space limited to one hundred and sixty (160) registrants." No objections were noted. Board Member Acevedo commented, "So, we are good to go with this Flyer. Add that on there, change raffle and prizes available to -drawings for door prizes and again, make this a little clearer, the picture." Board Member Fairchild suggested, "Can you just put `City Hall' right there?" Board Member Acevedo replied, "Yes." Board Member Acevedo continued, "She said to put `City Hall' above the address." Board Member Mattie remarked, "Yes, that is a good idea." No objections were noted. "I WOULD LIKE TO MAKE A MOTION TO APPROVE THE FLYER AND GO AHEAD AND PRESENT MR. RICHART WITH THE FLYER TOMORROW." MOTION BY BOARD MEMBER ACEVEDO. SECONDED BY BOARD MEMBER FAIRCHILD. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -MARCH 12, 2008 PAGE 5 OF 10 VOTE: BOARD MEMBER FAIRCHILD: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER MATTIE: AYE VICE CHAIRPERSON ROERO: AYE BOARD MEMBER ROESNER: AYE BOARD MEMBER ACEVEDO: AYE CHAIRPERSON BARD: AYE MOTION CARRIED. Discussion ensued on the different types of trees that would be offered at Arbor Day 2008. Tape 1/Side B Further discussion continued on the different types of trees offered at Arbor Day 2008. Mr. Mingea passed around photos that would be presented at the Arbor Day Event showing the proper tree planting. Discussion. Board Member Roesner stated that she had spoken with Publix about donating bags for Arbor Day 2008. Next, Board Member Acevedo added that Tijuana Flats might be helping out during the Arbor Day Event. Further discussion on companies donating to Arbor Day 2008. Regarding Vendors setting up booths during Arbor Day, Chairperson Bard suggested that they set up outside. Board Member Roero added that they contact the Urban Beautification Division prior to Arbor Day. Discussion continued. Board Member Fairchild volunteered to help Mr. Mingea with a spreadsheet for Arbor Day 2008. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA ~~ ~_ ~•~ -.~. PUBLIC HEARINGS 500. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -MARCH 12, 2008 PAGE 6 OF 10 REGULAR AGENDA REGULAR 600. Community Development Department - Urban Beautification Services Division Requesting the Beautification of Winter Springs Board To Remove From The Table The Election Of Officers; And Then Subsequently Consider The Election Of Officers. __ "I WOULD MAKE A MOTION THAT AT THIS TIME WE REMOVE FROM THE TABLE THE ELECTION OF OFFICERS SO THAT WE CAN CONSIDER IT AT THIS MEETING." MOTION BY CHAIRPERSON BARD. SECONDED BY BOARD MEMBER FAIRCHILD. DISCUSSION. VOTE: VICE CHAIRPERSON ROERO: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER FAIRCHILD: AYE BOARD MEMBER ROESNER: AYE BOARD MEMBER ACEVEDO: AYE CHAIRPERSON BARD: AYE MOTION CARRIED. Discussion ensued on nominating a Chairperson. "I MAKE A MOTION THAT ALICE (BARD) BE CHAIR." MOTION BY BOARD MEMBER MATTIE. SECONDED BY BOARD MEMBER ACEVEDO. DISCUSSION. VOTE: BOARD MEMBER CHMURA: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER FAIRCHILD: AYE BOARD MEMBER ROESNER: AYE BOARD MEMBER ACEVEDO: AYE CHAIRPERSON BARD: AYE VICE CHAIRPERSON ROERO: AYE MOTION CARRIED. Chairperson Bard thanked the Board for the nomination for Chairperson. "I WOULD MAKE A MOTION THAT WE HAVE KATHRYN (FAIRCHILD) AS VICE CHAIR." MOTION BY CHAIRPERSON BARD. SECONDED BY BOARD MEMBER ROESNER. DISCUSSION. A O f'Q`... ._a- CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -MARCH I2, ?008 PAGE 7 OF 10 VOTE: BOARD MEMBER MATTIE: AYE CHAIRPERSON BARD: AYE BOARD MEMBER FAIRCHILD: AYE BOARD MEMBER ROESNER: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER CHMURA: AYE MOTION CARRIED. Vice Chairperson Fairchild thanked the Board for the nomination for Vice Chairperson. REGULAR 601. Community Development Department - Urban Beautification Services Division Discussion Of The Historical Tree Designation For 120 Bombay Avenue. Chairperson Bard explained to the Board the definition of historical tree designations. Discussion. Tape 2/Side A Mr. Mingea showed photographs of the tree at 120 Bombay Avenue. Next, Mr. Mingea summarized the qualifications of a historical tree designation from Chapter 5 of the Code of Ordinances. Continuing, Mr. Mingea stated, "The plant that is being presented to us is I believe is somewhere in about the thirty-eight -inch (38") range, but it's far greater than twenty- four inches (24"). We can very accurately say it's far greater than twenty-four inches (24~~) » Discussion continued. Chairperson Bard asked, "What do you think as the City Forrester?" Mr. Mingea responded by saying, "I'm going only going strictly by the definition of the Arbor Ordinance." Mr. Mingea continued, "As far as looking at the tree, it appears to be in normal good health; it appears that it's covered -the people's place and provided, hopefully, a lot of benefits to them, as far as prescribed in the front recitations of our Arbor Ordinance. And I see they have at least a willingness to continue for that to go on." Further discussion. Board Member Fairchild asked, "What is your recommendation - as far as our liaison?" Mr. Mingea answered, "I personally think it's a wonderful thing. It's first to happen; I'd love to see this happen - to many more." 0 CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -MARCH 12, 2008 PAGE 8 OF 10 "I WOULD LIKE TO MAKE A MOTION THAT THIS TREE BE DEDICATED AS A HISTORICAL TREE." MOTION BY BOARD MEMBER MATTIE. SECONDED BY BOARD MEMBER FAIRCHILD. DISCUSSION. VOTE: BOARD MEMBER MATTIE: AYE CHAIRPERSON BARD: AYE VICE CHAIRPERSON FAIRCHILD: AYE BOARD MEMBER ROESNER: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER CHMURA: AYE MOTION CARRIED. Chairperson Bard remarked that there was a cypress tree in Oak Forest Unit 8 that she would like her and Mr. Mingea to go out to take photographs and measurements of. Chairperson Bard continued, "Let's get together and you and I can go look at it." Mr. Mingea remarked, "We can approach the owner or owner's - to see about their willingness." Chairperson Bard asked, "Would you take the lead on that since you are the City Forrester?" Mr. Mingea responded, "I'd be glad to do that after Arbor Day." Next, Chairperson Bard also suggested having a large Oak tree in Central Winds Park as a historical tree. Chairperson Bard then suggested to the Board that they look for trees that could be recommended as historical. Board Member Chmura suggested Mr. Mingea look at an Oak tree on the right-of--way on Shepherd Road in the Highlands that might meet the designation. Discussion continued. Chairperson Bard said, "I think one of the Items that we will have, we can bring that up for May [2008] -Agenda to discuss further the designation of historical trees." Chairperson Bard suggested, "Maybe though what we want to do is have a future Agenda Item for next month to discuss this particular historic tree and find out -where do we stand on it -kind of what the status is of this particular request." Assistant to the City Clerk Harker suggested that it be brought up under Reports. Mr. Mingea stated, "As soon as you get the availability for the Agenda okay, I will inform and whether you want to attend -maybe perhaps a comment to every Board Member -this is the Agenda number and the date of, if you so wish." REGULAR 603. Community Development Department - Urban Beautification Services Division Discussion Of Banners For The Cit Of Winter Springs. A O Mr. Mingea commented, "It's my understanding that all of this has been presented to the City Manager; he's currently reviewing it and no decision has been made." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING-MARCH 12,2008 PAGE 9 OF 10 "I MAKE A MOTION REGARDING THE DISCUSSION OF BANNERS FOR THE CITY OF WINTER SPRINGS, ON THE HANDOUT THAT WE WERE PRESENTED IT [S THE BANNER WHICH HAS THE PEDISTRIAN BRIDGE ON IT, IT HAS `CITY OF WINTER SPRINGS, FLORIDA INCORPORATED 1959' IN HORIZONTAL LETTERING ACROSS IT. YES, IT IS THE ONLY ONE THAT IS LIKE THAT." MOTION BY CHAIRPERSON BARD. SECONDED BY BOARD MEMBER FAIRCHILD. DISCUSSION. VOTE: CHAIRPERSON BARD: AYE BOARD MEMBER MATTIE: AYE VICE CHAIRPERSON FAIRCHILD: AYE BOARD MEMBER ROESNER: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER CHMURA: AYE MOTION CARRIED. •• AGENDA NOTE: THE FOLLOWING AGENDA ITEMS WERE ADDRESSED SIMULTAEOUSLY AS NOTED BELOW. • • REGULAR AGENDA REGULAR 604. Community Development Department - Urban Beautification Services Division Discussion Of Drought Tolerant Landscaping In The City Of Winter Springs. REGULAR 605. Community Development Department - Urban Beautification Services Division Requesting the Beautification of Winter Springs Board To Remove From The Table The Discussion Of The Arbor Ordinance; And Then Subsequently Discuss The Arbor Ordinance. REGULAR 606. Community Development Department - Urban Beautification Services Division Discussion Of Potential Xeriscaping Ordinance For The City Of Winter Springs. 0 A CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -MARCH 12, 2008 PAGE 10 OF 10 "I WOULD MAKE A MOTION THAT WE TABLE ITEMS 604, 605 AND 606 FOR DISCUSSION AT THE MEETING IN APRIL [2008]." MOTION BY CHAIRPERSON BARD. SECONDED BY BOARD MEMBER MATTIE. DISCUSSION. VOTE: VICE CHAIRPERSON FAIRCHILD: AYE BOARD MEMBER ROESNER: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER CHMURA: AYE CHAIRPERSON BARD: AYE BOARD MEMBER MATTIE: AYE MOTION CARRIED. Regarding Future Agenda Items, Chairperson Bard remarked, "We are going to have a Report from Larry (Chmura) and any other Reports - we need to discuss Arbor Day." Chairperson Bard continued, "And then Item 604, 605, and 606 should we get to those." Mr. Mingea spoke to the Board regarding the Neighborhood Grants. Discussion. Continuing, Mr. Mingea suggested that the Board ask for additional money if needed for the Neighborhood Grants. Further discussion. Regarding using the Conference Room for the May 2008 Regular Meeting, Assistant to the City Clerk Harker stated that she would ask if this Board would be able to use a conference room instead of the Commission Chambers. Discussion. Lastly, Mr. Mingea showed photographs of the Neighborhood Grant that was awarded to Wicklow Greens last year. ADJOURNMENT Chairperson Bard adjourned the Regular Meeting at 9:08 p.m. RESPECTFULLY SUBMITTED: DANIELLE HARKER ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the , 2008 Regular Beautitication of Winter Springs Board Meeting.