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Home My WebLink About2004 07 14 Consent ~ r,.-::t ~ ~ ~.. '1 Chairperson Dawna Ferguson called the Regular Meeting of the Beautification of Winter~ Springs Board to order at 7:00 p.m., Wednesday, June 9, 2004 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING JUNE 9, 2004 I. CALL TO ORDER Roll Call: Chairperson Dawna Ferguson, present Vice Chairman Richard Grogan, present Board Member Kathleen Andrews, absent Board Member Alice Bard, absent Board Member Ethel Beecher, present Board Member Carol Morrison, present Board Member Lorry Roero, present The Pledge of Allegiance was led by Chairperson Ferguson. II. CONSENT AGENDA CONSENT A. Approval Of The May 12, 2004 Regular Meeting Minutes. "MOTION TO APPROVE THE MINUTES." MOTION BY BOARD MEMBER MORRISON. SECONDED BY BOARD MEMBER BEECHER. DISCUSSION. VOTE: BOARD MEMBER MORRISON : AYE BOARD MEMBER BEECHER: AYE BOARD MEMBER ROERO: AYE CHAIRPERSON FERGUSON : AYE VICE CHAIRMAN GROGAN: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 9, 2004 PAGE20F5 .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS ARE DOCUMENTED IN THE ORDER THEY WERE DISCUSSED. .:..:. III. REGULAR AGENDA REGULAR B. Update On Moss Road. Mr. Steve Richart, Urban Beautification Coordinator, Public Works Department, presented this agenda item. With discussion of the plant material for Moss Road, Chairperson Ferguson estimated the cost to be, "Somewhere between Seven Hundred and Fifty and Eight Hundred and Fifty [Dollars] ($750.00 - $850.00) to replace all of that. That also includes the sod strips from around the end. That also includes - eight (8) Lantanas on Murphy [Road] that needed to be replaced." Mr. Richart requested that the Board vote to do the replacement planting and appropriate the funds for that project. "I MOVE THAT WE APPROPRIATE UP TO EIGHT HUNDRED DOLLARS ($800.00) TO REPLANT MOSS ROAD ISLAND AND MURPHY ROAD." MOTION BY BOARD MEMBER BEECHER. SECONDED BY BOARD MEMBER MORRISON. DISCUSSION. VOTE: BOARD MEMBER BEECHER: AYE CHAIRPERSON FERGUSON : AYE VICE CHAIRMAN GROGAN: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER MORRISON: AYE MOTION CARRIED. Discussion ensued with Mr. Mike Mingea, City Arborist/Environmental Inspector, Community Development Department, regarding the cost for the replacement plants. REGULAR A. Discussion With Michael Mingea, City Arborist. Mr. Mingea discussed the Arbor Day event. Mr. Mingea stated for the record that some of the trees that were left over from the "Arbor Day" event were also offered to local businesses. ,....., r:-' ;: K"'""" ~ ~ ~ ~ CITY OF WINTER SPRINGS MINUTES BEAUTIFICA TION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 9, 2004 PAGE30F5 Mr. Mingea discussed the history of 'Arbor Day' and the status of trees that have been planted from that event. Discussion ensued regarding devoting more time to watering the City plants and acquiring a "water truck" and next year's Arbor Day event. Tape IISide B With discussion, Mr. Mingea stated, "I concur with Dawna (Chairperson Ferguson). We need to have someone as a bona fide representative of the organization - to meet with the City Manager (Ronald W. McLemore) and discuss - ideas and this could be multiple, we do not have to do just one thing. Mr. Grogan's idea is an example. You could really have a 'Spring Fling' and would not have anything to do with - 'Arbor Day'." In addition, Mr. Mingea requested, "At least talk about' Arbor Day' and maybe other types of premier events at another time." Chairperson Ferguson requested that this topic be placed on the August Agenda. The August Agenda, as stated by Chairperson Ferguson, would be, "Strictly going to be nothing but 'Arbor Day' - that is all we are going to do in August." Chairperson Ferguson stated, "Maybe between now and August we will have a chance to talk to the owners, Doran [Shane], and see how really interested they are and what their ideas are." Mr. Richart stated, "They [Mr. Shane Doran] did commit to financially supporting next year's event. They were very pleased with this event." Discussion ensued regarding the merchants participation in the "Arbor Day" event. On a final note, Chairperson Ferguson requested from Mr. Mingea, "Make sure you are here on [August 11, 2004]. 'Arbor Day Improvement' is going to be the Agenda for August [2004]. Make sure you are available, please." REGULAR C. Finalization Of The Purpose Statement. Mr. Richart presented this Agenda Item for the Board to review. "I MAKE A MOTION THAT WE USE AND ACCEPT THE PURPOSE STATEMENT AS WRITTEN BY - THE SHORTER VERSION, BY STEVEN [RICHART]." MOTION BY BOARD MEMBER MORRISON. SECONDED BY BOARD MEMBER ROERO. DISCUSSION. ...., CT' ~ ~ ~ C' I G ~ CITY OF WINTER SPRINGS MINUTES BEAUTIFICA TION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 9, 2004 PAGE 4 OF 5 VOTE: VICE CHAIRMAN GROGAN: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER MORRISON : AYE BOARD MEMBER BEECHER: AYE CHAIRPERSON FERGUSON: AYE MOTION CARRIED. REGULAR D. Update On The Florida Friendly Model Ordinance. Mr. Richart presented this Agenda Item. Discussion. Mr. Richart requested, "Maybe [in] three (3) to four (4) months we could - take this to [City] Commission for consideration. Mike [Minge a] even had some suggestions as to the limitations on sodding, how to approach that." Furthermore, Mr. Richart asked if Board Member Ethel Beecher could bring an Article regarding a "patch" to [the] next Meeting. Board Member Beecher indicated, "Yes." REGULAR E. Discussion Of Plants And Types Of Pots For City Hall. Mr. Richart presented this Agenda Item. With discussion on plant material for the decorative pots, Mr. Richart stated, "What 1 will do is 1 will take the pot, when you decide what it is, and 1 will - superimpose a picture of - some suggestions." Mr. Richart stated, "Keep in mind, anything we choose, 1 do have to take to the City Manager [McLemore] and make sure he is good with it. We are not the final voice on it." Much discussion ensued regarding the types of decorative pots. Tape 2/Side A After Board Members discussed different sizes of decorative pots, Chairperson Ferguson stated, "I personally do not want to make a hurry up decision tonight. So, let us take the time into the next month to go out and everybody look at them and - get an idea, if that is not a problem with you Mr. Richart." Mr. Richart responded, "That is fine." Chairperson Ferguson restated, "So, we will put - on the Agenda for next month to - review pots." r- 1 r-, ;: M ,..... I ~ eg CITY OF WINTER SPRINGS MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JUNE 9, 2004 PAGE 5 OF 5 IV. FUTURE AGENDA ITEMS . Review the Moss Road plantings. . Review the Florida Friendly Ordinance. . Discuss and bring up the decorative pot issues and possibly the plantings that will go in them. . Arbor Day briefing - general. V. REPORTS Regarding the update to the Xerascaping and Conservation booklets, Mr. Richart stated, "I have one copy here but - I ordered - between five (5) and eight (8) copies of the different documents. They have not come yet, but I do have one copy of each. I will let you know when I get all the rest and you will all have your own copy." Chairperson Ferguson asked Deputy City Clerk, Debbie Franklin to mail out the handouts to the Board Members who were not in attendance. VI. ADJOURNMENT "I MAKE A MOTION THAT WE ADJOURN THE MEETING." MOTION BY BOARD MEMBER MORRISON. SECONDED BY BOARD MEMBER BEECHER. DISCUSSION. WITH CONSENSUS OF THE BOARD THE MOTION WAS APPROVED. MOTION CARRIED. Chairperson Ferguson adjourned the Meeting at 8:45 p.m. RESPECTFULLY SUBMITTED BY: DEBBIE FRANKLIN DEPUTY CITY CLERK NOTE: These Minutes were approved at the . 2004 Beautification of Winter Springs Board Meeting. ,...., r;;;.Q ;;:a. ~ s::w:= r' . ,... . ---1:1 ES Date: July 14, 2004 The following Documents were provided to the Beautification of Winter Springs Board on July 14, 2004 by Staff. r~ \i ~ ( , ( I (-~, II; I ':'",::'':'::. III' ~'''''.~'~'::;~'.,w, '---'-..J I . .r."~ 'J ~H . ~.As~"'I\Jo'l': : I ~____) L___IC\.dItJSJlI;}~) I~~~dd u~ f;::::: ,0 ~~ ~-S ~ ~~~~ ;:;.-.: , r_~ 0; ~ 5~ ~ 1 ~ ~~ ;. 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