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HomeMy WebLinkAbout2009 07 07 Consent 201 Approval of May 12, 2009 Special MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD SPECIAL MEETING MAY 12, 2009 CALL TO ORDER The Beautification of Winter Springs Board Special Meeting of Tuesday, May 12, 2009, was called to Order at 7:01 p.m. by Chairperson Kathryn Fairchild in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Kathryn Fairchild, present Vice Chairperson Cara Lynn Roesner, present Board Member Roberto Carlos Acevedo, absent Board Member Alice Bard, present Board Member Larry Chmura, present Board Member JoAnn Mattie, present Board Member Lorry Roero, present The Pledge of Allegiance was led by Chairperson Fairchild. PUBLIC INPUT No one spoke. REGULAR AGENDA REGULAR 600. Community Development Department - Urban Beautification Services Division Discussion Of 2009 Neighborhood Improvement Grants. Chairperson Fairchild commented on the discussion of 2009 Neighborhood Improvement Grants, "Now I am assuming based on what we have in front of us, there is four (4) of them, is that correct?" Mr. Steven Richart, Urban Beautification Services Manager, Urban Beautification Services Division, Community Development Department answered, "Correct." Mr. Richart continued, "We have four (4) separate packages; I would like to start with the one that says `510/513 South Edgemon' [Avenue]." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD SPECIAL MEETING - MAY 12, 2009 PAGE 2 OF 8 Vice Chairperson Cara Lynn Roesner stated, "I know that we only have a total amount of money to spend and do all parties come under that?" Mr. Richart answered, "I do not know yet. We have about twelve thousand five hundred [dollars] ($12,500.00) rounded right now available, maybe a little more but I rounded it just to be safe. What we will do is go through them - so we will see together. What would happen is if we did go over we would trim back a little so that way we could still award Grants." Mr. Richart informed the Board, "The Edgemon Avenue Grant package - it really is something that displays what this program is about. It is a group of residents who got together; they really wanted this project; they have wanted it for years and they worked hard and I am proud of them." Mr. Richart continued, "In the interest of time, I am going to run through it; we will start with page 6 of 17." Board Member Lorry Roero asked where this is located. Mr. Mike Mingea, Arborist, Urban Beautification Services Division, Community Development Department replied, "That would be North of Elderwood [Street] - Elderwood [Street] is your closest intersection." Mr. Richart noted, "They are asking for the City's participation of twenty-one hundred dollars ($2,100.00). They are talking about putting in twenty-three hundred and four dollars ($2,304.00) in labor. They went out - they did a nice plan which is at the back of your package and it is a nice design for people who do not do that." Board Member Alice Bard interjected, "Almost all of it native too." Mr. Richart explained, "We worked on that. I really wanted them to have a chance. This is also a very dry and area; they are going to hand water - no irrigation. So, this plant material needs to do well on a minimal amount of water." Mr. Richart added, "They are talking about using Cassia [trees] which is not a native; it is an exotic but it is very drought tolerant; Weeping Yaupon [Holly] is drought tolerant and it is a native; Sand Live Oak is of course a native; Ilex Schilling; the Coontie [Palm] - a lot of native drought tolerant stuff here." Discussion. Mr. Richart noted that related to the bollards, "That would be one (1) of our conditions, that it would not block?" Board Member Bard replied, "Yes - block visibility." Mr. Richart added, "That would be the condition - they would not block anything." Discussion. Vice Chairperson Roesner commented, "That the total price does not equate to cost of the prices. I just totaled it out and it is understated by three hundred and fifty dollars ($350.00) and that does not take into consideration what the Jasmine would cost or what the pine mulch and the manure." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD SPECIAL MEETING - MAY 12, 2009 PAGE 3 OF 8 Vice Chairperson Roesner continued, "What they are requesting is not a true..." Mr. Richart remarked, "...You have to remember that with a Grant like this, this amount is going to change. What will happen is, they have no money; they are not asking to put in any money with their Grant; so, it is going to be all labor. What we will do is buy this at wholesale cost." With further discussion, it was noted that the price will be lower because the pricing on the plan is at retail price. Continuing, Mr. Richart stated, "Basically - if we set this at a maximum of twenty-one hundred dollars ($2,100.00) that would allow us also to go in, if we buy this at wholesale as the City, and provide it to them, it would allow us to maybe let them buy a few more things too." Board Member Bard suggested, "If they do come up with - adding a few things. An idea of another nice drought tolerant native vine would be the native..." Mr. Mingea commented, "...Carolina Jessamine." Board Member Bard replied, " Actually I am thinking of Coral Honeysuckle." Mr. Mingea said, "Not highly drought tolerant but if they are willing to water." Board Member asked, "Would the Jessamine be better? I have seen the Coral Honeysuckle do really well in like sand hill soils." Chairperson Fairchild noted, "This is an area that has no Homeowners Association, so they do not really have anybody to speak on their behalf, so that somebody did step-up is huge and that they are willing to take this on." Mr. Richart added, "These ladies have really worked hard." Discussion continued on the plantings for the area on Edgemon Avenue. "I WOULD GO AHEAD AND MAKE A MOTION THEN THAT WE ACCEPT THE `510/513 SOUTH EDGEMON AVENUE' BEAUTIFICATION PROJECT AS OUTLINED IN THEIR PACKET. ALSO, WITH STAFF INVOLVEMENT WITH THE INITIAL STAGES OF THE PROJECT." MOTION BY BOARD MEMBER BARD. SECONDED BY BOARD MEMBER ROERO. DISCUSSION. VOTE: BOARD MEMBER BARD: AYE CHAIRPERSON FAIRCHILD: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER MATTIE: AYE VICE CHAIRPERSON ROESNER: AYE BOARD MEMBER ROERO: AYE MOTION CARRIED. Continuing, Mr. Richart suggested, "Let's go to the `Parkstone Native Plantings'." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD SPECIAL MEETING -MAY 12, 2009 PAGE 4 OF 8 Board Member Bard addressed the Board saying, "One thing this says, native plantings; they are not all native - they are mostly native which I do want to point out is also part of their Covenant with the Water Management District that I need to dredge with the documents. But, Parkstone has not been following their Covenant with the Water Management District which is at least of fifty percent (50%) of what they plant in the common areas is supposed to be native and it is not." Mr. Richart asked, "For Parkstone?" Board Member Bard replied, "Yes - no I am sorry, I meant Winding Hollow." Mr. Richart stated, "Parkstone has done better. They are doing better; and this job will be ninety-nine percent (99%) native anyway." Board Member Bard commented, "Almost all, just the Allee Elm is not native." Regarding this project, Mr. Richart noted, "However, the way that ties in with this, this project they are trying to plant trees to eventually grow and provide some sort of screen from [State Road] 434 to the houses and vice versa, so that there is a buffer - a tree buffer, a canopy buffer." Continuing, Mr. Richart acknowledged, "They have done a really nice job; they have submitted here for three thousand twenty-six dollars ($3,026.00) from the City." Board Member Bard asked, "And is that just for the trees?" Mr. Richart replied, "Yes, ninety (90) trees. And I know that they are going to do irrigation but I think that they are paying for that in their portion of the match. Basically, all we are being asked to do is buy the trees, so the three grand is going to dive significantly because we can get a better price." Board Member Bard asked, "Do you think that the Southern Cedar is going to make it okay there? Doesn't it typically like drier soils and that is a wet area?" Mr. Richart stated, "I think that they are going to strategically place the [Southern] Cedars - in areas where it is going to be drier." Mr. Richart added, "There is ninety (90) trees here; this is staked and mulched and irrigated." Further discussion. Board Member Bard commented, "If there would be a way to switch something out for the Allee Elm just because - they will live to a certain point and then it just declines and dies." Continuing, Board Member Bard stated, "I am not sure what would be good to substitute in for that. But that just does not seem like it lasts as long as people think." Board Member Chmrua asked, "What are you thinking thirty (30) years or less?" Board Member Board replied, "Definitely less." Mr. Richart asked Mr. Mingea for his comments. Mr. Mingea stated, "I would be in favor of deleting the Allee Elm partly because of its weak root condition, you remember that hundreds and hundreds of them that blew over during the storms, we were hardly able to get them to survive by resurrecting them, trying to stake them." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD SPECIAL MEETING - MAY 12, 2009 PAGE 5 OF 8 Next, Board Member Bard stated, "The nice thing about either something like either a Fringe Tree or something like Walters Viburnum is that you have really nice blooming in the Spring. Really pretty white blooms." Mr. Richart noted, "Other than it not really a tree." Mr. Mingea added, "It is a large shrub." Mr. Richart stated, "The goal is to give some sort of buffer - I think you lose that. You could even go the way of a Sabal Palm grouping." Discussion. "I WILL MAKE A MOTION TO ACCEPT THE PROJECT TITLED `PARKSTONE NATIVE PLANTINGS' TO MOVE FORWARD WITH IT CAPPING IT AT CITY PARTICIPATION AT THREE THOUSAND TWENTY- SIX DOLLARS ($3,026.00), REMOVING THE TEN (10) ALLEE ELM REPLACING WITH STAFF RECOMMENDATION." MOTION BY VICE CHAIRPERSON ROESNER. SECONDED BY BOARD MEMBER BARD. DISCUSSION. VOTE: CHAIRPERSON FAIRCHILD: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER MATTIE: AYE VICE CHAIRPERSON ROESNER: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER BARD: AYE MOTION CARRIED. Next, Mr. Richart remarked, "The Highlands. We have had some controversy over the original submittal." Continuing, Mr. Richart observed, "This one has been very controversial; they submitted it three (3) times now; Jeffrey Court was the original location and there was - a huge misunderstanding with the residents there. So, the Board for Highlands has resubmitted another project so that they could get something done and this is for their entranceway at Sheoah [Boulevard] and [State Road] 434, the entryway at the median and then further north of [State Road] 434 at Sheoah [Boulevard] and First [Street], they are going to plant some trees. I think that it is a decent project." Mr. Richart added, "It is worth doing. We talked about the plant material and we still do not have exactly what I told them they needed." Further discussion ensued regarding the plantings for the Highlands and the amount of sod to remain in the planting area. Mr. Richart suggested, "My thoughts are, just to recap, where it says Lantana, it is like either Orange Bolvine or Spider Wort; one of the two (2), preferably the White Spider Wort. Then the Coontie [Palm]; less Sod and the access to get into the left side." Chairperson Fairchild stated, "So we would also need in the Motion that we need a maintenance path which would require less sod and more plants." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD SPECIAL MEETING -MAY 12, 2009 PAGE 6 OF 8 Chairperson Fairchild added, "For example Coontie [Palm]." Mr. Richart replied, "The Coontie [Palm] would be up in the front area, where it says `Sod to remain by the two (2) Palms'. That sod would all go and that would become Coontie [Palm]. The access path would be more North." Discussion. Tape I Side B Further discussion. Mr. Richart noted, "What I would say is that I am coming up with the extra thousand that we added in for the plants. Let's just round it to thirty-five hundred [dollars] ($3,500.00) and make it simple." Discussion. "I WOULD LIKE TO MAKE A MOTION FOR THE NIP [NEIGHBORHOOD IMPROVEMENT PROGRAM] GRANT PROGRAM PROPOSAL FROM THE HIGHLANDS. I PROPOSE THAT ATTACHMENT NUMBER FOUR (4) WITH FIRST [STREET] AND SHEOAH [BOULEVARD] BE ACCEPTABLE AS PROPOSED. ATTACHMENT NUMBER THREE (3) HAS SEVERAL CHANGES. FIRST WE ARE GOING TO SUGGEST THAT THE CITY'S PARTICIPATION BE RAISED FROM THE INITIAL TO THIRTY-FIVE HUNDRED [DOLLARS] [$3,500.00], THAT BEING THAT THE SOD TO REMAIN IS GOING TO BE REMOVED AND REPLACED WITH COONTIE [PALM] AND/OR OTHER PER STAFF RECOMMENDATION. I AM ALSO GOING TO RECOMMEND THAT PER STAFF RECOMMENDATION THAT THE LANTANA BE REMOVED AND REPLACED WITH SPIDER WART OR OTHER STAFF RECOMMENDATION. WE ARE ALSO GOING TO REQUIRE THAT AN ENTRY WAY TO THE NORTH POINT BE AVAILABLE FOR MAINTENANCE TO THE ISLAND AND THAT THEY WORK WITH STAFF TO TRY AND MEET OUR FIFTY PERCENT (50%) REQUIREMENT. HOWEVER THAT MIGHT REQUIRE THE JASMINE TO BE LOWERED AND THAT PER STAFF RECOMMENDATION, AS LONG AS THEY COME CLOSER TO THE FIFTY PERCENT (50%) SUCH AS FORTY PERCENT (40%), IT MAY BE ALLOWABLE. AND ALSO PER STAFF RECOMMENDATION IF POSSIBLE, THE AGAPANTHUS." MOTION BY VICE CHAIRPERSON ROESNER. SECONDED BY BOARD MEMBER ROERO. DISCUSSION. VOTE: BOARD MEMBER CHMURA: AYE BOARD MEMBER MATTIE: AYE VICE CHAIRPERSON ROESNER: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER BARD: AYE CHAIRPERSON FAIRCHILD: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD SPECIAL MEETING -MAY 12, 2009 PAGE 7 OF 8 Discussion for the `Chelsea Woods Pond Area Beautification' Project began as follows: Mr. Richart noted, "Last and certainly not least..." Board Member Bard stated, "...I have some problems with this one. Well, the biggest thing is how much they are asking to be paid for basically maintenance of their own area before planting even occurs." Mr. Mingea asked, "Is that Public Property?" Mr. Richart replied, "No." Mr. Mingea stated, "There we go; then we are off." Discussion. Vice Chairperson Roesner commented, "I do not think that this is viable for the Grant because it is not on Public property." Continuing, Mr. Richart remarked, "I checked. They are doing a Title Search but from the people I know here at the City; we think it may be a part of the house that is next to it there. But I do know that it is not City property; it is not Public property." Mr. Richart added, "It is not Public property; it does not qualify." Mr. Richart commented, "I told them to go ahead and submit even though - they could plant some trees and plantings between the sidewalk and curb in front of that area at the Right-of-Way. But there is nothing on here that addresses that so it would have to be a huge change. We can suggest to them `here's what we would approve; we can approve a dollar amount' and if they want to do it fine." Discussion. "I MAKE A MOTION THAT WE DENY THE PROJECT ENTITLED `CHELSEA WOODS POND AREA BEAUTIFICATION' DUE TO THE FACT THAT THE MAJORITY OF THE PROJECT DOES NOT COMPLY WITH THE GUIDELINES FOR THE BEAUTIFICATION NEIGHBORHOOD GRANT PROGRAM. MOTION BY BOARD MEMBER BARD. SECONDED BY BOARD MEMBER ROERO. DISCUSSION. VOTE: BOARD MEMBER BARD: AYE CHAIRPERSON FAIRCHILD: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER MATTIE: AYE VICE CHAIRPERSON ROESNER: AYE BOARD MEMBER ROERO: AYE MOTION CARRIED. Mr. Richart said, "It is not on the Agenda but if you want to just say anything about `Arbor Day' - I think it went great; I think we had at least sixty (60) residents come through. A lot of good education. The problem I had with it, it went too long, but I do not want to focus on the negatives. I think next year we need to do a two (2) hour thing and that is it." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD SPECIAL MEETING -MAY 12, 2009 PAGE 8 OF 8 Mr. Richart added, "Mike [Mingea] does a wonderful job; he works hard with it." Continuing, Mr. Richart stated, "Mike (Mingea) did a wonderful job. I just want to thank you again, Mike (Mingea); you worked real hard." Chairperson Fairchild commented, "You did a great job Mike (Mingea)." Other Board members agreed that Mr. Mingea did a great job. Mr. Mingea replied, "Thank you." Further discussion. Mr. Richart commented, "I just have to say `Thanks' to each of you for working tirelessly on this Board and on our Events. And this is a really active Board now. I am proud of each of you." Mr. Richart stated, "And also, we are going to be bringing some Banner stuff to all of you." Discussion. Mr. Richart reiterated, "We are doing trees, we are doing beautification, we are doing Banners there is all kinds of stuff. We have the Memorial Tree Planting Program which I am going to bring back to you." Continuing, Mr. Richart specified, "Our Historic Tree Program, we are just getting kicked off. If I leave you with anything today, is try to work on that in your spare time. If you see, identify any trees that appear to be a historic tree let's look at those and get those on the plate." Mr. Richart stated, "We are working on the forms (for identifying a historic tree). For instance, at the Highlands, the big Cypress at the Clubhouse - let's bring that before this Board next Meeting." Chairperson Fairchild asked that Board Member Bard please be at the next Meeting, and stated, "We definitely need to do something in recognition of Ms. Bard." ADJOURNMENT Chairperson Fairchild adjourned the Special Meeting at 8:22 p.m. RESPECTFULLY SUBMITTED: CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the 2009 Regular Beautification of Winter Springs Board Meeting.