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HomeMy WebLinkAbout2009 01 14 Consent 200 Approval of the October 8, 2008 Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING OCTOBER 8, 2008 CALL TO ORDER The Beautification of Winter Springs Board Regular Meeting of Wednesday, October 8, 2008, was called to Order at 7:10 p.m. by Vice Chairperson Kathryn Fairchild in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, absent Vice Chairperson Kathryn Fairchild, present Board Member Roberto Carlos Acevedo, arrived at 7:41 p.m. Board Member Larry Chmura, present Board Member JoAnn Mattie, present Board Member Lorry Roero, present Board Member Cara Lynn Roesner, present The Pledge of Allegiance was led by Vice Chairperson Fairchild. Vice Chairperson Fairchild inquired, "Are there any Agenda changes?" Deputy City Clerk Danielle Harker noted there were none. Next, Vice Chairperson Fairchild stated, "Just point out real quick that on the Agenda, there is a number missing: We went from [Agenda Item] `600' to [Agenda Item] `602'; that just means, unfortunately, there is - no [Agenda Item] `601' tonight." Mr. Mike Mingea, Arborist, Urban Beautification Services Division, Community Development Department arrived at 7:14 p. m. INFORMATIONAL AGENDA A ~7 l--~ ~_ Q~ ~!'~ i~ INFORMATIONAL 100. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -OCTOBER 8, 2008 PAGE 2 OF 6 CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The September 10, 2008 Regular Meeting Minutes. Vice Chairperson Fairchild asked, "If I could get a Motion for the Approval of the September 10th [2008] Minutes, please?" `~I WOULD LIKE TO MAKE A MOTION TO ACCEPT THE MINUTES AS RECEIVED." MOTION BY BOARD MEMBER ROESNER. SECONDED BY BOARD MEMBER ROERO. DISCUSSION. VOTE: BOARD MEMBER ROERO: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER ROESNER: AYE VICE CHAIRPERSON FAIRCHILD: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS None. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA A w ~, ~_ PUBLIC HEARINGS 500. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -OCTOBER 8, 2008 PAGE 3 OF 6 REGULAR AGENDA REGULAR 600. Community Development Department - Urban Beautification Services Division Discussion Of Amendments To The Beautification of Winter Springs Board Winter Springs, Florida By-Laws Adopted March 8,1995 Amended Janua 8, 2003. Deputy City Clerk Harker distributed copies of the updated Beautification of Winter Springs Draft By-Laws and discussed them with the Board. Regarding the January 2009 Regular Meeting, Deputy City Clerk Harker mentioned, "In your Agenda Packet, I would include these and any changes that I made from tonight, I would italicize it so you -would know. And then in January [2009] we would Vote to Approve it." Regarding any changes that need to be made to the By-Laws, Deputy City Clerk Harker noted, "You can always call or email me and Iwill -add it in. And that's one of things that I would italicize. And then at the January [2009] Meeting when you get your packets, you'll be able to see any changes I made." Deputy City Clerk Harker continued, "Clarifications, suggestions, changes, add-ons, anything like that. Just send me an email." REGULAR 602. Community Development Department - Urban Beautification Services Division Discussion Of Historical Tree Designations. Mr. Mingea addressed this Agenda Item with the Board and much discussion ensued on motivating property owners and having plaques for Historical Tree Designations. Vice Chairperson Fairchild noted, "This will also be a future Agenda Item, so, maybe we could think about that; think about some motivating factors or things that we can do to convince a Homeowner what a great thing it would be." Discussion. Next, Vice Chairperson Fairchild asked Mr. Mingea, "Is it something that you can discuss with our -City Attorney to -see if -the Designation would survive a sale? I mean, if we can actually force a future owner to honor the Historical Designation or do we need to, I mean, how -does that work?" Mr. Mingea replied, "Yes, I would be glad to -provide through our Community Development Department, to our Director, the one that communicates with the Attorney." A ~~ _~ ~~ i~ Further discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES ~ BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -OCTOBER 8, 2008 PAGE 4 OF 6 Vice Chairperson Fairchild commented, "In the Developer Agreements that a Developer ~ has to submit for plans, if the Developer designated an entryway, for example, with - "~ custom landscaped trees, he might be able to put it in his Restrictions, which is Recorded - you may have an idea there. Public property would properly be a little easier than private. That is a good Idea. So, maybe we could look at that to -give some Developers that come into Winter Springs some incentive." Discussion continued. Vice Chairperson Fairchild said, "This is an Item that will be brought up in January [2009], so we will definitely -discuss it again. Let's take these ideas, discuss with [Chairperson] Alice Bard when she returns, and maybe we will get a few more questions answered as far as the legal aspects of what we can and cannot do and take it from there." Regarding Section 5.8. of the City Code, Deputy City Clerk Harker asked, "Does anybody else want a copy of that?" Vice Chairperson Fairchild suggested that extra sheets be printed. Board Member Roberto Carlos Acevedo arrived at 7:41 p. m. REGULAR 603. Community Development Department - Urban Beautification Services Division Discussion Of Holiday Issues. Mr. Mingea addressed this Agenda Item with the Board and much discussion ensued on banners and other holiday items. Tape 1/Side B Discussion continued on holiday items. Regarding bulbs needing to replaced on Holiday Lighting, Mr. Mingea told the Board, "I think you can send even a pleasant request over to the Public Works Director in an inquiry as a Board Member. Just if there's someone that might like to periodically inform them if they're going to mount these, should they be kept posted and who would be the person to notify - that'd be great. And any or all of us could." Vice Chairperson Fairchild noted, "So, there is nothing technically on the table other than the basic discussion that we really need to be addressing, is that correct? There is - nothing to Vote on; nothing to make a Motion on? It just is what it is this year?" Mr. Mingea answered, "Currently." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD r~- REGULAR MEETING -OCTOBER 8, 2008 PAGE 5 OF 6 ~7 REGULAR Q,y 604. Community Development Department -Urban Beautification Services Division Discussion Of The Tree Information Guide Brochure. Brief discussion ensued on the Tree Information Guide Brochure Much discussion then ensued on a Holiday party for the Board. The decision was made to have a Holiday party at the January 2009 Regular Meeting. Next, discussion continued on the Tree Information Guide Brochure and the Beautification of Winter Springs Board Operating Budget. Deputy City Clerk Harker mentioned that she would give Mr. Mingea the Meeting tape from the September 10, 2008 Regular Meeting. "I WANT TO MAKE A MOTION THAT WE GO AHEAD WITH THIS AND USE THE WORDING THAT [CHAIRPERSON] ALICE BARD RECOMMENDED AND I JUST THINK WE SHOULD GO AHEAD WITH THIS AND WE SHOULD HAVE A VOTE ON IT." MOTION BY BOARD MEMBER MATTIE. BOARD MEMBER ROESNER ADDED, "I WOULD LIKE TO SEE IT WITH TWO (2) QUOTES AND THE PRICE BEING SIX HUNDRED DOLLARS ($600.00) OR LESS." BOARD MEMBER MATTIE CONSENTED, "OKAY." MR. MINGEA ASKED, "SO, YOU WANT TO SEE THOSE IN JANUARY [2009]?" BOARD MEMBER ROESNER EXPLAINED, "NO, AS LONG AS WE GET TWO (2) QUOTES AND THEY ARE UNDER SIX HUNDRED DOLLARS ($600.00) TO MOVE FORWARD." BOARD MEMBER ACEVEDO MENTIONED TO MR. MINGEA, "I CAN GET YOU A QUOTE FROM SOMEBODY THAT WE WORK FOR OVER AT OUR COUNTY." MR. MINGEA SAID, "THAT IS -FINE." DISCUSSION. SECONDED BY BOARD MEMBER CHMURA. DISCUSSION. VOTE: BOARD MEMBER ROERO: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER ROESNER: AYE BOARD MEMBER ACEVEDO: AYE VICE CHAIRPERSON FAIRCHILD: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA ~" MINUTES ~--~ BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING -OCTOBER 8, 2008 PAGE 6 OF 6 '~ Regarding Future Agenda Items, Vice Chairperson Fairchild said, "Number one, we will continue [Agenda] Item `600', which we finalize and Approve the Amendment to the By- p,.,,~ Laws. Number two, [Agenda] Item `602'; we will have further discussion on the discussion of Historical Tree Designations. And another item that needs to be addressed would be in our January [2009] Meeting will be to actually begin our discussions on the 2009 Arbor Day." Brief discussion. ADJOURNMENT Vice Chairperson Fairchild adjourned the Regular Meeting at 8:13 p.m. RESPECTFULLY SUBMITTED: DANIELLE HARKER DEPUTY CITY CLERK NOTE: These Minutes were approved at the , 2008 Regulaz Beautification of Winter Springs Board Meeting.