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HomeMy WebLinkAbout2008 01 15 Consent 200 Approval of the December 17, 2007 Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES CODE ENFORCEMENT BOARD REGULAR MEETING DECEMBER 17, 2007 (RESCHEDULED FROM DECEMBER 18, 2007} CALL TO ORDER The Code Enforcement Board Regular Meeting of Monday, December 17, 2007 (Rescheduled from December 18, 2007), was called to Order at 7:00 p.m. by Chairman Mathew Matisak, in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Mathew Matisak, present Vice Chairperson Alisa Kamon, present Board Member Dick Crenshaw, absent [Unexcused] Board Member James B. Pitts, present Board Member Greg Roero, absent [Excused] Board Member Leah Weisman, present Board Member Jim Wentz, absent [Excused] Alternate Board Member Sherri P. Moore, arrived at 7:04 p.m. Alternate Board Member Laura-Leigh Wood, present Chairman Matisak stated for the Record, "Board Member [Greg] Roero and Board Member [Jim] Wentz absence -are excused this evening." Continuing, Chairman Matisak remarked, "Alternate Board Member [Laura-Leigh] Wood will be in a Voting capacity this evening." Next, Chairman Matisak led the Invocation and Pledge of Allegiance. Chairman Matisak inquired if there were any "Agenda Changes". Captain Glenn Tolleson, Code Enforcement Bureau, Police Department stated, "No, Sir." INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES CODE ENFORCEMENT BOARD REGULAR MEETING -DECEMBER 17, 2007 (RESCHEDULED FROM TUESDAY, DECEMBER 18, 2007) PAGE 2 OF 6 CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The November 27, 2007 Regular Meeting Minutes. Chairman Matisak asked, "At this time can I get approval of the November 27t" [2007] Meeting Minutes?" "SO MOVED." MOTION BY BOARD MEMBER PITTS. SECONDED BY VICE CHAIRPERSON KAMON. DISCUSSION. VOTE: BOARD MEMBER PITTS: AYE BOARD MEMBER WEISMAN: AYE VICE CHAIRPERSON KAMON: AYE CHAIRMAN MATISAK: AYE ALTERNATE BOARD MEMBER WOOD: AYE MOTION CARRIED. Alternate Board Member Sherri P. Moore arrived at 7: 04 p. m. Chairman Matisak commented for the Record, "Alternate Board Member Moore has arrived and she is in a Voting capacity this evening." AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. REPORTS REPORTS 400. Code Enforcement Bureau 3 SS j ::', =1 i I -* i _3 No Report. REPORTS 401. Office Of The Citv Clerk CITY OF WINTER SPRINGS, FLORIDA MINUTES CODE ENFORCEMENT BOARD REGULAR MEETING -DECEMBER 17, 2007 (RESCHEDULED FROM TUESDAY, DECEMBER 18, 2007) PAGE 3 OF 6 Ms. Danielle Harker, Assistant to the City Clerk noted when the upcoming checks would be available. REPORTS 402. Code Enforcement Chair No Report. REPORTS 403. Code Enforcement Vice Chair No Report. REPORTS 404. Code Enforcement Board Members No Report. PUBLIC INPUT Chairman Matisak stated for the Record, "The Chambers are empty." PUBLIC HEARINGS AGENDA -CONTINUED CASES PUBLIC HEARINGS -CONTINUED CASES 500.1 Not Used. PUBLIC HEARINGS AGENDA -REPEAT CASES PUBLIC HEARINGS -REPEAT CASES 501.1 Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES CODE ENFORCEMENT BOARD REGULAR MEETING -DECEMBER 17, 2007 (RESCHEDULED FROM TUESDAY, DECEMBER 18, 200?) PAGE 4 OF 6 PUBLIC HEARINGS AGENDA -NEW CASES PUBLIC HEARINGS -NEW CASES 502.1 Not Used. PUBLIC HEARINGS AGENDA -NON-COMPLIANCE CASES PUBLIC HEARINGS -NON-COMPLIANCE CASES 503.1 Not Used. REGULAR AGENDA REGULAR 600. Discussion Of The Winter Springs Code Enforcement Board Policy Manual. Chairman Matisak asked Captain Tolleson, "Making an assumption if we do pass this, this evening, would your Department be prepared with these changes and your Staff be prepared with these changes?" Captain Tolleson replied, "Yes, Sir." Chairman Matisak continued, "Are there any issues with any of the changes in here in terms of from a training perspective, Staff perspective, in terms of presentation style, any of that kind of stuff? You'll be okay with it?" Captain Tolleson replied, "Yes, Sir." Continuing, Chairman Matisak asked the Clerk if she felt comfortable with implementing the changes in January. Ms. Harker remarked that she would. Chairman Matisak said, "So, I guess at this point we are looking for a Motion to Approve the document." "SO MOVED." MOTION BY VICE CHAIRPERSON KAMON. SECONDED BY ALTERNATE BOARD MEMBER MOORE. DISCUSSION. VOTE: BOARD MEMBER WEISMAN: AYE ALTERNATE BOARD MEMBER MOORE: AYE VICE CHAIRPERSON KAMON: AYE CHAIRMAN MATISAK: AYE ALTERNATE BOARD MEMBER WOOD: AYE BOARD MEMBER PITTS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CODE ENFORCEMENT BOARD REGULAR MEETING -DECEMBER 17, 2007 (RESCHEDULED FROM TUESDAY, DECEMBER 18, 2007) PAGE 5 OF 6 Chairman Matisak stated, "So, the Winter Springs Code Enforcement Board Policy and Procedures Manual is considered in effect. So, congratulations! Ithank the Board as well as Captain Tolleson and Danielle [Harker] from the Clerk's Office for an outstanding job. And your contribution to this document, it is, I think, a great piece of work and I think it's going to be helpful to everybody." Board Member James B. Pitts said to Chairman Matisak, "I would just like to compliment you on the excellent job you did in this entire project -during our last Meeting were I thought we were going a little bit overboard, but in retrospect I think you did an excellent job and it's good Policy." Chairman Matisak replied, "Thank you very much. I appreciate that." Alternate Board Member Moore remarked, "I also would like to thank you, Chairman Matisak as well as Captain Tolleson and Danielle [Harker]. This - is a wonderful piece of work and I know that you all put a lot into it and it's appreciated." Chairman Matisak replied, "Thank you, thank you very much." Discussion continued. Continuing, Chairman Matisak added, "Thank you to all of you for implementing this because I think it's - a good piece of work." Discussion. Chairman Matisak asked, "If there are any grammatical errors in this document - I wanted to make sure the Clerk is free to make those changes as long as it did not change the intent of the document; that you can be free to make those changes without us going in and having to Vote on it each time." Captain Tolleson remarked, "Right - as long as you're not changing the content of it, you're fine." Next, Chairman Matisak said, "One of the things I was thinking about is from a procedural standpoint, you and your Staff -are going to be very prepared for this. However, some of the Respondents may not know what some of their rights are and what they can and can't do coming in this forum." Chairman Matisak continued, "If someone decides or chooses to come before the Board, is there a way that they can be presented with some sort of information that would prep them, not in detail, but at least at some high detail so that they could have -some idea of the protocol in which to conduct themselves when they come in here. At least give them a fair chance to conduct themselves when they're here." Captain Tolleson replied, "I can try to put something together that we can hand to them; or actually put it in with their Notice." Further discussion. Captain Tolleson said, "I just took it as providing additional information to the Respondent." Captain Tolleson continued, "And I have no problem giving them a short outline to follow if they indeed are going to present their Case. That's something we can do." Discussion continued. Chairman Matisak asked, "How would you execute that?" Captain Tolleson replied, "Just - attach it with their Notice." CITY OF WINTER SPRINGS, FLORIDA MINUTES CODE ENFORCEMENT BOARD REGULAR MEETING -DECEMBER 17, 2007 (RESCHEDULED FROM TUESDAY, DECEMBER 18, 2007) PAGE 6 OF 6 ADJOURNMENT Chairman Matisak adjourned the Regular Meeting at 7:25 p.m. RESPECTFULLY SUBMITTED: DANIELLE HARKER ASSISTANT TO THE CITY CLERK O NOTE: These Minutes were approved at the 2008 Code Enforcement Board Regular Meeting.