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HomeMy WebLinkAbout2007 08 13 Consent 204 Approval of the July 24, 2007 Special Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING JULY 24, 2007 CALL TO ORDER The Special Meeting of Tuesday, July 24, 2007 of the City Commission was called to Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Sally McGinnis, present Commissioner Robert S. Miller, present Commissioner Rick Brown, present Commissioner Donald A. Gilmore, absent Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, absent Assistant City Attorney Kate Latorre, present .:..:. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS WERE DISCUSSED IN THE ORDER AS DOCUMENTED, AND HELD PRIOR TO THE INFORMATIONAL AGENDA. .:..:. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department Review Of The Final Engineering And Aesthetic Review Of The Grove Counseling Center Expansion Project. Mr. John Baker, AICP, Senior Planner, Community Development Department, spoke on this Agenda Item. Discussion. Mr. Larry Birch, President, The Grove Counseling Center, 580 Old Sanford-Oviedo Road, Winter Springs, Florida: addressed the City Commission regarding this project. Discussion ensued on fire doors. ~ ~~~ ~';;'!P c:::> Ii'f"".'''.~'''c;~. ~,~~~ ~~ t:w~ ~ ~ ~-- ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 2 OF 13 Mr. Randy Stevenson, ASLA, Director, Community Development Director stated, "One (1) of the - solutions that the Fire Marshall did give was the two (2) hour rating here and here. Which I think maybe what you're accomplishing by leaving the fire doors in place. If you've got that documentation, we'll get back with Mr. [Bob] Dallas [Fire Marshall] and - I think we should be able to work that out." Mayor Bush opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Bush closed the "Public Input" portion of the Agenda Item. Mr. Stevenson noted, "When we have three (3) parking spaces or at least two (2) backing into a twenty foot (20') space, - Staff is okay, we're just eliminating those spaces. They have enough handicapped; I think they have enough parking. Our concern is just - with this, you get somebody in these two (2) spaces, they're going to back into this ramp up to the modular - it's going to be a continuous maintenance problem. So, that would be a recommendation that we would make to modify the Site Plan if it's okay with the Applicant. " Discussion. "THAT WOULD BE MY MOTION THEN. THAT WE APPROVE THIS SO IT COULD MOVE FORWARD WITH THE MODULAR PLACEMENT AND THAT IN DEFERENCE TO THE COMMENTS AND REQUEST OF STAFF, WE LOOK TO SEE THOSE RESOLVED BEFORE MOVING FORWARD WITH THE BREEZEWAY ADDITION." MOTION BY COMMISSIONER RICK BROWN. SECONDED BY DEPUTY MAYOR McGINNIS. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER MILLER: AYE DEPUTY MAYOR McGINNIS: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Office Of The City Manager Review Of Fire Assessment Fees. City Manager Ronald W. McLemore spoke on this Agenda Item. ~ g~ ..!". ;<)01 ~~;;;;1lP c::-.::~ .",;.v~ ~~~:#"i.!~ c:~,:,:'1 ,,""" lfW"'fu,,"'ii ~ :;2!: ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGIN ALL Y SCHEDULED AS A WORKSHOP) PAGE 3 OF 13 Mr. Robert Sheets, Executive Officer, Government Services Group, Inc. 1500 Mahan Drive Suite 250, Tallahassee Florida addressed the City Commission regarding Fire Assessment Fees. Regarding call incident data, Mr. Sheets commented, "One of the greatest things I believe we've been able to do in the past ten (10) years is when we look at your Department; we don't do a sampling. We don't do a fifteen percent (15%) survey. We do a hundred percent (100%) sample of where those calls are going and who's benefiting. And most communities that have done these over many, many year period of times see that it's probably a good idea to update it every three (3) years. Why? Because those call incidents do change. They can change simply because the fact that the - call incidents change or annexation or different population shifts. But that way you can always say, this is where our programs are going, and this is who it's benefiting. And then we use the Ad Valorem Tax Roll because that's what we use. That's the database to know things such as size of properties, densities, numbers of properties and how we then attach that Assessment to the value of the property being assessed." Discussion. Mr. Sheets continued "First Class Notices is a requirement of [Florida Statutes] 197, although you could use 'TRIM (Truth in Millage Act). We find most communities that are putting this program in place the first year, wants to utilize this notice requirement." Further discussion. Mr. Sheets remarked, "This is a tool that's available to you under your Home Rule. They would have to either pass a piece of legislation or a Constitutional Amendment that would say you can't do this or if you do this, you have to do it under this form of structure. Currently we have to go to Courts to get the guidance that says they view this Assessment not as being a special benefit." Discussion ensued on Home Rule. Mayor Bush asked, "If the Commission decided to do this, how long would it take to do all the assessments to bring about the Assessments?" Mr. Sheets replied, "Depending on what your goal was - if your goal was to have a valid Assessment ready to go by November of [20]'08 on the Tax Bill, then we have ample time. My suggestion though would be to still put the program in place and by that, we could have an Assessment Report to you. You could approve the necessary Ordinances and Resolutions, but you still have two (2) other points in the process to say 'No'. We can have that to you by December - November - that information." ~~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGIN ALL Y SCHEDULED AS A WORKSHOP) PAGE 4 OF 13 Discussion. Commissioner Robert S. Miller asked, "Regarding the actual implementation, you mentioned November of next year, but - if that were the date, a lot of things could be done before then. Is there a way that it could be done earlier than that?" Mr. Sheets replied, "You have some options." Mr. Sheets continued, "Here's what we could do and - the only thing that would determine how quick you could do it is how quick we get to doing it. But legally, procedurally, we could come back with a program in the fall and say, here are your Assessments; here's the rates; here's the Resolutions and you could say, 'Okay, in January, we want you send the bill out for us.' We send it out to all the Property Owners. Now, the collection rate that first year would not be what it would on the Tax Bill, so we would discount and make that our revenue projections." Mr. Sheets continued, "If anybody at the end of some time has not paid that bill, then we roll the delinquent amount onto next year's Tax Bill. So, you'll get a hundred percent (100%) of your revenue; you just may not get all of it that first. You'll get the rest of it the second year." Continuing, Mr. Sheets said, "There's a couple of things that you have do as - a Commission - you have to - approve a Millage Rate. You have to approve that Millage based on what you think other revenue sources are not. So, in essence, you'll be making a commitment before you've seen the Report. But, you'll be making that commitment based on some assumption that we're going to cover 'x' amount of revenue for Fire Services with the Special Assessment. And, you will not have benefit yet of the number, I wouldn't think - this is August now; and that could happen. And many communities will be doing that." Regarding other municipalities, Mr. Sheet explained, "Some of them are using this as a budget balancing tool this year. When I say this year, the [20]'07/[20]'08 period. Yes, they need those dollars. But that bill could go out in February/March." Regarding hiring additional firefighters and putting the cost in the Assessment, Mr. Sheets said, "Absolutely. We would do the same analysis there as we would with the rest. Let's say that Fire Station costs you six million dollars ($6,000,000.00) - we have to say two million [dollars] ($2,000,000.00) of that is attributably to the EMS (Emergency Medical Services) component. So, we could not - recover that through the Assessment. So, we would do that analysis on everything." Discussion. ~ ~=~ ~;~:~\~~:: 'C:::~"'~ S''':'''lI _ ~~"i1;'.,;~ ~~ ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 5 OF 13 Mayor Bush commented, "I would assume that the - Fire Departments in these cities don't object to this in anyway." Mr. Sheets replied, "They don't, but then all a sudden they realize that there's kind of a report card going out on their program. People can now say this is what I'm paying for this. But no, you're absolutely right, this is a protected source of revenue." '!?''''''''', """",' ~~Dl~ !:,$)r~ :::;;;'~2Ir,~ ~== ~ Further discussion. Tape I1Side B Discussion continued. Mr. Sheets said, "This is something that I'm required to every year, to sunset. I have to come back every year and revisit this. I can't ignore it. If! ignore it, it goes away. So, I have to make that same public policy determination, that public discussion, and that debate." Mr. Sheets continued, "It's done in such a way to where it's fair and it's reasonable." Further discussion. Regarding the Millage Rate, Mr. Sheets commented, "Probably the thing that we would do, Mr. Mayor, is we would probably give your Staff a threshold number the first year. We're probably pretty conservative. So, we knew that when we came back with the Study, we would always make sure that our 'x' numbers were higher than that so you can always adjust down. You can't go up once you've made that decision. So, we would give - Ron (McLemore) some number that we would think we're not going to have any problems justifying in terms of the gross revenues. And we could do that by a very quick look at your budget." Discussion ensued. Manager McLemore said, "The way you see this coming down, is - you would send out a bill for us in January or December, is that correct?" Mr. Sheets replied, "To all the citizens; all the Property Owners." Manager McLemore continued, "And that bill would be a one (1) number, one (1) year's charge." Mr. Sheets added, "Again, we can - set up a collection cycle based on what's your policy direction. We could give them four (4) installments - that's something you control. You tell us how you want it done." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 6 OF 13 Continuing, Manager McLemore said, "But the timeframe actually is, it would be - billed out probably in January?" Mr. Sheets commented, "I think that's a fair statement to make." Manager McLemore continued, "Which means we've got to have sufficient reserves to pay that cost until that money starts - rolling in. And the other issue is the Commission is going to have to make a decision on what if they choose to go forward, on what the Millage is going to be, which we talked about before. And actually - if they want to, they could maintain the Millage right were it is, override, keep it where it is, collect this money, still, and then next year adjust everything or make that estimated impact effective in the - upcoming total year." Discussion. Mr. Sheets commented, "There's three (3) major steps. We do the Report, which comes back to you with everything you want to know. It tells you what the rates are, it gives you the scenarios, it actually gives a - mock Roll so you know the top ten (10) Assessment. It lays out all the issues. You then have to make a decision if we go forward, we then have the Lawyers write up the procedural Ordinance that you approve and then the Resolution. You have that Public Hearing, and you can say go forward; don't go forward. And then we issue the bills. Now, when we go to the next year, you got to have - a Hearing for it to go on the Tax Bill. It gets updated based on the [20]'08/[20]'09 Budget and any other decisions you make; and then we send to the Tax Collector by September 15th, a Certified Roll for them to utilize. And the tax goes up November." Further discussion. Furthermore, Mr. Sheets said, "You approve the Ordinance - the procedural Ordinance, which talks about how the program is going to be administered; and then the Rate Resolution." Manager McLemore continued, "That is all done in what timeframe, between now and January?" Mr. Sheets replied, "Since we're not having to comply with the time preferred purposes of TRIM (Truth in Millage Act) and those things, it can be done in as - rapid of time that this Commission can meet, and it's legal advertising requirements. So, you could theoretically have the Report in November and the bills out in January, provided you don't take December off." Discussion. ~~:;~~~~ ~:::&\rarr~~' ~:~:~:,;,.<nr~ lI!illZ"""'A --".JL.~~ ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 7 OF 13 Manager McLemore said, "We could actually do it, set it up and not collect this year and wait and collect it the following year..." Mr. Sheets added, ".. .But your program is in place. " Further discussion. Manager McLemore commented, "We could authorize it at the maximum and only actually assess a minimum fee just to have it in place?" Mr. Sheets remarked, "Yes." Discussion. Further discussion. Commissioner Joanne M. Krebs asked, "Tonight, we can Vote to move forward on this, correct?" Mayor Bush replied, "Yes." "SO THEN I WOULD MAKE THAT MOTION." MOTION BY COMMISSIONER KREBS. REGARDING THE CONTRACT, MR. SHEETS REPLIED, "WE DIDN'T BREAK THE PRICE DOWN IN STAGES. WE GAVE YOU THE WHOLE END PRICE..." MANAGER McLEMORE COMMENTED, "...WELL, IF YOU WANTED TO GO FORWARD, MY SUGGESTION TO YOU WOULD BE, LET ME GET A REVISED PROPOSAL FROM THEM THAT BREAKS IT INTO THE STEPS. SO, YOU'RE ONLY COMMITTED TO THE FIRST PHASE; AND THEN IF YOU WANT TO GO TO THE SECOND PHASE, THEN YOU'RE COMMITTED TO THAT COST FOR THE SECOND PHASE. AND WHAT'S BEEN TOLD TO YOU IS, I THINK, FORTY-THOUSAND DOLLARS ($40,000.00) THEY COULD COMPLETE THE FIRST PHASE..." MR. SHEETS NOTED, "...WHICH IS THE REPORT..." MANAGER McLEMORE ADDED, "...WHICH PUTS YOU INTO A INTELLIGENT POSITION TO DECIDE WHAT YOU WANT TO DO." DISCUSSION. MR. SHEETS NOTED, "YOU CAN GET THE REPORT. NOW, WE CAN TALK ABOUT A MEMORANDUM WHICH LAYS OUT THE RATES AND THE REVENUE AND WE CAN GET THAT TO YOU EARLIER." MAYOR BUSH STATED, "STEP ONE (1) IS FORTY THOUSAND DOLLARS ($40,000.00)." tli~;~1~::',r:ll ~-=~~t:l ~--""~t. ~"""t, CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 8 OF I3 COMMISSIONER KREBS SAID, "AND SO REALLY, STEP ONE (1), PHASE ONE (1), WHATEVER YOU WANT TO CALL IT, THAT WOULD BE MY MOTION IS THAT WE GO WITH THE FIRST PHASE." MR. SHEETS COMMENTED, "WE'LL EITHER REVISE PROPOSAL BASED ON..." MANAGER McLEMORE ADDED, "...RIGHT. BUT AGAIN, I NEED YOU TO UNDERSTAND THAT - INFORMATION WILL BE IN FRONT OF THE COMMISSION AFTER THEY'RE ALL READY TO ESTABLISH A MILLAGE. NOW, THE ALTERNATIVE TO THAT IS, YOU'RE - SAYING WE COULD DO BY MEMORANDUM SOMETHING THAT GIVES YOU A BASE OF INFORMATION UPON WHICH TO ESTABLISH..." MR. SHEETS SAID, "...IT WILL BE A REVENUE TARGET THAT WE BELIEVE WE CAN GENERATE. IT WON'T BE RATES." MANAGER McLEMORE REPLIED, "RIGHT. THAT WOULD ALLOW US - TO CHANGE OUR MILLAGE FOR NEXT YEAR BASED ON THE ANTICIPATION OF - THAT REVENUE; BUT THAT PUTS THE COMMISSION IN A VERY DIFFICULT POSITION." MR. SHEETS STATED, "IT PUTS THE COMMISSION IN THE DECISION - THEY HAVE TO PUT A PROGRAM IN PLACE - IF THEY WANT TO GET THAT REVENUE GOING." MANAGER McLEMORE CONTINUED, "YOU'D ALMOST HAVE TO GO FORWARD WITH THE WHOLE PROGRAM BECAUSE YOU WILL HAVE REDUCED YOUR REVENUE FROM YOUR MILLAGE." MAYOR BUSH STATED, "SECONDED BY DEPUTY MAYOR McGINNIS." MANAGER McLEMORE COMMENTED, "THE FACT THAT YOU DIDN'T DO ANYTHING WITH YOUR MILLAGE THIS YEAR, YOU STILL HAVE THAT BASE OF INFORMATION WITH WHICH TO GO FORWARD NEXT YEAR WITH, TO MAKE A DECISION ABOUT NEXT YEAR, IF YOUR DECISION IS NOT TO DO ANYTHING THIS YEAR." DISCUSSION. ~::;w: ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 9 OF 13 MR. SHEETS REMARKED, "YOU CAN DECIDE A SAFETY NET BASED ON WHATEVER CRITERIA YOU BELIEVE IS REFLECTIVE OF THE MAJORITY OF THIS COMMISSION. JUST KEEP IN MIND FOR EVERYBODY YOU GIVE A PASS TO OR A DISCOUNT TO, YOU HAVE TO PAY FOR IT." DISCUSSION. VOTE: COMMISSIONER KREBS: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER BROWN: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. Manager McLemore said to Mr. Sheets, "So when do I get the revised Contract?" Mr. Sheets replied, "We'll get that to you probably within two (2) days." Manager McLemore continued, "And I'm going to need that Memorandum real quick." Discussion. Mayor Bush called a Recess at 6:31 p.m. The Workshop was called back to Order by Mayor Bush at 6:45 p.m. .:..:. AGENDA NOTE: THE FOLLOWING INFORMATIONAL AGENDA ITEMS WERE DISCUSSED IN THE ORDER AS DOCUMENTED. .:. .:. INFORMA TIONAL INFORMATIONAL 101. Community Development Department Informing The Commission Regarding The Status Of The City's Economic Development Efforts. (This Agenda Item Was Previously Listed As Informational Agenda Item 101 On The July 23, 2007 Regular Meeting Agenda). Manager McLemore presented this Agenda Item for discussion. Mr. Kevin Smith, Director, General Services Department distributed copies of Manager McLemore's PowerPoint presentation. Discussion. ~~~:'~,~~-:~:4~ ~;'~~~~i~~ i'::t.~'i ';:::11""",.,) ~g ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24,2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 10 OF 13 Tape 2/Side A Further discussion. Manager McLemore said "One (1) of the most important tools for us is to establish a dedicated Revenue Source. Why, so we can get into leveraged partnerships." Discussion followed on the Seminole WAY effort. Further discussion. "I MAKE A MOTION THAT - WE HAVE CAN GET A REVIEW OF THIS ITEM AFTER THE COUNTY REACHES THEIR DECISION ON AUGUST 23RD [2007J, WITHIN TWO (2) WEEKS." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER KREBS. DISCUSSION. COMMISSIONER MILLER ADDED, "THE MOTION WAS TO GET A - COMPREHENSIVE UPDATE." MAYOR BUSH SAID, "THE MANAGER WILL BRING BACK TO THE COMMISSION AN UPDATE. I HOPE AS MANY OF YOU AS POSSIBLE CAN ATTEND THAT MEETING TOO." MAYOR BUSH ADDED, "THE MANAGER WILL BRING THAT BACK TO THE COMMISSION - THE MEETING IS THE 28TH - TUESDAY, THE 28TH - THIS IS WHEN THE COMMITTEE WILL MAKE THE PITCH TO THE COUNTY COMMISSION TO FUND THEIR PROJECT." VOTE: COMMISSIONER MILLER: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Discussion ensued on having a banner or signage on the Money magazine ranking and hiring a Development Marketing person. and Manager McLemore said, "We'll talk about it. " Tape 2/Side 8 ~ ~k~'\.I;.<h'~ ~,-"".~~.. ~~~~ ::;;;;;.Mr'" -=i!:\~"" _"!~~eJ1 ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE II OF I3 Further discussion followed on the Commission also attending local Meetings, to which Mayor Bush stated, "I will let Andrea (Lorenzo-Luaces, City Clerk) know." With further comments on the Development Marketing person, Commissioner Rick Brown said to Manager McLemore, "At that time, can you bring back some relative salaries. Those are available on line." Mayor Bush stated, "Why don't you make that a Motion." SO MOVED." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. MAYOR BUSH EXPLAINED, "BRING BACK SOME DATA ON SALARIES." COMMISSIONER BROWN ADDED, "BRING US BACK SOME SALARY INFORMA TION ON WHAT IT IS GOING TO COST US." VOTE: COMMISSIONER MILLER: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. INFORMATIONAL AGENDA INFORMATIONAL 100. Office Of The City Manager Budget Review. With discussion, Commissioner Krebs said to Manager McLemore, "You and I need to get together and go over what I missed when I wasn't here." Discussion followed on a document that Mayor Bush suggested be followed for "Commission" Budget Line Codes. Much discussion. ~;~~D::i~ ~;-".:l\ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 12 OF 13 Mayor Bush mentioned, "Economic Development will be a new line item." "I MOVE THAT WE ACCEPT THE MAYOR'S PROPOSAL WITH THE EXCEPTION OF FUNDING AN EVENT - A VOLUNTEER APPRECIATION EVENT TO BE DETERMINED AT A LATER TIME." MOTION BY DEPUTY MAYOR McGINNIS. MAYOR BUSH ASKED, "AND WOULD THAT FUNDING THEN REDUCE THE OTHER CATEGORY?" MAYOR BUSH NOTED, "WHAT I DID, TO GET THE FIFTEEN THOUSAND [DOLLARS] ($15,000.00) IN 'Others' - SO IF YOU TAKE THE SEVEN THOUSAND [DOLLARS] ($7,000.00), PUT IT BACK, THEN YOU HAVE GOT TO REDUCE THE FIFTEEN [THOUSAND DOLLARS] ($15,000.00)." DEPUTY MAYOR McGINNIS ADDED, "WE DON'T HAVE TO HAVE HORS D'OEUVRES AND WE DON'T HAVE TO HAVE ENTERTAINMENT." MAYOR BUSH THEN SAID, "SO OVER ON THE FAR RIGHT, UNDER 'Promotional Expense', WE WILL ADD A LINE THAT SAYS APPRECIATION DINNER, TWENTY-FIVE HUNDRED DOLLARS ($2,500.00)." COMMISSIONER KREBS NOTED, "THAT WAS TWENTY-FIVE HUNDRED DOLLARS ($2,500.00) THIS YEAR, YOU MIGHT JUST WANT TO MAKE THAT THREE [THOUSAND DOLLARS] ($3,000.00)." MAYOR BUSH SAID, "MAKE IT THREE [THOUSAND DOLLARS] ($3,000.00), AND THEN WE WOULD REDUCE THE OTHER DOWN THERE UNDER 'Grants [& Aid'] BY THREE [THOUSAND DOLLARS] ($3,000.00), WHICH WOULD MAKE THAT TWEL VE [THOUSAND DOLLARS] ($12,000.00), SO THE COMMISSION WOULD THEN HAVE TWELVE THOUSAND DOLLARS ($12,000.00) TO GIVE OUT TO OTHER AGENCIES AS THEY SAW FIT." MOTION DIED FOR LACK OF A SECOND. "SO MOVED. I WILL MAKE A NEW MOTION THAT WE REDUCE THE APPRECIATION DINNER TO THREE THOUSAND DOLLARS ($3,000.00) AND THEN THAT WOULD LOWER THE 'Economic Development' LINE AND ACCEPT THE REST OF THE SUGGESTIONS AS PRESENTED." MOTION BY DEPUTY MAYOR McGINNIS. MAYOR BUSH ADDED, "IT WOULD LOWER THE 'Grants & Aid' LINE." DEPUTY MAYOR McGINNIS NOTED, "'Grants & Aid'..." MAYOR BUSH ADDED, "...BY THAT THREE THOUSAND [DOLLARS] ($3,000.00)." SECONDED BY COMMISSIONER KREBS. DISCUSSION. ~~","~;',~.:~ ~~,)j'!b.~.!~ ~'>tl ,.,~ ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JUL Y 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 13 OF 13 COMMISSIONER KREBS THEN SAID, "THAT WON'T STOP IF WE DECIDE ON AN APPRECIATION DINNER THAT MAYBE THERE IS A SPONSOR OUT THERE THAT WANTS TO SPONSOR SOMETHING ELSE WITHIN THAT DINNER SO THAT THEY CAN IN FACT DO THAT AS WELL. BUT THAT OUR - INPUT WOULD BE THREE THOUSAND DOLLARS ($3,000.00) - MAXIMUM." VOTE: DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. Discussion followed on Altamonte Springs' Policy. Manager McLemore stated, "We'll give you something to adopt by Resolution." With discussion on donations, Manager McLemore remarked, "We'll do up a Resolution for you to look at, to start that discussion." Deputy Mayor Sally McGinnis stated, "Thank you." ADJOURNMENT Mayor Bush adjourned the Special Meeting at 8: 18 p.m. RESPECTFULLY SUBMITTED: DANIELLE HARKER, ASSISTANT TO THE CITY CLERK AND ANDREA LORENZO-LUACES, CMC CITY CLERK APPROVED: JOHN F. BUSH MA YOR NOTE: These Minutes were approved at the , 2007 Regular City Commission Meeting. ~..,~ . -,~. -ol _cf. ,~_..~,,:~~ r....~ -.or~ Jli<i!!''''''''''''!l ;;;;~~ ~:i~ ~"'''''> '-"F~<~' ,.--,AI ;,......-..~~ ,'" i~;1i!r~ ~": ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING JULY 24, 2007 CALL TO ORDER The Special Meeting of Tuesday, July 24, 2007 of the City Commission was called to Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Sally McGinnis, present Commissioner Robert S. Miller, present Commissioner Rick Brown, present Commissioner Donald A. Gilmore, absent Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, absent Assistant City Attorney Kate Latorre, present .:..:. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS WERE DISCUSSED IN THE ORDER AS DOCUMENTED, AND HELD PRIOR TO THE INFORMATIONAL AGENDA. .:. .:. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department Review Of The Final Engineering And Aesthetic Review Of The Grove Counseling Center Expansion Project. Mr. John Baker, AICP, Senior Planner, Community Development Department, spoke on this Agenda Item. Discussion. Mr. Larry Birch, President, The Grove Counseling Center, 580 Old Sanford-Oviedo Road, Winter Springs, Florida: addressed the City Commission regarding this project. Discussion ensued on fire doors. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 2 OF 13 Mr. Randy Stevenson, ASLA, Director, Community Development Director stated, "One (1) of the - solutions that the Fire Marshall did give was the two (2) hour rating here and here. Which I think maybe what you're accomplishing by leaving the fire doors in place. If you've got that documentation, we'll get back with Mr. [Bob] Dallas [Fire Marshall] and - I think we should be able to work that out." Mayor Bush opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Bush closed the "Public Input" portion of the Agenda Item. Mr. Stevenson noted, "When we have three (3) parking spaces or at least two (2) backing into a twenty foot (20') space, - Staff is okay, we're just eliminating those spaces. They have enough handicapped; I think they have enough parking. Our concern is just - with this, you get somebody in these two (2) spaces, they're going to back into this ramp up to the modular - it's going to be a continuous maintenance problem. So, that would be a recommendation that we would make to modify the Site Plan if it's okay with the Applicant." Discussion. "THAT WOULD BE MY MOTION THEN. THAT WE APPROVE THIS SO IT COULD MOVE FORWARD WITH THE MODULAR PLACEMENT AND THAT IN DEFERENCE TO THE COMMENTS AND REQUEST OF STAFF, WE LOOK TO SEE THOSE RESOLVED BEFORE MOVING FORWARD WITH THE BREEZEWAY ADDITION." MOTION BY COMMISSIONER RICK BROWN. SECONDED BY DEPUTY MAYOR McGINNIS. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BROWN : AYE COMMISSIONER MILLER: AYE DEPUTY MAYOR McGINNIS: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Office Of The City Manager Review Of Fire Assessment Fees. City Manager Ronald W. McLemore spoke on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 3 OF 13 Mr. Robert Sheets, Executive Officer, Government Services Group, Inc. 1500 Mahan Drive Suite 250, Tallahassee Florida addressed the City Commission regarding Fire Assessment Fees. Regarding call incident data, Mr. Sheets commented, "One of the greatest things I believe we've been able to do in the past ten (10) years is when we look at your Department; we don't do a sampling. We don't do a fifteen percent (15%) survey. We do a hundred percent (100%) sample of where those calls are going and who's benefiting. And most communities that have done these over many, many year period of times see that it's probably a good idea to update it every three (3) years. Why? Because those call incidents do change. They can change simply because the fact that the - call incidents change or annexation or different population shifts. But that way you can always say, this is where our programs are going, and this is who it's benefiting. And then we use the Ad Valorem Tax Roll because that's what we use. That's the database to know things such as size of properties, densities, numbers of properties and how we then attach that Assessment to the value of the property being assessed." Discussion. Mr. Sheets continued "First Class Notices is a requirement of [Florida Statutes] 197, although you could use 'TRIM (Truth in Millage Act). We find most communities that are putting this program in place the first year, wants to utilize this notice requirement." Further discussion. Mr. Sheets remarked, "This is a tool that's available to you under your Home Rule. They would have to either pass a piece of legislation or a Constitutional Amendment that would say you can't do this or if you do this, you have to do it under this form of structure. Currently we have to go to Courts to get the guidance that says they view this Assessment not as being a special benefit." Discussion ensued on Home Rule. Mayor Bush asked, "If the Commission decided to do this, how long would it take to do all the assessments to bring about the Assessments?" Mr. Sheets replied, "Depending on what your goal was - if your goal was to have a valid Assessment ready to go by November of [20]'08 on the Tax Bill, then we have ample time. My suggestion though would be to still put the program in place and by that, we could have an Assessment Report to you. You could approve the necessary Ordinances and Resolutions, but you still have two (2) other points in the process to say 'No'. We can have that to you by December - November - that information." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 4 OF 13 Discussion. Commissioner Robert S. Miller asked, "Regarding the actual implementation, you mentioned November of next year, but - if that were the date, a lot of things could be done before then. Is there a way that it could be done earlier than that?" Mr. Sheets replied, "You have some options." Mr. Sheets continued, "Here's what we could do and - the only thing that would determine how quick you could do it is how quick we get to doing it. But legally, procedurally, we could come back with a program in the fall and say, here are your Assessments; here's the rates; here's the Resolutions and you could say, 'Okay, in January, we want you send the bill out for us.' We send it out to all the Property Owners. Now, the collection rate that first year would not be what it would on the Tax Bill, so we would discount and make that our revenue projections." Mr. Sheets continued, "If anybody at the end of some time has not paid that bill, then we roll the delinquent amount onto next year's Tax Bill. So, you'll get a hundred percent (100%) of your revenue; you just may not get all of it that first. You'll get the rest of it the second year." Continuing, Mr. Sheets said, "There's a couple of things that you have do as - a Commission - you have to - approve a Millage Rate. You have to approve that Millage based on what you think other revenue sources are not. So, in essence, you'll be making a commitment before you've seen the Report. But, you'll be making that commitment based on some assumption that we're going to cover 'x' amount of revenue for Fire Services with the Special Assessment. And, you will not have benefit yet of the number, I wouldn't think - this is August now; and that could happen. And many communities will be doing that." Regarding other municipalities, Mr. Sheet explained, "Some of them are using this as a budget balancing tool this year. When I say this year, the [20]'07/[20]'08 period. Yes, they need those dollars. But that bill could go out in February/March." Regarding hiring additional firefighters and putting the cost in the Assessment, Mr. Sheets said, "Absolutely. We would do the same analysis there as we would with the rest. Let's say that Fire Station costs you six million dollars ($6,000,000.00) - we have to say two million [dollars] ($2,000,000.00) of that is attributably to the EMS (Emergency Medical Services) component. So, we could not - recover that through the Assessment. So, we would do that analysis on everything." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 5 OF 13 Mayor Bush commented, "I would assume that the - Fire Departments in these cities don't object to this in anyway." Mr. Sheets replied, "They don't, but then all a sudden they realize that there's kind of a report card going out on their program. People can now say this is what I'm paying for this. But no, you're absolutely right, this is a protected source of revenue." Further discussion. Tape 1/Side B Discussion continued. Mr. Sheets said, "This is something that I'm required to every year, to sunset. I have to come back every year and revisit this. I can't ignore it. If! ignore it, it goes away. So, I have to make that same public policy determination, that public discussion, and that debate." Mr. Sheets continued, "It's done in such a way to where it's fair and it's reasonable." Further discussion. Regarding the Millage Rate, Mr. Sheets commented, "Probably the thing that we would do, Mr. Mayor, is we would probably give your Staff a threshold number the first year. We're probably pretty conservative. So, we knew that when we came back with the Study, we would always make sure that our 'x' numbers were higher than that so you can always adjust down. You can't go up once you've made that decision. So, we would give - Ron (McLemore) some number that we would think we're not going to have any problems justifying in terms of the gross revenues. And we could do that by a very quick look at your budget." Discussion ensued. Manager McLemore said, "The way you see this coming down, is - you would send out a bill for us in January or December, is that correct?" Mr. Sheets replied, "To all the citizens; all the Property Owners." Manager McLemore continued, "And that bill would be a one (1) number, one (1) year's charge." Mr. Sheets added, "Again, we can - set up a collection cycle based on what's your policy direction. We could give them four (4) installments - that's something you control. You tell us how you want it done." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGIN ALL Y SCHEDULED AS A WORKSHOP) PAGE 6 OF 13 Continuing, Manager McLemore said, "But the timeframe actually is, it would be - billed out probably in January?" Mr. Sheets commented, "I think that's a fair statement to make." Manager McLemore continued, "Which means we've got to have sufficient reserves to pay that cost until that money starts - rolling in. And the other issue is the Commission is going to have to make a decision on what if they choose to go forward, on what the Millage is going to be, which we talked about before. And actually - if they want to, they could maintain the Millage right were it is, override, keep it where it is, collect this money, still, and then next year adjust everything or make that estimated impact effective in the - upcoming total year." Discussion. Mr. Sheets commented, "There's three (3) major steps. We do the Report, which comes back to you with everything you want to know. It tells you what the rates are, it gives you the scenarios, it actually gives a - mock Roll so you know the top ten (10) Assessment. It lays out all the issues. You then have to make a decision if we go forward, we then have the Lawyers write up the procedural Ordinance that you approve and then the Resolution. You have that Public Hearing, and you can say go forward; don't go forward. And then we issue the bills. Now, when we go to the next year, you got to have - a Hearing for it to go on the Tax Bill. It gets updated based on the [20]'08/[20]'09 Budget and any other decisions you make; and then we send to the Tax Collector by September 15th, a Certified Roll for them to utilize. And the tax goes up November." Further discussion. Furthermore, Mr. Sheets said, "You approve the Ordinance - the procedural Ordinance, which talks about how the program is going to be administered; and then the Rate Resolution." Manager McLemore continued, "That is all done in what timeframe, between now and January?" Mr. Sheets replied, "Since we're not having to comply with the time preferred purposes of TRIM (Truth in Millage Act) and those things, it can be done in as - rapid of time that this Commission can meet, and it's legal advertising requirements. So, you could theoretically have the Report in November and the bills out in January, provided you don't take December off." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 7 OF 13 Manager McLemore said, "We could actually do it, set it up and not collect this year and wait and collect it the following year..." Mr. Sheets added, ".. . But your program is in place." Further discussion. Manager McLemore commented, "We could authorize it at the maximum and only actually assess a minimum fee just to have it in place?" Mr. Sheets remarked, "Yes." Discussion. Further discussion. Commissioner Joanne M. Krebs asked, "Tonight, we can Vote to move forward on this, correct?" Mayor Bush replied, "Yes." "SO THEN I WOULD MAKE THAT MOTION." MOTION BY COMMISSIONER KREBS. REGARDING THE CONTRACT, MR. SHEETS REPLIED, "WE DIDN'T BREAK THE PRICE DOWN IN STAGES. WE GAVE YOU THE WHOLE END PRICE..." MANAGER McLEMORE COMMENTED, "...WELL, IF YOU WANTED TO GO FORWARD, MY SUGGESTION TO YOU WOULD BE, LET ME GET A REVISED PROPOSAL FROM THEM THAT BREAKS IT INTO THE STEPS. SO, YOU'RE ONLY COMMITTED TO THE FIRST PHASE; AND THEN IF YOU WANT TO GO TO THE SECOND PHASE, THEN YOU'RE COMMITTED TO THAT COST FOR THE SECOND PHASE. AND WHAT'S BEEN TOLD TO YOU IS, I THINK, FORTY-THOUSAND DOLLARS ($40,000.00) THEY COULD COMPLETE THE FIRST PHASE..." MR. SHEETS NOTED, "...WHICH IS THE REPORT..." MANAGER McLEMORE ADDED, "...WHICH PUTS YOU INTO A INTELLIGENT POSITION TO DECIDE WHAT YOU WANT TO DO." DISCUSSION. MR. SHEETS NOTED, "YOU CAN GET THE REPORT. NOW, WE CAN TALK ABOUT A MEMORANDUM WHICH LAYS OUT THE RATES AND THE REVENUE AND WE CAN GET THAT TO YOU EARLIER." MAYOR BUSH STATED, "STEP ONE (1) IS FORTY THOUSAND DOLLARS ($40,000.00)." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 8 OF 13 COMMISSIONER KREBS SAID, "AND SO REALLY, STEP ONE (1), PHASE ONE (1), WHATEVER YOU WANT TO CALL IT, THAT WOULD BE MY MOTION IS THAT WE GO WITH THE FIRST PHASE." MR. SHEETS COMMENTED, "WE'LL EITHER REVISE PROPOSAL BASED ON..." MANAGER McLEMORE ADDED, "...RIGHT. BUT AGAIN, I NEED YOU TO UNDERSTAND THAT - INFORMATION WILL BE IN FRONT OF THE COMMISSION AFTER THEY'RE ALL READY TO ESTABLISH A MILLAGE. NOW, THE ALTERNATIVE TO THAT IS, YOU'RE - SAYING WE COULD DO BY MEMORANDUM SOMETHING THAT GIVES YOU A BASE OF INFORMATION UPON WHICH TO ESTABLISH..." MR. SHEETS SAID, "...IT WILL BE A REVENUE TARGET THAT WE BELIEVE WE CAN GENERATE. IT WON'T BE RATES." MANAGER McLEMORE REPLIED, "RIGHT. THAT WOULD ALLOW US - TO CHANGE OUR MILLAGE FOR NEXT YEAR BASED ON THE ANTICIPATION OF - THAT REVENUE; BUT THAT PUTS THE COMMISSION IN A VERY DIFFICUL T POSITION." MR. SHEETS STATED, "IT PUTS THE COMMISSION IN THE DECISION - THEY HAVE TO PUT A PROGRAM IN PLACE - IF THEY WANT TO GET THAT REVENUE GOING." MANAGER McLEMORE CONTINUED, "YOU'D ALMOST HAVE TO GO FORWARD WITH THE WHOLE PROGRAM BECAUSE YOU WILL HAVE REDUCED YOUR REVENUE FROM YOUR MILLAGE." MAYOR BUSH STATED, "SECONDED BY DEPUTY MAYOR McGINNIS." MANAGER McLEMORE COMMENTED, "THE FACT THAT YOU DIDN'T DO ANYTHING WITH YOUR MILLAGE THIS YEAR, YOU STILL HA VE THAT BASE OF INFORMATION WITH WHICH TO GO FORWARD NEXT YEAR WITH, TO MAKE A DECISION ABOUT NEXT YEAR, IF YOUR DECISION IS NOT TO DO ANYTHING THIS YEAR." DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 9 OF 13 MR. SHEETS REMARKED, "YOU CAN DECIDE A SAFETY NET BASED ON WHATEVER CRITERIA YOU BELIEVE IS REFLECTIVE OF THE MAJORITY OF THIS COMMISSION. JUST KEEP IN MIND FOR EVERYBODY YOU GIVE A PASS TO OR A DISCOUNT TO, YOU HAVE TO PAY FOR IT." DISCUSSION. VOTE: COMMISSIONER KREBS: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER BROWN : AYE COMMISSIONER MILLER: AYE MOTION CARRIED. Manager McLemore said to Mr. Sheets, "So when do I get the revised Contract?" Mr. Sheets replied, "We'll get that to you probably within two (2) days." Manager McLemore continued, "And I'm going to need that Memorandum real quick." Discussion. Mayor Bush called a Recess at 6:31 p.m. The Workshop was called back to Order by Mayor Bush at 6:45 p.m. .:..:. AGENDA NOTE: THE FOLLOWING INFORMATIONAL AGENDA ITEMS WERE DISCUSSED IN THE ORDER AS DOCUMENTED. .:. .:. INFORMA TIONAL INFORMATIONAL 101. Community Development Department Informing The Commission Regarding The Status Of The City's Economic Development Efforts. (This Agenda Item Was Previously Listed As Informational Agenda Item 101 On The July 23, 2007 Regular Meeting Agenda). Manager McLemore presented this Agenda Item for discussion. Mr. Kevin Smith, Director, General Services Department distributed copies of Manager McLemore's PowerPoint presentation. Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGIN ALL Y SCHEDULED AS A WORKSHOP) PAGE 10 OF 13 Tape 2/Side A Further discussion. Manager McLemore said "One (1) of the most important tools for us is to establish a dedicated Revenue Source. Why, so we can get into leveraged partnerships." Discussion followed on the Seminole WAY effort. Further discussion. "I MAKE A MOTION THAT - WE HAVE CAN GET A REVIEW OF THIS ITEM AFTER THE COUNTY REACHES THEIR DECISION ON AUGUST 23RD [2007], WITHIN TWO (2) WEEKS." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER KREBS. DISCUSSION. COMMISSIONER MILLER ADDED, "THE MOTION WAS TO GET A - COMPREHENSIVE UPDATE." MAYOR BUSH SAID, "THE MANAGER WILL BRING BACK TO THE COMMISSION AN UPDATE. I HOPE AS MANY OF YOU AS POSSIBLE CAN ATTEND THAT MEETING TOO." MAYOR BUSH ADDED, "THE MANAGER WILL BRING THAT BACK TO THE COMMISSION - THE MEETING IS THE 2STH - TUESDAY, THE 2STH - THIS IS WHEN THE COMMITTEE WILL MAKE THE PITCH TO THE COUNTY COMMISSION TO FUND THEIR PROJECT." VOTE: COMMISSIONER MILLER: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Discussion ensued on having a banner or signage on the Money magazine ranking and hiring a Development Marketing person. and Manager McLemore said, "We'll talk about it. " Tape 2/Side B CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE II OF 13 Further discussion followed on the Commission also attending local Meetings, to which Mayor Bush stated, "I will let Andrea (Lorenzo-Luaces, City Clerk) know." With further comments on the Development Marketing person, Commissioner Rick Brown said to Manager McLemore, "At that time, can you bring back some relative salaries. Those are available on line." Mayor Bush stated, "Why don't you make that a Motion." SO MOVED." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. MAYOR BUSH EXPLAINED, "BRING BACK SOME DATA ON SALARIES." COMMISSIONER BROWN ADDED, "BRING US BACK SOME SALARY INFORMATION ON WHAT IT IS GOING TO COST US." VOTE: COMMISSIONER MILLER: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN : AYE MOTION CARRIED. INFORMATIONAL AGENDA INFORMATIONAL 100. Office Of The City Manager Budget Review. With discussion, Commissioner Krebs said to Manager McLemore, "You and 1 need to get together and go over what 1 missed when 1 wasn't here." Discussion followed on a document that Mayor Bush suggested be followed for "Commission" Budget Line Codes. Much discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 12 OF 13 Mayor Bush mentioned, "Economic Development will be a new line item." "I MOVE THAT WE ACCEPT THE MAYOR'S PROPOSAL WITH THE EXCEPTION OF FUNDING AN EVENT - A VOLUNTEER APPRECIATION EVENT TO BE DETERMINED AT A LATER TIME." MOTION BY DEPUTY MAYOR McGINNIS. MAYOR BUSH ASKED, "AND WOULD THAT FUNDING THEN REDUCE THE OTHER CATEGORY?" MAYOR BUSH NOTED, "WHAT I DID, TO GET THE FIFTEEN THOUSAND [DOLLARS] ($15,000.00) IN 'Others' - SO IF YOU TAKE THE SEVEN THOUSAND [DOLLARS] ($7,000.00), PUT IT BACK, THEN YOU HAVE GOT TO REDUCE THE FIFTEEN [THOUSAND DOLLARS] ($15,000.00)." DEPUTY MAYOR McGINNIS ADDED, "WE DON'T HAVE TO HAVE HORS D'OEUVRES AND WE DON'T HAVE TO HAVE ENTERTAINMENT." MAYOR BUSH THEN SAID, "SO OVER ON THE FAR RIGHT, UNDER 'Promotional Expense', WE WILL ADD A LINE THAT SAYS APPRECIATION DINNER, TWENTY -FIVE HUNDRED DOLLARS ($2,500.00)." COMMISSIONER KREBS NOTED, "THAT WAS TWENTY-FIVE HUNDRED DOLLARS ($2,500.00) THIS YEAR, YOU MIGHT JUST WANT TO MAKE THAT THREE [THOUSAND DOLLARS] ($3,000.00)." MAYOR BUSH SAID, "MAKE IT THREE [THOUSAND DOLLARS] ($3,000.00), AND THEN WE WOULD REDUCE THE OTHER DOWN THERE UNDER 'Grants [& Aid'] BY THREE [THOUSAND DOLLARS] ($3,000.00), WHICH WOULD MAKE THAT TWELVE [THOUSAND DOLLARS] ($12,000.00), SO THE COMMISSION WOULD THEN HAVE TWELVE THOUSAND DOLLARS ($12,000.00) TO GIVE OUT TO OTHER AGENCIES AS THEY SAW FIT." MOTION DIED FOR LACK OF A SECOND. "SO MOVED. I WILL MAKE A NEW MOTION THAT WE REDUCE THE APPRECIATION DINNER TO THREE THOUSAND DOLLARS ($3,000.00) AND THEN THAT WOULD LOWER THE 'Economic Development' LINE AND ACCEPT THE REST OF THE SUGGESTIONS AS PRESENTED." MOTION BY DEPUTY MAYOR McGINNIS. MAYOR BUSH ADDED, "IT WOULD LOWER THE 'Grants & Aid' LINE." DEPUTY MAYOR McGINNIS NOTED, "'Grants & Aid'..." MAYOR BUSH ADDED, "...BY THAT THREE THOUSAND [DOLLARS] ($3,000.00)." SECONDED BY COMMISSIONER KREBS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 24, 2007 (THIS SPECIAL MEETING WAS ORIGINALLY SCHEDULED AS A WORKSHOP) PAGE 13 OF 13 COMMISSIONER KREBS THEN SAID, "THAT WON'T STOP IF WE DECIDE ON AN APPRECIATION DINNER THAT MAYBE THERE IS A SPONSOR OUT THERE THAT WANTS TO SPONSOR SOMETHING ELSE WITHIN THAT DINNER SO THAT THEY CAN IN FACT DO THAT AS WELL. BUT THAT OUR - INPUT WOULD BE THREE THOUSAND DOLLARS ($3,000.00) _ MAXIMUM." VOTE: DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. Discussion followed on Altamonte Springs' Policy. Manager McLemore stated, "We'll give you something to adopt by Resolution." With discussion on donations, Manager McLemore remarked, "We'll do up a Resolution for you to look at, to start that discussion." Deputy Mayor Sally McGinnis stated, "Thank you." ADJOURNMENT Mayor Bush adjourned the Special Meeting at 8:18 p.m. RESPECTFULLY SUBMITTED: DANl 'LLE HARKER, ASSISTANT TO THE CITY CLERK AND r1 A LORENZO-LUACES, CMC CITY CLERK VED: -f~ JO ~ . BUSH MA OR NOTE: These Minutes were approved at the August 13, 2007 Regular City Commission Meeting.