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HomeMy WebLinkAbout2007 08 13 Consent 201 Approval of the July 17, 2007 Workshop Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP JULY 17,2007 CALL TO ORDER The Workshop of Tuesday, July 17,2007 of the City Commission was called to Order by Deputy Mayor Sally McGinnis at 5:18 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, absent Deputy Mayor Sally McGinnis, present Commissioner Robert S. Miller, present Commissioner Rick Brown, present Commissioner Donald A. Gilmore, arrived at 5:18 p.m. Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, absent INFORMATIONAL AGENDA INFORMATIONAL 100. Office Of The City Manager Budget Review. City Manager Ronald W. McLemore introduced this Agenda Item for discussion. Commissioner Donald A. Gilmore arrived at 5: 18 p. m. Discussion ensued on the Town Center; residential units that have been proposed and approved for the Town Center District; and the proposed Library. On the discussion of the Town Center and housing, Commissioner Rick Brown noted his concern for full Police Department support. ,......, [::........ , ::-- c::::::> ~ c:L.. J::L-. ~ :.-. ; ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JULY 17,2007 PAGE20F5 Mr. Kevin Smith, Director, General Services Department addressed the City Commission and stated, "There is a misprint on - page iii, if you look about the fourth line or so down, it says 'The increase in ad valorem taxes over FY 07 is 11.35%)', that should be 10.7%." Discussion. Mr. Smith added, "If you approved a Millage rate of3.589 it would only require a normal majority vote of the Commission. However, we would then be faced with one point three million dollars ($1,300,000.00) in additional expenditure reductions or some alternative revenue measures or some combination thereof. The Millage rate that - the Manager is recommending of 4.1652 is in excess of the rolled-back rate, therefore that would require a unanimous Vote of the City Commission in order to levy that Millage." Paving of roads and a five (5) year plan was discussed next. Mr. Smith then noted, "On the Pension side, we are sticking with the Plan that was approved several years ago to incrementally fund the multiplier at three percent (3%). We will be going to 2.75 next year. An additional half percent of funding to cover that. And, in addition, the disability with thirty (30) year component that the Commission approved a few months ago, the additional costs associated with that would be programmed into next year; a total of sixteen point five percent (16.5 %) funding to our Pension Plan as detailed in the schedule." Commissioner Joanne M. Krebs inquired, "Can you tell us what that means in dollars please." Mr. Smith stated, "I will have to get that back to you." Manager McLemore added, "We'll bring it back." On the subject of donations, Mr. Smith advised the City Commission that "In the [20]'08 Budget, you will need to make a decision on Meals on Wheels and a full year of Chamber [of Commerce] funding at five thousand dollars ($5,000.00). Those are not currently programmed into the Budget. However, the WMFE [TV Channel 24] contractual obligation of five thousand dollars ($5,000.00) is programmed into the Budget. So, let me just recap that again. Meals on Wheels is not in the Budget; Chamber of Commerce is not in the Budget, WMFE [TV Channel 24] is in the Budget. So, we'll need to make some decisions here." Discussion followed on the need for a new Fire truck. Tape I/Side B With further discussion on a new Fire Truck, Manager McLemore said, "We will talk about it." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JULY 17,2007 PAGE30F5 As to whether a lease purchase or full payment was in the Budget, Mr. Smith stated, "Basically, there was not the full purchase price budgeted, just a - one (1) year lease payment. It didn't happen." Mr. Smith added, "This isn't in the Budget and it's a need." Discussion. Commissioner Robert S. Miller asked that statistics from Tallahassee on the cities in the nine (9) percentile and anything on fire related issues be provided to him. On the subject of Fire Assessment Fees, Commissioner Krebs asked when this would come to the City Commission? Manager McLemore remarked, "I am ready to talk about it as soon as you are comfortable with it." Manager McLemore mentioned having someone address the City Commission on this issue. Commissioner Krebs and Deputy Mayor McGinnis said they would be interested in this. Police Department: Chief of Police Daniel J. Kerr addressed his Departmental Budget with the City Commission. Discussion. Mr. Smith said, "Earlier - when we discussed the Pension costs for next year will be thirteen point five percent (13.5%) for the City, three percent (3%) for the employees for a total of 16.5. That cost for the City for [FY]'08 is all funds is one point eight million dollars ($1,800,000.00) - one million four hundred and sixty four thousand ($1,400,064.00) ofthat is in the General Fund." Fire Department: The Fire Department Budget was discussed with Acting Fire Chief Dave O'Brien. Tape 2/Side A Discussion followed on response times; whether there is a need for a tower truck; and the handling of high rise fires. Further discussion. ,..-., r--' ::::- M o 'I ~ I ~ ~. ; . CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JULY 17,2007 PAGE40F5 Public Works/Utility Departments: Discussion followed with Mr. Kip Lockcuff, P.E., Director, Public WorkslUtility Departments. Tape 2/Side B Commissioner Gilmore asked about the Resurfacing Budget and whether the distance was noted in linear feet/miles. Mr. Lockcuff said, "I could check." Further discussion. Deputy Mayor McGinnis called a Recess at 8: 18 p. m. The Workshop was called back to Order at 8:26 p.m. Information Services Department: Ms. Joanne Dalka, Director, Information Services Department addressed the City Commission on her Departmental Budgets. Tape 3/Side A Discussion. Finance Department: The Finance Department's Budget was next addressed by Ms. Michelle Greco, Director, Finance Department. Discussion. Commissioner Krebs asked, "Are you going to talk about that tomorrow night?" Continuing, Commissioner Krebs added, "Thursday and Friday?" Manager McLemore stated, "Yes." Regarding further Workshops, Manager McLemore stated, "We will start with Parks [& Recreation Department]." ,....-, ~--, ::-- ~ ~ ""'-4 r'" I -c :.-.. ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JULY 17, 2007 PAGE50F5 Regarding the Workshop planned for Tuesday, July 24, 2007, City Clerk Andrea Lorenzo-Luaces noted, "When that was set up, the Mayor asked for that date to be a Budget wrap-up because he was going to miss whatever Meetings were held. So, I didn't think it was a tentative Meeting. It sounded like he wanted to review everything." Deputy Mayor McGinnis suggested, "Actually, he could do that probably privately, couldn't he?" Manager McLemore stated, "He could." City Clerk Lorenzo-Luaces then asked about the Workshop tentatively planned for this Thursday, July 19, 2007 and said, "If we're going to post Thursday - we really need to post it tomorrow." Deputy Mayor McGinnis noted, "Post it." Deputy Mayor McGinnis then remarked, "We will meet tomorrow night. We will start with Parks [and Recreation Department]." ADJOURNMENT Deputy Mayor McGinnis adjourned the Workshop at 8:52 p.m. RESPECTFULLY SUBMITTED: DANIELLE HARKER, ASSIST ANT TO THE CITY CLERK AND ANDREA LORENZO-LUACES, CMC CITY CLERK APPROVED: JOHN F. BUSH MAYOR NOTE: These Minutes were approved at the , 2007 Regular City Commission Meeting. ,-, r--' ;;...- M r' 8 ,..... a G :r---. ; :a CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP JULY 17,2007 CALL TO ORDER The Workshop of Tuesday, July 17,2007 of the City Commission was called to Order by Deputy Mayor Sally McGinnis at 5: 18 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, absent Deputy Mayor Sally McGinnis, present Commissioner Robert S. Miller, present Commissioner Rick Brown, present Commissioner Donald A. Gilmore, arrived at 5:18 p.m. Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, absent INFORMATIONAL AGENDA INFORMATIONAL 100. Office Of The City Manager Budget Review. City Manager Ronald W. McLemore introduced this Agenda Item for discussion. Commissioner Donald A. Gilmore arrived at 5:18 p.m. Discussion ensued on the Town Center; residential units that have been proposed and approved for the Town Center District; and the proposed Library. On the discussion of the Town Center and housing, Commissioner Rick Brown noted his concern for full Police Department support. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JULY 17, 2007 PAGE 2 OF 5 Mr. Kevin Smith, Director, General Services Department addressed the City Commission and stated, "There is a misprint on - page iii, if you look about the fourth line or so down, it says 'The increase in ad valorem taxes over FY 07 is 11.35%)', that should be 10.7%." Discussion. Mr. Smith added, "If you approved a Millage rate of 3.589 it would only require a normal majority vote of the Commission. However, we would then be faced with one point three million dollars ($1,300,000.00) in additional expenditure reductions or some alternative revenue measures or some combination thereof. The Millage rate that - the Manager is recommending of 4.1652 is in excess of the rolled-back rate, therefore that would require a unanimous Vote of the City Commission in order to levy that Millage." Paving of roads and a five (5) year plan was discussed next. Mr. Smith then noted, "On the Pension side, we are sticking with the Plan that was approved several years ago to incrementally fund the multiplier at three percent (3%). We will be going to 2.75 next year. An additional half percent of funding to cover that. And, in addition, the disability with thirty (30) year component that the Commission approved a few months ago, the additional costs associated with that would be programmed into next year; a total of sixteen point five percent (16.5 %) funding to our Pension Plan as detailed in the schedule." Commissioner Joanne M. Krebs inquired, "Can you tell us what that means in dollars please." Mr. Smith stated, "I will have to get that back to you." Manager McLemore added, "We'll bring it back." On the subject of donations, Mr. Smith advised the City Commission that "In the [20]'08 Budget, you will need to make a decision on Meals on Wheels and a full year of Chamber [of Commerce] funding at five thousand dollars ($5,000.00). Those are not currently programmed into the Budget. However, the WMFE [TV Channel 24] contractual obligation of five thousand dollars ($5,000.00) is programmed into the Budget. So, let me just recap that again. Meals on Wheels is not in the Budget; Chamber of Commerce is not in the Budget, WMFE [TV Channel 24] is in the Budget. So, we'll need to make some decisions here." Discussion followed on the need for a new Fire truck. Tape I/Side B With further discussion on a new Fire Truck, Manager McLemore said, "We will talk about it." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JULY 17,2007 PAGE30F5 As to whether a lease purchase or full payment was in the Budget, Mr. Smith stated, "Basically, there was not the full purchase price budgeted, just a - one (1) year lease payment. It didn't happen." Mr. Smith added, "This isn't in the Budget and it's a need." Discussion. Commissioner Robert S. Miller asked that statistics from Tallahassee on the cities in the nine (9) percentile and anything on fire related issues be provided to him. On the subject of Fire Assessment Fees, Commissioner Krebs asked when this would come to the City Commission? Manager McLemore remarked, "I am ready to talk about it as soon as you are comfortable with it." Manager McLemore mentioned having someone address the City Commission on this issue. Commissioner Krebs and Deputy Mayor McGinnis said they would be interested in this. Police Department: Chief of Police Daniel J. Kerr addressed his Departmental Budget with the City Commission. Discussion. Mr. Smith said, "Earlier - when we discussed the Pension costs for next year will be thirteen point five percent (13.5%) for the City, three percent (3%) for the employees for a total of 16.5. That cost for the City for [FY]'08 is all funds is one point eight million dollars ($1,800,000.00) - one million four hundred and sixty four thousand ($1,400,064.00) of that is in the General Fund." Fire Department: The Fire Department Budget was discussed with Acting Fire Chief Dave O'Brien. Tape 2/Side A Discussion followed on response times; whether there is a need for a tower truck; and the handling of high rise fires. Further discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JULY 17,2007 PAGE40F5 Public WorkslUtility Departments: Discussion followed with Mr. Kip Lockcuff, P.E., Director, Public WorkslUtility Departments. Tape 2/Side B Commissioner Gilmore asked about the Resurfacing Budget and whether the distance was noted in linear feet/miles. Mr. Lockcuff said, "I could check." Further discussion. Deputy Mayor McGinnis called a Recess at 8: 18 p. m. The Workshop was called back to Order at 8:26 p.m. Information Services Department: Ms. Joanne Dalka, Director, Information Services Department addressed the City Commission on her Departmental Budgets. Tape 3/Side A Discussion. Finance Department: The Finance Department's Budget was next addressed by Ms. Michelle Greco, Director, Finance Department. Discussion. Commissioner Krebs asked, "Are you going to talk about that tomorrow night?" Continuing, Commissioner Krebs added, "Thursday and Friday?" Manager McLemore stated, "Yes." Regarding further Workshops, Manager McLemore stated, "We will start with Parks [& Recreation Department]." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JULY 17, 2007 PAGE 5 OF 5 Regarding the Workshop planned for Tuesday, July 24, 2007, City Clerk Andrea Lorenzo-Luaces noted, "When that was set up, the Mayor asked for that date to be a Budget wrap-up because he was going to miss whatever Meetings were held. So, I didn't think it was a tentative Meeting. It sounded like he wanted to review everything." Deputy Mayor McGinnis suggested, "Actually, he could do that probably privately, couldn't he?" Manager McLemore stated, "He could." City Clerk Lorenzo-Luaces then asked about the Workshop tentatively planned for this Thursday, July 19, 2007 and said, "If we're going to post Thursday - we really need to post it tomorrow." Deputy Mayor McGinnis noted, "Post it." Deputy Mayor McGinnis then remarked, "We will meet tomorrow night. We will start with Parks [and Recreation Department]." ADJOURNMENT Deputy Mayor McGinnis adjourned the Workshop at 8:52 p.m. RESPECTFULLYSUBAfITTED: DANIELLE HARKER, ASSISTANT TO THE CITY CLERK AND APPROVi1J: NOTE: These Minutes were approved at the August 13,2007 Regular City Commission Meeting.