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Home My WebLink About2006 03 09 Consent Item 400 February 9, 2006 Minutes Approval CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING FEBRUARY 9, 2006 CALL TO ORDER Chairman John Rickards called the Regular Meeting of the Oak Forest Wall and Beautification District Advisory Committee to order at 7:03 p.m., Thursday, February 9, 2006 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman John Rickards, present Vice Chairman Leo Marion, present Committee Member Louise Allen, present Committee Member Brian Oliver, arrived at 7:04 pm Committee Member Terry Patten, present Chairman John Rickards led the Pledge of Allegiance. PUBLIC INPUT No one spoke. A WARDS AND PRESENTATIONS A WARDS AND PRESENT A nONS 100. None PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 200. None - I . ; P- I ....J · ....J !.--U -- ~ ~ L......J I. J CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUAR Y 9, 2006 PAGE20F6 REGULAR AGENDA REGULAR 300. Community Development Department - Urban Beautification Division Review Of Budget. Mr. Steven Richart, Urban Beautification Division Services Manager, Community Development Department presented this Agenda Item. Discussion. Regarding the handout by Mr. Richart, Chairman Rickards asked, "Is it possible to ask maybe for the City Clerk [Ms. Andrea Lorenzo-Luaces] to help us and maybe number these sequentially prior to this?" Mr. Richart stated, "I can kindly do that for you each month. " Mr. Richart explained to the Advisory Committee how the accounting system works in doing the Budget. Discussion ensued with the Advisory Committee regarding changing future Reports. Mr. Richart added, "What I can do next time too is, I am able to tailor these - reports and I can print out the Capital detail like I do for the Maintenance. We had no activity before, so it was not necessary." REGULAR 301. Not Used REGULAR 302. Community Development Department - Urban Beautification Division Maintenance Items And Progress Report. Mr. Richart discussed this Agenda Item and stated, "I am thinking about asking - P&L [Lawn Services, Inc.] if they will take the additional work for us at the same price and we can group it with the Tuscawilla mowing. Because right now it is grouped with the [Winter Springs] Boulevard mowing, but if we group it with Tuscawilla maybe we can get the same pricing." "" 1 ~ :: i:'~ ...~ ~ ~ ~ '-: L;-..l ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY 9, 2006 PAGE30F6 Mr. Richart continued, "The thing is I have to see if it is within our threshold to not have to go out to Public Bid, and that is twelve thousand five hundred {dollars) ($12,500.00) - for a year." Chairman Rickards said, "Who would you need approval to do that?" Mr. Richart said, "It is going to depend upon actually what I come up with; what the pricing is. If I went to P&L {Lawn Services, Inc.) and their pricing was reasonable, and it was under our Bid threshold where it did not have to go to the Commission, I would just run it to the City Manager and he could approve that. Basically, it would be up to me and if he agreed then it would be a done deal. " Mr. Richart added, "I am ready to see something change there. I think that we are getting to the point with our landscaping where we are getting into a high dollar situation; it is high quality and we are not getting that sort of Service. If this Board agrees that is probably the direction we can go." Chairman Rickards said, "Would it be appropriate now, that maybe we the Board bring these guys in and put them on notice?" Mr. Richart said, "No, I am the Agent that does that. This being an Advisory Board. But, if you give me your blessing, then I would handle that through the City." The Advisory Committee Members nodded in Agreement. REGULAR 303. Community Development Department - Urban Beautification Division Update On The Oak Forest Landscaping And Irrigation Expansion Project. Mr. Richart presented this Agenda Item. Discussion. Regarding scheduling a review of Landscaping, Chairman Rickards said, "Speaking to the Board, I can be in the area about 5:00 (p.m.), if any of the other Board Members can see fit to maybe coordinate with this." Mr. Richart said, "I will give Ken-Lin {Landscaping, Inc.) a call and we can talk by phone and negotiate a time to do that. You can also go out on your own, if you want to take an evening walk tomorrow or the next day or over the weekend, make any notes, if there is any issues that need correcting, if you can not be at our Meeting, at least we will have your input. But, I do rely on your input for this." Chairman Rickards asked, "Could we schedule this for next Wednesday {February 15, 2006)?" Mr. Richart said, "No, because I have a Meeting." Chairman Rickards said, "Okay, Tuesday {February 14, 2006)." Mr. Richart said, "Tuesday would probably be fine. I can verify with Ken-Lin {Landscaping, Inc.), about 5:00 (p.m.). " Chairman Rickards said, "If it is acceptable to the Board, I could do that and any of the other Board Members that has time, we will meet at the Winter Springs Boulevard entrance of Oak Forest at 5:00 (p.m.)." Committee Member Terry Patten said, "I work Monday, Tuesday and Wednesday evenings usually until at least 9:00 (p.m.)." Vice Chairman Leo Marion said, "I think I can. " CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY 9, 2006 PAGE40F6 REGULAR 304. Community Development Department - Urban Beautification Division Update On The Proposed Wall Extension. Mr. Richart presented this Agenda Item and stated that the design and plans for the Wall Extension from CPR Engineers is in the handout packet. Discussion. Committee Member Patten asked Mr. Richart if he could find out what the standard requirement for wind resistance is for the wall. Mr. Richart said, "I can ask the Building Official what the requirement is." Discussion. Mr. Richart said, "If in fact his engineering is flawed, he will redo it at no cost to us." Mr. Richart continued, "I will find out that information for you." Mr. Richart stated, "We do have some business from last Meeting, you were going to take home and review the Report from the Appraiser and have comments." Discussion ensued. "I MAKE THE MOTION THAT WE DO ALLOW MR. RICHART TO HAVE THAT AUTHORITY THAT AS LONG AS IT IS AN OFFER WITHIN THE PARAMETERS, THE THIRTY SIX HUNDRED DOLLARS ($3,600.00) FOR THE PROPERTY ITSELF, PLUS EXPENSES AS NOTED HERE WITHIN, THAT WE GIVE HIM THE AUTHORITY TO MOVE FORWARD ON THAT." MOTION BY COMMITTEE MEMBER PATTEN. SECONDED BY VICE CHAIRMAN MARION. DISCUSSION. VOTE: COMMITTEE MEMBER OLIVER: AYE COMMITTEE MEMBER PATTEN: AYE VICE CHAIRMAN MARION: AYE CHAIRMAN RICKARDS: AYE COMMITTEE MEMBER ALLEN : AYE MOTION CARRIED. Committee Member Patten asked that Mr. Richart send all Members an email to let them know when this Item will be placed on the Agenda for the City Commission Meeting. Mr. Richart said, "Certainly, I will do that." There were no objections from the other Advisory Committee Members. ~'~""'1 >.,' "'Il.l!k. I Jt<.3, .'.~ · ..".... ...."'. "".oj ~.ofi'>~,~~:;.. ......d ~ ~ --: ~.:l ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUARY 9, 2006 PAGE50F6 CONSENT AGENDA CONSENT 400. Office Of The City Clerk Approval Of The January 12, 2005 Regular Meeting Minutes. tfl' , :~ ~ (t,-, · ...J ~ - ~ ~ L-..l I --1 "I MAKE A MOTION THAT WE APPROVE THE MINUTES." MOTION BY COMMITTEE MEMBER ALLEN. SECONDED BY COMMITTEE MEMBER PATTEN. DISCUSSION. VOTE: COMMITTEE MEMBER ALLEN: AYE COMMITTEE MEMBER OLIVER: AYE COMMITTEE MEMBER PATTEN : AYE VICE CHAIRMAN MARION: AYE CHAIRMAN RICKARDS: AYE MOTION CARRIED. INFORMATIONAL AGENDA INFORMATIONAL 500. None 600. REPORTS Committee Member Louise Allen asked, "Did they ever repair the area on Winter Springs Boulevard?" Mr. Richart said, "The sod? It had not been repaired as of the other day, but it is supposed to be before they are done. We will have a checklist." Committee Member Allen stated, "I think that the plants that you put out across the street from me look very nice." Mr. Richart said, "Thank you." ADJOURNMENT Chairman Rickards said, "I will entertain a Motion to Adjourn." "I MAKE THAT MOTION." MOTION BY COMMITTEE MEMBER OLIVER. SECONDED BY VICE CHAIRMAN MARION. DISCUSSION. WITH CONSENSUS OF THE ADVISORY COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - FEBRUAR Y 9, 2006 PAGE60F6 Chairman Rickards adjourned the Meeting at approximately 7:50 p.m. RESPECTFULLY SUBMITTED: CAROL A. LALLA THIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the Committee Meeting. ,2006 Oak Forest Wall and Beautification District Advisory ~ I . : ?~ I ...J ~ -- ~ ~ lJ-..J . ..:J