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Home My WebLink About2006 01 12 Consent Item 401 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING DECEMBER 8, 2005 CALL TO ORDER Chairman Terry Patten called the Regular Meeting of the Oak Forest Wall and Beautification District Advisory Committee to order at 7:01 p.m., Thursday, December 8, 2005 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Terry Patten, present Vice Chairman John Rickards, absent Committee Member Brian Oliver, present Committee Member Louise Allen, present Committee Member Leo Marion, present Mr. Steven Richart, Urban Beautification Division Services Manager, Community Development Department led the Pledge of Allegiance. PUBLIC INPUT No one spoke. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The November 10, 2005 Regular Meeting Minutes. Chairman Patten said, "I will entertain a Motion to Approve the Minutes." Committee Member Louise Allen said, "Under [Agenda Item] '600' Reports, the last time, I said that I had two (2) things and one (1) of them was canceling the Meeting and this is here twice where I said that the Meeting can only be canceled by the Chairman - this is in here twice. And I think what is suppose to be there is where I asked Steve about the plants that had died on Winter Springs Boulevard and he said that it was a fungus and that they were spraying and doing whatever." Chairman Patten said, "Then what we need to do is change those Minutes, can the Clerk so note that?" II: I ~ P ...-.c:::I ;= ~ -d ~ t:::::I CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - DECEMBER 8, 2005 PAGE20F6 Note from Assistant to the City Clerk: Based on the previous comments this issue was discussed with Board Member Allen and it was determined that no changes needed to be made to the section noted. Chairman Patten continued, "Any other changes to the Minutes? I will entertain a Motion to approve the Minutes with the changes that Committee Member Allen has presented. " "I WILL MAKE A MOTION." MOTION BY COMMITTEE MEMBER OLIVER. SECONDED BY COMMITTEE MEMBER MARION. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. REGULAR AGENDA REGULAR 500. Community Development Department - Urban Beautification Division Maintenance Items And Progress Report. Mr. Richart presented this Agenda Item. Discussion. Chairman Patten said, "I believe when I came home this evening the lights were also out on the North most entrance side of Forest Creek [Drive]." Mr. Richart said, "Let me check - I do have my Lightscapes [Outdoor Lighting Systems, Inc.] guy coming out tonight to look at the entrances so if it is out I will try to get him to see what is wrong on my way home." REGULAR 501. Community Development Department - Urban Beautification Division Update On The Oak Forest Landscaping And Irrigation Expansion Project. Mr. Richart discussed this Agenda Item. Discussion. -= I .~ =:r- I ...J ~ ::..u IlL ..:II --:: ~ '--' CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - DECEMBER 8, 2005 PAGE30F6 REGULAR 502. Community Development Department - Urban Beautification Division Update On The Proposed Wall Extension. Mr. Richart presented this Agenda Item and stated, "We have a survey in your booklet and I am supposed to have the Appraisal today, but I did not get it." Mr. Richart continued, "And now we actually have a Survey that will let us go with the Appraisal and - the Attorney will put together once he has this, the offer package to [Tim] Newby. Of course we have to go to Commission first. But we will see if [Tim] Newby will accept that offer." Discussion. Chairman Patten stated, "I think that the prudent thing to do would be to find out what all the costs are going to be." Chairman Patten continued, "If we could get that by the next Meeting, the estimate of what the cost is going to be for the actual construction of the wall." Mr. Richart said, "I would like to." Mr. Richart added, "I have an obligation to do my best for this Board and I will." Discussion. With regards to having the estimate for the cost of the wall and also the projected estimate of the land itself by the next Meeting, Mr. Richart said, "I have the potential of having this in a couple of weeks. But, I can email and let you know when it comes in." REGULAR 503. Community Development Department - Urban Beautification Division Update On The No Solicitation Signs. Mr. Richart discussed this Agenda Item and stated, "I talked with Captain [Glenn] Tolleson (Police Department) with the Code Enforcement Division, very nice guy. He has actually already been alerted to this by [Vice Chairman John] Rickards. They are fine with us putting them - at our entrance in the median, a nice decorative sign that we can put out by itself. They are not going to let us hang them on the street signs." Mr. Richart continued, "We can post them at our entrances, not on the wall, but in a place where they can be seen. He would like to see the design of the signs before we do it. It will not be done with our funds in the District, but if the HOA (Homeowner's Association) wants to bring us the sign and they are willing to pay for it, we are willing to let it happen." Discussion. It: = . ~ =:r- I '-' . '-' :=ct ......., -===: ~ t:::I CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - DECEMBER 8, 2005 PAGE 4 OF 6 Mr. Richart continued, "My Director added information - there is a Solicitation Application Permit form and he has added information to that telling Solicitors if there is a sign up, not to go in there. Once I have that form, I can bring it to you." Chairman Patten said, "It was my understanding that there is 'No Solicitation' in the communities anyway. Am I correct?" Mr. Richart said, "You can get a Permit to do Solicitations. " Chairman Patten said, "So, then if we have signs up that say 'No Solicitation' in Oak Forest that means that even with the Permit they are not permitted to solicit?" Mr. Richart said, "That is my understanding. And if we need to get any deeper with this, we may invite Captain Tolleson to come and explain all that to you." Tape I/Side B Chairman Patten said, "I would be - in favor of having, if you could find it appropriate to have him [Captain Tolleson], come to one of our upcoming Meetings whether it is January [2006], February [2006], whatever would fit into his schedule. Because I would like to find out before we go sticking signs in and detracting from the beauty we are trying to build. It is just my opinion if there is already a Law or a Code against it then it is just a matter of whenever we see these individuals to call on the appropriate Agency to come and escort them OUt." Mr. Richart said, "If it is the wishes of the entire Board, I will request Captain Tolleson to come." The Consensus of the Committee was for Captain Tolleson to attend a Meeting. REGULAR 504. Community Development Department - Urban Beautification Division Update On Communication To The Residents. Mr. Richart presented this Agenda Item and said, "This is another issue that we discussed, dealing with methods to communicate with Residents in the Community. And what I have to offer to you is the different avenues that this Board can communicate, one (1) being the Newsletter funded by the private HOA (Homeowners Association); two (2) being the Internet; three (3) being the City Newsletter; or four (4) being at some point we do our own Newsletter." Discussion. fl = ~~ tr .....J I ....J ~ -= ~ - ~ L--..J '--' CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - DECEMBER 8, 2005 PAGE50F6 Chairman Patten said, "I will entertain a Motion that we move forward with the items that Mr. Richart just stated." Chairman Patten said, "Could you restate that?" Mr. Richart said, "If we could move forward with developing the City Internet Web site for the Oak Forest Wall and Beautification District and also to continue publishing the Chairman's message [A Message From Terry Patten Chairman, OFW&BDA Committee] in the HOA (Homeowner's Association) Newsletter on a monthly basis. That would be what I was suggesting." Discussion. "I MAKE A MOTION THAT WE USE THE INTERNET AND THE HOMEOWNERS ASSOCIATION BULLETIN TO PUT IN THE PRESIDENT'S [CHAIRMAN'S] MESSAGE [A MESSAGE FROM TERRY PATTEN CHAIRMAN, OFW&BDA COMMITTEE] ABOUT THE WALL AND BEAUTIFICATION COMMITTEE." MOTION BY COMMITTEE MEMBER MARION. SECONDED BY COMMITTEE MEMBER OLIVER. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. 600. REPORTS Committee Member Allen stated, "Based on last month's reports where I asked - whoever was responsible for repairing the gates, the gate at the Oak Forest lake has been repaired admirably - they did a very good job." Mr. Richart said, "That was Mr. Alan Hill [Public Works Superintendent] from the Public Works Department." Committee Member Oliver stated a correction for his email address. FUTURE AGENDA ITEMS . Website and progress. In other City business, Committee Member Allen said, "I am wondering if we have access to the lights like the City Commission does - we can turn on the light and then we are acknowledged." Committee Member Allen added, "I would like to make a suggestion that in the future when we want to speak, that we use the buttons and then the Chairman acknowledges." Committee Member Allen said, "And that should be (included) in our Minutes for next time that that is what we are doing." Chairman Patten said, "And it will be." Committee Member Allen said, "Included in the Minutes that that is what we are going to do." Mr. Richart stated, "So, that means that you cannot speak until you have hit your button and the Chair has recognized you?" Committee Member Allen stated, "Yes." , . = ~ :::-- I ...... rr-....J ~ -- .>> --::: L-.tJ l.....J CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - DECEMBER 8, 2005 PAGE60F6 Committee Member Marion made a correction to his email address also. ADJOURNMENT Chairman Patten said, "I will entertain a Motion to adjourn." "I MAKE A MOTION." MOTION BY COMMITTEE MEMBER OLIVER. SECONDED BY COMMITTEE MEMBER ALLEN. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE, THE MOTION WAS APPROVED. MOTION CARRIED. Chairman Patten adjourned the Meeting at approximately 8:08 p.m. RESPECTFULLY SUBMITTED: CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the Committee Meeting. ,2006 Oak Forest Wall and Beautification District Advisory -= I ~~ ~ I Q ~ ... ~ --:: L--.J t......J