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Home My WebLink About2026 03 04 Oak Forest Wall and Beautification District Advisory Committee Special Meeting Agenda Packet.pdfOAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING AGENDA WEDNESDAY, MARCH 4, 2026 - 6:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes REGULAR AGENDA - PART I 500. Election for Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2026 501. Election for Vice-Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2026 AWARDS AND PRESENTATIONS INFORMATIONAL AGENDA PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA PUBLIC HEARINGS AGENDA REGUALR AGENDA - PART II 502. Oak Forest Entrance Landscaping Proposals Baker-oak forest entrance proposal.pdf Natures Care Oak Forest.pdf 503. Fiscal Year to Date Expenditure Details Oak Forest YTD 01.31.26.pdf 504. Budget 2027 Prep PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT 2 PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 REGULAR AGENDA - PART I ITEM 500 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MARCH 4, 2026 SPECIAL MEETING TITLE Election for Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2026 SUMMARY Pursuant to City Code, Section 2-41(h), "Unless otherwise provided by state or federal law, each board and committee shall be responsible to elect, by majority vote of the members of each board or committee, a chairperson and vice-chairperson. The election shall occur annually at the first meeting held in January, unless there is no January meeting, then the next meeting held. All newly established boards and committees shall make such elections at their regularly held meeting and then annually as stated above. Alternate members (as provided below) shall not be elected to positions of chairperson or deputy-chairperson." The Chairperson for 2025 was Dan Finley. FUNDING SOURCE RECOMMENDATION Staff recommends the Oak Forest Wall and Beautification District Advisory Committee discuss and elect a Chairperson for calendar year 2026. 4 REGULAR AGENDA - PART I ITEM 501 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MARCH 4, 2026 SPECIAL MEETING TITLE Election for Vice-Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2026 SUMMARY Pursuant to City Code, Section 2-41(h), "Unless otherwise provided by state or federal law, each board and committee shall be responsible to elect, by majority vote of the members of each board or committee, a chairperson and vice-chairperson. The election shall occur annually at the first meeting held in January, unless there is no January meeting, then the next meeting held. All newly established boards and committees shall make such elections at their regularly held meeting and then annually as stated above. Alternate members (as provided below) shall not be elected to positions of chairperson or deputy-chairperson." The Vice-Chairperson for 2025 was Deborah Sears. FUNDING SOURCE RECOMMENDATION Staff recommends the Oak Forest Wall and Beautification District Advisory Committee discuss and elect a Vice-Chairperson for calendar year 2026. 5 REGUALR AGENDA - PART II ITEM 502 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MARCH 4, 2026 SPECIAL MEETING TITLE Oak Forest Entrance Landscaping Proposals SUMMARY In accordance with direction provided to City staff by the Committee at the November 19th, 2026 meeting staff has obtained quotes for the relandscaping of the Oak Forest entrance wing walls using a "build to cost" approach not to exceed $19,000. City staff reviewed the project with a total of 4 vendors and received proposals from 2 companies, Baker Commercial Landscaping and Natures Care. Baker Commercial Landscaping-$18,890 Natures Care-$18,694.23 FUNDING SOURCE Funding is available in FY 26 in G/L-161-15-0000-545270 RECOMMENDATION City Staff is recommending the Committee review the proposals received by City staff for landscaping renovations at the entrance into the Oak Forest subdivision. 6 February 25, 2026 Proposal #74569 Page 1 of 2 RLU - Install new plant material at four entrances off tuscawilla Oak Forest 1000 Chokecherry Drive Winter Springs, FL 32708 Bill To:Work Location: City of Winter Springs (Customer) 1126 East SR 434 Winter Springs, FL 32708 Mulch entrances RLU MULCH OS QTY TYPE DESCRIPTION COST Brown Mulch per yardCU YD25.00 $1,375.00 $1,375.00Total: Install new matching landscape to each of the four entrances along tuscawilla RECOMMENDED LANDSCAPE UPGRADES QTY TYPE DESCRIPTION COST 1 gal AgapanthusEACH72.00 $648.00 1 gal Asiatic JasmineEACH60.00 $540.00 1 gal Confederate JasmineEACH110.00 $990.00 1 gal LiriopeEACH85.00 $765.00 1 gal Society GarlicEACH200.00 $1,800.00 3 gal Dwarf PodocarpusEACH35.00 $840.00 3 gal Ilex ShillingEACH50.00 $1,100.00 3 gal LoropetalumEACH70.00 $1,540.00 3 gal PodocarpusEACH88.00 $1,936.00 7 gal Queen Emma Crinum LilyEACH12.00 $900.00 Demo/Prep Labor and Dump Fees1.00 $3,200.00 $14,259.00Total: Supply labor and material to modify the existing irrigation system to ensure adequate water coverage to the newly installed plant material. *Please note : This includes any irrigation heads that may need to be added, raised and/or replaced in order to extend water coverage. Should any irrigation repairs be discovered that exceeds the proposed price, a separate proposal for those repairs will follow. IRRIGATION REPAIRS & SERVICE QTY TYPE DESCRIPTION COST Supply & Install1.00 $1,700.00 $1,700.00Total: Sod four pallets to tighten bed lines. RECOMMENDED LANDSCAPE UPGRADES QTY TYPE DESCRIPTION COST OS - Sod $1,556.00 $1,556.00Total: 7350 Old Cheney Highway • Orlando, FL 32807 Phone 407-339-8821 • Fax 407-339-5191 Email: info@bakerlandscaping.com Website: www.bakerlandscaping.com 7 Proposal #74569 OAK FOREST February 25, 2026 Grand Total:$18,890.00 ____________ ___________________________________ ______________________________ Date Customer Signature Printed Name/Title Proposal by: Trey Rolquin This proposal includes the count of material and cost of the anticipated landscape services. The reference to material count and/or service hours, or other units of measure and cost, is merely an estimate of the material(s) or service(s) to be provided. In the event the count of material units or service hours has not been accurately estimated, notice shall be provided with any correction that is necessary. Proposed (Optional) services may include pricing that has changed since the start date of a maintenance service contract. Due to market fluctuations in material and service costs, this may exist in the above. We work very diligently to limit any changes in pricing, but at times this is unavoidable. 7350 Old Cheney Highway • Orlando, FL 32807 Phone 407-339-8821 • Fax 407-339-5191 Email: info@bakerlandscaping.com Website: www.bakerlandscaping.com 8 9 ESTIMATE EST-00169 Oak Forest Monument Enhancments Date: 2/25/2026 Prepared For City of Winter Springs kmaddox@winterspringsfl.org Scope of Work This proposal is generated to clean up in front of the Oak Forest monuments. We will create symmetry utilizing materials that are throughout most of the monuments, as well as clan up areas along the walls and fill in materials. We will also clean up the median islands between the monuments when present. Description Qty Unit Trotwood Blvd & Tuskawilla Rd Entryway Mobilization of Tools and Equipment 1.00 ea Foreman - Demo and Preparation of Bed Spaces 4.00 hour Crewman - Demo and Preparation of Bed Spaces 8.00 hour Liriope - 1 Gallon - Installed 90.00 ea Asiatic Jasmine - 1 Gallon - Installed 100.00 ea Japanese Blueberry - 30 Gallon - Installed 1.00 ea Agapanthus - 1 Gallon - Installed (Fill in existing in median)20.00 ea Mulch - Brown Shredded - Installed 5.00 ea Dump Fees 1.00 ea Trotwood Blvd & Tuskawilla Rd Entryway Subtotal $4,543.13 Forest Creek Dr & Tuskawilla Rd Entryway Mobilization of Tools and Equipment 1.00 ea Foreman - Labor for demo and bed preparation - Including removal of Carissa Holly & Weak Crape Myrtles 3.00 hour EST-00169 - Oak Forest Monument Enhancments Page 1 of 3 10 Description Qty Unit Crewman - Labor for demo and bed preparation - Including removal of Carissa Holly & Weak Crape Myrtles 6.00 hour Liriope - 1 Gallon - Installed 50.00 ea Asiatic Jasmine - 1 Gallon - Installed 80.00 ea Japanese Blueberry - 30 Gallon - Installed 1.00 ea Schilling - 3 Gallon - Installed (Fill in and extend existing Hedge lines)16.00 ea Mulch - Brown Shredded - Installed 3.00 ea Dump Fees 1.00 ea Forest Creek Dr & Tuskawilla Rd Entryway Subtotal $3,470.77 Winter Springs Blvd & Tuskawilla Rd Entryway Mobilization of Tools and Equipment 1.00 ea Foreman - Labor for demo and bed preparation (additional labor for first 150 feet of median) 6.00 hour Crewman - Labor for demo and bed preparation (additional labor for first 150 feet of median) 12.00 hour Liriope - 1 Gallon - Installed (additional plant materials for first 150 feet of median)225.00 ea Asiatic Jasmine - 1 Gallon - Installed 275.00 ea Japanese Blueberry - 30 Gallon - Installed 1.00 ea Mulch - Brown Shredded - Installed 10.00 ea Dump Fees 1.00 ea Winter Springs Blvd & Tuskawilla Rd Entryway Subtotal $9,173.83 Oak Forest Dr & Tuskawilla Rd Entryway Mobilization of Tools and Equipment 1.00 ea Foreman - Enhancement 3.00 hour Crewman - Enhancement 6.00 hour Liriope - 1 Gallon - Installed 50.00 ea Asiatic Jasmine - 1 Gallon - Installed 20.00 ea Oak Forest Dr & Tuskawilla Rd Entryway Subtotal $1,506.50 EST-00169 - Oak Forest Monument Enhancments Page 2 of 3 11 Subtotal:$18,694.23 Total:$18,694.23 Notes: Notes: Irrigation repairs include minor parts and pieces and adjustments to ensure full and complete coverage. No repairs to broken lines, valves, or controller work is included in this proposal. Irrigation system for working areas is to be in full working condition prior to commencement of this scope of work. Authorization By signing below, I authorize the work described in this estimate to be performed. Signature Date Printed Name Title Terms & Conditions Thank you for the opportunity to submit this proposal. Should you approve of this proposal, please sign and email the approved proposal to Contracts@NaturesCareOrlando.com or approve via the portal. Proposals not received through the portal or the email may be subject to delays. Proposal pricing is good for 20 days from the date above. By signing this proposal, I hereby agree to pay all statements and/or invoices within ten (10) days of receipt and interest on any statements and/or invoices not paid with such period at the rate of 1.5 percent (1.5%) per month until paid in full and i further agree to be respoinsible for any all costs and fees, including but not limited to attourneys' fees and court costs as well as administrative costs to collect incurred by Natures Care Orlando, LLC. in collecting any amounts due and owing under this contract. EST-00169 - Oak Forest Monument Enhancments Page 3 of 3 12 REGUALR AGENDA - PART II ITEM 503 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MARCH 4, 2026 SPECIAL MEETING TITLE Fiscal Year to Date Expenditure Details SUMMARY Fiscal Year to Date Expenditure Details FUNDING SOURCE RECOMMENDATION No action required. 13 Oak Forest Maintenance Fund SPECIAL MEETING Select Expense Accounts FY2026 - 10.01.2025 thru 01.31.2026 Account / Vendor Date Amount Description Utilities 540430 Budget 13,524.00$ City of Winter Springs 10.21.25 436.29 irrigation 11.18.25 409.15 irrigation 12.16.25 345.92 irrigation 01.20.26 357.17 irrigation Duke Energy 11.17.25 162.33 low voltage entrance lighting (Oct) 12.23.25 162.33 low voltage entrance lighting (Nov) 01.23.26 162.31 low voltage entrance lighting (Dec) YTD Expense Total $2,035.50 Encumbered $0.00 End Balance $11,488.50 Grounds 545270 Budget 48,531.00$ Nature's Care 11.04.25 1,103.20 Oct Landscaping 11.04.25 1,103.20 Nov Landscaping 12.09.25 1,103.20 Dec Landscaping 01.09.26 1,103.20 Jan Landscaping Siteone 12.24.25 85.50 irrigation supplies YTD Expense Total 4,498.30$ Encumbered 9,740.10$ End Balance 34,292.60$ Grounds - Signs/Walls 545270-004 Budget 4,000.00$ YTD Expense Total 0.00 Encumbered 0.00 End Balance 4,000.00$ Contract Admin 530341 Budget 2,500.00$ NBS 01.26.26 625.00 Special Assessment Service YTD Expense Total 625.00$ Encumbered 1,875.00$ End Balance -$ 14 REGUALR AGENDA - PART II ITEM 504 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MARCH 4, 2026 SPECIAL MEETING TITLE Budget 2027 Prep SUMMARY Working session to discuss projections for FY2027 budget. FUNDING SOURCE RECOMMENDATION Discuss projections for FY2027 budget 15