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Home My WebLink About2007 11 08 Consent 200 Approval of September 13 MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING SEPTEMBER 13, 2007 CALL TO ORDER The Oak Forest Wall and Beautification District Advisory Committee Regular Meeting of Thursday, September 13, 2007 was called to Order by Chairman Leo Marion at 7:01 p.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, and Winter Springs, Florida 32708). Roll Call: Chairman Leo Marion, present Vice Chairman Terry Patten, present Committee Member Brian Oliver, present Committee Member Sharon Hotchkiss, present Chairman Marion led the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The August 9, 2007 Regular Meeting Minutes. "I MOVE THAT WE ACCEPT." MOTION BY VICE CHAIRMAN PATTEN. SECONDED BY CHAIRMAN MARION. DISCUSSION. VOTE: VICE CHAIRMAN PATTEN: AYE CHAIRMAN MARION: AYE COMMITTEE MEMBER HOTCHKISS: AYE COMMITTEE MEMBER OLIVER: AYE MOTION CARRIED. ~' ~Z~ ~'~! ~'7P~ D '~"'.~ ~~ CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -SEPTEMBER 13, 2007 PAGE 2 OF 5 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. ~ 400. REPORTS ~" No Reports were given. ~ ~ _ .~"~ ~~ PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Community Development Department -Urban Beautification Services Division Review Of Budget. Mr. Steven Richart, Urban Beautification Services Division Manager, Community Development Department presented this Agenda Item. Discussion. Continuing with the discussion of the Budget, Mr. Richart. remarked that the current Fund Balance shows that there was a negative overall and that this is something that will be corrected because of the Assessment increase. Mr. Richart commented, "We're going to be going into the new Budget October lst [2007]. We did have an Assessment increase." Further discussion. Vice Chairman Terry Patten asked, "So, I am showing that it was five hundred [dollars] ($500.00) Interest on the Capital Fund?" CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -SEPTEMBER 13, 2007 PAGE 3 OF 5 Mr. Richart stated, "We Budgeted five hundred dollars interest, we actually had fifteen hundred and twenty six ninety six [dollars] ($1,526.96) to date. We had three hundred and five percent (305%) of what we anticipated, so I am assuming when they update this and finalize it; it may be more like seventeen hundred [dollars] ($1,700.00) interest." Discussion. *"" '~ REGULAR 601. Community Development Department -Urban Beautification Services Division Maintenance Items And Progress Report. Mr. Richart introduced this Agenda Item and discussed that there has been some vandalism done at the entrances. Discussion. •• AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS DISCUSSED NEXT, FOLLOWED BY THE REST OF THE AGENDA AS DOCUMENTED. • • REGULAR AGENDA REGULAR 603. Community Development Department -Urban Beautification Services Division Update On The Bid Proposals. Mr. Richart presented this Agenda Item. Discussion followed on the ranking system and point system related to Bids. REGULAR 602. Community Development Department -Urban Beautification Services Division Update On The Proposed Wall Extension. Mr. Richart introduced this Agenda Item and noted, "The Attorney contacted us; asked us to hold off on the Easements. Said we are going to give it another go. They think they can get anybody that's ever been involved with the Title to Quit Claim it over to us. May not even have to buy it - we are hoping." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -SEPTEMBER 13, 2007 PAGE 4 OF 5 Discussion continued and an estimated time to start on the Wall will be late November or early December. •• AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS DISCUSSED AGAIN, FOLLOWED BY THE REST OF THE AGENDA AS DOCUMENTED. • • '"~ REGULAR 603. Community Development Department -Urban Beautification Services Division ~ Update On The Bid Proposals. In other City business, Mr. Richart stated, "But one last thing to think about, if you guys have not had a chance to get over to Sequoia Court, please do. We had a Grant Project; the money was provided by the City in cooperation with the Boy Scouts, to re-landscape and care for the Sequoia Court Median. Very nice job was done over there. Native plant materials, recycled mulch, low volume drip irrigation system. It's a fine example of what we can do; a sustainable, elegant, lovely project. So, please do go by and see it when you get a chance." Discussion. Next, discussion ensued regarding the replacement of plants periodically and it was determined that this can be done after October 1St, 2007. Advisory Committee Member Sharon Hotchkiss inquired as to whether there will be trash containers placed along Tuskawilla Road to Town Center. Discussion ensued regarding the need for trash receptacles along the Oak Forest Wall. Discussion. "I MOVE WE DISCUSS THE MATTER OF PLACING TRASH CANS ALONG SOME OF THE ROADS - AT THE NEXT MEETING." MOTION BY ADVISORY COMMITTEE MEMBER HOTCHHISS. SECONDED BY CHAIRMAN MARION. DISCUSSION. VOTE: COMMITTEE MEMBER HOTCHHISS: AYE VICE CHAIRMAN PATTEN: AYE CHAIRMAN MARION: AYE COMMITTEE MEMBER OLIVER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -SEPTEMBER 13, 2007 PAGE 5 OF 5 ADJOURNMENT Tape 1/Side B Chairman Marion adjourned the Regular Meeting at 7:48 p.m. ~"' ~"~ ~"'~ .~ "'~ RESPECTFULLY SUBMITTED: ~~ CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the , 2007 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting.