The URL can be used to link to this page

Home My WebLink About2007 09 13 Other Handout Steven Richart City of Winter Springs Oak Forest Wall and Beautification District Overview Urban Beauti acation Division Meeting Report -September 13, 2007 Steven T. Richart Office:407-327-5976 Fax:407-327-6695 Email: srichart a winters rin sfl.or A. Bud4et Review i. YTD budget report -191 Oak Forest Maintenance P. i-8 2. YTD budget report - 309 Oak Forest Capital P. 9 B. Reeorts and Information 1. Annan Landscaping is performing to standard in most areas. 2. Lightscapes Outdoor Lighting is performing to standard. There has been vandalism occurring at the entrances as of late. 3. The landscape maintenance contract bids (ITB 007/07/SR) have been received with 10 bidders submitting. StafF is recommending REW Custom Landscapes for award of Tuskawilla Road and Oak Forest (OFWBD). The annual cost for Oak Forest (OFWBD) is $17,444. P. 10-14 C. Projects 1. Oak Forest Wall Extension. The City Attorney has requested that we hold off on pursuing the wall easements until his office has had an opportunity to attempt to acquire the Newby' property, which is needed for the wall extension, by 'Quitclaim Deed'. The correspondence is included in this package. P. 15-18 2. A Neighborhood Improvement Grant has been awarded by the City Commission to improve the Sequoia Court median with Conservation Landscaping in the amount of $5,500. The project is completed. NOTES: 09/13/2007 11:11 City of Winter Springs srichart YTD BUDGET - SEPT 2007 PG ~ 1 glytdbud FOR 2007 12 ACCOUNTS FOR: ORIGINAL APPROP TRANS/ADJSMTS REVISED BUD YTD ACTUAL ENC/REQ AVAILABLE BUD $ USED 191 OAK FOREST MAINTENANCE ------------------------------------------------------------------------------------------------------------------------------------ 191 OAK FOREST MAINTENANCE -------------------------- 191 361100 INTEREST -800 0 -800 -1,577.14 .00 777.14 197.1$ 191 361101 CNTY INT 0 0 0 -55.75 .00 55.75 100.0$ 191 363120 SvcAssess -37,850 0 -37,850 -37,487.09 .00 -362.91 99.0$* 191 364200 INS PROC 0 0 0 -2,300.00 .00 2,300.00 100.0$ 191 389100 APP FD BAL -3,135 -11,744 -14,879 .00 .00 -14,879.00 .0$* 191 53111 OTHERLEGAL 0 0 0 112.50 .00 -112.50 100.0$* 191 53211 ADMINFEE 6,750 9,200 15,950 11,962.50 3,987.50 .00 100.0$ 191 53410 CONT SERV 300 0 300 197.57 .00 102.43 65.9$ 191 54310 UTILITIES 1,800 200 2,000 2,219.86 .00 -219.86 111.0$* 191 54682 RM GROUNDS 17,000 0 17,000 16,194.16 .00 805.84 95.3$ 191 54695 R&P-S/W 4,000 -200 3,800 3,340.00 580.00 -120.00 103.2$* 191 54730 PRINTING 0 1,169 1,169 .00 .00 1,169.00 .0$ 191 54920 LGL ADS 0 316 316 314.90 .00 1.10 99.7$ 191 55230 OP SUPPLY 50 0 50 .00 .00 50.00 .0$ 191 58130 TR TO GF 0 11,059 11,059 9,163.00 .00 1,896.00 82.9$ 191 59130 TR GEN FUN 10,000 -10,000 0 .00 .00 .00 .0$ 191 59310 STAT RESER 1,885 0 1,885 .00 .00 1,885.00 .0$ TOTAL OAK FOREST MAINTENANCE 0 0 0 2,084.51 4,567.50 -6,652.01 100.0$ TOTAL OAK FOREST MAINTENANCE 0 0 0 2,084.51 4,567.50 -6,652.01 100.0$ TOTAL REVENUES -41,785 -11,744 -53,529 -41,419.98 .00 -12,109.02 09/13/2007 11:11 City of Winter Springs srichart YTD BUDGET - SEPT 2007 PG 2 glytdbud FOR 2007 12 ACCOUNTS FOR: ORIGINAL APPROP TRANS/ADJSMTS REVISED BUD YTD ACTUAL ENC/REQ AVAILABLE BUD ~ USED 191 OAK FOREST MAINTENANCE ------------------------------------------------------------------------------------------------------------------------------------ TOTAL EXPENSES 41,785 11,744 53,529 43,504.49 4,567.50 5,457.01 PRIOR FUND BALANCE CHANGE IN FUND BALANCE CURRENT FUND BALANCE 24,892.94 -2,084.51 22,808.43 09/13/2007 11:12 City of Winter Springs PG 1 srichart YTD BUDGET - SEPT 2007 glytdbud FOR 2007 12 JOURNAL DETAIL 2007 1 TO 2007 12 ACCOUNTS FOR: ORIGINAL APPROP TRANS/ADJSMTS REVISED BUD YTD ACTUAL ENC/REQ AVAILABLE BUD % USED 191 OAK FOR ---------------- EST MAINTENANCE --------------- ---------------- ----- -------- ----------------------------- ------ --------------------- -------- -------- 191 OAK FOREST MAINTENANCE --------------------------- ---- ---- 191 315100 ASS LOLL 0 0 0 .00 .00 .00 .0% 2007/01/010697 10/01/2006 GRV 549.16 REF 613023 ACCR UE O.F. CAP/MAINT 2007/02/020122 11/08/2006 CRP -549.16 REF 1206498 R.V. 06-01-09-30-06 OAK FOREST - MAINTENANCE ASSES 2007/03/030149 12/07/2006 CRP -7,089.19 REF 1227505 R.V. 11-16-11-30-06 OAK FOREST - MAINTENANCE ASSES 2007/04/040053 01/03/2007 CRP -2,701.46 REF 1246504 R.V. 12-01-12-15-06 OAK FOREST - MAINTENANCE ASSES 2007/04/040143 01/08/2007 CRP -306.90 REF 1249224 R.V. 12-18-12-31-06 OAK FOREST - MAINTENANCE ASSES 2007/05/050073 02/05/2007 CRP -34.01 REF 1269052 R.V. 10-01-12-31-06 OAK FOREST - MAINTENANCE ASSES 2007/05/050165 02/08/2007 CRP -943.16 REF 1272634 R.V. 01-01-01-31-07 OAK FOREST - MAINTENANCE ASSES 2007/06/060142 03/07/2007 CRP -783.95 REF 1294988 R.V. 02-01-02-28-07 OAK FOREST - MAINTENANCE ASSES 2007/06/060367 03/16/2007 CRP 34.01 REF 1301192 Reversal / 1269052 OAK FOREST - MAINTENANCE ASSES 2007/07/070192 04/10/2007 CRP -1,037.23 REF 1319806 R.V. 03-01-03-31-07 OAK FOREST - MAINTENANCE ASSES 2007/07/070316 04/16/2007 CRP 2,701.46 REF 1324334 Reversal / 1246504 OAK FOREST - MAINTENANCE ASSES 2007/07/070316 04/16/2007 CRP 7,089.19 REF 1324335 Reversal / 1227505 OAK FOREST - MAINTENANCE ASSES 2007/07/070316 04/16/2007 CRP 783.95 REF 1324330 Reversal / 1294988 OAK FOREST - MAINTENANCE ASSES 2007/07/070316 04/16/2007 CRP 306.90 REF 1324332 Reversal / 1249224 OAK FOREST - MAINTENANCE ASSES 2007/07/070316 04/16/2007 CRP 943.16 REF 1324333 Reversal / 1272634 OAK FOREST - MAINTENANCE ASSES 2007/07/070316 04/16/2007 CRP 1,037.23 REF 1324320 Reversal / 1319806 OAK FOREST - MAINTENANCE ASSES 191 361100 INTEREST -800 0 -800 -1,577.14 .00 777.14 197.1% 2007/01/010649 11/06/2006 BUC -800.00 REF ORIG INAL BUDGET 2007 2007/03/030640 12/31/2006 GEN -470.99 REF 703031 INT ALLOCATION OCT-DEC 06 2007/06/060723 03/30/2007 GEN -579.28 REF 706035 INT ALLOCATION JAN-MARCH 07 2007/09/09068.7 06/30/2007 GEN -526.87 REF 709042 INTE REST ALLOCATION - JUNE 07 191 361101 CNTY INT 0 0 0 -55.75 .00 55.75 100.0% 2007/01/010361 10/18/2006 CRP -1.96 REF 1192357 R.V. 07-01-09-30-06 LINE CODE REIMBURSEMENT 2007/06/060363 03/16/2007 CRP -34.01 REF 1301195 R.V. 10-01-12-31-06 LINE CODE REIMBURSEMENT 2007/07/070401 04/19/2007 CRP -8.48 REF 1326270 R.V. 01-01-03-31-07 LINE CODE REIMBURSEMENT 2007/10/010419 07/23/2007 CRP -11.30 REF 1394252 R.V. 04-01-06-30-07 LINE CODE REIMBURSEMENT 191 363120 SvcASSess -37,850 0 -37,850 -37,487.09 .00 -362.91 99.0%* 2007/01/010649 11/06/2006 BUC -37,850.00 REF ORIG INAL BUDGET 2007 2007/02/020122 11/08/2006 CRP -160.67 REF 1206514 R.V. 10-27-10-31-06 LINE CODE REIMBURSEMENT 2007/02/020463 11/28/2006 CRP -22,607.95 REF 1219793 R.V. 11-01--11-15-06 LINE CODE REIMBURSEMENT 2007/07/070311 04/16/2007 CRP -2,701.46 REF 1324375 R.V.12-O1-12-15-06 OAK FOREST - MAINTENANCE ASSES 09/13/2007 11:12 City of Winter Springs srichart YTD BUDGET - SEPT 2007 FOR 2007 12 ACCOUNTS FOR: PG 2 glytdbud JOURNAL DETAIL 2007 1 TO 2007 12 ORIGINAL APPROP TRANS/ADJSMTS REVISED BUD YTD ACTUAL ENC/REQ AVAILABLE BUD ~ USED 191 OAK FOREST MAINTENANCE ------------------------------------------------------------------------------------------------------------------------------------ 191 OAK FOREST MAINTENANCE 191 363120 SvcAssess 2007/07/070311 2007/07/070311 2007/07/070311 2007/07/070311 2007/07/070311 2007/08/080147 2007/09/090500 2007/09/090500 2007/09/090500 04/16/2007 CRP 04/16/2007 CRP 04/16/2007 CRP 04/16/2007 CRP 04/16/2007 CRP 05/07/2007 CRP 06/25/2007 CRP 06/25/2007 CRP 06/25/2007 CRP 191 364200 INS PROC 2007/06/060538 03/26/2007 CRP 191 389100 APP FD BAL 2007/01/010649 2007/02/020031 2007/03/030084 2007/08/080361 2007/08/080688 2007/10/010552 11/06/2006 BUC 11/06/2006 BUA 12/05/2006 BUA 05/15/2007 BUA 05/30/2007 BUA 07/29/2007 BUA 191 53111 OTHERLEGAL 2007/09/090249 06/12/2007 API 191 53211 ADMINFEE 2007/01/010649 2007/02/020031 2007/03/030084 2007/05/050091 2007/05/050250 2007/05/050250 2007/07/070329 2007/07/070329 2007/11/011197 2007/11/011197 11/06/2006 BUC 11/06/2006 BUA 12/05/2006 BUA 02/06/2007 POE 02/14/2007 API 02/14/2007 POL 04/17/2007 API 04/17/2007 POL 08/08/2007 API 08/08/2007 POL -306.90 REF 1324374 R.V.12-18-12-31-06 OAK FOREST - MAINTENANCE ASSES -943.16 REF 1324376 R.V.O1-O1-01-31-07 OAK FOREST - MAINTENANCE ASSES -783.95 REF 1324377 R.V.O1-02-02-28-07 OAK FOREST - MAINTENANCE ASSES -1,037.23 REF 1324380 R.V.03-O1-03-3107 OAK FOREST - MAINTENANCE ASSES -7,089.19 REF 1324372 R.V.11-16-11-30-06 OAK FOREST - MAINTENANCE ASSES -293.90 REF 1337296 R.V. 04-01-04-30-07 OAK FOREST - MAINTENANCE ASSES -309.01 REF 1375594 R.F. 05-01-06-08-07 OAK FOREST - MAINTENANCE ASSES -662.17 REF 1375611 R.V. 05-31-07 OAK FOREST - MAINTENANCE ASSES -591.50 REF 1375604 R.V. 10-O1-OS-31-07 OAK FOREST - MAINTENANCE ASSES 0 0 0 -2,300.00 .00 2,300.00 100.0 -2,300.00 REF 1308175 INFINITY CLAIMS LINE CODE REIMBURSEMENT -3,135 -11,744 -14,879 .00 .00 -14,879.00 .0~* -3,135.00 REF ORIGINAL BUDGET 2007 -6,750.00 REF BA1 All GSG budget to OF Maint -2,450.00 REF BA1 11/27/06; Consent 401.1 GSG -1,169.00 REF LIT Consent 200; 5/14/07 notice co -316.00 REF LIT Sup Ap - Public Hearing Ad -1,059.00 REF BA2 BA OF Insurance Incr 0 0 0 112.50 .00 -112.50 100.0~* 112.50 VND 000229 PO BROWN,GARGANESE,WEI S FILE 1193 40647 6,750 9,200 15,950 11,962.50 3,987.50 .00 100.0 6,750.00 REF ORIGINAL BUDGET 2007 6,750.00 REF BA1 All GSG budget to OF Maint 2,450.00 REF BA1 11/27/06; Consent 401.1 GSG 15,950.00 VND 001061 PO 72029 GSG/GOVERNMENT SER OAK FOREST ASSESSMENT PROGRAM. 3,987.50 VND 001061 PO 72029 GSG/GOVERNMENT SER OAK FOREST ASSESSMENT PROGRAM. 38245 -3,987.50 VND 001061 PO 72029 GSG/GOVERNMENT SER OAK FOREST ASSESSMENT PROG2007 3,987.50 VND 001061 PO 72029 GSG/GOVERNMENT SER OAK FOREST ASSESSMENT PROGRAM. 39648 -3,987.50 VND 001061 PO 72029 GSG/GOVERNMENT SER OAK FOREST ASSESSMENT PROG2007 3,987.50 VND 001061 PO 72029 GSG/GOVERNMENT SER OAK FOREST ASSESSMENT PROGRAM. 41821 -3,987.50 VND 001061 PO 72029 GSG/GOVERNMENT SER OAK FOREST ASSESSMENT PROG2007 0 09/13/2007 11:12 City of Winter Springs PG 3 srichart YTD BUDGET - SEPT 2007 glytdbud FOR 2007 12 JOURNAL DETAIL 2007 1 TO 2007 12 ACCOUNTS FOR: ORIGI NAL APPROP TRANS/ADJSMTS REVISED BUD YTD ACTUAL ENC/REQ AVAILABLE BUD ~ USED 191 OAK FOREST MAINTENANCE -------------------------------- ------ ---------- ---- ------- ---------------------------- ------------------------------------- -------- 191 OAK FOREST MAINTENANCE 191 53410 CONT SERV 300 0 300 197.57 .00 102.43 65.9 2007/01/010649 11/06/2006 BUC 300.00 REF ORIGINAL BUDGET 2007 2007/03/030531 12/27/2006 API 159.69 VND 000302 PO RAY VALDES, SEM CO T WS OAK FOREST TAX 37258 2007/05/050346 02/19/2007 API 19.76 VND 000302 PO RAY VALDES, SEM CO T OAK FOREST TAX COLLECT 38308 2007/07/070479 04/24/2007 API 9.11 VND 000302 PO RAY VALDES, SEM CO T OAK FOREST-TAX COLLECTIONS 39698 2007/08/080558 05/22/2007 API 9.01 VND 000302 PO RAY VALDES, SEM CO T 2006 TAX YEAR POSTAGE BILLING 40329 191 54310 UTILITIES 1,800 200 2,000 2,219.86 .00 -219.86 111.0~* 2007/01/010346 10/18/2006 API 105.53 VND 000716 PO PROGRESS ENERGY FLOR 98765-22190 35966 2007/01/010649 11/06/2006 BUC 1,800.00 REF ORIGINAL BUDGET 2007 2007/01/010659 10/31/2006 GEN 81.88 REF 701006 EXP CITY UT ACCT EFF 10/24/06 2007/02/020201 11/14/2006 API 110.88 VND 000716 PO PROGRESS ENERGY FLOR 98765-22190 36426 2007/02/020528 11/30/2006 GEN 102.31 REF 702007 EXP CITY UT ACCT EFF 11/28 2007/03/030407 12/18/2006 API 135.10 VND 000716 PO PROGRESS ENERGY FLOR 98765-22190 37138 2007/03/030598 12/31/2006 GEN 79.92 REF 703008 988.94 2007/04/040366 01/19/2007 API 144.24 VND 000716 PO PROGRESS ENERGY FLOR 98765-22190 37742 2007/04/040657 01/31/2007 GEN 68.31 REF 070427 EXP CITY UT ACCT- EFF 01/23/07 2007/05/050227 02/13/2007 API 122.72 VND 000716 PO PROGRESS ENERGY FLOR 98765-22190 38134 2007/05/050555 02/28/2007 GEN 86.86 REF 705014 EXP CITY UT ACCT EFF 02/27/07 2007/06/060427 03/20/2007 API 105.78 VND 000716 PO PROGRESS ENERGY FLOR 98765-22190 38923 2007/06/060710 03/31/2007 GEN 48.22 REF 706025 EXPENSE CITY UT ACCT EFF 03/27 2007/07/070332 04/17/2007 API 98.23 VND 000716 PO PROGRESS ENERGY FLOR 98765-22190 39544 2007/07/070658 04/30/2007 GEN 40.32 REF 707018 EXP CITY UT ACCT EFF 04/24/07 2007/08/080374 05/16/2007 API 103.19 VND 000716 PO PROGRESS ENERGY FLOR 98765-22190 40181 2007/08/080754 05/31/2007 GEN 121.56 REF 708013 EXPENSE CITY UT ACCT EFF 05/29 2007/09/090268 06/13/2007 API 110.85 VND 000716 PO PROGRESS ENERGY FLOR 98765-22190 40722 2007/09/090609 06/29/2007 GEN 107.23 REF 709017 EXP CITY UT ACC EFF 06/26 2007/10/010300 07/17/2007 API 107.24 VND 000716 PO PROGRESS ENERGY FLOR 98765-22190 41443 2007/10/010536 07/27/2007 GEN 105.72 REF 710014 EXP CITY UT ACCTS EFF 07/24/07 2007/10/010550 07/29/2007 BUA 200.00 REF LIT FROM 191-54695 2007/11/011355 08/15/2007 API 103.98 VND 000716 PO PROGRESS ENERGY FLOR 98765-22190 42012 2007/11/011694 08/30/2007 GEN 129.79 REF 711012 EXP CITY UT ACCT EFF 08/28 191 54682 RM GROUNDS 17,000 0 17,000 16,194.16 .00 805.84 95.3 2007/01/010185 10/11/2006 POE 17,000.00 VND 007918 PO 70191 ANNAN LANDSCAPE CO OAK FOREST - LANDSCAPE MAINT. 2007/01/010649 11/06/2006 BUC 17,000.00 REF ORIGINAL BUDGET 2007 2007/02/020043 11/06/2006 API 1,030.00 VND 007918 PO 70191 ANNAN LANDSCAPE CO OAK FOREST - LANDSCAPE MAINT. 36248 2007/02/020043 11/06/2006 POL -1,030.00 VND 007918 PO 70191 ANNAN LANDSCAPE CO OAK FOREST - LANDSCAPE MAI2007 2007/02/020358 11/21/2006 API 1,030.00 VND 007918 PO 70191 ANNAN LANDSCAPE CO OAK FOREST' - LANDSCAPE MAINT. 36623 0 09/13/2007 11:12 City of Winter Springs srichart YTD BUDGET - SEPT 2007 FOR 2007 12 ACCOUNTS FOR: ORIGINAL APPROP TRANS/ADJSMTS REVISED BUD YTD ACTUAL -1,030.00 VND 007918 129.04 VND 007918 -129.04 VND 007918 1,030.00 VND 007918 -1,030.00 VND 007918 1,030.00 VND 007918 -1,030.00 VND 007918 54.50 VND 007918 -54.50 VND 007918 1,030.00 VND 007918 -1,030.00 VND 007918 1,490.00 VND 007918 -1,490.00 VND 007918 1,490.00 VND 007918 -1,490.00 VND 007918 1,490.00 VND 007918 -1,490.00 VND 007918 281.49 VND 007918 -281.49 VND 007918 25.85 VND 007918 -25.85 VND 007918 1,490.00 VND 007918 -1,490.00 VND 007918 57.48 VND 007918 -57.48 VND 007918 29.74 VND 007918 -29.74 VND 007918 1,490.00 VND 007918 -1,490.00 VND 007918 1,516.07 VND 007918 -1,516.07 VND 007918 1,499.99 VND 007918 -2,305.83 VND 007918 191 OAK FOREST MAINTENANCE ------------------------------------------------------------------------------------------------------------------------------------ 191 OAK FOREST MAINTENANCE 191 54682 RM GROUNDS 2007/02/020358 2007/02/020447 2007/02/020447 2007/03/030399 2007/03/030399 2007/04/040535 2007/04/040535 2007/05/050250 2007/05/050250 2007/05/050250 2007/05/050250 2007/06/060299 2007/06/060299 2007/07/070329 2007/07/070329 2007/08/080133 2007/08/080133 2007/08/080133 2007/08/080133 2007/08/080375 2007/08/080375 2007/09/090509 2007/09/090509 2007/09/090509 2007/09/090509 2007/10/010164 2007/10/010164 2007/10/010164 2007/10/010164 2007/11/011337 2007/11/011337 2007/12/012166 2007/12/012166 11/21/2006 POL 11/28/2006 API 11/28/2006 POL 12/18/2006 API 12/18/2006 POL 01/26/2007 API 01/26/2007 POL 02/14/2007 API 02/14/2007 POL 02/14/2007 API 02/14/2007 POL 03/14/2007 API 03/14/2007 POL 04/17/2007 API 04/17/2007 POL 05/07/2007 API 05/07/2007 POL 05/07/2007 API 05/07/2007 POL 05/16/2007 API 05/16/2007 POL 06/26/2007 API 06/26/2007 POL 06/26/2007 API 06/26/2007 POL 07/10/2007 API 07/10/2007 POL 07/10/2007 API 07/10/2007 POL 08/14/2007 API 08/14/2007 POL 09/10/2007 API 09/10/2007 POL 191 54695 R&P-S/W 2007/01/010649 2007/02/020085 2007/02/020321 2007/02/020321 2007/02/020447 2007/02/020447 11/06/2006 BUC 11/07/2006 POE 11/20/2006 API 11/20/2006 POL 11/28/2006 API 11/28/2006 POL PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 PO 70191 ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO ANNAN LANDSCAPE CO 4,000 -200 3,800 3,340.00 PG 4 glytdbud JOURNAL DETAIL 2007 1 TO 2007 12 ENC/REQ AVAILABLE BUD ~ USED OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 36763 OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 37405 OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 37801 OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 38192 OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 38192 OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 38982 OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 39454 OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 40229 OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 40229 OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 40229 OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 40958 OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 40958 OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 41205 OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 41205 OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 41934 OAK FOREST - LANDSCAPE MAI2007 OAK FOREST - LANDSCAPE MAINT. 42551 OAK FOREST - LANDSCAPE MAI2007 580.00 -120.00 103.2~* 4,000.00 REF ORIGINAL BUDGET 2007 1,980.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIGHTIN 140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIGHTIN -140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIG2007 140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIGHTIN -140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIG2007 36688 36688 Q 09/13/2007 11:12 City of Winter Springs PG ~ 5 srichart YTD BUDGET - SEPT 2007 glytdbud FOR 2007 12 JOURNAL DETAIL 2007 1 TO 2007 12 ACCOUNTS FOR: ORIGI NAL APPROP TRANS/ADJSMTS REVISED BUD YTD ACTUAL ENC/REQ AVAILABLE BUD g USED 191 OAK FOREST MAINTENANCE ------------------------------- ---------------- ----- ------- --- -------- ------------- -------- ----- ----------- ------- ---------- -------- 191 OAK FOREST MAINTENANCE 191 54695 R&P-S/W 2007/03/030564 12/28/2006 POE 1,800.00 VND 007171 PO 71488 WATER WORKS EXTERIO OAK FOREST WALL. PRESSURE CLEA 2007/04/040535 01/26/2007 API 140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIGHTIN 38105 2007/04/040535 01/26/2007 POL -140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIG2007 2007/04/040548 01/29/2007 API 140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIGHTIN 37850 2007/04/040548 01/29/2007 POL -140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIG2007 2007/05/050465 02/26/2007 POM -1,800.00 VND 007171 PO 71488 WATER WORKS EXTERIO close 71488 2007 2007/05/050504 02/27/2007 API 140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIGHTIN 38714 2007/05/050504 02/27/2007 POL -140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIG2007 2007/06/060164 03/08/2007 POE 1,800.00 VND 009165 PO 72490 CUSTOM COVERINGS OAK FOREST. PAINTING OF (8) E 2007/06/060299 03/14/2007 API 1,800.00 VND 009165 PO 72490 CUSTOM COVERINGS OAK FOREST. PAINTING OF (8) E 38856 2007/06/060299 03/14/2007 POL -1,800.00 VND 009165 PO 72490 CUSTOM COVERINGS OAK FOREST. PAINTING OF (2007 2007/07/070444 04/23/2007 API 140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIGHTIN 39666 2007/07/070444 04/23/2007 POL -140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIG2007 2007/07/070444 04/23/2007 API 140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIGHTIN 39831 2007/07/070444 04/23/2007 POL -140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIG2007 2007/08/080684 05/30/2007 API 140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIGHTIN 40446 2007/08/080684 05/30/2007 POL -140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIG2007 2007/09/090509 06/26/2007 API 140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIGHTIN 41126 2007/09/090509 06/26/2007 POL -140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIG2007 2007/10/010444 07/24/2007 API 140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIGHTIN 41570 2007/10/010444 07/24/2007 POL -140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIG2007 2007/10/010550 07/29/2007 BUA -200.00 REF LIT TO 191-54310 2007/12/012189 09/10/2007 API 140.00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIGHTIN 42611 2007/12/012189 09/10/2007 POL .00 VND 004297 PO 70774 LIGHTSCAPES OUTDOOR OAK FOREST LOW VOLTAGE LIG2007 191 54730 PRINTING 0 1,169 1,169 .00 .00 1,169.00 .0~ 2007/08/080361 05/15/2007 BUA 1,169.00 REF LIT Consent 200; 5/14/07 notice co 191 54920 LGL ADS 0 316 316 314.90 .00 1.10 99.7 2007/08/080688 05/30/2007 BUA 316.00 REF LIT Sup Ap - Public Hearing Ad 2007/09/090066 06/05/2007 API 314.90 VND 000633 PO ORLANDO SENTINEL 030 OAK FOREST LEGAL AD 40566 191 55230 OP SUPPLY 50 0 50 .00 .00 50.00 .0& 2007/01/010649 11/06/2006 BUC 50.00 REF ORIGINAL BUDGET 2007 J 09/13/2007 11:12 City of Winter Springs PG ~ 6 srichart YTD BUDGET - SEPT 2007 glytdbud FOR 2007 12 JOURNAL DETAIL 2007 1 TO 2007 12 ACCOUNTS FOR: ORIGINAL APPROP TRANS/ ADJSMTS REVISED BUD YTD ACTUAL ENC/REQ AVAILABLE BUD ~ USED 191 OAK FOREST MAINTENANCE -------------------------------------- --------- ----- ----- ---------------- ---------------- ----- ------------- ---------------- --------- 191 58130 TR TO GF 0 11,059 11,059 9,163.00 .00 1,896.00 82.9& 2007/01/010491 10/25/2006 BUA 10,000.00 REF LIT From 591XX to 581XX 2007/01/010731 10/31/2006 GEN 833.00 REF 108 TR OF-GF (CLERK FEES,BEAUT,INS 2007/02/020568 11/01/2006 GEN 833.00 REF 108 TR OF-GF (CLERK FEES,BEAUT,INS 2007/03/030609 12/01/2006 GEN 833.00 REF 108 TR OF-GF (CLERK FEES,BEAUT,INS 2007/04/040498 01/01/2007 GEN 833.00 REF 108 TR OF-GF (CLERK FEES,BEAUT,INS 2007/05/050564 02/01/2007 GEN 833.00 REF 108 TR OF-GF (CLERK FEES,BEAUT,INS 2007/06/060154 03/01/2007 GEN 833.00 REF 108 TR OF-GF (CLERK FEES,BEAUT,INS 2007/07/070645 05/14/2007 GEN 833.00 REF 108 TR OF-GF (CLERK FEES,BEAUT,INS 2007/08/080307 05/14/2007 GEN 833.00 REF 108 TR OF-GF (CLERK FEES,BEAUT,INS 2007/09/090221 06/12/2007 GEN 833.00 REF 108 TR OF-GF (CLERK FEES,BEAUT,INS 2007/10/010437 07/24/2007 GEN 833.00 REF 108 TR OF-GF (CLERK FEES,BEAUT,INS 2007/10/010552 07/29/2007 BUA 1,059.00 REF BA2 BA OF Insurance Incr 2007/11/011045 08/02/2007 GEN 833.00 REF 108 TR OF-GF (CLERK FEES,BEAUT,INS 191 59130 TR GEN FUN 10,000 - 10,000 0 .00 .00 .00 .0~ 2007/01/010491 10/25/2006 BUA - 10,000.00 REF LIT From 591XX to 561XX 2007/01/010649 11/06/2006 BUC 10,000.00 REF ORIGINAL BUDGET 2007 191 59310 STAT RESER 1,885 0 1,885 .00 .00 1,885.00 .0~ 2007/01/010649 11/06/2006 BUC 1,885.00 REF ORIGINAL BtJDGET 2007 TOTAL OAK FOREST MAINTENANCE 0 0 0 2,084.51 4,567.50 -6,652.01 100.0 TOTAL OAK FOREST MAINTENANCE 0 0 0 2,084.51 4,567.50 -6,652.01 100.0 TOTAL REVENUES -41,785 - 11,744 -53,529 -41,419.98 .00 -12,109.02 TOTAL EXPENSES 41,785 11,744 53,529 43,504.49 4,567.50 5,457.01 PRIOR FUND BALANCE 24,892.94 CHANGE IN FUND BALANCE -2,084.51 CURRENT FUND BALANCE 22,808.43 ~J 09/13/2007 11:13 City of Winter Springs srichart YTD BUDGET - SEPT 2007 PG 1 glytdbud FOR 2007 12 ACCOUNTS FOR: ORIGINAL APPROP TRANS/ADJSMTS REVISED BUD YTD ACTUAL ENC/REQ AVAILABLE BUD ~ USED 309 OAK FOREST CAPITAL FUND ------------------------------------------------------------------------------------------------------------------------------------ 309 OAK FOREST CAPITAL FUND ----------------------------------- 309 361100 INTEREST -500 309 389100 APP FD BAL -37,685 309 65000 30052 CAP-CIP 38,185 TOTAL OAK FOREST CAPITAL FUND 0 TOTAL OAK FOREST CAPITAL FUND 0 TOTAL REVENUES -38,165 TOTAL EXPENSES 38,185 PRIOR FUND BALANCE CHANGE IN FUND BALANCE CURRENT FUND BALANCE 0 0 0 0 0 0 0 -500 -37,685 38,185 0 0 -38,185 38,185 -1,526.96 .00 1,740.00 213.04 213.04 -1,526.96 1,740.00 38,206.26 -213.04 37,993.22 .00 1,026.96 305.4 .00 -37,685.00 .0$* .00 36,445.00 4.6~ .00 -213.04 100.0 .00 -213.04 100.0 .00 -36,658.04 .00 36,445.00 COMMISSION AGENDA ITEM 200 September 24, 2007 Meeting CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR MGR /DEPT Authorization REQUEST: Community Development Department, Urban Beautification Services Division, Requesting Authorization to Enter into a Contract Agreement for Landscape Maintenance Services for Tuskawilla Road and the Oak Forest Wall and Beautification District with REW Custom Landscape, LLC. PURPOSE: The purpose of this Board Item is to request authorization to enter into a contract agreement with REW Custom Landscape, LLC. for Landscape Maintenance Services for Tuskawilla Road and the Oak Forest Wall and Beautification District (ITB 007/07/SR) at an annual cost of $49,840. CONSIDERATIONS: This agreement is needed to continue contractual landscape maintenance services for Tuskawilla Road (medians and rights-of--way), the Oak Forest Wall, and the Oak Forest Entrances; Tuskawilla Road being engaged pursuant to an Interlocal Agreement with Seminole County. Services for Tuskawilla Road and Oak Forest are bid together to encourage quantity pricing by combining work for separate areas into one service route. Included in the scope of work is: regular mowing, weeding, edging, shrub trimming, fertilization, weed control, insect control and irrigation maintenance services. Bid ITB 007/07/SR was opened on September S, 2007 at 3pm with REW Custom Landscape, LLC. submitting the most qualified bid of $49,840 for landscape maintenance, irrigation maintenance, and chemical services. The lowest complete bid was submitted by Nanak's Landscaping at a cost of $43,800 annually. i~ 09/24/07 CONSENT 200 Landscape_Maint_Tuskawilla ITB00707SR FUNDING: The scope of work for this contract encompasses two funding sources: Urban Beautification Services (R&M Grounds) and Oak Forest Maintenance Fund (R&M Grounds). The funding amounts are as follows: Urban Beautification (1525-54682) at $32,396 (6S% of contract value), and the Oak Forest Maintenance Fund (191-54682) at $17,444 (35% of contract value). The cost of service under attachment #1 (agreement form) is $49,840 annually; with all funds being expended over atwelve-month contract period. RECOMMENDATION: It is recommended that authorization be given for the City Manager to enter into a contract agreement with REW Custom Landscape, LLC. for Bid ITB 007/07/SR, Landscape Maintenance Services for Tuskawilla Road and the Oak Forest Wall and Beautification District for a total annual cost of $49,840. IMPLEMENTATION SCHEDULE: The contract will commence on October 1, 2007 for atwelve-month period, with an option for a second and third twelve-month period, with a maximum yearly increase of 7% upon renewal, if the work performance is satisfactory. ATTACHMENTS: 1. Agreement - REW Custom Landscape, LLC. 2. ITB 007/07/SR -Bid Analysis 3. ITB 007/07/SR -Bid Tabulation COMMISSION ACTION: ATTACHMENT 2 -BID ANALYSIS ITEM 200 - 9/24/07 Bid Analysis - TUSKAWILLA ROAD /OAK FOREST LANDSCAPE MAINTENANCE SVCS. Bid # ITB 007/07/SR Sep-07 SCORE 0 =Failed to Qualify ', 1 -5 =Quality (1 lowest / 5 highest) Bidder Res onsiveness Score Res onsible Score Due Dil i ence Total Rank Base Doc. Attest Comp. Cust. Insurance Unit Financial Prove Provide Provide Work Unit Pri Bid Si ned Seal Forms Refs. Provided Costs Resources Experienc Occ. Lic. Licenses Quali Value Central Fla. Lan $32,400.00 0 0 4 5 3 5 0 4 5 5 3 3 37 3 E. Coast Site C $60,637.50 5 0 3 3 5 5 1 1 1 0 1 4 29 5 Reed Lanscapin None 5 0 0 0 0 4 0 0 1 0 0 3 13 9 ruGreen $5,472.00 0 0 2 0 0 3 0 0 0 0 4 3 12 10 REW Custom L $49,840.00 5 0 4 5 5 5 0 4 5 4 5 5 47 1 Nanak's Landsc $43,800.00 5 5 5 5 5 5 2 4 4 3 2 1 46 2 Eastwood Tuff $48,180 00 0 0 0 5 0 5 4 5 0 0 2 2 23 7 Hinton Ent. $46,624.00 5 0 5 0 0 5 0 0 5 0 0 4 24 6 P&L Lawn $68,952.00 5 0 4 0 0 5 0 2 5 5 5 3 34 4 Servello & Son $71,490.60 5 0 2 0 0 5 0 0 0 0 1 1 14 8 Central Fla. Landscaping bid included landscape and irrigation only. TruGreen bid included only chemical services. Hinton Enterprises bid included only landscape EXEL Evaluation Maint. Serv. N Attachent #3 -Consent 200 9/24/07 CITY OF WINTER SPRINGS, FL 1126 EAST STATE ROAD 434 WINTER SPRINGS, FL 32708 407-327-1800 ITB 007/07/SR Tuskawilla Road Landscape Maintenance Services Right of Way, Medians, and Oak Forest Entrances Called By: Nancy Vobornik-Purchasing Coordinator RFP Opened: 3::00 PM RFP Closed : 3:24 PM Date: September 5, 2007 Witness: Steven Richart, Urban Beautification Manager Central Florida Landscaping and Maintenance, Inc. PO Box 620645 Oviedo, FL 32762-0645 Phone: none given Base Bid: $32,400.00 (Landscape and Irrigation Maintenance only). East Coast Site Control, Inc 545 Cass Street Deland, FL 32720 Contact: Ken Wood Phone: 386.804.4678 Base Bid: $60,637.50 (Includes all three services) Reed Landscaping & Lawn Care, Inc. 333 Franklin St Ocoee, FL 34761 Phone: none given Base Bid: none entered on form Truegreen/Chemlawn LLP 2175 N. Forsyth Road Orlando, FL 32807 Contact: Elso R. Caponi, Jr. Phone: none given Base Bid: $5,472.00 (Chemical Program only) 13 Page two REW Custom Landscape, LLC 1469 N. New York Street Sanford, Fl 32771 Phone:407.327.9425 Contact: John Cerabino Base Bid: $ 49,840.00 (includes all three services) Nanak's Landscaping 1174 Florida Central Pkwy Longwood, FL 32750 Phone:407.831.8101 ext 234 Contact: Dave Harting dhartinena,nanaks.com Base Bid: $ 43,800.00 (includes all three services) Eastwood Tuff Turf 1615 Oklahoma Street Oviedo, FL 32765 Phone:407.366-5847 Contact: Ian Eastwood eastwoodtuffturf(a~aol.com Base Bid: $ 48,180.00 (includes all three services) Hinton Enterprises, Inc. PO Box 390423 Deltona, FL 32739 Phone: none listed Base Bid: $ 46,624.00 (landscape maintenance only) P & L Lawn Maintenance, Inc. 300 N. Goldenrod Road Orlando, FL 32807 Phone: none listed Contact: C. Comas Base Bid: $68,952.00 Servello & Son, Inc 261 Springview Commerce Dr DeBary, FL 32713 Contact: Greg Servello Phone: 386.753.1100 Base Bid: $ 71,490.60 (includes all three services) Steven Richart From: Anthony Garganese [agarganese@orlandolaw.net] Sent: Wednesday, September 12, 2007 12.13 PM To: Steven Richart; Kip Lockcuff Subject: Seminole Pines letter to Newby Attachments: SDOC2775 pdf SDOC2775. pdf (203 KB) Steve, after a telephone conference we had with Mr. Newby, we are taking another stab at this. I will keep you apprized. Anthony Garganese 225 East Robinson Street, Suite 660 P.O. Box 2873 Orlando, Florida 32802-2873 Phone (407) 425-9566 Fax (407)425-9596 Kissimmee (321) 402-0144 Cocoa & Viera (866) 425-9566 Website: www.orlandolaw.net Email: agarganese@orlandolaw.net Any incoming a-mail reply to this communication will be electronically filtered for "spam" and/or "viruses." That filtering process may result in such reply being quarantined (i.e., potentially not received at our site at all) and/or delayed in reaching us. For that reason, we may not receive your reply and/or we may not receive it in a timely manner. Accordingly, you should consider sending communications to us which are particularly important or time-sensitive by means other than a-mail. Confidentiality Note: This a-mail, and any attachment to it, contains privileged and confidential information intended only for the use of the individual(s) or entity named on the a-mail. If the reader of this a-mail is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that reading it is strictly prohibited. If you have received this a-mail in error, please immediately return it to the sender and delete it from your system. Thank you. is BROWN, GARGANESE, WEISS & D'AGRESTA, P.A. Attorneys at L.C1vJ Debra S. Babb-Nutcherv Offices ui Orlando, lvssunmee, Cocoa, Vivian P Cocotas Joseph E. Blitch ' . Ft. Lauderdale & Tampa Scott J Domstein Usher L. Brown Suzanne D'Agresta° . Mitchell B. Haller Anthony A. Garganese" Katherine W Latorre J.W. Taylor Terri E. Oster Jeffrey S Weiss Amy J Pitsch 'Board Certified Civil Trial Lawyer °Board Certified City, County 8 Local Govemmeni Law Board Certified Appellate Practice September 12, 2007 Mr. Todd Newby, Vice President Newby Management 3310 U.S. Highway 301 North Ellenton, Florida 34222 RE: City of Winter Springs / Seminole Pines Associates, Ltd. Our File No. 1193 Dear Mr. Newby: Erin J O'Leary' Catherine D. Reischmann" William E. Reischmann, Jr. Of Counsel As you are aware, the City of Winter Springs would like to extend the buffer wall along Tuskawilla Boulevard east of Oak Forest and provide additional beautification in this area. In order to accomplish this properly, the City will need to have clear title to the small piece of property which has no private development value along Tuskawilla Boulevard described in Parcel ID 26-20-30-5AR-OD00-0730. The title researchers and surveyor hired by the City have not been able to positively agree on the ownership of this parcel. The problem appears to date back to the original D. R. Mitchell's Survey of the Levy Grant in 1874, wherein the boundaries of Lot 73 were not clearly defined. Subsequent plats and re-plats of the area have failed to adequately describe the location and ownership of this small parcel. Since the ownership of the parcel cannot be clearly determined and may, in fact, already belong to the City, it would be very difficult to convince the City Commission to approve any form of payment to another party for this property. Therefore, the City would like to have all those who may have an interest in this property quit claim any and all interest they may have to the City of Winter Springs in order to clear any clouds on the title before the City makes the beautification investment in question. 225 East Robinson Street, Suite 660 • P.O. Box 2873 • Orlando, Florida 32802-2873 Orlando (407) 425-9566 Fax (407) 425-9596 • Kissimmee (321) 402-0144 • Cocoa (866) 425-9566 • Ft. Lauderdale (954) 670-1979 Website: www.orlandolaw.net • Email: firm@orlandolaw.net I r T. Newby September 12, 2007 Page 2 We are enclosing a standard form quit claim deed for your review. If you are in agreement, please have the general partner of Seminole Pines Associates, Ltd. sign the attached quit claim deed and return same to my office in the enclosed envelope. Your cooperation in this matter will be greatly appreciated by the community. If you have any questions or concern regarding this matter, please feel free to call. Ve , u y yours, Anthony A. Garganese City Attorney AAG:jf Enclosures i~ Page 1 of 1 Steven Richart From: Joan Flowers [jflowers@orlandolaw.netJ Sent: Wednesday, August 29, 2007 5.35 PM To: Steven Richart Subject: Winter Springs / Seminole Pines I'm working with Anthony Garganese on the issue with the small parcel of land adjacent to Seminole Pines. He said that you had been dealing with Tim Newby on this matter Can you please provide a phone number or any contact information you may have for Mr Newby? Thank you 0 Joan Flowers, Real Estate Paralegal 225 East Robinson Street, Suite 660 P.O Box 2873 Orlando, Florida 32802-2873 Phone (407) 425-9566 Fax (407) 425-9596 Kissimmee (321) 402-0144 Cocoa (866) 425-9566 Website: www.orlandolaw.net Email: jflowers orlandolaw_net Any incoming e-mail reply to this communication will be electronically filtered for "spam" and/or "viruses." That filtering process may result in such reply being quarantined (i.e., potentially not received at our site at all) and/or delayed in reaching us. For that reason, we may not receive your reply and/or we may not receive it in a timely manner. Accordingly, you should consider sending communications to us which are particularly important or time-sensitive by means other than e-mail. Confidentiality Note: This e-mail, and any attachment to it, contains privileged and confidential information intended only for the use of the individual(s) or entity named on the e-mail. If the reader of this e-mail is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that reading it is strictly prohibited. If you have received this e-mail in error, please immediately return it to the sender and delete it from your system. Thank you. 9/13/2007 i~ ~~ ~~~ LANDSCAPE CO. September 4, 2007 Mr. Steven Richart Gity of Winter Springs Urban Beautification Manager 1126 E. S.R. 434 Winter Springs, FL 3270 Re: City of Winter Springs Tuskawilla Road Bid Dear Steven, Please accept this correspondence as notification of Annan Landscape Co.'s decision to decline to re-bid the Tuskawilla Road project. We have completed a thorough analysis of this project and have come to the realization that without a substantial increase in economics we cannot effectively make the Tuskawilla project profitable. Although we truly value our relationship with the City and you, as a company, we have carefully considered both the pros and cons of pursuing this work.. Many issues outside the scope of our control have contributed to our decision • The condition of the irrigation system, due to the installation with battery-operated controllers has made management of the system problematic and results in constant callbacks. ^ Much of the plant material chosen for the project requires a significantly higher level of maintenance than materials typically chosen for municipal projects (i.e. ornamental grasses, potato vine, Creeping fig, etc.) • The life safety issues to our crews working on the project due to the heavy traffic on Tuskawilla Road have caused serious concern ^ The use of Reclaimed water causes endless plant nutrition problems due to the unstable ph causing a much higher cost for chemicals to properly maintain the material. The intention of this correspondence is to thank you for working with us and to make sure that you are aware prior to the bid opening of our decision. We look forward to continuing our work with the City of Winter Springs on the other projects we maintain, however we feel confident that our decision to step away from the Tuskawilla Road project is the correct decision for Annan Landscape Co. Sincere) S ~ an President SLAIjI ~ °~ 991 Explorer Cove, Suite 133 ^ Altamonte Springs, FL 32701 Ph. 407-339-7701 Fax. 407-339-4135 Urban Beau~ff»ication Quaifty Inspection Repar~ Grounds Maintenance Vendor: ~ N ~ Date: Project: ~ i~a~-S S:lfety and Erulnment~ f Manth arnfn.,,.,,.,, o,.~. _ .. 1. Mow[ng, mechanical Erlmmf'ng, and cleanup of tuff areas. 2. Weed[ng of planters; curbs, walks, and hardscape areas. 3. Trash and debris removal. 4. Edging of planters and hardscape areas. 5. Irrigation system coverage. 6. Fertilization and chemical program. T. Tr[mming of shrubs and hedges, 8. Overall appearance and curb appeal. 9. Vendor communication. / Yes _No Dafe: ~ t Z 1 C ~~l- ~ ~k l 5 '[ 2 3 4 5 '[ 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 ~ 4 5 T 2 ~ 4 5 1 2 3 .4 5 Se~rvlce RequesEs: (To be handfed within 7 working days unless otherwise noted.) a~ ~~~ . « 89 ~'°R1°~ Urban Beaut[~cat[on Qua[[t [ns ect Y p ion Repot Grounds Ma[ntenance Vendor; - Project: Safety anct ~~ui.,.,;~;~t• N~ L~r~ j~ Date: ~ 2g1c~ ~ Monthl tenance Reports es _No pafe: 1. Mowing, mechanical trimmCng, and cleanup of Turf areas. - -'t Z - - 2. Weeding of planters; curbs walks and hardscape areas. 1 2 ~ 3 4 5 5 3. Trash and debris removal. • 4. 1 2 Edging of planters and. hardscape areas 3 4 5 5. . 1 2 Irrigat[on system coverage. 1 2 •3 4 3~ 4 5 5 G. Fertl([zation and chemical program. T. ~ 2' Trimming of shrubs and hedges. - 1 2 3 4 ~ 4 5 5 8. Overall appearance and curb appeal. 9. T 2 Vendor communication. 4 5 1 2 3 4 5 Se-rvtce Requests: (To be hand(edw(Ehtn 7 working days unless ofherwfse noted.) 2~ Page 1 of 1 r Steven Richart From: Steven Richart Sent: Wednesday, August 22, 2007 2:04 PM To: 'Judy Leiby' Subject: To do Attachments: Steven Richart.vcf Scott, Please clean up the Lorrie Taylor Memorial area at Oak Forest where the plants are broken. The trees on the Tuskawilla Road medians need to be trimmed up. Thanks. 0 Steven T. iRlChert, CPCO# JF147201 City Of Winter Springs Community Development Department Urban Beautification Services Division Manager 1126 E. SR 434, Winter Springs, FL 32708 (407) 327-5976 Office (321) 689-1417 Cell (407) 327-6695 Fax web: www.winter~rin~sfl.org email: srichar_ a intersnri~s .or "The solution is to not become part of the problem. " 9/13/2007 Page 1 of 1 Steven Richart From: Steven Richart Sent: Tuesday, August 14, 2007 11'44 AM To: 'Judy Leiby' Cc: Randy Stevenson Subject: Oak Forest Wall Attachments: Steven Richart.vcf Tracking: Recipient Delivery 'Judy Leiby' Randy Stevenson Delivered: 8/14/2007 11:44 AM SCOtt, The Oak Forest Advisory Board has requested that fig vines located on the Oak Forest Wall be trimmed neatly to the columns on sides and the top tier of the wall. Please have this completed within 15 days. Thanks. 0 Steven T. Rlchairt, CPCO# JF147201 City Of Winter Springs Community Development Department Urban Beautification Services Division Manager 1126 E. SR 434, Winter Springs, FL 32708 (407) 327-5976 Office (321) 689-1417 Cell (407) 327-6695 Fax web: www_winters~rin~sfl.org email: srichart@winters ringsJl "The solution is to not become pan ojthe problem. " C 9/13/2007 Page 1 of 1 Steven Richart From: Scott Annan [scoff@annanlandscape.com] Sent: Saturday, August 04, 2007 11'30 AM To: Steven Richart Cc: 'Judy Leiby' Subject: RE: Oak Forest Wall Steven, Taken care of Scott Annan From: Judy Leiby [mailto:judy@annanlandscape.com] Sent: Tuesday, July 31, 2007 3:29 PM To: 'Scott Annan' Subject: FW: Oak Forest Wall FYI From: Steven Richart [mailto:srichart@winterspringsfl.org] Sent: Tuesday, July 31, 2007 3:20 PM To: Judy Leiby Subject: Oak Forest Wall Scott, The beds along the Oak Forest wall are full of weeds. Please take care of this issue. Thanks. m Steven T. Richart, CPCOO JF747201 City Of Winter Springs Community Development Department Urban Beautification Services Division Manager 1126 E. SR 434, Winter Springs, FL 32708 (407) 327-5976 Office (321) 689-1417 Cell (407) 327-6695 Fax web: www_wnters~ri~sfl:org email: sriclrarl[a?wtnterspriny~.orP "77ee solution is to not become part ojthe problem. " Confidentiality Note: This a-mail, and any attachment to it, contains information intended only for the use of the individual(s) or entity named on the a-mail. If the reader of this a-mail is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that reading it is strictly prohibited. If you have received this a-mail in error, please immediately return it to the sender and delete it from your system. Thank you. 9/13/2007 s ANNAfY uNnscnaa cn.. Dri...erfiT Al.~mc• !` of WS Tncr~~uilh Annan Landscape Co. Landscape Management Report WEEK 1 Date Z LAWN MAINTENACE SERVICES ~ HORTICULTURAL SERVICES / e ^ Deadwood ^ shear Bed sha PEST CONTROL ^ Fungicide IRRIGATION ADVISORY p Weed Eat Debris R Val II Turf Pavement ~ ^ COmmentS: ^ Herbicide ~ ~ ^ Selected areas ant eels FERT IZE ~ nsectKde COMMENTS ~ Seasonal _ ~~ ^ Snot ff Blow o /Vacuum Comments: Comments: WEEK 2 Date HORTICULTURAL SERVICES LAWN MAINTENACE SERVICES PEST CONTROL IRRIGATION ADVISORY Mo Edya Weed Eat bris RerrtpvAt ape ^ oeadw°°d rar ~ ~ ^ Fungicide urf L^!IPlavement .C•J( Comments: ^ Selected areas ^ Beds ^Herbkrde 1 Insecticide A COMMENTS _ L / A /J _ FE~IZE /l am/ l l Blow off /Vacuum Seasonal ^ Sno[ Comments: Comments: WEEK 3 Date ~S LAWN MAINTENACE SERVICES HORTICU L SERVICES PEST CONTROL IRRIGATION ADVISORY M Ed Weed Eat Debris Remov Shape dwood ear Weed ' ^ Fungicide bi ide ^ He II Turf Pavement ~ Comments: r c ^ selected areas m Beds LIZE F ER T I D A ^ Insecticide COMMENTS /~_/ ~ ~ •• ~ / / // Seasonal "~~r-' ! ^ Spot Blow off /Vacuum ((!! Comments: Comments: WEEK 4 Date 2'z (17 WN MAINTENACE S RVICES ORTICULTURAL SERVICES ~~ PEST CONTROL IRRIGATION ADVISORY ~abris Rem ape ^ Deadwood ^ Shear /L~1,~PI/Bed Weed Eat w ^ Fungicide ~ ~, / All Turf Pe i~J' COmmentS: / ^ Herbicide ^ Selected areas rant Beds FERTILIZE ^ Insecticide COMMENTS ^ seasonal ^ SpoL Blow off /Vacuum Comments: Comments: WEEK 5 Date ~ ~ It LAWN MAINTENACE SERVICES HORTICULTURAL SERVICE,~S,// ^ Sh ^ PEST CONTROL n icide ^ F IRRIGATION ADVISORY ear Weed Deadwood Mo Edgia^ Weed Eat ns Remo ape g u urf }-~ Pavement Comments: ^ Herbicide ^ Selected areas ^ P Beds FERTILIZE ^ Insectkide COMMENTS ^ Seasonal ^ Srwt Blow off /Vacuum Comments: Comments: FiAVt Wt MIJJtU JVMtltllrvl~! ilTnceye DawmaMWnnan LaMet eCanpenyJAanpemwa Ra{wRa (MONTHLYr~Cd WS TInmMlla (Man1~lY) Your measure of our contract fulfillment is important IF SOMETHING IS WRONG, WE WANT TO KNOW ABOUT IT! CALL US AT 407-339-7701 a:~, COMMISSION AGENDA ITEM 203 August 27, 2007 Meeting CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR MGR /DEPT Authorization REQUEST: The Finance And Community Development Departments Are Requesting That The City Commission Authorize the Submittal of the Certificate to Non-Ad Valorem Assessment Roll, Assessment Summary and FY 2007-2008 Annual Assessment Rolls For Tax Year 2007 Relating To The Oak Forest Wall And Beautification District. PURPOSE: The purpose of this request is for the City Commission to authorize the submittal of the final assessment rolls and documents for tax yeaz 2007 relating to the Oak Forest Wall and Beautification District. CONSIDERATIONS: • On May 29, 2007 a Public Hearing (Agenda Item 509) was held, whereby the Commission adopted Resolution Number 2007-23, relating to the Oak Forest Wall and Beautification District. This item approved the assessment rates for fiscal year 2007-2008 to be set at $72.00 per ERU for capital and $57.00 per ERU for maintenance as related to the Oak Forest Wall and Beautification District. • Although the assessment rates for the budget were set, residents were allowed to make any capital assessments prepayments until July 1, 2007. The final tax rolls could not be calculated until the prepayment period had been cutoff. No capital assessment prepayments were received this fiscal yeaz. • The Certificate to Non-Ad Valorem Assessment Roll, Assessment Summary and FY 2007-2008 Annual Assessment Tax Rolls are attached. • The maximum assessment rolls by parcel number and alphabetically by property owner are available in the lobby and the City Clerk's office. RECOMMENDATION: It is recommended that the City Commission authorize the submittal of the Certificate to Non-Ad Valorem Assessment Roll, Assessment Summary and FY 2007-2008 Annual Assessment Tax Rolls for Tax Yeaz 2007 relating to the Oak Forest Wall and Beautification District to the Seminole County Tax Collector by September 15, 2007. Consent Agenda Item 203 August 27, 2007 Page 2 of 2 ATTACHMENTS: 1. Certificate to Non-Ad Valorem Assessment Roll 2. Assessment Summary 3. First and Last Page -Oak Forest Assessment Roll - FY 2007-2008 Annual Assessment COMMISSION ACTION: CERTIFICATE TO NON-AD VALOREM ASSESSMENT ROLL I HEREBY CERTIFY that, I am the Chair of the City Commission, or authorised agent of the City of Winter Springs, Florida (the "City"); as such I have satisfied myself that all property included or includable on the Oak Forest Assessment Area Non-Ad Valorem Assessment Roii (the "Non-Ad Valorem Assessment Roli") for the City is properly assessed so far as I have been able to ascertain; and that all required extensions on the above described roll to show the non-ad valorem assessments attributable the property listed therein have been made pursuant to law. I FURTHER CERTIFY that, in accordance with the Uniform Assessment Collection Act, this certificate and the herein described Non-Ad Valorem Assessment Roll will be delivered to the Seminole County Tax Collector by September 15, 2007. IN WITNESS WHEREOF, I have subscribed this certificate and directed the same to be delivered to the Seminole County Tax Collector and made part of the above described Non-Ad Valorem Assessment Roll this the day of , 2007. Oak Forest Assessment Area Total Im rovement Assessment Total Parcels g20 Total Annual Assessment $61,002.00 Maintenance Assessment Total Parcels 935 Total Annual Assessment $55,073.40 CITY OF WINTER SPRINGS, FLORIDA By: Mayor Winter Springs -Oak Forest Improvement and Service Assessments Assessment Summary: 2007-2008 $72.00/ERU Improvement Rate 8 $57.00/ERU Maintenance Rate Improvement Assessment Total ERU's ............................................................................... 847.25 Parcel Count .................................................................................. 820 Total Annual Assessment ................................................ $61,002.00 Maintenance Assessment Total ERU's ............................................................................... 966.20 Parcel Count .............................................................................. 935 Total Maintenance Assessment ........................................... $55,073.40 Government Services Group, Inc Page 1 of 1 Oak Fa'est Wall FY YN7-YOB Ilnnual Assessment Owner Name Parcel D Aalusteu Prepayment Meunt A Meal Capital ssaswnertt A Matal mt Total Ilmual Assessment Next Il~v~ted p~epaymei>~t WILKINS KEITH & KATHY E 12-21-30.505-0000-3830 $603.38 $72.00 $57.00 $129.00 $563.63 WILLIAMS BONNIE J & STEVEN C 12-21-30.5HN-0000-5230 $603.38 $72.00 $57.00 $129.00 $563.83 WILLIAMS STEPHEN W & 01-21-30.503-0000-7520 $603.38 $72.00 $57.00 $129.00 $563.83 WILLIAMS TINDALL W & ELIZABETH 01-21-30.504-0000-8380 $603.38 $72.00 $57.00 $129.00 $563.83 WILLIAMSON MARY D 12-21-30.505-0000-2950 $663.72 $79.20 $62.70 $141.90 $620.21 WILLOUGHBY KEDA J 12-21-30.504-0000-2330 $603.38 $72.00 $57.00 $129.00 $563.83 WILSON LILETH J 01-21-30.504-0000-8480 $603.38 $72.00 $57.00 $129.00 $563.83 WILSON ROBERT G 12-21-30.506-0000-4480 $603.38 $72.00 $57.00 $129.00 $563.83 WINN BRUCE T & DIANE M 12-21-30.5HN-0000-4810 $603.38 $72.00 $57.00 $129.00 $563.83 WINTERS CHARLES E TRUSTEE 12-21-30.505-0000-3360 $603.38 $72.00 $57.00 $129.00 $563.83 WIRIATH BERNARD 12-21-30-503-0000-2450 $0.00 $0.00 $57.00 $57.00 $0.00 WISE WILLIAM C SR 01-21-30.504-0000-6110 $603.38 $72.00 $57.00 $129.00 $563.83 WITTY FRANK 8 KATHERYN A H 12-21-30.505-0000.3620 $603.38 $72.00 $57.00 $129.00 $563.83 WOLF DANIEL J 8 KATHLEEN R 12-21-30-501-0000-0910 $603.38 $72.00 $57.00 $129.00 $563.63 WOLFE GERARD JR & KIRSTEN 12-21-30.501-0000-1110 $603.38 $72.00 $57.00 $129.00 $563.83 WONG WAI KWOK & YUK KUEN 01-21-30.504-0000-8390 $603.38 $72.00 $57.00 $129.00 $563.63 WOODELL GARY & 12-21-30-504-0000-2200 $603.38 $72.00 $57.00 $129.00 $563.63 WOODS SEBURN R & SHARON M 12-21-30.501-0000-0030 $663.72 $79.20 $62.70 $141.90 $620.21 WRENN LAWRENCE R III 8 01-21-30.5JJ-0000.5810 $603.38 $72.00 $57.00 $129.00 $563.83 WRIGHTBEVERLYA 01-21-30.5JJ-0000-6020 $603.38 $72.00 $57.00 x129.00 $563.83 WRIGHT MICHAEL S & ROBIN J 01-21-30.5JJ-0000.6030 $603.38 $72.00 357.00 $129.00 $563.83 WRIGHT-MARTISEK MARTHA M 12-21-30.503-0000-2720 $603.38 $72.00 $57.00 $129.00 $563.83 WYATT BOBBY W JR 8 12-21-30.5HN-0000-4940 $603.38 $72.00 $57.00 $129.00 $563.83 XIE YONG DONG & 12-21-30.502-0000-1170 $603.38 $72.00 $57.00 $129.00 $563.83 YAFFEE DONALD 8 LINDA M 12-21-30.503-0000-1660 $603.38 $72.00 $57.00 $129.00 $563.83 YANNON ROBERT S 8 LINDA L 12-21-30.505-0000-3590 $603.38 $72.00 $57.00 $129.00 $563.83 YASKO JONATHAN M & JESSICA M 12-21-30.501-0000-0840 $663.72 $79.20 $62.70 $141.90 $620.21 YINGLING STEPHEN M 8 ANDREA J 01-21-30.5JJ-0000-6490 $603.38 $72.00 $57.00 $129.00 $563.83 YOUNG BRIAN & ANN M 12-21-30.506-0000-4530 $603.38 $72.00 $57.00 3129.00 $563.83 YOUNGERS ROBERT 12-21-30.502-0000.1390 $0.00 $0.00 $57.00 $57.00 $0.00 YOUNGGREEN RICK L 12-21-30-5HN-0000-5560 3603.38 $72.00 357.00 3129.00 3563.83 ZEIHER THEODORE J 01-21-30.504-0000-8140 3603.38 $72.00 $57.00 3129.00 $563.83 ZINNO JASON J 8 JENNIFER M 12-21-30.501-0000-0420 3603.38 572.00 $57.00 3129.00 3563.83 ZINNO JASON J ~ JENNIFER M 12-21-30.5HN-0000-5030 $0.00 $0.00 $57.00 $57.00 $O.DD ZORNEK ESTHER 12-21-30.503-0000-1640 $603.38 $72.00 357.00 $129.00 $563.63 Winter Springs -Special Assessments Page-26 Oek fmrest Well FY Y001-YQ~ Memel Assessment At~usted Ami~al Amual Total Next PI'epayment I~pltel Ma~ternr~ce Aortal A~usted Owner Name Parcel D Amoutt AssesattteM Ass~ntent Asse~tnettt Pre~~tttwtt Parcel Totek 935 Protect Totals: 5511,213.72 561,002.00 555,073.40 X116,075.40 5477,704.15 Winter Springs -Special Assessments Oak Fa~est Well fY 2001-2006 Annul Asaessm~lt Pel'wl D Owner Nanm A~wted ~ Amount Atlmlel ~ Assasslnei~t AmUal Assessment Total Am®I Assesmnent Next At~usted Prepayment 12-21-30.5HN-0000-5270 CAMPBELL ANNE M $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30-5HN-0000-5280 PAPCUN GEORGE E $0.00 $0.00 $57.00 $57.00 $0.00 12-21-30.5HN-0000.5290 ORF TIMOTHY C 8 MARGUE $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30.5HN-0000.5300 BUTLER JOSEPH & JANE $603.38 $72.00 $57 00 $129 00 $563.83 12-21-30.5HN-0000-5310 OSBURN BIAN $603.38 $72.00 $57 00 $129.00 $563.83 12-21.30-5HN-0000-5320 ALVEREZ MATTHEW B ~ AN $603.38 $72.00 $57 00 $129.00 $563.83 12-21-30-5HN-0000-5330 KOHLER GARY J SR & PAUL $0.00 $0.00 $57.00 $57.00 $0.00 12-21-30.5HN-0000-5340 VOEGELE ROBERT A JR 8 P $603.38 $72.00 $57 00 $129.00 $563.83 12-21-30.5HN-0000-5350 GREY SCOTT M 8 NICOLE $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30.5HN-0000.5360 FRANKHOUSER GARY G & S $603.36 $72.00 $57 00 $129.00 $563.83 12-21-30.5HN-0000-5370 JOHNSTON SALLY E $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30-5HN-0000-5380 MEAGHER JAMES J III $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30-5HN-0000-5390 BOUTINELL HAROLD K JR $603.38 $72.00 $57 00 $129.00 $563.83 12-21-30.5HN-0000.5400 BRUNO KRISTEN A $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30-5HN-0000-5410 TOULAMI NAHEED ~ $603.38 $72.00 $57 00 $129.00 $563.83 12-21-30.5HN-0000-5420 THOMPSON KELLY & GREG $603.38 $72.00 $57 00 $129.00 $563.83 12-21-30-5HN-0000-5430 ROZANSKI ROBERT & KELLY $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30-5HN-0000-5440 MECKSTROTH DAVID K & D $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30.5HN-0000-5450 KHALIL EKLADIOUS H & FAW $603.38 $72.00 $57 00 $129.00 $563.83 12-21.30-5HN-0000-5460 BARANOWSKI WALTER V 8 $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30-5HN-0000-5470 HOEPNER GAIL E $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30-5HN-0000.5480 ARTERBURN GLEN D & SHE $603.38 $72.00 $57 00 $129.00 $563.83 12-21-30-5HN-0000-5490 WASIK JEROME P 8 VICTOR $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30.5HN-0000.5500 GRIFFITH ROBERT T & CHRI $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30.5HN-0000-5510 TARDONIA JOHN 8 KAREN $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30.5HN-0000-5520 REYOME GERALD R & JULIE $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30.5HN-0000-5530 HALE JOSEPH C 8 MARY E $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30.5HN-0000-5540 MC LEMORE RONALD W 8: $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30-5HN-0000-5550 MONTI JOSEPH J & ROBIN S $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30.5HN-0000-5560 YOUNGGREEN RICK L $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30-5HN-0000.5570 MANISHARRIETJ $603.38 •$72.00 $5700 $129.00 $563.83 12-21-30.5HN-0000-5580 IRWIN BRYAN S 8 KARA M $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30.5HN-0000-5590 BURCH KEVIN R & $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30.5HN-0000-5600 MELENDEZ CARLOS $603.38 $72.00 $57.00 $129.00 $563.83 12-21-30-5HN-0000-5610 GOREN KENNETH P & $603.38 $72.00 $57.00 $129.00 $563.83 Winter Springs -Special Assessments Page-26 Oak Forest Wall FY 2001-2008 Annul Assessa~ent At~usted Aortal Amlai Total Next Repaflmatt 6apltel Makrtarmr~e Atstual A~ustetl Panel ® Owner Name Amount Assessment Assesstttatt Assessment Repayment Pa'cei Tetak 93S Root Teteis: 5511,273.72 561,002.00 x55,073.40 5116,075.40 5477,704.15 Winter Springs -Special Assessments Page-27 Michelle Greco Fram: Mark Brown [mbrown@govserv.comj Sent: Monday, August 13, 2007 10:20 PM To: Michelle Greco Cc: Steven Richart Subject: Winter Springs: Oak Forest 2007-2008 Annual Assessment Attachments: OakForest DetailByOwner 07-08_8-12-07.pdf; OakForestDetailByParcel_07-08_8-12-07 pdf; OakForestSummary_8-12-07.pdf; City of Winter Springs Oak ForestCertificate(8-12-07) doc Michelle, Attached are the 2007 Oak Forest assessment roll detail and summary reports an assessment roll certificate with totals The assessments were calculated using $72_00/ERU for the capital rate and $57.00/ERU for the maintenance rate. OakForest DetOakForestDetail OakForestSum Ciry of Winter 3y0wner 07-08yParcel_07-08_.ry_8-12-07.pdf prings Oak For. Please confirm receipt and let me know if you need anything else in preparation for the hearing Mark Brown mbrown@govserv.com Vice President /Technical Services Director Government Services Group, Inc. 1500 Mahan Dr Ste 250 Tallahassee, FL 32308-5177 (850) 681-3717 office (850) 224-7206 fax www.govserv.com COMMISSION AGENDA iri Levi J On7 May 29, 2007 Meeting CONSENT INFORMATIONAL PUBLIC HEARING X REGULAR MGR /DEPT Authorization REQUEST: The Finance And Community Development Departments Are Requesting That The City Commission Adopt Resolution Number 2007-23, Relating To The Oak Forest Wall And Beautification District. PURPOSE: The purpose of this request is for the City Commission to adopt Resolution Number 2007-23, relating to the Oak Forest Wall and Beautification District. This Resolution approves increasing the maximum annual capital and maintenance assessment rates relating to the Oak Forest Wall and Beautification District; approves the Assessment Rolls for the Oak Forest Wall and Beautification District ("Oak Forest") for Fiscal Yeaz 2007/2008 (Tax Year 2007); Establishes the lien associated with the assessment area; and Directs the City Manager to deliver the Certificate of Assessment Roll to the Seminole County Tax Collector by September 15, 2007. Lastly, this request is for the Commission to adopt the assessment rates required for the Fiscal Year 2007-2008 budget. CONSIDERATIONS: • On July 27, 1998, the City Commission adopted Ordinance No..98-704, providing for the creation of assessment areas within the City and authorizing the imposition and collection of special assessments to fund the cost of capital improvements and related services within the City. Section 3.07 of this ordinance requires that the City Commission adopt an Annual Local Improvement Assessment Resolution for each fiscal year in which the Local Improvement Assessments will be imposed to approve the Local Improvement Assessment Roll for such year. Section 3.08 requires that the Local Improvement Assessment Roll, as approved by the Annual Local Improvement Assessment Resolution, be certified to the Tax Collector. Resolution No. 2000-06, dated April 10, 2000, established the terms of the special assessments within the Oak Forest Assessment Area. Resolution No. 2000-10, dated May 10, 2000, adopted a maximum annual assessment rate of $71.00 per Equivalent Residential Unit (ERU) for capital and $24.00 per ERU for maintenance. On September 20, 2004, Resolution No. 2004-42 was adopted by Public Hearing Agenda Item 509 May 29, 2007 Page 2 of 3 the Commission, which added flexibility in the application of improvement assessment proceeds as well as increased the annual maintenance assessment to $40.82 per ERU. • A revised rate analysis for the proposed maximum assessment rate increases that was prepared by Government Services Group (GSG) (dated April 20, 2007) and distributed at the April 23, 2007 Commission meeting. The analysis shows that the current maximum assessment rates of $71.00 per ERU for capital and $40.82 per ERU for maintenance should be increased to $72.00 per ERU for capital and $57.00 per ERU for maintenance to cover the forecasted expenditures for the next five fiscal years (FY 2007.2008 to FY 2011-2012) (see Attachment 1). As the agenda item for the April 23, 2007 meeting was prepared with a proposed maximum rate of $63.00 per ERU for the maintenance assessment and as the proposed rates to be published were not stated in the motion by the Commission, the notices and advertisements were printed with the higher rate of $63.00. It is recommended that the maximum maintenance assessment rate be set at this higher rate for future flexibility if an emergency should arise that would necessitate a slightly higher rate for a period of time. • The City sent a notice of a public hearing to each property owner via U.S. mail on May 8, 2007 as well as published a notice of public hearing in the Sunday, May 6, 2007, Orlando Sentinel, pursuant to Ordinance No. 98-704, in order to increase the maintenance assessment above the maximum amount established by the City's previous notice to owners sent out on July 20, 2004. The inaease in the assessments as noted above is needed due to increased costs for landscape maintenance, entry feature maintenance, electrical service and administration costs associated with the Oak Forest subdivision wall. • On May 10, 2007, the Oak Forest Wall and Beautification District Advisory Committee met and discussed the potential assessment rate increase with staff representative Steven Richert. The Committee concurred with staff recommendation as it is presented tonight to set the maximum assessment rates at $72.00 per ERU for capital and $63.00 per ERU for maintenance to cover the forecasted expenditures for the next five fiscal years (FY 2007-2008 to FY 2011- 2012). Their motion was to "approve" this recommendation and the motion carried. • The maximum assessment rolls by pazcel number and alphabetically by property owner are available in the lobby and the City Clerk's office. RECOMMENDATION: It is recommended that the City Commission adopt Resolution Number 2007-23, which will increase the maximum assessment rates to 72.00 per ERU for capital and 63:00 per ERU for maintenance as related to the Oak Forest Wall and Beautification District. It is also recommended that the assessment rates beginning with the Fiscal Year 2007-2008 budget be set at 72.00 per ERU for capital and 57.00 per ERU for maintenance as related to the Oak Forest Wall and Beautification District. Public Hearing Agenda Item 509 May 29, 2007 Page 3 of 3 ATTACHMENTS: 1. GSG memo dated April 20, 2007 2. Current and Proposed Assessment Rates 3. Resolution Number 2007-23 4. First and Last Page -Oak Forest Assessment RoII -Maximum Rates 5. Assessment Summary COMMISSION ACTIdN: Winter Springs -Oak Forest Wall Assessment Summary: Budget Rates s72.001ERU Capital & $57.001t:RU Ma!nts::s::aa Improvement Assessment Total ERU's ................................................................................ 847.25 Parcel Count ................... ........................... 820 .................................... Total Annual Assessment ................. ............................... $61,002.00 Total Outstanding Assessment Balance ........................ $511,213.72 Maintenance Assessment Total ERU's ............... ................................................................. 966.20 Parcel Count .,,, 835 Total Maintenance Assessment .................. .. ....................... $55,073.40 Government Senrk:es Group, Inc Page 1 of 1