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Home My WebLink AboutMonthly ReportCity of Winter Springs Oak Forest Wall and Beautification District Overview Urban Beauti cation Coordinator Meeting Report -July 8, 2004 Steven T. Richart Office:407-327-5976 Fax:407-327-6695 Email: srichart winters rin sfl.or A. Budget Review 1. YTD budget report -191 Oak Forest Maintenance. P. 1-7. 2. YTD budget report - 309 Oak Forest Capital. P. 8-9. B. Reuorts and Information i. Eastwood is performing to standard. I requested a meeting last week with Ian Eastwood to review areas that need improvement including: bed maintenance, irrigation, and trimming. Eastwood has also removed the holly trees, located between Trotwood and Forest Creek, that died during the recent drought spell, at no charge. 2. Annuals have been installed at all entrances, Coleus (red and yellow). 3. Lighting at Forest Creek, south side, has been hit by a power surge and is being repaired. C. Proiects i. Painting of entrance signs complete. I would ask that each member provide comments and review the lighting for a decision on which style to keep. 2. Quote provided from B7M Associates to prepare the necessary sketch along with a metes and bounds description of the Newby property, at a cost of $ 800.00. This would be needed to purchase the property from Newby. It is estimated the complete cost for acquisition of this parcel will exceed $5000.00. P. 21. Approval needed to continue. 3. Discussion of the proposed Lorie Taylor memorial garden plans. P. 18-19. NOTES: D 07/06/2004 09:29:02 FOR 2004 09 ***LIVE***REFRESHED 07/03/04*** YTD BUDGET REPORT - JULY 2004 PAGE 1 glytdbud ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ------------------------------------------------------------------------------------------------------------------------------------ 191 OAK FOREST MAINTENANCE 191-000-000-0000-315100 ASS COLL -22,700 0 -22,700 -22,341.09 .00 -358.91 191-000-000-0000-361100 INTEREST -500 0 -500 -358.16 .00 -141.84 191-000-000-0000-361101 CNTY INT 0 0 0 -3.64 .00 3.64 191-000-000-0000-389100 APP FD BAL -5,800 0 -5,800 .00 .00 -5,800.00 191-000-000-0000-53111 OTHERLEGAL 0 0 0 33.00 .00 -33.00 191-000-000-0000-53211 ADMINFEE 5,500 0 5,500 4,650.00 .00 850.00 191-000-000-0000-53410 CONT SERV 150 0 150 107.77 .00 42.23 191-000-000-0000-54210 POSTAGE 300 0 300 .00 .00 300.00 191-000-000-0000-54310 UTILITIES 2,000 0 2,000 1,112.85 .00 887.15 191-000-000-0000-54682 RM GROUNDS 9,500 0 9,500 4,865.17 2,958.98 1,675.85 191-000-000-0000-55230 OP SUPPLY 50 0 50 30.00 .00 20.00 191-000-000-0000-55251 RM SGN/WAL 6,000 0 6,000 2,005.49 2,250.00 1,744.51 191-000-000-0000-59130 TR GEN FUN 4,600 0 4,600 3,449.97 .00 1,150.03 191-000-000-0000-59310 STAT RESER 900 0 900 .00 .00 900.00 TOTAL OAK FOREST MAINTENANCE 0 0 0 -6,448.64 5,208.98 1,239.66 TOTAL OAK FOREST MAINTENANCE 0 0 0 -6,448.64 5,208.98 1,239.66 TOTAL REVENUES -29,000 0 -29,000 -22,702.89 .00 -6,297.11 TOTAL EXPENSES 29,000 0 29,000 16,254.25 5,208.98 7,536.77 PRIOR FUND BALANCE CHANGE IN FUND BALANCE CURRENT FUND BALANCE 25,411.85 6,448.64 31,860.49 98.4 71.6~* 100.0 .0~* 100.0~* 84.5~* 71.8$ .0~ 55.6$ 82.4~* 60.0 70.9$ 75.0 .0~ 100.0$ 100.0$ K 07/06/2004 09:29:03 ***LIVE***REFRESHED 07/03/04*** YTD BUDGET REPORT - JULY 2004 PAGE 2 glytdbud FOR 2004 09 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS --------------------------------------------------------------------- BUDGET YTD ACTUAL ENCUMBRANCES ------------------------------------------ BUDGET ------------- USED -------- GRAND TOTAL 0 0 0 -6,448.64 5,208.98 1,239.66 100.0$ ,~`r> 07/06/2004 09:29:55 FOR 2004 09 ***LIVE***REFRESHED 07/03/04*** YTD BUDGET REPORT - JULY 2004 PAGE 1 glytdbud JOURNAL DETAIL 2004 1 TO 2004 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ------------------------------------------------------------------------------------------------------------------------------------ 191 OAK FOREST MAINTENANCE ----------------------------------- 191-000-000-0000-315100 ASS COLL 2004/01/000692 2004/02/000230 2004/02/000230 2004/02/000368 2004/03/003188 2004/03/003404 2004/04/004178 2004/05/005300 2004/06/006284 2004/07/007167 2004/08/008145 -22,700 -22,700.00 REF -21.87 REF 529325 -270.73 REF 529324 -10,108.50 REF 533695 -8,356.36 REF 544880 -1,048.05 REF 550625 -618.09 REF 563129 -270.72 REF 580300 -220.02 REF 598978 -640.56 REF 614530 -122.88 REF 629639 0 -22,700 -22,341.09 .00 -358.91 98.4 RAY VALDES RAY VALDES RAY VALDES RAY VALDES RAY VALDES RAY VALDES RAY VALDES RAY VALDES RAY VALDES RAY VALDES ORIGINAL BUDGET 2004 OAK FOREST - MAINTENANCE ASSES OAK FOREST - MAINTENANCE ASSES OAK FOREST - MAINTENANCE ASSES OAK FOREST - MAINTENANCE ASSES OAK FOREST - MAINTENANCE ASSES OAK FOREST - MAINTENANCE ASSES OAK FOREST - MAINTENANCE ASSES OAK FOREST - MAINTENANCE ASSES OAK FOREST - MAINTENANCE ASSES OAK FOREST - MAINTENANCE ASSES 11/01/2003 BUC 11/13/2003 C/R 11/13/2003 C/R 11/20/2003 C/R 12/09/2003 C/R 12/19/2003 C/R 01/12/2004 C/R 02/12/2004 C/R 03/15/2004 C/R 04/08/2004 C/R 05/10/2004 C/R 191-000-000-0000-361100 INTEREST 2004/01/000692 11/01/2003 BUC 2004/01/000759 10/31/2003 GEN 2004/02/000508 11/30/2003 GEN 2004/03/003601 12/31/2003 GEN 2004/04/004663 01/31/2004 GEN 2004/05/005737 02/29/2004 GEN 2004/06/006756 03/30/2004 GEN 2004/07/007583 04/30/2004 GEN 2004/07/007586 04/30/2004 GRV 2004/07/007619 04/30/2004 GEN 2004/08/008546 05/30/2004 GEN 191-000-000-0000-361101 CNTY INT 2004/01/000322 2004/01/000322 2004/01/000322 2004/01/000709 2004/05/005120 2004/08/008021 10/15/2003 C/R 10/15/2003 C/R 10/15/2003 C/R 10/01/2003 GRV 02/06/2004 C/R 05/03/2004 C/R 191-000-000-0000-389100 APP FD BAL 2004/01/000692 11/01/2003 BUC -500 -500.00 REF -26.04 REF 401043 -50.04 REF 402030 -68.53 REF 403046 -58.29 REF 404039 -34.02 REF 405033 -34.95 REF 406038 -34.95 REF 40717 34.95 REF 40717 -31.44 REF 407033 -54.85 REF 408026 0 -.36 REF 514267 -.36 REF 514236 .36 REF 514250 .36 REF 312072 -1.43 REF 576672 -2.21 REF 625398 -5,800 -5,800.00 REF 0 -500 -358.16 .00 -141.84 71.6~* ORIGINAL BUDGET 2004 INTEREST ALLOCATION -OCT 03 INTEREST ALLOCATION-NOV 03 INTEREST ALLOCATION - DEC 03 INTEREST ALLOCATION - JAN 04 ALLOCATE FEB INTEREST INT ALLOCATION - MARCH INTEREST ALLOCATTON-MARCH 04 INTEREST ALLOCATTON-MARCH 04 INTEREST ALLOCATION - APRIL 04 INT ALLOCATION - MAY 04 0 0 -3.64 .00 3.64 100.0 RAY VALDES LINE CODE REIMBURSEMENT RAY VALDES LINE CODE REIMBURSEMENT Reversal / 514236 LINE CODE REIMBURSEMENT ACCRUE OAK FOREST CNTY INT RAY VALDES LINE CODE REIMBURSEMENT RAY VALDES LINE CODE REIMBURSEMENT 0 -5,800 .00 .00 -5,800.00 .0~* ORIGINAL BUDGET 2004 07/06/2004 09:29:56 FOR 2004 09 ***LIVE***REFRESHED 07/03/04*** YTD BUDGET REPORT - JULY 2004 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ------------------------------------------------------------------------------------------------------------------------------------ 191-000-000-0000-53111 OTHERLEGAL 191-000-000-0000-53211 ADMINFEE 2004/01/000692 11/01/2003 BUC 2004/03/003155 12/08/2003 APZ 2004/06/006198 03/10/2004 API 191-000-000-0000-53410 CONT SERV 2004/01/000692 11/01/2003 BUC 2004/03/003299 12/15/2003 API 2004/05/005523 02/23/2004 API 2004/07/007464 04/26/2004 API 191-000-000-0000-54210 POSTAGE 2004/01/000692 11/01/2003 BUC 191-000-000-0000-54310 UTILITIES 2004/01/000301 2004/01/000692 2004/02/000195 2004/03/003302 2004/04/004336 2004/05/005348 2004/06/006350 2004/07/007234 2004/08/008328 10/15/2003 API 11/01/2003 BUC 11/12/2003 API 12/15/2003 API 01/22/2004 API 02/16/2004 API 03/17/2004 API 04/14/2004 API 05/18/2004 API 191-000-000-0000-54682 RM GROUNDS 2004/01/000153 2004/01/000692 2004/02/000175 2004/02/000175 2004/03/003091 2004/03/003091 2004/03/003091 2004/03/003091 2004/03/003332 2004/03/003332 2004/04/004214 2004/04/004214 2004/05/005155 2004/05/005155 2004/05/005155 2004/05/005155 2004/05/005155 2004/06/006242 10/08/2003 POE 11/01/2003 BUC 11/11/2003 API 11/11/2003 POL 12/03/2003 API 12/03/2003 API 12/03/2003 POL 12/03/2003 POL 12/16/2003 API 12/16/2003 POL 01/14/2004 API 01/14/2004 POL 02/09/2004 API 02/09/2004 API 02/09/2004 POL 02/09/2004 POL 02/09/2004 POL 03/11/2004 API 0 33.00 .00 5,500 4,650.00 .00 ORIGINAL BUDGET 2004 GSG/GOVERNMENT SER ID# 206 OAK FOREST PYMT 1 GSG/GOVERNMENT SER OAK FOREST PYMT 2 OF 4 JOURNAL DETAIL 2004 1 TO 2004 8 0 0 5,500 0 5,500.00 REF 1,550.00 VND 001061 PO 1,550.00 VND 001061 PO 150 0 150.00 REF 93.79 VND 000302 PO 9.68 VND 000302 PO 4.30 VND 000302 PO 300 0 300.00 REF 2,000 0 129.11 VND 000716 PO 2,000.00 REF 131.73 VND 000716 PO 145.27 VND 000716 PO 194.96 VND 000716 PO 131.41 VND 000716 PO 82.72 VND 000716 PO 100.54 VND 000716 PO 103.85 VND 000716 PO 9,500 0 7,935.00 VND 003421 9,500.00 REF 575.00 VND 003421 -575.00 VND 003421 9.02 VND 003421 575.00 VND 003421 -9.02 VND 003421 -575.00 VND 003421 30.15 VND 003421 -30.15 VND 003421 575.00 VND 003421 -575.00 VND 003421 113.75 VND 003421 575.00 VND 003421 -95.28 VND 003421 -18.47 VND 003421 -575.00 VND 003421 575.00 VND 003421 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PAGE 2 glytdbud -33.00 100.0~* 850.00 84.5~* 13286 15195 150 107.77 .00 42.23 71.8 ORIGINAL BUDGET 2004 RAY VALDES, SEM CO T COMM ON COLLECTIONS 13540 RAY VALDES, SEM CO T OAK FOREST-12/03-1/04 14899 RAY VALDES, SEM CO T WINTER SPRINGS OAK FOREST 16354 300 .00 .00 300.00 .0~ ORIGINAL BUDGET 2004 2,000 1,112.85 .00 887.15 55.6 PROGRESS ENERGY FLOR ACCT 98765 22190 ORIGINAL BUDGET 2004 PROGRESS ENERGY FLOR ACCT 98765 22190 PROGRESS ENERGY FLOR ACCT 98765 22190 PROGRESS ENERGY FLOR ACCT 98765 22190 PROGRESS ENERGY FLOR ACCT 98765 22190 PROGRESS ENERGY FLOR ACCT 98765 22190 PROGRESS ENERGY FLOR ACCT 98765 22190 PROGRESS ENERGY FLOR ACCT 98765 22190 9,500 4,865.17 2,958.98 EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF 12255 12771 13536 14153 14703 15397 16004 16839 1,675.85 82.4~* LANDSCAPE MAINT. OAK FOREST ORIGINAL BUDGET 2004 LANDSCAPE MAINT. OAK FOREST 12716 LANDSCAPE MAINT. OAK FORES2004 LANDSCAPE MAINT. OAK FOREST 13262 LANDSCAPE MAINT. OAK FOREST 13262 LANDSCAPE MAINT. OAK FORE52004 LANDSCAPE MAINT. OAK FORES2004 LANDSCAPE MAINT. OAK FOREST 13469 LANDSCAPE MAINT. OAK FORES2004 LANDSCAPE MAINT. OAK FOREST 13986 LANDSCAPE MAINT. OAK FORE52004 LANDSCAPE MAINT. OAK FOREST 14517 LANDSCAPE MAINT. OAK FOREST 14517 LANDSCAPE MAINT. OAK FORES2004 LANDSCAPE MAINT. OAK FORES2004 LANDSCAPE MAINT. OAK FORES2004 LANDSCAPE MAINT. OAK FOREST 15335 Q 07/06/2004 09:29:56 ***LIVE***REFRESHED 07/03/04*** YTD BUDGET REPORT - JULY 2004 PAGE 3 glytdbud FOR 2004 09 JOURNAL DETAIL 2004 1 TO 2004 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ------------------------------------------------------------------------------------------------------------------------------------ 191-000-000-0000-54682 RM GROUNDS 2004/06/006242 03/11/2004 API 50.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 15335 2004/06/006242 03/11/2004 POL -50.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 2004/06/006242 03/11/2004 POL -575.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 2004/06/006371 03/17/2004 API -110.85 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 15631 2004/07/007265 04/15/2004 API 575.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 16117 2004/07/007265 04/15/2004 API 50.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 16117 2004/07/007265 04/15/2004 POL -575.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 2004/07/007265 04/15/2004 POL -50.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 2004/08/008007 05/03/2004 API 7.13 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 16472 2004/08/008007 05/03/2004 POL -1.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 2004/08/008007 05/03/2004 POL -.26 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 2004/08/008007 05/03/2004 POL -4.34 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 2004/08/008007 05/03/2004 POL -1.53 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 2004/08/008305 05/17/2004 API 575.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 16776 2004/08/008305 05/17/2004 API 50.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 16776 2004/08/008305 05/17/2004 POL -575.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 2004/08/008305 05/17/2004 POL -50.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 191-000-000-0000-55230 OP SUPPLY 50 0 50 30. 00 .00 20.00 60.0 2004/01/000692 11/01/2003 BUC 50.00 REF ORIGINAL BUDGET 2004 2004/06/006223 03/11/2004 POE 30.00 VND 000981 PO 42934 SIGN MAN, THE BOARD MEMBER NAME PLATES 2004/06/006370 03/17/2004 API 30.00 VND 000981 PO 42934 SIGN MAN, THE BOARD MEMBER NAME PLATES 15409 2004/06/006370 03/17/2004 POL -30.00 VND 000981 PO 42934 SIGN MAN, THE BOARD MEMBER NAME PLATES 2004 191-000-000-0000-55251 RM SGN/WAL 6,000 0 6,000 2,005. 49 2,250.00 1,744.51 70.9 2004/01/000440 10/22/2003 POE 321.29 VND 003555 PO 40544 LIGHTS UNLIMITED,INC REPAIRS TO LIGHTS AT OAK FORES 2004/01/000526 10/27/2003 API 321.29 VND 003555 PO 40544 LIGHTS UNLIMITED,INC REPAIRS TO LIGHTS AT OAK FORES 12587 2004/01/000526 10/27/2003 POL -321.29 VND 003555 PO 40544 LIGHTS UNLIMITED,INC REPAIRS TO LIGHTS AT OAK F2004 2004/01/000692 11/01/2003 BUC 6,000.00 REF ORIGINAL BUDGET 2004 2004/02/000191 11/12/2003 POE 53.79 VND 004834 PO 40981 HICKS ELECTRIC, INC. REPAIR SIGN LIGHTING 2004/02/000243 11/14/2003 API 53.79 VND 004834 PO 40981 HICKS ELECTRIC, INC. REPAIR SIGN LIGHTING 12900 2004/02/000243 11/14/2003 POL -53.79 VND 004834 PO 40981 HICKS ELECTRIC, INC. REPAIR SIGN LIGHTING 2004 2004/03/003347 12/17/2003 POE 300.00 VND 004834 PO 41584 HICKS ELECTRIC, INC. LIGHT REPAIRS AT OAK FOREST 2004/04/004333 01/22/2004 POM 122.75 VND 004834 PO 41584 HICKS ELECTRIC, INC. ADDITIONAL COST 41584 2004 2004/04/004510 01/28/2004 API 422.75 VND 004834 PO 41584 HICKS ELECTRIC, INC. LIGHT REPAIRS AT OAK FOREST 14544 2004/04/004510 01/28/2004 POL -122.75 VND 004834 PO 41584 HICKS ELECTRIC, INC. LIGHT REPAIRS AT OAK FORES2004 2004/04/004510 01/28/2004 POL -300.00 VND 004834 PO 41584 HICKS ELECTRIC, INC. LIGHT REPAIRS AT OAK FORES2004 2004/05/005611 02/26/2004 POE 1,132.66 VND 003421 PO 42726 EASTWOOD TUFF TURF PLANT INSTALLATION AT ENTRANCE 2004/06/006598 03/25/2004 API 1,132.66 VND 003421 PO 42726 EASTWOOD TUFF TURF PLANT INSTALLATION AT ENTRANCE 15631 2004/06/006598 03/25/2004 POL -1,132.66 VND 003421 PO 42726 EASTWOOD TUFF TURF PLANT INSTALLATION AT ENTR2004 2004/08/008126 05/10/2004 POE 100.00 VND 004012 PO 43940 LEMIEUX GLEN OAK FOREST SIGN REPAIR 07/06/2004 ***LIVE***REFRESHED 07/03/04*** PAGE 4 09:29:57 YTD BUDGET REPORT - JULY 2004 glyt dbud FOR 2004 09 JOURNAL DETAIL 2004 1 TO 2004 8 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE --------------------------------- -------------- APPROP --------- ADJSTMTS ------------- BUDGET ------------ YTD ACTUAL ENCUMBRANCES ------------------------------ BUDGET ------------- USED -------- 191-000-000-0000-59130 TR GEN FUN 4,600 0 4,600 3,449.97 .00 1,150.03 75.0$ 2004/01/000692 11/01/2003 BUC 4,600.00 REF ORIGINAL BUDGET 2004 2004/04/004423 01/27/2004 GEN 383.33 REF 113 OF MNT REIMB GF FOR CLERKS 2004/04/004433 01/27/2004 GEN 383.33 REF 113 OF MNT REIMB GF FOR CLERKS 2004/04/004449 01/27/2004 GEN 383.33 REF 113 OF MNT REIMB GF FOR CLERKS 2004/04/004465 01/27/2004 GEN 383.33 REF 113 OF MNT REIMB GF FOR CLERKS 2004/05/005249 02/11/2004 GEN 383.33 REF 113 OF MNT REIMB GF FOR CLERKS 2004/06/006019 03/01/2004 GEN 383.33 REF 113 OF MNT REIMB GF FOR CLERKS 2004/07/007033 04/01/2004 GEN 383.33 REF 113 OF MNT REIMB GF FOR CLERKS 2004/08/008045 05/04/2004 GEN 383.33 REF 113 OF MNT REIMB GF FOR CLERKS 191-000-000-0000-59310 STAT RESER 900 0 900 .00 .00 900.00 .0~ 2004/01/000692 11/01/2003 BUC 900.00 REF ORIGINAL BUDGET 2004 TOTAL OAK FOREST MAINTENANCE 0 0 0 -6,448.64 5,208.98 1,239.66 100.0 TOTAL OAK FOREST MAINTENANCE 0 0 0 -6,448.64 5,208.98 1,239.66 100.0 TOTAL REVENUES -29,000 0 -29,000 -22,702.89 .00 -6,297.11 TOTAL EXPENSES 29,000 0 29,000 16,254.25 5,208.98 7,536.77 PRIOR FUND BALANCE 25,411.85 CHANGE IN FUND BALANCE 6,448.64 CURRENT FUND BALANCE 31,860.49 07/06/2004 09:29:58 ***LIVE***REFRESHED 07/03/04*** YTD BUDGET REPORT - JULY 2004 PAGE 5 glytdbud FOR 2004 09 JOURNAL DETAIL 2004 1 TO 2004 8 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ------------------------------------------------------------------------------------------------------------------------------------ GRAND TOTAL 0 0 0 -6,448.64 5,208.98 1,239.66 100.0$ 07/06/2004 09:30:39 ***LIVE***REFRESHED 07/03/04*** YTD BUDGET REPORT - JULY 2004 PAGE 1 glytdbud FOR 2004 09 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 309 OAK FOREST CAPITAL FUND APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ------------------------------------------------------------------------------------------------------------------------------------ 309 OAK FOREST CAPITAL FUND 309-000-000-0000-361100 INTEREST -500 0 -500 -295.19 .00 -204.81 59.0$* 309-000-000-0000-384101 CAP NOTES 0 0 0 -80,000.14 .00 80,000.14 100.0 309-000-000-0000-389100 APP FD BAL -26,587 0 -26,587 .00 .00 -26,587.00 .0~* 309-000-000-0000-65000 CAP-CIP 27,087 0 27,087 7,675.00 6,168.75 13,243.25 51.1 TOTAL OAK FOREST CAPITAL FUND 0 0 0 -72,620.33 6,168.75 66,451.58 100.0$ TOTAL OAK FOREST CAPITAL FUND 0 0 0 -72,620.33 6,168.75 66,451.58 100.0 TOTAL REVENUES -27,087 0 -27,087 -80,295.33 .00 53,208.33 TOTAL EXPENSES 27,087 0 27,087 7,675.00 6,168.75 13,243.25 PRIOR FUND BALANCE 30,140.32 CHANGE IN FUND BALANCE 72,620.33 CURRENT FUND BALANCE 102,760.65 `~./ $ 07/06/2004 09:30:40 ***LIVE***REFRESHED 07/03/04*** YTD BUDGET REPORT - JULY 2004 PAGE 2 glytdbud FOR 2004 09 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 309 OAK FOREST CAPITAL FUND APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED GRAND TOTAL 0 0 0 -72,620.33 6,168.75 66,451.58 100.0 Page 1 of 2 Steven Richart From: Terry Lynn [TP@cfl.rr.com] Sent: Monday, July 05, 2004 5:35 PM To: jkrebs@cfl.rr.com Cc: Steven Richart Subject: RE: Newby Property Hi Joanne, Please accept my apology for taking so long to get back to you regarding your concerns as stated in this email. You were not aware, but I have been having trouble with my email and thus, did not get to read your mail or numerous other emails dating back to about May 14, until the end of this past week. You raise good questions and I encourage you to attend our next meeting, scheduled for this coming Thursday, July 8th. The Committee will be happy to discuss these issues to determine if satisfactory answers can be provided to you. It may be helpful if Mr. Krebs could also attend since some of the early discussions regarding actions to be taken pertaining to this wall extension commenced during his Chairmanship. He may have information or recollections that would help expedite satisfactory responses. If you could ask Mr. Krebs on my behalf to attend, it would be greatly appreciated. So that all other Committee members are aware of your concerns, I will be taking steps to forward your email to each. In order not to violate the Florida Sunshine laws, I will be forwarding your email to Mr. Richart, who will in tum forward it to the other members of the Wall Committee. Respectfully, Terry Patten -----Original Message----- From: Joanne Krebs [mailto:jkrebs@natinstore.com] Sent: Tuesday, June 29, 2004 4:29 PM To: tP@cfl.rr.com Subject: Newby Property Importance: High Hi Terry. I am trying to answer some questions regarding the Newby property but have run into a quandary. I realize a wall extension has been requested to extend to the office park because of land that has been acquired or purchased by Oak Forest residents. I also understand that a parcel of land where the wall would be constructed is actually owned privately and has caused a snag in the process of constructing the extension. Here are the questions we should be addressing: • Why should the OFWBD pay for a survey and description of the parcel • Why is OFWBD considering buying the parcel? Do we really want to own and be responsible for this property? • Shouldn't the property owners who will benefit, successfully obtain property, easements, etc. prior to requesting a wall extension? • We will have to show the people of Oak Forest how they will benefit from the extra expense. While I believe we can convince the major population of Oak Forest that we would want to make "whole° this development, how can we offer that reason if we need to purchase property and add expenses not originally described with this District and are needed to build this wall? 7/6/2004 ~4~~j Page 2 of 2 This reminds me of the years we went before the city asking the city to build us a wall because the natural buffer was being removed due to road widening. The city basically said they would help us, but we had to be responsible ourselves. The responsible way was to vote to tax ourselves and create this special district we now have. Perhaps the responsible way to get this wall extended is for those who directly benefit and have caused the enlargement of Oak Forest to be responsible and obtain an easement or purchase the property necessary for this wall construction to take place. Last but not least, shouldn't we run this by the residents and present it in a way for them to understand the benefits of making our community whole? Thanks, Joanne Krebs jkrebs ,cfl.rr.com 7/6/2004 Oak Forest Wafl and Beautification District CITY OF WINTER SPRINGS MbNTHLY LIGHTING INSPECTION Date: ~~~'`'~ ~ `~'~ ~~' Inspgctor: Steven Richart Entrances: 1. Tuskawilla Road and Winter Springs Blvd. ~r~ 2. Tuskawilla Road and Trotwaod. 3. Tuskawilla Road and Oak Forest Drive. c.-.. 4. Tuskawilla Road a~}d Forest Creek Drive. LF.S ~;,,~~ _ can C°~- ~F1-,tSUR~c.S - ~~y b~G lt`~ri~~+~«-ti ~_~M~1. 4..R..., Notes: -~ ~ ,~. Memo To: Landscape Maintenance Vendor From: Steven T. Richart, Urban Beautification Coordinator CC: Date: July 2004 Re: Chemical quantities Dear Vendor, I need to have an updated schedule of chemical applications for the remainder of this year. This would include fertilizer, insecticide, and herbicide applications that you have scheduled. Additionally, on the monthly billing following each service I need a report of the areas treated, what chemicals were used, and the quantity of chemicals used. This includes monthly round- up chemical quantities. Liquid chemicals to be reported in ounces, granular chemicals to be reported in total pounds. By the end of next week, I would like you to provide (estimated as close as possible), the quantities of fertilizer, herbicide, and insecticide that are used on each area that you maintain for the City of Winter Springs for the months of June 2003 thru June 2004. A monthly breakdown format would be preferred but not necessary. I appreciate your prompt attention to this matter. If you have any questions, please contact me at my office. Best Regards, Steven T. Richart, U.B.C. City of Winter Springs 407-327-1800 x315 407-327-6695 Fax ~3 Urban Beautification Quality Inspection Report Grounds Maintenance Vendor: ~ l~~T Date: '~~"'~ ~~~ Project: ~ ~K. ~irv~5~ Safetv and Equipment: ~~.. Mo~thl Maintenance Resorts " Yes ~ No Date: • 1. Mowing, mechanical trimming, and cleanup of turf areas. 1 2 3 4 5 ~.~k~ers ;,~ 2. Weeding of planters, curbs, walks, and hardscape areas. ,~ 1 2 3 4 5 3. Trash and debris removal. ~ ~~~ ~4h ~h} n~~+~ ~ ~ ~K-'~;,5 1 ~ 3 4 5 4. Edging of planters and hardscape areas. 1 2 ~3 4 5 5. Irrigation system coverage. ~, i~S We ~1~... 1 2 4 5 6. Fertilization and chemical program. 1 2 3 4 5 7. Trimming of shrubs and hedges. '~~.~Y~¢.. '"~"~"~'''4 l1 ~ ~a+ ~ 1 2 3 .4 5 8. Overall appearance and curb appeal. 1 2 ~ 4 5 9. Vendor communication. 1 2 ~ 4 5 Service RegUestS' (To be handled within 7 working days unless otherwise noted.) ~~, N John Baker From: concerned WS resident [concerned_ws_resident@hotmail.com] Sent: Wednesday, June 30, 2004 2:15 PM To: Ron McLemore Cc: Jan Palladino; Michael Blake; Robert Miller; John Baker Subject: Oak Forest Wall Beautification June 29, 2004 Ron McLemore City of Winter Springs Dear Ron McLemore, As a resident of Oak Forest, it was recently brought to my attention that we are reviewing the possibility of a dramatic increase in our taxes for the "Beautification" of the Oak Forest wall. It has also been brought to my attention that a portion of this beautification is for an extension of the wall to connect to the existing wall from the Tuskawilla Office Park complex at the north end. This extension would directly benefit Mr.. Brian Oliver who recently acquired the length of property affected and who is a member of the Oak Forest Wall and Beautification Advisory Committee. Because Mr. Oliver and this committee report to and advise the city on the wall issues and the city has a history of following these committee's suggestions, we believe there to be a conflict here. Speaking for more than one resident, we see this as a direct conflict of interest on Mr. Oliver's part and ask for your immediate attention and removal of Mr. Oliver from the Oak Forest Wall and Beautification Advisory Committee. Your failure to take action on this notification could result in legal action against the city of Winter Springs. All we are asking is to let the people that live in the community speak without being strong armed by a committee member who would obviously benefit personally from the passing of the proposed project. Sincerely, Concerned WS Resident cc: Jan Palladino Commissioner Miller Commissioner Blake From `will you?' to `I do,' MSN Life Events is your resource for Getting Married. http://lifeevents.msn.com/category.aspx?cid=married ~'~` .~' P ~'~ Se-- P' Co'r~ ~. ~,. C~ (~ ~ s~.l ~ ~!' ~s ~.+J"'.. ~Q ~~` ~l ~?' „;:=w.'~x.ar Urban Beautification Quality Inspection Report Grounds Maintenance vendor: ~/~~( Date: 6 3o a Project: ~ __ _n Ja-`C- ~~~~~ S_ afety and Epuipment: ~_ __ Monthiv Mainten/ance Resorts Yes ~tVo Date: ~ • 1. Mowing, mechanical trimming, and cleanup of turf areas. 1 ~ 3 4 5 2. Weeding of planters, curbs, walks, and hardscape areas. 1 2 3 4 5 3. Trash and debris removal. ,,~"5 t `S '` ~~,,;E t ~ ~~- --5 ~-, 1 ~ 3 4 5 4. Edging of planters and hardscape areas. 1 2 3 4 5 5. Irrigation system coverage. 1 2 ~ 4 5 CG~'~- NS u !/.~ 6. Fertilization and chemical program. ~~~ 1 3 4 5 7. Trimming of shrubs and hedges. ~~r``""`'```~ ~ U. 1~~~`' 1 ~J ~ 4 5 8. Overall appearance and curb appeal. 1 2 O3 4 5 9. Vendor communication. 1 ~ ~ 4 5 Service Requests' (To be handled within 7 working days unless oth~,~wise noted.) -- s ackv's !'~ l3eZS o~ n,~~;,~s - t.~1~.~W'` 5~~~ I' !S I clf~ . ~- (?{ r+. a w~. a ~ ~. G~4"'}"~ S1..c !CClS ~ N nn ~,e ~"n ails I.•f/ !J ~ .~ r~`rv. R ~... ~~ ~ t~ tr ~ h~ ors ~l ~ , ;.. r~ '~;.~ ; __~.. Steven Richart Page 1 of 1 From: Steven Richart Sent: Monday, June 28, 2004 2:56 PM To: Terry Patten; Andrea Lorenzo-luaces; Brian Oliver; Louise Allen; Ted Zeiher Subject: Financing Tracking: Recipient Delivery Tent' Patten Andrea Lorenzo-luaces Delivered: 6/28/2004 2:56 PM Brian Oliver Louise Allen Ted Zeiher Good Afternoon. I wanted to pass on the answer to a question asked at the last meeting in reference to why the loan for the wall enhancement had a balloon payment and why it wasn't `locked in' for a longer period. Staff in financing has kindly informed me that the most competitive interest rate has been secured and the type of loan package is based largely upon the amount of money being borrowed. For this type of loan, the lender is willing to write certain specifications, one being a balloon payment at the end of 6 yrs and 1 month. What will happen is before the balloon payment would come due the remaining principal will either be `rolled' into another loan at the current most competitive rate (restructured) or simply paid off. The original note was at 4.67%, approved on June 16, 2002. The new interest rate is less at 4.22%. There are many other avenues for borrowing money but this specific loan is catered to the assessment district situation for Oak Forest and obtaining the best possible rate on the borrowed money. The charts I provided last meeting show what should be a `worse case' scenario at up to 7.22%, if interest rates do rise to that level. Keep in mind, the debt should be satisfied in 13.5 years or less, according to projections from finance. I hope you all are doing well. Take Care, Steven T. Richart City Of Winter Springs Urban Beautification Coordinator (407) 327-5976 Office (321) 377-4059 Cell 162*19978*164 Nextel (407) 327-6695 Fax srichart~wntersplrin.gsfl.org 7/6/2004 1 °l '. ~ixa}xmucd 1959 Estimated Cost LORI TAYLOR Memorial Garden Project 1 3-0 x 0-10 x 1-4 Blue Grey Granite Slant Polish Face, Sawed Back BRP on 4-6 x 1-4 x 0-4 Base -Polish Top, BRP Black Lithochrome Lettering 1 9x12 Cent. Insert Photo 1 Landscape Package 6 - 8 weeks for delivery and installation. Totals $1,850.00 $1,400.00 $3,250.00 ~' ~ Incur{+wvted 1959 Estimated Cost LORI TAYLOR Memorial Garden Project 1 3-4 x 0-10 Polish Face 0-4 Bevel BRP on 3-10x3-4x0-6 Polish Top BRP Base Jet Black Granite 10x12 Black and White Person Etching -Lettering Sandblasted with Silver Lithochrome 1 Landscape Package 9 weeks for delivery and installation. Totals $9,000.00 $1,400.00 $10,400.00 19 ~~~ Urban Beautification Quality Inspection Report Grounds Maintenance Vendor: ~W~ Project: ~ C~~ ~~-t l ~ pPr~ T~ Safety and Equipment: Monthly Maintenance Reports Yes No Date: ~ • 1. Mowing, mechanical trimming, and cleanup of turf areas. 1 2 3 4- 5 2. Weeding of planters; curbs, walks, and hardscape areas. 1 2 3 4 5 3. Trash and debris removal. 1 2 3 4 5 4. Edging of planters and hardscape areas. 1 2 3 4 5 5. Irrigation system coverage. 1 2 3 4 5 6. Fertilization and chemical program. 1 2 3 4 5 7. Trimming of shrubs and hedges. 1 2 3 4 5 8. Overall appearance and curb appeal. 1 2 3 4 5 9. Vendor communication. 1 2 3 4 5 Service Requests: ~~ ou ~ ~ n°r~SI Q/JD (To be handled within 7 working days unless otherwise noted.) _ ~~.~d ~t~il~ ~s c~c~a5 y~-1.c. oqk ;~~rre l-i- art: c,~,-,~p ~'i-e1N dt.Rc~ . ~~ ~~w -w~fJ-- i~ ~aL~C Ol ~~ f ~S ~~ W`~,11J o ~ ~`cr-r k-~tt~`i ~ ~-- t.~.4-n- s ~ ~ 3 ~ - (~e~s ~ ~~~W~.~ (~QS~ V Date: ~0 2~ ~ ~ I-k S~Ct~-wy t ta- (~D JUN-21-2004 13.26 • ~- t i i FAX TRANSMl7"fAL ~~ ; ,ASSOCIATES INC. ENGINEERS LAND PLANNERS SURVEYORS Tu: Sel'1<tln0le County Pram: BJ Martin qt{n; Steve Richart Pages: 1 Fes; 407-327-6695 Date: fi~21/2004 Project• Oak Forest Replat P - ~t Nd• P.01 rode , ' Re: Proposal CC: Q Urgent ^ For Review ^ Please Comment p Please Reply ^ Original in Mail Comments: ~ , SCOPP- To prepare a sketch of description for a parcel remaining from the Oak Forest I~eplat. 1. Prepare and draft a:sketch of description- ; 2. Write a metes and bounds description of the parcel. 3. No field survey work required We will be prepared to begin and will be completed in 2 days. COMPENSATION , Lump Sum, Not to Exceed $800.00 (Eight hundred dollars and no cents) ' THE INFOrtMATION CONTAINED HEREIN IS CCINFIDENTIAL AND IF RECEIVED 8Y OTHERS THAN INTENDED SHOULp BE D-SREGARDEI? AND GONFIDENTIALITY MAINTAINED. 506 Wymore Road Winter Park, FL 32789 Ph. 4Q7.645.5568 Fax 407.629.5389 TOTAL P.01 CITY OF WINTER SPRINGS, FLORIDA OAK FOREST CRITICAL EVENTS SCHEDULE (2" & 4 Monday 6:30 PM) (GSG & NG&N) EVENT DATE GSG confirms annual maintenance costs with City Staff April, 2004 NG&N provides draft assessment resolution and revised ordinance to GSG for review June 9, 2004 GSG provides comments on draft assessment resolution and amended ordinance to NG&N June 11, 2004 NG&N provides draft assessment resolution and amended ordinance to City for review June 14, 2004 Reconcile Subdivisions and Combinations with Property Appraiser's Office June 15, 2004 GSG Prepares Annual Assessment Rates June 15, 2004 City provides comments on draft assessment resolution & amended ordinance to NG&N June 17, 2004 NG&N provides assessment resolution and amended for agenda June 21, 2004 Initial Annual Assessment Resolution-adopted July 12, 2004 First Class Notices mailed July 19, 2004 Publish notice of Public Hearing July 19, 2004 Public Hearing/Final Annual Assessment Resolution adopted August 9, 2004 GSG provides test tape of Non-Ad valorem assessment roll to County Tax Collector qugust 27, 2004 Assessment Roll Certified September 15, 2004 City Certifies Assessment Roll to Tax Collector By September 15, 2004 GSG Computes Prepayment Amounts September-October 2004 ~~_ .. w, a ,~,.:,.wr r m.. r M '- Oak Forest Wall and Beautlflcatton District CITY OF WINTER SPRINGS / MbNTHLY LIGHTING INSPECTION D te: ~ ` ~ °~ Insuector: Steven Richart Entrances: 1 /~ 1. Tuskawilla Road and Winter Springs Blvd. ~~l~c 2. Tuskawilla Road and Trotwood. 3. Tuskawilla Road and Oak Forest Drive. 4. Tuskawilla Road and Forest Creek Drive. Notes: `•~`~ Jul O2 04 11:44a • w Eastwood Tuff Turf (4071 366-4547 p.6 Ea~ra~d Tuff Turf of ~~ntral Fl, Iu~. 220. Williams Road Winter Springs, FL 32708 Office: 407-366-5847 Fax: 407-366-4547 www.lawncare2000. com °1~ LI~€VLdSCA'~2 SDI.t~t:t,Ot~l.S CDVY~pGIULI~° 06 12 04 City of Winter Springs -Fertilization Report (con's) Oak Forest 12:10 pm 92 degrees. Treated trees/shrubs. Today's fertilization will encourage vigorous growth and improve color. Treatment will help prevent and control insects and disease. Mand sprayer. Fertilizer: Insecticide: Granular 16-4-8 12 Ibs Dilute mixture with water, Orthene, Merit, Banner Maxx 20 gal 5 ~`~ Page 1 of 1 - . Steven Richart From: Kip Lockcuff Sent: Thursday, June 10, 2004 9:26 AM To: Steven Richart Subject: RE: Updated Debt Service Page/Oak Forest Michelle said today. Procedure for buying Newby property is to first get a legal description and then an appraisal. They - appraisals -usually run about $1,500 or so, maybe less for this small piece of undevelopable property. You may want to get authorization for the both tonight. My guess on the legal would be $200-$300. City did not buy RW for Tuskawilla Road -County did. Maybe Newby would just agree to sell it for the same sq. ft. price that the County purchased the adjacent piece for - sort of piggyback off the County appraisal and save Oak Forest the appraisal fee. However, it was probably done 6 or 7 years ago so he may want a higher number even if it is a windfall for him. We could also begin it increase the pressure because we are mowing it (right?) and could lien the property for our mowing costs or use code enforcement if we wanted to stop maintaining it and make them do it. But that is the adverse possession/condemnation route and we would probably spend far more in legal than it is worth. Kipton Lockcuff, P.E. City of Winter Springs Utility/Public Works Director 407-327-5989 -----Original Message----- From: Steven Richart Sent: Thursday, June 10, 2004 8:45 AM To: Kip Lockcuff Subject: Updated Debt Service Page Kip, You wanted me to remind you about the updated debt service page for Oak Forest. Thanks, Steven T. Richart City Of Winter Springs Urban Beautification Coordinator (407) 327-5976 Office (321) 377-4059 Cell 162*19978*164 Nextel (407) 327-6695 Fax srichart@winterspringsfl.org 6/24/2004 r, _~ ~'s~ Jul 02 04 11:43a Eastuuood Tuff Turf V wi A (4071 366-4547 p.2 F~st~®ac~ ~'~~~'I'~rf of ~c~~r~.l Fl, I~ac. 220 Williams Road Winter Springs, FL 32708 Office: 407-366-5847 Fax: 407-366-4547 www.lawncare2000. com "~ i~.avt.dscape SoGut~ovts cnut~.pav~,~° City of Winter Springs -Fertilization Report 06 07 04 Oak Forest 4:00 pm 80 degrees. Fertilized turf with a liquid blend of nutrients, insect and weed control. Mechanical spray rate: 3 gal. Fertilizer/Insecticide: Tuskawilla Road nitrogen, iron, micronutrients, potassium, surface insecticide, post- emergent weed control. 45 gal 80 degrees. Fertilized turf with a liquid blend. of nutrients, insect and weed control. Mechanical spray rate: 3 gal. Fertilizer/Insecticide: nitrogen, iron, micronutrients, potassium, surface and subsurface insecticide, post- emergent broad-leaf weed control. 240 gal 1