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HomeMy WebLinkAboutMonthly ReportR' Oak Forest Wall and Beautification District City of Winter Springs Overview Urban Beauti ccation Coordinator Monthly Meeting Report 03/04 Steven T. Richart Office:407-327-5976 Fax:407-327-6695 Email: srichart winters rin sfl.or A. Budget Review 1. YTD budget report -191 Oak Forest Maintenance. 2. YTD budget report - 309 Oak Forest Capital. B. Reuorts and Information 1. Eastwood contract is up for renewal the end of Apri12004. 2. As requested, the following information is provided. A. Assessment Resolution No. 2000-10 /Filed Aug 16, 2000 Seminole County 1. Debt service amount $ 64.26 per B.U. 2. Max. improvement assessment rate $ 71.00 per B.U. 3. Max. maintenance assessment rate $ 24.00 per B.U. D. Proiects 1. Update on the landscaping and irrigation project. 2. Eastwood is scheduled to install the landscaping at Trotwood and Winter Springs Blvd. medians this week. This item was approved at last month's meeting. NOTES: 03/11/2004 ***LIVE***REFRESHED 03/04/04*** PAGE 1 07:39:12 YTD BUDGET REPORT - MARCH '04 glytdbud FOR 2004 06 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ------------------------------------------------------------------------------------------------------------------------------------ 191 OAK FOREST MAINTENANCE ----------------------------------- 191-000-000-0000-315100 ASS COLL 191-000-000-0000-361100 INTEREST 191-000-000-0000-361101 CNTY INT 191-000-000-0000-389100 APP FD BAL 191-000-000-0000-53211 ADMINFEE 191-000-000-0000-53410 CONT SERV 191-000-000-0000-54210 POSTAGE 191-000-000-0000-54310 UTILITIES 191-000-000-0000-54682 RM GROUNDS 191-000-000-0000-55230 OP SUPPLY 191-000-000-0000-55251 RM SGN/WAL 191-000-000-0000-59130 TR GEN FUN 191-000-000-0000-59310 STAT RESER TOTAL OAK FOREST MAINTENANCE TOTAL OAK FOREST MAINTENANCE TOTAL REVENUES TOTAL EXPENSES -22,700 0 -22,700 -20,694.32 .00 -2,005.68 91.2$ -500 0 -500 -202.90 .00 -297.10 40.6$* 0 0 0 -1.43 .00 1.43 .0$ -5,800 0 -5,800 .00 .00 -5,800.00 .0$* 5,500 0 5,500 3,100.00 .00 2,400.00 56.4$* 150 0 150 103.47 .00 46.53 69.0$* 300 0 300 .00 .00 300.00 .0$ 2,000 0 2,000 732.48 .00 1,267.52 36.6$ 9,500 0 9,500 2,452.92 5,482.08 1,565.00 83.5$* 50 0 50 .00 30.00 20.00 60.0$* 6,000 0 6,000 797.83 1,132.66 4,069.51 32.2$ 4,600 0 4,600 2,299.98 .00 2,300.02 50.0$ 900 0 900 .00 .00 900.00 .0$ 0 0 0 -11,411.97 6,644.74 4,767.23 .0$ 0 0 0 -11,411.97 6,644.74 4,767.23 .0$ -29,000 0 -29,000 -20,898.65 .00 -8,101.35 29,000 0 29,000 9,486.68 6,644.74 12,868.58 PRIOR FUND BALANCE CHANGE IN FUND BALANCE CURRENT FUND BALANCE 25,411.85 11,411.97 36,823.82 03/11/2004 ***LIVE***REFRESHED 03/04/04*** PAGE 2 07:39:12 YTD BUDGET REPORT - MARCH '04 glytdbud FOR 2004 06 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS -------------------------------------------------------------------- BUDGET YTD ACTUAL ENCUMBRANCES ------------------------------------------- BUDGET ------------- USED -------- GRAND TOTAL 0 0 0 -11,411.97 6,644.74 4,767.23 .0~ 03/11/2004 ***LIVE***REFRESHED 03/04/04*** PAGE 1 07:40:00 YTD BUDGET REPORT - MARCH '04 glytdbud FOR 2004 06 JOURNAL DETAIL 2004 1 TO 2004 6 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE --------------------------------------- APPROP ADJSTMTS ------------------------------ BUDGET YTD ACTUAL ENCUMBRANCES BUDGET ------------------------------------------------------- USED -------- 191 OAK FOREST MAINTENANCE ----------------------------------- 191-000-000-0000-315100 ASS COLL 2004/01/000692 11/01/2003 BUC 2004/02/000230 11/13/2003 C/R 2004/02/000230 11/13/2003 C/R 2004/02/000368 11/20/2003 C/R 2004/03/003188 12/09/2003 C/R 2004/03/003404 12/19/2003 C/R 2004/04/004178 01/12/2004 C/R 2004/05/005300 02/12/2004 C/R 191-000-000-0000-361100 INTEREST 2004/01/000692 11/01/2003 BUC 2004/01/000759 10/31/2003 GEN 2004/02/000508 11/30/2003 GEN 2004/03/003601 12/31/2003 GEN 2004/04/004663 01/31/2004 GEN 191-000-000-0000-361101 CNTY INT 2004/01/000322 10/15/2003 C/R 2004/01/000322 10/15/2003 C/R 2004/01/000322 10/15/2003 C/R 2004/01/000709 10/01/2003 GRV 2004/05/005120 02/06/2004 C/R 191-000-000-0000-389100 APP FD BAL 2004/01/000692 11/01/2003 BUC 191-000-000-0000-53211 ADMINFEE 2004/01/000692 11/01/2003 BUC 2004/03/003155 12/08/2003 API 2004/06/006198 03/10/2004 API 191-000-000-0000-53410 CONT SERV 2004/01/000692 11/01/2003 BUC 2004/03/003299 12/15/2003 API 2004/05/005523 02/23/2004 API -22,700 -22,700.00 REF -21.87 REF 529325 -270.73 REF 529324 -10,108.50 REF 533695 -8,356.36 REF 544880 -1,048.05 REF 550625 -618.09 REF 563129 -270.72 REF 580300 -500 0 -22,700 RAY VALDES RAY VALDES RAY VALDES RAY VALDES RAY VALDES RAY VALDES RAY VALDES 0 -500 -500.00 REF -26.04 REF 401043 -50.04 REF 402030 -68.53 REF 403046 -58.29 REF 404039 0 0 -.36 REF 514267 -.36 REF 514236 .36 REF 514250 .36 REF 312072 -1.43 REF 576672 -5,800 -5,800.00 REF 5,500 5,500.00 REF 1,550.00 VND 001061 PO 1,550.00 VND 001061 PO 150 150.00 REF 93.79 VND 000302 PO 9.68 VND 000302 PO 0 RAY VALDES RAY VALDES Reversal / 514236 RAY VALDES 0 -5,800 0 5,500 -20,694.32 .00 -2,005.68 91.2$ ORIGINAL BUDGET 2004 OAK FOREST - MAINTENANCE ASSES OAK FOREST - MAINTENANCE ASSES OAK FOREST - MAINTENANCE ASSES OAK FOREST - MAINTENANCE ASSES OAK FOREST - MAINTENANCE ASSES OAK FOREST - MAINTENANCE ASSES OAK FOREST - MAINTENANCE ASSES -202.90 .00 -297.10 40.6$* ORIGINAL BUDGET 2004 INTEREST ALLOCATION -OCT 03 INTEREST ALLOCATION-NOV 03 INTEREST ALLOCATION - DEC 03 INTEREST ALLOCATION - JAN 04 -1.43 .00 1.43 .0$ LINE CODE REIMBURSEMENT LINE CODE REIMBURSEMENT LINE CODE REIMBURSEMENT ACCRUE OAK FOREST CNTY INT LINE CODE REIMBURSEMENT .00 .00 -5,800.00 .0$* ORIGINAL BUDGET 2004 3,100.00 .00 2,400.00 56.4$* ORIGINAL BUDGET 2004 GSG/GOVERNMENT SER ID# 206 OAK FOREST PYMT 1 GSG/GOVERNMENT SER OAK FOREST PYMT 2 OF 4 0 150 103.47 .00 ORIGINAL BUDGET 2004 RAY VALDES, SEM CO T COMM ON COLLECTIONS RAY VALDES, SEM CO T OAK FOREST-12/03-1/04 13286 46.53 69.0$* 13540 14899 03/11/2004 ***LIVE***REFRESHED 03/04/04*** PAGE 2 07:40:00 YTD BUDGET REPORT - MARCH '04 glytdbud FOR 2004 06 JOURNAL DETAIL 2004 1 TO 2004 6 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ------------------------------------------------------------------------------------------------------------------------------------ 191-000-000-0000-54210 POSTAGE 2004/01/000692 11/01/2003 BUC 191-000-000-0000-54310 UTILITIES 2004/01/000301 2004/01/000692 2004/02/000195 2004/03/003302 2004/04/004336 2004/05/005348 10/15/2003 API 11/01/2003 BUC 11/12/2003 API 12/15/2003 API 01/22/2004 API 02/16/2004 API 191-000-000-0000-54682 RM GROUNDS 2004/01/000153 2004/01/000692 2004/02/000175 2004/02/000175 2004/03/003091 2004/03/003091 2004/03/003091 2004/03/003091 2004/03/003332 2004/03/003332 2004/04/004214 2004/04/004214 2004/05/005155 2004/05/005155 2004/05/005155 2004/05/005155 2004/05/005155 10/08/2003 POE 11/01/2003 BUC 11/11/2003 API 11/11/2003 POL 12/03/2003 API 12/03/2003 API 12/03/2003 POL 12/03/2003 POL 12/16/2003 API 12/16/2003 POL 01/14/2004 API 01/14/2004 POL 02/09/2004 API 02/09/2004 API 02/09/2004 POL 02/09/2004 POL 02/09/2004 POL 191-000-000-0000-55230 OP SUPPLY 2004/01/000692 11/01/2003 BUC 191-000-000-0000-55251 RM SGN/WAL 2004/01/000440 2004/01/000526 2004/01/000526 2004/01/000692 2004/02/000191 2004/02/000243 2004/02/000243 2004/03/003347 2004/04/004333 2004/04/004510 2004/04/004510 10/22/2003 POE 10/27/2003 API 10/27/2003 POL 11/01/2003 BUC 11/12/2003 POE 11/14/2003 API 11/14/2003 POL 12/17/2003 POE 01/22/2004 POM 01/28/2004 API 01/28/2004 POL 300 0 300.00 REF 2,000 0 129.11 VND 000716 PO 2,000.00 REF 131.73 VND 000716 PO 145.27 VND 000716 PO 194.96 VND 000716 PO 131.41 VND 000716 PO 9,500 0 7,935.00 VND 003421 9,500.00 REF 575.00 VND 003421 -575.00 VND 003421 9.02 VND 003421 575.00 VND 003421 -9.02 VND 003421 -575.00 VND 003421 30.15 VND 003421 -30.15 VND 003421 575.00 VND 003421 -575.00 VND 003421 113.75 VND 003421 575.00 VND 003421 -95.28 VND 003421 -18.47 VND 003421 -575.00 VND 003421 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 PO 40217 50 0 50.00 REF 300 .00 00 300.00 .0$ ORIGINAL BUDGET 2004 2,000 732.48 00 PROGRESS ENERGY FLOR ACCT 98765 22190 ORIGINAL BUDGET 2004 PROGRESS ENERGY FLOR ACCT 98765 22190 PROGRESS ENERGY FLOR ACCT 98765 22190 PROGRESS ENERGY FLOR ACCT 98765 22190 PROGRESS ENERGY FLOR ACCT 98765 22190 9,500 2,452.92 5,482.08 EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF EASTWOOD TUFF TURF 50 1,267.52 36.6$ 12255 12771 13536 14153 14703 1,565.00 83.5$* LANDSCAPE MAINT. OAK FOREST ORIGINAL BUDGET 2004 LANDSCAPE MAINT. OAK FOREST 12716 LANDSCAPE MAINT. OAK FORES2004 LANDSCAPE MAINT. OAK FOREST 13262 LANDSCAPE MAINT. OAK FOREST 13262 LANDSCAPE MAINT. OAK FORES2004 LANDSCAPE MAINT. OAK FORES2004 LANDSCAPE MAINT. OAK FOREST 13469 LANDSCAPE MAINT. OAK FORES2004 LANDSCAPE MAINT. OAK FOREST 13986 LANDSCAPE MAINT. OAK FORES2004 LANDSCAPE MAINT. OAK FOREST 14517 LANDSCAPE MAINT. OAK FOREST 14517 LANDSCAPE MAINT. OAK FORES2004 LANDSCAPE MAINT. OAK FORES2004 LANDSCAPE MAINT. OAK FORES2004 00 30.00 20.00 60.0$* ORIGINAL BUDGET 2004 6,000 0 6,000 797.83 1,132.66 4,069.51 32.2$ 321.29 VND 003555 321.29 VND 003555 -321.29 VND 003555 6,000.00 REF 53.79 VND 004834 53.79 VND 004834 -53.79 VND 004834 300.00 VND 004834 122.75 VND 004834 422.75 VND 004834 -122.75 VND 004834 PO 40544 PO 40544 PO 40544 PO 40981 PO 40981 PO 40981 PO 41584 PO 41584 PO 41584 PO 41584 LIGHTS UNLIMITED,INC REPAIRS TO LIGHTS AT OAK FORES LIGHTS UNLIMITED,INC REPAIRS TO LIGHTS AT OAK FORES 12587 LIGHTS UNLIMITED,INC REPAIRS TO LIGHTS AT OAK F2004 ORIGINAL BUDGET 2004 HICKS ELECTRIC, INC. REPAIR SIGN LIGHTING HICKS ELECTRIC, INC. REPAIR SIGN LIGHTING 12900 HICKS ELECTRIC, INC. REPAIR SIGN LIGHTING 2004 HICKS ELECTRIC, INC. LIGHT REPAIRS AT OAK FOREST HICKS ELECTRIC, INC. ADDITIONAL COST 41584 2004 HICKS ELECTRIC, INC. LIGHT REPAIRS AT OAK FOREST 14544 HICKS ELECTRIC, INC. LIGHT REPAIRS AT OAK FORE52004 03/11/2004 ***LIVE***REFRESHED 03/04/04*** PAGE 3 07:40:01 YTD BUDGET REPORT - MARCH '04 glytdbud FOR 2004 06 JOURNAL DETAIL 2004 1 TO 2004 6 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE -------------------------------------- APPROP ADJSTMTS ------------------------------ BUDGET YTD ACTUAL ENCUMBRANCES BUDGET -------------------------------------------------------- USED -------- 191-000-000-0000-55251 RM SGN/WAL 2004/04/004510 01/28/2004 POL 2004/05/005611 02/26/2004 POE 191-000-000-0000-59130 TR GEN FUN 2004/01/000692 11/01/2003 BUC 2004/04/004423 01/27/2004 GEN 2004/04/004433 01/27/2004 GEN 2004/04/004449 01/27/2004 GEN 2004/04/004465 01/27/2004 GEN 2004/05/005249 02/11/2004 GEN 2004/06/006019 03/01/2004 GEN 191-000-000-0000-59310 STAT RESER 2004/01/000692 11/01/2003 BUC -300.00 VND 004834 PO 41584 1,132.66 VND 003421 PO 42726 4, 600 0 4,600.00 REF 383.33 REF 113 383.33 REF 113 383.33 REF 113 383.33 REF 113 383.33 REF 113 383.33 REF 113 900 0 900.00 REF HICKS ELECTRIC, INC. LIGHT REPAIRS AT OAK FORES2004 EASTWOOD TUFF TURF PLANT INSTALLATION AT ENTRANCE 4,600 2,299.98 .00 2,300.02 ORIGINAL BUDGET 2004 OF MNT REIMB GF FOR CLERKS OF MNT REIMB GF FOR CLERKS OF MNT REIMB GF FOR CLERKS OF MNT REIMB GF FOR CLERKS OF MNT REIMB GF FOR CLERKS OF MNT REIMB GF FOR CLERKS 900 .00 .00 900.00 ORIGINAL BUDGET 2004 TOTAL OAK FOREST MAINTENANCE 0 0 0 -11,411.97 6,644.74 4,767.23 TOTAL OAK FOREST MAINTENANCE 0 0 0 -11,411.97 6,644.74 4,767.23 TOTAL REVENUES -29,000 0 -29,000 -20,898.65 .00 -8,101.35 TOTAL EXPENSES 29,000 0 29,000 9,486.68 6,644.74 12,868.58 50.0$ 0$ 0~ 0~ PRIOR FUND BALANCE 25,411.85 CHANGE IN FUND BALANCE 11,411.97 CURRENT FUND BALANCE 36,823.82 03/11/2004 ***LIVE***REFRESHED 03/04/04*** PAGE 4 07:40:01 YTD BUDGET REPORT - MARCH '04 glytdbud FOR 2004 06 JOURNAL DETAIL 2004 1 TO 2004 6 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ------------------------------------------------------------------------------------------------------------------------------------ GRAND TOTAL 0 0 0 -11,411.97 6,644.74 4,767.23 .Og 03/11/2004 ***LIVE***REFRESHED 03/04/04*** PAGE 1 07:40:59 YTD BUDGET REPORT - MARCH '04 glytdbud CAPITAL FOR 2004 06 JOURNAL DETAIL 2004 1 TO 2004 6 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 309 OAK FOREST CAPITAL --------------------------- FUND ---------- ---------- APPROP ----------- ADJSTMTS ----------- BUDGET ------------- YTD ACTUAL ENCUMBRANCES BUDGET ------------------------------------------ USED -------- 309 OAK FOREST CAPITAL FUND --------------------------- -------- 309-000-000-0000-361100 INTEREST -500 0 -500 -178.29 .00 -321.71 35.7$* 2004/01/000692 11/01/2003 BUC -500.00 REF ORIGINAL BUDGET 2004 2004/01/000759 10/31/2003 GEN -29.81 REF 401043 INTEREST ALLOCATION -OCT 03 2004/02/000508 11/30/2003 GEN -50.38 REF 402030 INTEREST ALLOCATION-NOV 03 2004/03/003601 12/31/2003 GEN -54.23 REF 403046 INTEREST ALLOCATION - DEC 03 2004/04/004663 01/31/2004 GEN -43.87 REF 404039 INTEREST ALLOCATION - JAN 04 309-000-000-0000-389100 APP FD BAL -26,587 0 -26,587 .00 .00 -26,587.00 .0~* 2004/01/000692 11/01/2003 BUC -26,587.00 REF ORIGINAL BUDGET 2004 309-000-000-0000-65000 CAP- CIP 27,087 0 27,087 4,225.00 .00 22,862.00 15.6 2004/01/000692 11/01/2003 BUC 27,087.00 REF ORIGINAL BUDGET 2004 2004/04/004479 01/27/2004 POE 3,380.00 VND 004297 PO 42200 LIGHTSCAPES OUTDOOR OAK FOREST LIGHT UPGRADES 2004/04/004479 01/27/2004 POE 845.00 VND 004834 PO 42203 HICKS ELECTRIC, INC. LIGHTING UPGRADE FOR OAK FORES 2004/05/005475 02/20/2004 API 3,380.00 VND 004297 PO 42200 LIGHTSCAPES OUTDOOR OAK FOREST LIGHT UPGRADES 2004/05/005475 02/20/2004 POL -3,380.00 VND 004297 PO 42200 LIGHTSCAPES OUTDOOR OAK FOREST LIGHT UPGRADES 2004 2004/05/005565 02/25/2004 BUA -27,087.00 REF LN TRF TO 309-65000-30052 2004/05/005565 02/25/2004 BUA 27,087.00 REF LN TRF FROM 309-65000 2004/05/005572 02/25/2004 APM -3,380.00 VND 004297 PO 42200 LIGHTSCAPES OUTDOOR OAK FOREST LIGHT UPGRADES 2004/05/005572 02/25/2004 APM 00 VND 004297 PO 42200 LIGHTSCAPES OUTDOOR OAK FOREST LIGHT UPGRADES 2004/05/005576 02/25/2004 API 00 VND 004834 PO 42203 HICKS ELECTRIC, INC. LIGHTING UPGRADE FOR OAK FORES 15032 2004/05/005576 02/25/2004 POL - 5.00 VND 004834 PO 42203 HICKS ELECTRIC, INC. LIGHTING UPGRADE FOR OAK F2004 TOTAL OAK FOREST CAPITAL FUND 0 0 0 4,046.71 .00 -4,046.71 .0~ TOTAL OAK FOREST CAPITAL FUND 0 0 0 4,046.71 .00 -4,046.71 .0~ TOTAL REVENUES TOTAL EXPENSES -27,087 27,087 0 0 - 27 087 78,29 .00 -2 8 71 4 2 5 g 00 2 862 0 ~ , , . . . ~ , . 11~~(~ t~ PRIOR FUND BALANCE 30,140.32 CHANGE IN FUND BALAN CE -4,046.71 CURRENT FUND BALANCE 26,093.61 ' CITY OF WINTER SPRINGS FISCAL YEAR 2004.2005 PRELIMINARY BUDGET OAK FOREST CAPITAL FUND REVENUES 6 EXENDITURES - 309 Account Number Deserlotion of Revenues Bond Completion Note 337901 Ofher Reimbursements 361100 Interest TOTAL OAK FOREST CAPITAL FUND REVENUES 36911)0 Appropriation from Fund Balance TOTAL OAK FOREST CAPITAL FUND REVENUES AND APPROPRIATIONS FROM FUND BALANCE Account Number Descrlotion of Expenditures 53411 Bank Service Charges 53680 Unrecognized GaiNLoss 59192 Transfer to O.F. Debt Service Fund 65000 ConslNCtion in Progress TOTAL OAK FOREST CAPITAL FUND EXPENDITURES 59990 Appropriation to Fund Balance TOTAL OAK FOREST CAPITAL FUND EXPENDITURES AND APPROPRIATIONS TO FUND BALANCE CHANGE IN FUND BALANCE FUND BALANCE -October 1 APPROPRIATION TO (FROM) FUND BALANCE FUND BALANCE • September 30 OAK FOREST CAPITAL FUND • 309 Pro)ected Original Revised Baseline New Total FY 02/03 FY 03/04 FY 03/04 FY 03!04 FY 04/05 FY 04/05 FY 04/05 Actual Actual Budget Budget Budget Budget Budget $7z,ooo $72,000 so $o so $o $1,562 $200 5500 $500 $200 $200 $1,562 $zoo $500 $500 $200 $7z,ooo $200 E110,976 $4,825 $26,587 $26,587 $22,800 $3,400 $26,200 $112,538 $5,025 $27,087 $27,087 $23,000 $75,400 S26,400 Protected Original Revised Baseline New Total FY 02/03 FY 03/04 FY 03/04 FY 03/04 FY 04105 FY 04/05 FY 04/05 Actual Actual Budget Budget Budget Budget Budget $o $o $o $o $o $193 $0 $0 $0 $0 $0 $84,748 $0 So $0 $0 $0 $27,597 $5,025 $27,087 $27,087 $22,062 $75,400 $97,462 $112,538 $5,025 $27,087 $27,087 $22,062 $75,400 $97,462 $o $o $o $o ($zl,esz) $o ($21,fisz) $112,538 $5,025 $27,087 $27,087 $200 575,400 $75,600 $141,116 $30,140 $26,587 $30,140 $25,315 $25,315 ($110,976) ($4,825) ($26,587) ($26,587) ($21,862) ($3,400) ($25,262) $30,140 $25,315 $0 $3,553 $3,453 $53 E-21 COMMISSION AGENDA ITEM 306 March 8, 2004 Meeting CONSENT INFORMATIONAL X PUBLIC HEARING REGULAR MGR ~~~~ DEPT ~/~~ Authorization REQUEST: Public Works Department wishes to inform the Commission of the recommendation of the Oak Forest Wall and Beautification Committee tp ,,, provide additional landscaping and irrigation along the Oak Forest Wall; PURPOSE: This agenda item is needed to inform the Commission regarding recom~endation~ for additional landscaping and irrigation by the Oak Forest Wall and B~~utificati~ Committee that the City Commission will be considering during upcoming budget meetings and adoptions and also resolutions for increasing the maintenance assessment. CONSIDERATIONS: The Oak Forest Capital Improvement Construction Fund Program was designed to provide wall and landscaping improvements for the Oak Forest community. This program provided three primary benefits: Noise Abatement, Light Abatement, and Beautification. After the original scope of the project was completed, there were considerable savings on construction costs and fees. The Advisory Committee is recommending additional improvements to further enha~pe the overall project which include more landscaping and imgation installations along the Oak Forest Wall at an estimated cost of $80,000. The current Capital Assessment fees will not increase due to this additional work but the maintenance assessment would if these improvements are approved. It is estimated that the Annual Maintenance Assessment would be increased frgln $26.00 to $42.00 per B.U. (benefit unit), which is needed to fund the maintenance of new landscaping and irrigation installations. Staff will presenting the details of the capital improvement budget during the upcoming budget workshops. -..~.~ March 8, 2004 Regulaz Agenda 306 Page 2 of 6 Cauital Costs Landscaping Irrigation Design and Plans Bid Advert. NG&N Cert. Mailings Contingency (10%) Additional Maintenance Costs Total Landscape and Irrigation Fertilization and Pest Water Billing New Water Billing Existing Total Maint. Addihona/ RECOMNNI>JNDATION: No recommendation for action at this time. IMPLEMENTATION SCHEDULE: $35,500.00 $29,450.00 $950.00 $200.00 $5,000.00 $1,168.75 $7,226.88 X79.495.63 Annua/ $4,500.00 $1,950.00 $650.00 $900.00 58.OOO.QQ Government Services Group (GSG) is currently calculating the impact to the maintenance assessment. The City Commission will have the opportunity to consider this project during the budget workshop and Public Hearing regarding the Amended Final Resolution and Adoption of the New Assessment Roll. Construction of the project could begin first quarter of 2005. ATTACHMENTS: 1. GSG -Improvements program revision of maintenance costs letter. 2. Conceptual photo of landscaping enhancements. COMMISSION ACTION: No action required at this time. Match 8, 2004 Regular Agenda 306 Page 3 of 6 Attachment No. 1 t3overnment S®rvi~ Group. lint. Deofkatd to so(vlnp fra>df»p end savrce Y Jssees M the s.cear 1300 IiWnn DMe. Su8'r 230 . TNMhYeN. FL 3308 • Phase (850¢ 8813717 • Faz (8501 224.7208 • E.~r~: y~g~OpvBSn.oom January 15, 2004 Kipton D. Lockcuff, P.E. Director of Public Works City of Winter Springs 1126 East S.R. 434 Winter Springs. FL 32708 Re: Oak Forest WaM Neighborhood impn~vementa Assessment Program Revision of Maintenance Costs for Fiscal Year 2004- as Mr. Lociccuff: Wirrter Springs has oomplet~ed its fourth year of the annual assessment program for the Oak Forest Wa1 initiated in Fiscal Year 1999-2000. Government Services Group, Inc. ("GSG' and Nabors, Giblin & Nickerson, P.A. (`NG8N'~ are pleased to have assisted Wkrter Springs in undertaking and suoce:ssfuily implementing this recurring nev~ertue source. ft is GSG and NG8~N's understanding that the City wants to revise the maintenance budget associated with this protect. It is our further urxierstanding that this revision will not result in a change in the service area nor arty change in the capital budget associated wig the wail's construction. As we have previously discussed, this rev~ion will not cause the City to have to revisit the Notice of Intent process. To move forward with this change in the project and to revise the raters GSG will need a revised copy of the maintenance budget at your earnest convenience. Once we have that information, we can calculate an assessment budget and recalculate the rates for the maintenance portion of this pn~je~. Once the rates have been recalculated GSG can prepare first lass notices to inform the property owners within this service area ~ the rate change. We would recommend a pubNc hearing date sometime in mid to late July or August. This March S, 2004 Regulaz Agenda 306 Page 4 of 6 Mr. Kipton O. Lockauff, P.E. ,lanuary 15, 2004 gage Two will enable the Ciiy to adopt an amended resolution to reflect the rate c~rarrge at the sauna time the City certifies the non-ad valorem assessment roll to the Tax Collector for the Oak Forest Wall service area. Per vur earlier discussion the costs (in addition to our current agreement with the City for continuing annual services related fio the Oak Forest Waft project) to the City to revise the rates, write an amended resolution, attend the public hearing and send out firBt class notices to the property owners are: 55,040 for NGBN to review the existing documentaAion, review rates. prepare an amended rterolution and attend the public hearing; and, 61.25 per first lass notice to (3SG to cxearte and send out the notices. The o~ of cak:ulating the revised rate and certifying the rob do the Tax Collector is covered in GSG's original agreement with the City. The execution of this letter agrre~ment ind'rcertes acceptance of the propoasi and Notice to Prod. Upon execution of this agreement, please provide us with one signed copy for our flles- We Took forward to working with the Gilt' of Winter Springs on this important ptojec~. If you have any questions or need further information, please feel fn3e to call me. Sincerely, M erne lrrikrr Attachments Cc: Chris Traber, Nabors, Giblin ~ Nickerson, P.A. Judy Gooper, ControlierltMerim Fnanve Director, City of Winter Springs -- March 8, 2004 Regular Agenda 306 Page 5 of 6 Mr. Kipton D. Lodu~.iff, P.E. January 15, 2004 Page Four ANNUAL ASSES$f111~NT P~tC~GRAM Critical Evens Se~tedu~e (n~rlsed Jan. 94, 2~OQ4) Event Schedule Notice to Proceed January/Feb. 2004 Revision of Maintenance Budget Feb_ -May 2004 Calculate Revised Maintenance Rates Feb. -May 2004 Send First Class Notices (at least 20 days prior to May -June 2004 date of Public Hearing) Hold Public Hearing 1FOr Amended Final Resolution August 2004 and Adopt the Assessment Roll Certify Annual Assessment Roll August-September 2004 March 8, 2004 Regular Agenda. 306 Page 6 of 6 Attachment No.2 -- Conceptual r~rao~ring ofse+cYrona/ /ana~c'ape ~s/gn a/arg Oak fon~st Wa// - Tus/wwf//a Rand. Mar 10 04 03:18p Eastwood Tuff Turf (407] 366-4547 p.l ~t-~a~~ Vag ~~~ ~lJ.~~ i ~T~.i ~~~ ~~ Y ~~ sJ.t~.~~~ Send to: City of Winter Springs From: Michelle Theriot Attention: Steven Richart Date: 03/10/04 Office location: Fax Number: 407-366-4547 Fax number: (407) 327-6695 Phone number: 407-366-5847 (_; Urgent C Reply ASAP ~_' Please conmient ~ Please review ~~ Frn• y«~- infornration Total pages, including cover: 1 Re: Installation of Loropetalum in medians at Trotwood island and Wirrter Springs Blvd island is scheduled for Thursday afternoon or Friday morning. Please fax or call in PO#. Fee! free to call the office if you have any questions. Thank you! Oak Forest Wall and Beauttflcation District CITY OF WINTER SPRINGS MONTHLY LIGHTING INSPECTION ate: 3~ ~~ ~ °``~ p _pector. Steven Richart Ins, Entrances: 1. Tuskawilla Road and Winter Springs Blvd. ~~ 2. Tuskawilla Road and Trotwood. 3. Tuskawilla Road and Oak Forest Drive. _ 4. Tuskawilla Road and Forest Creek Drive. Notes: ~- b~~~~ ~~~~~ ~~ Urban Beautification Quality Inspection Report Grounds Maintenance Vendor: ~A~'~J~- ~~r~ Tl"r~ Date: Project: O~ K- !orPS ~ ~ 5 ~~- Safety and Equipment: Monthly Maintenance Resorts =~ _No Date: • 1. Mowing, mechanical trimming, and cleanup of turf areas. 1 2 3 4 5 2. Weeding of planters, curbs, walks, and hardscape areas. 1 2 3 4 5 3. Trash and debris removal. 1 2 3 4 5 4. Edging of planters and hardscape areas:. 1 2 ~. 3 4 5 5. Irrigation system coverage. 1 6. Fertilization and chemical program. ~ 1 2 3 4 5 7. Trimming of shrubs and hedges. 1 2 3 4 5 8. Overall appearance and curb appeal. 2~0~ 1 2 3 4 5 9. Vendor communication. 1 2 3 4 5 Service Requests: STo be handled within 7 working days unless o erwise noted.) "" ~~ : ~r :~ ~.. Z~ ~ S~ ~ i ~rJ~~S~c'{~~.~~ v >;j . ~ ~,.. ~ ~ v'F-e'r"~ S (~~'""-cJ.S~ l J1 U~ M!~ ~l~N . ~e.~ ~.'f'._ i~ -~- ('1"~,e~i~~--~° ,`S ti Ci (1 ,.~ `-~ ~,J"rr~.e1` ~ 4eq,.> t{j~ N~.~c~ i SV $~ , ~ t~.. ~vv~ ~ C`^~: ,~_` v -- (e A s ~ SL.a~ C~~ d~'"° ~ -3 ~ 1( ,~ ,"mot --~'-_~/~ ~~ -i` roc r ~. f ` c~1 ~ ~ ~ f~~. ~~ _ _ __ T_ ~,g.~ . ~. Oak Forest Wall and Beauttficatlon District CITY OF WINTER SPRINGS 1V~4NTHLY LIGHTING INSPECTION Date: ~`Z ~ Ian soector: Steven Richert Entrances: ~~ 1. Tuskawilla Road and Winter Springs Blvd. 2. Tuskawitla Road and Trotwood. 3. Tuskawilla Road and Oak Forest Drive. , 4. Tuskawilla Road and Forest Creek Drive. Notes: Feb 26 04 05:38p .. Eastwood Tuff Turf [4071 366-4547 p.i Send to: City of Wiater Springs From: Michelle Theriot Attention: Steven Richert Date: 02/26/04 Office location: Fax Number: 407-366-4547 Fax number: (407) 327-6695 Phone number: 407-366-5847 Thgent ~.__~ Reply ASAP ~ , ._~ Please connitrent _ ..) Please review Total pages, including cover: 4 _~ Frn• yan• infoimafian Re: Oak Forest Inspection Report - Please give more information on the Service Request listed on the 02/25/04 report. (you had mentioned plants being replaced on the Trotwood and WS Blvd Medians....what plants are needed, etc.) Re: P.D. -suckers in beds at flagpole were taken care of on 02/24/04 by Ian. Re: Fertilization Report for Tuskawilla Rd. The test service date was OI/22/04. The report was mailed with the January maintenance invoice. Please let me know if you need another copy. Re: Feb. Fertilization Report -see following form. Re: Irrigation Report -Facilities -see following form. M • Urban Beautification Quality Inspection Report grounds Maintenance Vendor: ~AS~~Z 1 ~~=~ -1-"~~F Date: Z~ Project: (`~~~ ~5~~ Safety and Equipment: ~/ Monthly Maintenance Reports Yes No -Date: 1. Mowing, mechanical trimming, and cleanup of turf areas. 1 2 4 5 2. Weeding of planters, curbs, walks, and hardscape areas. 1 2 3 4 5 3. Trash and debris removal. 1 2 3 4 5 4. Edging of planters and hardscape areas. 1 2 3 4 5 5. Irrigation system coverage. 1 2 3 4 5 6. Fertilization and chemical program. 1 2 3 4 5 7. Trimming of shrubs and hedges. 1 2 3 4 5 8. Overall appearance and curb appeal. 1 2 O3 4 5 9. Vendor communication. ~~, 1 2 3 4 5 Service Requests: (To be handled within o ing days unie o ed.) • Oak Forest Wali and Beautification DistMct CITY OF WINTER SPRINGS MbNTHLY LIGHTING IN5PECTION D ; ~ ~ Insuector: Steven Richart,~,,, Entrances: 1. Tuskawilla Road and Winter Springs Blvd. ~~ 2. Tuskawilla Road and Trotwood. 3. Tuskawilla Road and Oak Forest Drive. 4. Tuskawilla Road and Forest Creek Drive. • Notes: G~~ 2 ~ ~.~ .~rc~w~'~ ~~~~ - (~1~-e~ ~•.. ~"~~"''~'`~ r"`" "7 • ~. Urban Beautification Quality Inspection Report Grounds Maintenance Vendor: ~q5'~^'`~~ ~(~~-) ~'F Date: Project: (~ ~ ~ ~v~S~ Safety and Equipment: Monthiv Maintenance Resorts _Yes ~t!Date: 1. Mowing, mechanical trimming, and cleanup of turf areas. 1 2 3 4 5 2. Weeding of planters, curbs, walks, and hardscape areas. 1 2 3 4 5 3. Trash and debris removal. 1 2 4 5 4. Edging of planters and hardscape areas. 1 2 3 4 5 5. Irrigation system coverage. 1 2 3 4 5 6. Fertilization and chemical program. rvee~J~' j ~rp~r~..M.e 1 2 3 4 5 7. Trimming of shrubs and hedges. 1 2 3 4 5 8. Overall appearance and curb appeal. 1 2 © 4 5 9. Vendor communication. 1 2 3 4 5 Service Requests: (To be handled within 7 working days unless otherwise noted.) ~- -}~ri~c•~i~ de.~d r ~~ aS nxsses 1t ~.~-r~~', -- ~ v~tc~ Chi ~: (~e~~.r ?ter, r' Iyex f Sent; ~ ~ . T~i't ~ /w~- _ ukcd ca,~. l , e f , ~~o K.S 6 00 ~ l • • LL~ Oak Forest Wall and Beautification District CITY OF V1tINTER SPRINGS MbNTHLY LIGHTING INSPECTION D e: ~ `~ ~ ~ Insuector: Steven Richert Entrances: 1. Tuskawilla Road and Winter Springs Blvd. ALL 2. Tuskawilla Road and Trotwood. O~,c.,. 3. Tuskawilla Road and Oak Forest Drive. 4. Tuskawilla Road and Forest Creek Drive. Notes: I~k~ ~ ti ~'rS ~ u~ Jam- NT ~.. , •