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HomeMy WebLinkAbout2008 07 10 Consent 200 Approval of June 12, 2008 MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JUNE 12, 2008 CALL TO ORDER The Oak Forest Wall and Beautification District Advisory Committee Regular Meeting of Thursday, June 12, 2008 was called to Order by Vice Chairman Terry Patten at 7:02 p.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, and Winter Springs, Florida 32708). Roll Call: Vice Chairman Terry Patten, present Committee Member Judy Converso, present Committee Member Sharon Hotchkiss, present Committee Member Brian Oliver, absent Advisory Committee Member Judy Converso led the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The April 10, 2008 Regular Meeting Minutes. "I MAKE A MOTION TO APPROVE THE APRIL 10TH [2008] MINUTES AS WRITTEN." MOTION BY ADVISORY COMMITTEE MEMBER CONVERSO. SECONDED BY ADVISORY COMMITTEE MEMBER HOTCHKISS. DISCUSSION. VOTE: COMMITTEE MEMBER HOTCHKISS: AYE VICE CHAIRMAN PATTEN: AYE COMMITTEE MEMBER CONVERSO: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JUNE 12, 2008 PAGE 2 OF 5 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS No Reports were given. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Office Of The City Clerk Election Of Officers. "I WOULD LIKE TO PROPOSE TO NOMINATE TERRY PATTEN FOR CHAIRMAN." MOTION BY ADVISORY COMMITTEE MEMBER HOTCHKISS. SECONDED BY ADVISORY COMMITTEE MEMBER CONVERSO. DISCUSSION. VOTE: COMMITTEE MEMBER CONVERSO: AYE COMMITTEE MEMBER HOTCHKISS: AYE VICE CHAIRMAN PATTEN: AYE MOTION CARRIED. "I NOMINATE JUDY CONVERSO [FOR VICE CHAIRPERSON]." MOTION BY CHAIRMAN PATTEN. SECONDED BY ADVISORY COMMITTEE MEMBER HOTCHKISS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JUNE 12, 2008 PAGE 3 OF 5 VOTE: VICE CHAIRMAN PATTEN: AYE COMMITTEE MEMBER CONVERSO: AYE COMMITTEE MEMBER HOTCHKISS: AYE MOTION CARRIED. REGULAR 601. Community Development Department -Urban Beautification Services Division Review Of Budget. Mr. Steven Richart, Urban Beautification Services Division Manager, Community Development Department presented this Agenda Item. Discussion ensued regarding the transferring of the residual Fund Balance to the Debt Service. Mr. Richart stated, "I would like for you as a Board to Vote tonight to endorse us transferring the residual equity from this Fund which is that Fund Balance that I am telling you about towards the Debt Service." Mr. Richart added, "It could allow us to pay a certain portion of our principal early." Discussion. "I WOULD MOVE THAT THE AMOUNT OF THE RESIDUAL EQUITY IN THE AMOUNT OF FIFTEEN THOUSAND SEVEN I3UNDRED FIVE DOLLARS AND EIGHTY-FOUR CENTS ($15,705.84) BE TRANSFERRED TOWARD THE DEBT SERVICE FUND WITH THE UNDERSTANDING THAT MONIES WOULD BE APPLIED TO THE PRINCIPAL AT THE APPROPIATE TIME." MOTION BY VICE CHAIRPERSON CONVERSO. MR. RICHART SUGGESTED THE MOTION, "INCLUDE ANY AMOUNT NOT JUST THE FIFTEEN SEVEN ZERO FIVE; ANY AMOUNT INCLUDING ANY ADDITIONAL INTEREST, GIVE OR TAKE, THAT MAY COME IN THE NEXT..." VICE CHAIRPERSON CONVERSO CONTINUED BY SAYING, "...TO INCLUDE ANY ADDITIONAL FUNDS THAT MAY COME WITHIN THE NEXT MONTH?" MR. RICHART ADVISED, "WHENEVER THEY DO IT; I DON'T KNOW WHEN THEY WILL CALCULATE IT." VICE CHAIRPERSON CONVERSO THEN STATED, "WITHIN THE NEXT CALCULATION OF THIS FUND." CHAIRMAN PATTEN THEN ASKED, "HOW ABOUT IF WE WERE TO WORD THAT AND SAY `ANY AMOUNTS THAT ARE IN THE CAPITAL FUND ACCOUNT BE TRANSFERRED'?" MR. RICHART SAID, "ANY AMOUNT IN FUND BALANCE WE AUTHORIZE TO TRANSFER TO THE DEBT SERVICE FUND; THAT WOULD COVER IT ALL." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JUNE 12, 2008 PAGE 4 OF 5 VICE CHAIRPERSON CONVERSON ADDED, "ALL MONIES FROM THE `309' CAPITAL FUND ACCOUNT TO THE DEBT SERVICE FUND." MOTION BY VICE CHAIRPERSON CONVERSO. SECONDED BY ? DISCUSSION. VOTE: VICE CHAIRPERSON CONVERSO: AYE CHAIRMAN PATTEN: AYE COMMITTEE MEMBER HOTCHKISS: AYE MOTION CARRIED. Discussion ensued regarding an account number for Debt Service and Mr. Richart stated that he will bring a copy of the Debt Service Fund print-out for the Advisory Committee to the next Meeting. Further discussion followed on the Proposed Budget for fiscal year 2008-2009 which Mr. Richart presented to the Committee. Mr. Richart asked the Committee to determine what they would like to do to regarding a Balanced Budgf;t. Suggestions made to the Committee by Mr. Richart were as follows: Do we cut back on our meetings for next year? Or, do we cut back the maintenance person or grounds maintenance or the signs? Mr. Richart said, "What is the easiest least painful way to do it, so that we can balance our Budget?" Discussion. Mr. Richart stated that if the Committee does decide to go to four (4) Meetings a year, that he would take it to the Commission as soon as June 23`d, 2008 and it would be effective as soon as they voted to Amend. Discussion. Tape 1/Side B Mr. Richart stated that if it is approved, the Meetings four (4) times a year would probably start in October. Chairman Patten stated, "I will entertain a Motion then to have Mr. Richart approach City Commissioners with the proposal that we reduce the number of Meetings we have from one (1) a Month to one (1) a Quarter and to also reduce the worker that we now currently have four (4) hours a week to two (2) hours a week. Do I hear someone that will make that Motion?" "I SO MOVE." MOTION BY ADVISORY COMMITTEE MEMBER HOTCHKISS. SECONDED BY VICE CHAIRPERSON CONVERSO. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JUNE 12, 2008 PAGE 5 OF 5 VOTE: CHAIRMAN PATTEN: AYE COMMITTEE MEMBER HOTCHHISS: AYE VICE CHAIRPERSON CONVERSO: AYE MOTION CARRIED. Mr. Richart said, "I can bring back the Final Budget for the Maintenance showing all the changes we made once it is approved." REGULAR 602. Community Development Department -Urban Beautification Services Division Maintenance Items And Progress Report. Mr. Richart introduced this Agenda Item and discussion proceeded on the painting of the Entrance Signs. Mr. Richart will bring this back to the next Meeting regarding the pricing of the painting of the Signs. ADJOURNMENT Chairman Patten adjourned the Regular Meeting at 8:04 p.m. RESPECTFULLY SUBMITTED: CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the , 2008 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting.