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Oak Forest Monthly Report
Oak Forest Wall and Beautification District City of Winter Springs Overview Urban Beauti acation Coordinator Monthly Meeting Report 02/04 ,Steven T. Richart Office:407-327-5976 Fax:407-327-6695 Email: srichart winters rip sfl.or A. Budget Review 1. YTD budget report -191 Oak Forest Maintenance. 2. YTD budget report - 309 Oak Forest Capital. 3. Preliminary Budget - 2004/2005. B. Maintenance Report 1. Lightscapes is finishing the installation of low voltage lighting at the entrances. Final adjustments relating to the position and intensity of the lighting will be completed this week. 2. Eastwood has provided a quotation for plant replacement on the medians to replace material that is missing or that has perished. The quote totals $1,132.66. D. Proiects 1. Terra Clean has provided a quotation for selective cleaning of the Oak Forest Wall along Tuskawilla Road. Discussion. 2. Ken-Lin Landscaping has been assigned the task of drawing and providing construction plans for the landscaping and irrigation project. Cost for this service is $ 800.00. 3. Eastwood has provided initial estimates for maintenance of the new landscaping and irrigation. Projections provided. Discussion. NOTES: 02/12/2004 ***LIVE***REFRESHED 02/06/04*** PAGE 1 11:01:41 YTD BUDGET REPORT - FEB '04 glytdbud FOR 2004 05 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ------------------------------------------------------------------------------------------------------------------------------------ 191 OAK FOREST MAINTENANCE ----------------------------------- 191-000-000-0000-315100 ASS COLL 191-000-000-0000-361100 INTEREST 191-000-000-0000-361101 CNTY INT 191-000-000-0000-389100 APP FD BAL 191-000-000-0000-53211 ADMINFEE 191-000-000-0000-53410 CONT SERV 191-000-000-0000-54210 POSTAGE 191-000-000-0000-54310 UTILITIES 191-000-000-0000-54682 RM GROUNDS 191-000-000-0000-55230 OP SUPPLY 191-000-000-0000-55251 RM SGN/WAL 191-000-000-0000-59130 TR GEN FUN 191-000-000-0000-59310 STAT RESER TOTAL OAK FOREST MAINTENANCE TOTAL OAK FOREST MAINTENANCE TOTAL REVENUES TOTAL EXPENSES -22,700 0 -22,700 -20,423.60 .00 -2,276.40 90.0$ -500 0 -500 -144.61 .00 -355.39 28.9$* 0 0 0 -1.43 .00 1.43 .0$ -5,800 0 -5,800 .00 .00 -5,800.00 .0$* 5,500 0 5,500 1,550.00 .00 3,950.00 28.2$ 150 0 150 93.79 .00 56.21 62.5$* 300 0 300 .00 .00 300.00 .0$ 2,000 0 2,000 601.07 .00 1,398.93 30.1$ 9,500 0 9,500 2,452.92 5,482.08 1,565.00 83.5$* 50 0 50 .00 .00 50.00 .0$ 6,000 0 6,000 797.83 .00 5,202.17 13.3$ 4,600 0 4,600 1,916.65 .00 2,683.35 41.7$ 900 0 900 .00 .00 900.00 .0$ 0 0 0 -13,157.38 5,482.08 7,675.30 .0$ 0 0 0 -13,157.38 5,482.08 7,675.30 .0$ -29,000 0 -29,000 -20,569.64 .00 -8,430.36 29,000 0 29,000 7,412.26 5,482.08 16,105.66 PRIOR FUND BALANCE CHANGE IN FUND BALANCE CURRENT FUND BALANCE 25,411.85 13,157.38 38,569.23 02/12/2004 ***LIVE***REFRESHED 02/06/04*** PAGE 2 11:01:42 YTD BUDGET REPORT - FEB '04 glytdbud FOR 2004 05 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS --------------------------------------------------------------------- BUDGET YTD ACTUAL ENCUMBRANCES ------------------------------------------ BUDGET ------------- USED -------- GRAND TOTAL 0 0 0 -13,157.38 5,482.08 7,675.30 .0~ 02/12/2004 ***LIVE***REFRESHED 02/06/04*** PAGE 1 11:02:22 YTD BUDGET REPORT - FEB '04 glytdbud DETAIL FOR 2004 05 JOURNAL DETAIL 2004 1 TO 2004 4 ACCOUNTS FOR: ORIGINAL TRAN FRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE ------------------------------------ APPROP ADJS -------------------------- TMTS ----- BUDGET --------------- YTD ACTUAL ENCUMBRANCES BUDGET ------------------------------------------ USED -------- 191 OAK FOREST MAINTENANCE --------------------------- -------- 191-000-000-0000-315100 ASS COLL -22,700 0 -22,700 -20,423.60 .00 -2,276.40 90.0 2004/01/000692 11/01/2003 BUC -22,700.00 REF ORIGINAL BUDGET 2004 2004/02/000230 11/13/2003 C/R -21.87 REF 529325 RAY VALDES OAK FOREST - MAINTENANCE ASSES 2004/02/000230 11/13/2003 C/R -270.73 REF 529324 RAY VALDES OAK FOREST - MAINTENANCE ASSES 2004/02/000368 11/20/2003 C/R -10,108.50 REF 533695 RAY VALDES OAK FOREST - MAINTENANCE ASSES 2004/03/003188 12/09/2003 C/R -8,356.36 REF 544880 RAY VALDES OAK FOREST - MAINTENANCE ASSES 2004/03/003404 12/19/2003 C/R -1,048.05 REF 550625 RAY VALDES OAK FOREST - MAINTENANCE ASSES 2004/04/004178 01/12/2004 C/R -618.09 REF 563129 RAY VALDES OAK FOREST - MAINTENANCE ASSES 191-000-000-0000-361100 INTEREST -500 0 -500 -144.61 .00 -355.39 28.9~* 2004/01/000692 11/01/2003 BUC -500.00 REF ORIGINAL BUDGET 2004 2004/01/000759 10/31/2003 GEN -26.04 REF 401043 INTEREST ALLOCATION -OCT 03 2004/02/000508 11/30/2003 GEN -50.04 REF 402030 INTEREST ALLOCATION-NOV 03 2004/03/003601 12/31/2003 GEN -68.53 REF 403046 INTEREST ALLOCATION - DEC 03 191-000-000-0000-361101 CNTY INT 0 0 0 -1.43 .00 1.43 .0~ 2004/01/000322 10/15/2003 C/R -.36 REF 514267 RAY VALDES LINE CODE REIMBURSEMENT 2004/01/000322 10/15/2003 C/R -.36 REF 514236 RAY VALDES LINE CODE REIMBURSEMENT 2004/01/000322 10/15/2003 C/R .36 REF 514250 Reversal / 514236 LINE CODE REIMBURSEMENT 2004/01/000709 10/01/2003 GRV .36 REF 312072 ACCRUE OAK FOREST CNTY INT 191-000-000-0000-389100 APP FD BAL -5, 800 0 -5,800 .00 .00 -5,800.00 .0~* 2004/01/000692 11/01/2003 BUC -5,800.00 REF ORIGINAL BUDGET 2004 191-000-000-0000-53211 ADMINFEE 5, 500 0 5,500 1,550.00 .00 3,950.00 28.2 2004/01/000692 11/01/2003 BUC 5,500.00 REF ORIGINAL BUDGET 2004 2004/03/003155 12/08/2003 API 1,550.00 VND 001061 PO GSG/GOVERNMENT SER ID# 206 OAK FOREST PYMT 1 13286 191-000-000-0000-53410 CONT SERV 150 0 150 93.79 .00 56.21 62.5~* 2004/01/000692 11/01/2003 BUC 150.00 REF ORIGINAL BUDGET 2004 2004/03/003299 12/15/2003 API 93.79 VND 000302 PO RAY VALDES, SEM CO T COMM ON COLLECTIONS 13540 191-000-000-0000-54210 POSTAGE 300 0 300 .00 .00 300.00 .0~ 2004/01/000692 11/01/2003 BUC 300.00 REF ORIGINAL BUDGET 2004 02/12/2004 ***LIVE***REFRESHED 02/06/04*** PAGE 2 11:02:22 YTD BUDGET REPORT - FEB '04 glytdbud DETAIL FOR 2004 05 JOURNAL DETAIL 2004 1 TO 2004 4 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE ------------------------------------ APPROP ADJSTMTS --------------------------------- BUDGET YTD ACTUAL ENCUMBRANCES -------------------------------------------- BUDGET ----------- USED -------- 191-000-000-0000-54310 UTILITIES 2,000 0 2,000 601.07 .00 1,398.93 30.1$ 2004/01/000301 10/15/2003 API 129.11 VND 000716 PO PROGRESS ENERGY FLOR ACCT 98765 22190 12255 2004/01/000692 11/01/2003 BUC 2,000.00 REF ORIGINAL BUDGET 2004 2004/02/000195 11/12/2003 API 131.73 VND 000716 PO PROGRESS ENERGY FLOR ACCT 98765 22190 12771 2004/03/003302 12/15/2003 API 145.27 VND 000716 PO PROGRESS ENERGY FLOR ACCT 98765 22190 13536 2004/04/004336 01/22/2004 API 194.96 VND 000716 PO PROGRESS ENERGY FLOR ACCT 98765 22190 14153 191-000-000-0000-54682 RM GROUNDS 9,500 0 9,500 2,452.92 5,482.08 1,565.00 83.5$* 2004/01/000153 10/08/2003 POE 7,935.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 2004/01/000692 11/01/2003 BUC 9,500.00 REF ORIGINAL BUDGET 2004 2004/02/000175 11/11/2003 API 575.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 12716 2004/02/000175 11/11/2003 POL -575.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 2004/03/003091 12/03/2003 API 9.02 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 13262 2004/03/003091 12/03/2003 API 575.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 13262 2004/03/003091 12/03/2003 POL -9.02 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 2004/03/003091 12/03/2003 POL -575.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 2004/03/003332 12/16/2003 API 30.15 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 13469 2004/03/003332 12/16/2003 POL -30.15 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 2004/04/004214 01/14/2004 API 575.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 13986 2004/04/004214 01/14/2004 POL -575.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 191-000-000-0000-55230 OP SUPPLY 50 0 50 .00 .00 50.00 .0$ 2004/01/000692 11/01/2003 BUC 50.00 REF ORIGINAL BUDGET 2004 191-000-000-0000-55251 RM SGN/WAL 6,000 0 6,000 797.83 .00 5,202.17 13.3$ 2004/01/000440 10/22/2003 POE 321.29 VND 003555 PO 40544 LIGHTS UNLIMITED,INC REPAIRS TO LIGHTS AT OAK FORES 2004/01/000526 10/27/2003 API 321.29 VND 003555 PO 40544 LIGHTS UNLIMITED,INC REPAIRS TO LIGHTS AT OAK FORES 12587 2004/01/000526 10/27/2003 POL -321.29 VND 003555 PO 40544 LIGHTS UNLIMITED,INC REPAIRS TO LIGHTS AT OAK F2004 2004/01/000692 11/01/2003 BUC 6,000.00 REF ORIGINAL BUDGET 2004 2004/02/000191 11/12/2003 POE 53.79 VND 004834 PO 40981 HICKS ELECTRIC, INC. REPAIR SIGN LIGHTING 2004/02/000243 11/14/2003 API 53.79 VND 004834 PO 40981 HICKS ELECTRIC, INC. REPAIR SIGN LIGHTING 12900 2004/02/000243 11/14/2003 POL -53.79 VND 004834 PO 40981 HICKS ELECTRIC, INC. REPAIR SIGN LIGHTING 2004 2004/03/003347 12/17/2003 POE 300.00 VND 004834 PO 41584 HICKS ELECTRIC, INC. LIGHT REPAIRS AT OAK FOREST 2004/04/004333 01/22/2004 POM 122.75 VND 004834 PO 41584 HICKS ELECTRIC, INC. ADDITIONAL COST 41584 2004 2004/04/004510 01/28/2004 API 422.75 VND 004834 PO 41584 HICKS ELECTRIC, INC. LIGHT REPAIRS AT OAK FOREST 2004/04/004510 01/28/2004 POL -122.75 VND 004834 PO 41584 HICKS ELECTRIC, INC. LIGHT REPAIRS AT OAK FORES2004 2004/04/004510 01/28/2004 POL -300.00 VND 004834 PO 41584 HICKS ELECTRIC, INC. LIGHT REPAIRS AT OAK FORES2004 191-000-000-0000-59130 TR GEN FUN 4,600 0 4,600 1,916.65 .00 2,683.35 41.7$ 2004/01/000692 11/01/2003 BUC 4,600.00 REF ORIGINAL BUDGET 2004 2004/04/004423 01/27/2004 GEN 383.33 REF 113 OF MNT REIMB GF FOR CL ERKS 2004/04/004433 01/27/2004 GEN 383.33 REF 113 OF MNT REIMB GF FOR CL ERKS 2004/04/004449 01/27/2004 GEN 383.33 REF 113 OF MNT REIMB GF FOR CL ERKS 2004/04/004465 01/27/2004 GEN 383.33 REF 113 OF MNT REIMB GF FOR CL ERKS 02/12/2004 ***LIVE***REFRESHED 02/06/04*** PAGE 3 11:02:23 YTD BUDGET REPORT - FEB '04 glytdbud DETAIL FOR 2004 05 JOURNAL DETAIL 2004 1 TO 2004 4 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE ----------------------------------------- APPROP --------------- ADJSTMTS ------------ BUDGET ------------- YTD ACTUAL ------------- ENCUMBRANCES ------------------- BUDGET ----------- USED -------- 191-000-000-0000-59310 STAT RESER 900 0 900 .00 .00 900.00 .0~ 2004/01/000692 11/01/2003 BUC 900.00 REF ORIGINAL BUDGET 2004 TOTAL OAK FOREST MAINTENANCE 0 0 0 -13,157.38 5,482.08 7,675.30 .0~ TOTAL OAK FOREST MAINTENANCE 0 0 0 -13,157.38 5,482.08 7,675.30 .0~ TOTAL REVENUES -29,000 0 -29,000 -20,569.64 .00 -8,430.36 TOTAL EXPENSES 29,000 0 29,000 7,412.26 5,482.08 16,105.66 PRIOR FUND BALANCE 25,411.85 CHANGE IN FUND BALANCE 13,157.38 CURRENT FUND BALANCE 38,569.23 02/12/2004 ***LIVE***REFRESHED 02/06/04*** PAGE 4 11:02:23 YTD BUDGET REPORT - FEB '04 glytdbud DETAIL FOR 2004 05 JOURNAL DETAIL 2004 1 TO 2004 4 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ------------------------------------------------------------------------------------------------------------------------------------ GRAND TOTAL 0 0 0 -13,157.38 5,482.08 7,675.30 .0~ 02/12/2004 ***LIVE***REFRESHED 02/06/04*** PAGE 1 11:03:02 YTD BUDGET REPORT - FEB '04 glytdbud FOR 2004 05 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 309 OAK FOREST CAPITAL FUND --------------------------------------------- APPROP ----------- ADJSTMTS ------------- BUDGET ----------- YTD ACTUAL --------------- ENCUMBRANCES --------------- BUDGET -------------- USED -------- 309 OAK FOREST CAPITAL FUND ----------------------------------- 309-000-000-0000-361100 INTEREST -500 0 -500 -134.42 .00 -365.58 26.9~* 309-000-000-0000-389100 APP FD BAL -26,587 0 -26,587 .00 .00 -26,587.00 .0~* 309-000-000-0000-65000 CAP-CIP 27,087 0 27,087 .00 4,225.00 22,862.00 15.6$ TOTAL OAK FOREST CAPITAL FUND 0 0 0 -134.42 4,225.00 -4,090.58 .0~ TOTAL OAK FOREST CAPITAL FUND 0 0 0 -134.42 4,225.00 -4,090.58 .0~ TOTAL REVENUES -27,087 0 -27,087 -134.42 .00 -26,952.58 TOTAL EXPENSES 27,087 0 27,087 .00 4,225.00 22,862.00 PRIOR FUND BALANCE 30,140.32 CHANGE IN FUND BALANCE 134.42 CURRENT FUND BALANCE 30,274.74 02/12/2004 ***LIVE***REFRESHED 02/06/04*** PAGE 2 11:03:03 YTD BUDGET REPORT - FEB '04 glytdbud FOR 2004 OS ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 309 OAK FOREST CAPITAL FUND APPROP ADJSTMTS --------------------------------------------------------------------- BUDGET YTD ACTUAL ENCUMBRANCES ------------------------------------------ BUDGET ------------- USED -------- GRAND TOTAL 0 0 0 -134.42 4,225.00 -4,090.58 .0~ CITY OF WINTER SPRINGS FISCAL 1(EAR 2004-2005 PRELIMINARY BUDGET OAK FOREST MAINTENANCE FUND REVENUES & EXPENDITURES -191 OAK FOREST MAINTENANCE FUND -191 Projected Original Revised Baseline New Total Account FY 02/03 FY 03/04 FY 03/04 FY 03104 FY 04105 FY OM05 FY 04/05 Number Descrlotion of Revenues Actual Actual Budget Budget Budget Budget Budget 315100 Assessment Collections 521,458 522,700 $22,700 $22,700 $22,700 $17,500 $40,200 381100 Interest $832 $500 $500 $500 $200 $200 TOTAL OAK FOREST MAINTENANCE FUND REVENUES $22,090 $23,200 $23,200 $23,200 $22,900 $17,500 $40,400 389100 Appropriatlon from Fund Balance $0 $2,950 $5,800 $5,800 $5,850 ($8,500) ($2,850) TOTAL OAK FOREST MAINTENANCE FUND REVENUES AND APPROPRU-TK)NS FROM FUND BALANCE $22,090 $28,150 $29,000 $29,000 $28,750 $9,000 $37,750 Projected Original Revised Baseline New Total Account FY 02103 FY 03/04 FY 03/04 FY 03104 FY 04105 FY 04105 FY 04/05 Number Descri~ptlon of Expenditures Actual Actual Budget Budget Budget Budget Budget 53211 Administration Fees $5,500 $5,500 $5,500 $5,500 $5,500 $5,500 53410 Billing Services Cost $108 $150 $150 $150 $150 $150 53411 Bank Service Charges $0 $0 $0 $0 $0 $0 53680 Unrecognized GaiNLoss $81 $0 $0 $0 $0 $0 54210 Postage $0 $150 $300 $300 $150 $150 54310 Utility Services $1,700 $2,300 52,000 $2,000 $2,900 $2,000 $4,900 54682 Repairs & Maint -Grounds $7,825 $9,500 $9,500 $9,500 $9,500 $7,000 $18,500 55230 Clerk Supplies $0 $50 $50 $50 $50 $50 55251 RepairsBMaint-SignlWalis $1,185 $3,000 $8,000 $8,000 $5,000 $5,000 55270 Smail Tools & Equipment $0 $0 $0 $0 $0 $0 59130 Transfer to General Fund -Clerk Fees $0 $1,900 $1,900 $1,900 $1,900 $1,900 59130 Transfer to General Fund - Beautfication Coord. $0 $2,700 $2,700 52,700 $2,700 $2,700 59310 Statutory Reserve $0 $900 $900 $900 $900 $900 TOTAL OAK FOREST MAINTENANCE FUND EXPENDITURES $18,399 $28,150 $29,000 $29,000 $28,750 $9,000 $37,750 59990 Appropriation to Fund Balance $5,691 $0 $0 $0 $0 $0 $0 TOTAL OAK FOREST MAINTENANCE FUND EXPENDITURES AND APPROPRIATIONS TO FUND BALANCE $22,090 $28,150 $29,000 $29,000 $28 750 $9,000 $37,750 CHANGE IN FUND BALANCE FUND BALANCE -October 1 $19,721 $25,412 $19,021 $25,412 $22,482 $22,462 APPROPRIATION TO (FROM) FUND BALANCE $5,891 ($2,950) ($5,800) ($5,800) ($5,850) $8,500 $2,650 FUND BALANCE -September 70 $25,412 $22,482 $13,221 $19,812 $18,612 _._ $25,112 '=clerk time 4 hours 2 times a month at $20/hr incl benefds E-20 CITY OF WINTER SPRINGS FISCAL YEAR 20042005 PRELIMINARY BUDGET OAK FOREST CAPITAL FUND REVENUES ~ EXENDITURES - 309 Account m r Description of Revenues 337901 Other Reimbursements 361100 Interest TOTAL OAK FOREST CAPITAL FUND REVENUES 389100 Appropriation from Fund Balance TOTAL OAK FOREST CAPITAL FUND REVENUES AND APPROPRIATIONS FROM FUND BALANCE Account Number Description of Expenditures 53411 Bank Service Charges 53680 Unrecognized Gain/Loss 59192 Transfer to O.F. Debt Service Fund 65000 Construction in Progress TOTAL OAK FOREST CAPITAL FUND EXPENDITURES 59990 Appropriation to Fund Balance TOTAL OAK FOREST CAPITAL FUND EXPENDITURES AND APPROPRIATIONS TO FUND BALANCE CHANGE IN FUND BALANCE FUND BALANCE -October 1 APPROPRIATION TO (FROM) FUND BALANCE FUND BALANCE -September 30 OAK FOREST CAPITAL FUND - 309 Projected Orlpinal Revised Baseline New Total FY 02/03 FY 03/04 FY 03/04 FY 03104 FY 04/08 FY 04/05 FY 04/05 Actual Actual Budget Budget Budget Budget Budget SO $0 $0 $0 $1,562 $500 $500 $200 $200 $1,562 $0 $500 $500 $200 $0 $200 $110,976 $0 $26,587 $26,587 $22,800 $72,200 $95,000 $112,538 $0 $27,087 $27,087 $23,000 $72,200 $95,200 Projected Original Revissd Baseline New Total FY 02/03 FY 03/04 FY 03/04 FY 03/04 FY 04/05 FY 04/05 FY 04/05 Actual Actual Budget Budget Budget Budget Budget $o $o $o $o $193 $0 $0 $0 $0 $84,748 $0 $0 $0 $0 $27 597 $27 087 $27 087 $22 800 $72,200 $72,200 $112,538 $0 $27,087 $27,087 $22,800 $72,200 $72,200 $0 $0 $0 $0 ($22,600) $0 ($22,600) $112,538 $0 $27,087 $27,087 $200 $72,200 $49,600 $141,116 $30,140 $26,587 $30,140 $30,140 $30,140 ($110,976) $0 ($26,587) ($26,587) ($22,600) ($72,200) ($94,800) $30,140 $30,140 $0 $3,553 $7,540 ($64,660) E-21 Oak Forest Wall and Beautification District I.andscaptng and Irrigation Project Projected Cost Schedule Acquisition Costs Landscaping Irrigation Design and Plans Bid Advert. NG&N Cert. Mailings Contingency (10%) Subtotal Total Maintenance Costs Landscape and Irrigation Fertilization and Pest Water Billing New Water Billing Existing Administrative Costs Jan-28-2004 535, 500.00 529,450.00 Bores included S950.00 $200.00 S5,000.00 Professional Fees S1,168.75 Homeowner Notices 572,268.75 57,226.88 579.495.63 Total Capital Outlay 54,500.00 First year will cost less due to not trimming 51,950.00 5650.00 Reclaimedl04,00o Gals / Mo. S900.00 Reclaimed140,000 G81s / MO. newbilling2 S Additional Staff Costs Total 8 000.00 Additional Yearly Maintenance Costs _____~ f~oaf c~ ~'xterror Cleaning for the Corrrmercral World ~~~~: To Steven Richart Com an CITY OF WINTER SPRINGS Re: Oak Forest FaX 407-327-6695 Phone 407-327-1800 ext 315 Date January 30, 2004 From Ra Mueller Hello Steven: Number of Pages (2) including cover sheet THANK YOU for the opportunity to submit this proposal for your review and consideration. We are a registered vendor with the state of Florida myflorida.com web site and have been associated with the SNAPS program for four years. Our SNAPS number is 9912146-4. . I am confident we are the best-qualified company to provide the service you expect in a professional manner. I invite you and all decision makers to visit our web site at www.terraclean.us. There is a wealth of information on our company and collateral materials, which will help you, make a well informed decision with confidence. WHY CHOOSE TERRACLEAN • TerraClean Chemically Cleans (100% Kill Ratio) versus a PRESSURE WASHING SYSTEM that is intrusive and CAN DAMAGE THE EXTERIOR OF YOUR BUILDINGS AND ROOFS. • TerraClean carries 2 Million Dollar Liability Insurance • TerraClean is proven to last two to three times longer than pressure washing • TerraClean is covered fully with Florida Workers Compensation Insurance. Most other vendors are not insured. • TerraClean has a reputation for professionalism and quality of work Our crews are professionally dressed in uniforms and easily recognizable as TerraClean workers. We use trained Lead Technicians to oversee our projects with regular inspections by our Service Manager. We guarantee the protection of your landscaping and treat all exposed plants with a landscape fortifier, which neutralizes our chemicals and fertilizes the plants. We strictly adhere to all OSHA and DEP Standards. WE TAKE NO SHORT CUTS At TerraClean, we use an innovative, NO PRESSURE, chemical process that treats the problem as a pest, not a stain. Our three-in-one process removes mildew stains, eradicates the spores and protects against further infestation by leaving behind a residual algaecide and fungicide barrier to inhibit airborne spores from growing. 265 Hunt Park Cove, Longwood, Florida 32750 Office (866) 868-3772 Fax (407) 949-0053 www.terraclean.us WHAT SEPERATES US FROM OUR COMPETITION • Our ability to complete a project of this magnitude in days where it takes our competitors weeks. What this means is less inconvenience for you. • We prepare a flyer to announce to your residents when we will be on property. • We quality control our work during and after the project. If this proposal meets with your approval PLEASE ISSUE A REQUISITION FOR A PURCHAES ORDER IN THE AMOUNT FROM X750.00 TO 56,000.00 and.fax the approved p.o. to me at 407-949-0053 OAK FOREST Chemically Clean the Street Side Only of the Brick Wall surrounding Oak Forest ~ 6,000.00 " Cost to clean entire street side of wall NOTE: We will contract out half days @ $750.00 to spot clean as needed. White chalking from the brick will not remove at 100%. This includes all chemicals. materials and labor. Any changes to this written proposal will become an extra charge and will only be executed upon your written authorization. THANK YOU FOR THIS OPPORTUNITY. I WANT YOUR BUSINESS. Let me know if there is any additional information you need. You can reach me toll free at (866) 868-3772 or by Cell (407) 832-1458. With Appreciation, /~ 265 Hunt Park Cove, Longwood, Florida 32750 Office (866) 868-3772 Fax (407) 949-0053 www.terraclean.us Why Choose TerraClean?• _. ~-.~ .. TerraClean Has a Reputation for Professionalism and Quality of Work TerraClean is Proven to Last Two to Three Times Longer Than Pressure Washing TerraClean Can Complete a Project in 3 Days, That Would Take Most Companies 2 Weeks or More to Complete TerraClean Utilizes A Exclusive Process, Which Has Been Tested and Judged Safe By a Major Roofing Manufacturer. TerraClean Has A~Repair /Replace Guarantee In The Unlikely Event Of Roof Damages. TerraClean Guarantees Not To Negate Your,Roof Warranty Or,We Will Become The Warranty >.. _ Holder.- I'erraClean'Guarantees The Protection Of Your Landscape An rea1s411:Exposed?Plants With A Landsca a Fortifier, Which Neutralizes Our`Chemica~ls!~d ,. 3 Ines Your Plants. ~~TerraCleanyIs Covered;Fully,~W th Florida o~ke ~~ ~ ~~d~~ as,~Been ' ~ Correctly Cla"ssified oi`Clienuca7 Roo TerraClean Carries 2 Million Dollar Liability Insurance As Well As An'Added Umbrella • Coverage Contract. TerraClean Uses Trained Lead Technicians With Regular Inspections By Service Managers. TerraClean Strictly Adheres To All OSHA Standards. TerraClean Strictly Adheres To All DEP Standards. TerraClean Originated The 5-Year Spot-Free Warranty. - TerraClean Personnel Are Professionally Dressed in Uniforms. TerraClean Chemicals Have Been Developed To Achieve A 100% Kill Ratio Against The Specific ..Strains Of Fungus. Found Nowhere Else But Central And South Florida. TerraClean Chemicals Have Been:Formulated To Mask The Unpleasant Odors Found In Most Cleaning Solutions. ~~ WE TAKEfNO.SHORTCUTS!!!! ~.~,r: ~~ -~ __ ~.. TERRACI.EAN VS PRESSURE WASHING What is being cleaned is not dirt but a .spore. Just cleaning will not achieve the desired results; treatin~a it as a Qest is the answer. Our chemicals ar+e designed to eradicate organic, living organisms on the surface. Like pulling a weed, if you don't get the root, the weed grows back. It is the same with organic matter on your property. Ten'aClean • In use since September 1891 • Proven to last 2-3 times longer than pressure washing • TerraClean absolu#et~-, -posfively guarantees atisfac~ion • Applied with a `No~Pressune"=application °(12 wolt'electric motor pump) • Cleans surfaces and eradicates organic living organisms • Destroys spores and root system for 100% (till ratio • Leaves a sterile surface for TerraClean's spore block inhibitors that remain and inhibit re-growth Pressure Washing • Applied with highly pressurized water, (3500-4300 PSI), which cause removal of shingle aggregate or on tle can dull the finish by removing clear coat • Causes pre-mature aging of shingles, is intrusive and can damage surfaces • Wth chemical injection you will not achieve 100% kill rato of algae and spores leaving behind the root filament system _ Chemical injection does not inhibit re-growth of organisms 26S Hunt Park Cove, Longwood, Florida 327b0 • Phone (866) 868-3772 • Fax (407)949-OOb3 • terraclean.us ~- SCOPE OF WORK • Property Management will be contacted regarding job commencement, hours of the day that TerraClean can spray, and time to completion of job. (Guaranteed completion timelines can be arranged). • Property Management will be provided with TerraClean's unique flyers and flyer program insuring ease of notification to property residence.. • Prior to work commencing oneach "surface TerraClean"~Representatides :will complete apre-service inspection =.report : ouUlning ~anypre xlstm ~~surface damages or maintenance needs 'that ~mlg~ht "be seen'cor~discovere `during our scope of work. • OSHA required ground man, used to insure ,job -: afe '}~ ct % esi ~ e c~'°'~sthin wo rea'and ~ rinses - lants sand " grope e a nn emlcal ,,applicatioii~process. ~ ,~;~~~ ~ ~ ~~ _ • As a final step to protect plants, -technicians >will apply: a :chemical :neutralizer, ' which helps return the PH of the plants and soil to °7" -and includes a systemic fertilizer, which fortifies the plants as well as feeds them. • Upon completion of work, TerraClean will arrange,a walk through with property management to answer any questions and insure satisfaction with the work. • The exclusive TerraClean System has been in use for over 11 years and has been judged safe in the lab of a major roofing manufacturer. 285 Hunt Park Cove, Longwood, Florida 32750 .Phone (866) 868-3772 • Fax (407) 949-0053 • terraclean.us OAK FOREST AT TUSCAWII.,LA TerraClean makes your brick walls look like new and lasts 2 to 3 times longer than pressure cleaning. "Pressure Cleaning" only knocks off the top of the fungus leaving the root to grow back. TerraClean uses a state-of- the-art three-in- one chemical process. This process cleans your building, kills all of the algae feeding on it and protects against further infestation ~-ith TerraClean's spore block inhibitor. TerraClean treats algae like a pest, not a stain, resulting in a more thorough long lasting clean. In addition, pressure washers erode surfaces with their pressure. After all, water pressure is what God used to make the Grand Canyon. OAK FOREST AT TUSCAWILLA TerraClean makes your brick walls look like new and lasts 2 to 3 times longer than pressure cleaning. "Pressure Cleaning" only knocks off the top of the fungus leaving the root to grow back. Terra.Clean uses a state-of- the-art three-in- one chemical process. This process cleans your building, kills all of the algae feeding on it and protects against further infestation with TerraClean's spore block inhibitor. TerraClean treats algae like a pest, not a stain, resulting in a more thorough long lasting clean. In addition, pressure washers erode surfaces with their pressure. After all, water pressure is what God used to make the Grand Canyon. OAK FOREST AT TUSCAWILLA ..~ TerraClean makes your brick walls look like new and lasts 2 to 3 times longer than pressure cleaning. "Pressure Cleaning" only knocks offthe top of the fungus leaving the root to grow back. TerraClean uses a state-of- the-artthree-in- one chemical process. This process cleans your building, kills all of the algae feeding on it and protects against further infestation with TerraClean's spore block inhibitor. TerraClean treats algae like a pest, not a stain, resulting in a more thorough long lasting clean. In addition, pressure washers erode surfaces with their pressure. After all, water pressure is what God used to make the Grand Canyon. Oak Forest Wall and Beauttficadon DfstMct CITY OF WINTER SPRINGS / MbNTHLY LIGHTING INSPECTION Date: 2~tl~~Y Entrances: Insnector• Steven Rchart 1. Tuskawilla Road and Winter Springs Blvd. 2. Tuskawilla Road and Trotwood. 3. Tuskawilla Road and Oak Forest Drive. 4. Tuskawilla Road and Forest Creek Dri~t-e. Notes: uo~ `366' ~~~- Urban Beautification Quality Inspection Report Grounds Maintenance Vendor: ~PrS-{~oo~-ri,~~- T~~ Date: /~ o Project: ~~~- ~ (~s~~ Safety and Eauipment: Monthly Maintenance Reports /~- _Yes _~ No Date: 1. Mowing, mechanical trimming, and cleanup of turf areas. 1 2 ~ 4 5 2. Weeding of planters, curbs, walks, and hardscape areas. 1 2 3 4 5 3. Trash and debris removal. 1 2 3 4 5 4. Edging of planters and hardscape areas. 4 1 2 4 5 5. Irrigation system coverage. Ftc~ 1 2 3 4 5 6. Fertilization and chemical program. ?Q~Q 1 2 ~3 4 5 7. Trimming of shrubs and hedges. 1 2 ~ 4 5 8. Overall appearance and curb appeal. 1 2 4 5 9. Vendor communication. 1 2 3 4 5 Service Requests: (To be handled within 7 working days unless otherwise noted.) -- ~le~ Sew a-(l ~ ('r; 9 c~I--,` ~ ~ -~ ~,~~J be.-}wce,J `,}~~ h ~.c~s ~1= -_in Pr''~ -(~ ~'.3 0 ~M. 2~ nor .._ ,o. -~ f _ __ _ . _ __ ,~ Oak Forest Watt and Beautiffca~on DlstMct CITY OF WINTER SPRINGS MbNTHLY LIGHTING INSPECTION D ~• Z O „_ oector: Steven Richart E~rances: 1. Tuskawilla Road and Winter Springs Blvd. 2. Tuskawilla Road and Trotwood. 3. Tuskawilla Road and Oak Forest Drive. 4. Tuskawilla Road and Forest Creek Drive. Notes: ~-~ ~~ cuss o ~ 1 ~ y~-~%~ J~ ~ C,oauersi ~ ^S _ _ ___ _ __ _~ -~ ~. _ . FEB-05-2004 03:23 PM EASTWOOD TUFF TURF 407 366 454T • P. 02 Eastwaad ''[~uff'T~rI' of Central Florida, Inc. 22o was Road Winter Springs, F132708 Fh; 407-366-5847 Fax: 407-366-5847 ea~IStwaodtu~ut~fQa cfl.rr.com www.lawncare2000.cam «~ ~ ~s Ca~vcpa~y" Landscape 1'rono~~al, 1"his proposal includes all matm'iais at1d labor required to oo~nplete work as bid. All work wi!! be completed in a timely ma»ner. Any in;suraaoe/waket's compensation docum~tation will be furnished upoa request. SITE pESCRIPTION: City of Winter Springs, Oak l~'orest Wall DESCRIPTION OF WORK TU BE COMPLETED: Trim creeping !Ig and azaleas along Oak Forest Wall. The newly installed cheeping fig will not need to lac trimmed for at least 1.5-2 years, or when it covers at least half of the wall. Tr~m_na: Creeping .pig: three (3) times per year at $S75 per trim Azaleas: three (3) #lmes per year at 5250 per trim *** Eastwood Tuff Turf of Centre! Florida will not accept responuribWty for llama damaged due M dsgging that have not been properly marked. We will take all prearntions to prevent ~~~~f~ Tke jollowiaq prices cne strictly eslitaoled Qpd the casto~er uude-starnds tA~at die j~tal prict Nray be dl,,Q'ere~tt front the quotes 1'J~e cresloerer will Daly be ciarded for tJie armoaiet ojorattrlols pse~ ,1rYnrrt prices ittchede 746 sates tam TERMS: Cost of creeping gS tsimmmg: 51,7~S/year Cost pf azalea trinupsing: 5730/year Balance is due in fuD upon completion. If customer fail t4 pay in litil upon date of compkytion, customer agrees to pay ail Legal tees incurred to collect all money due m Eastwood Tait Tw~f of Central Florida, Inc. FEB-05-2004 03:27 PM EASTWOOD TUFF TURF 407 366 4547 P.02 Eastwood 'I'uff'I~rf of Central Florida, Inc. 220 Williams Road Whiter Springs, F13270$ Ph:407-366-5847 Fax:407-366-5847 eastwoadtu~hirf@cfl.rr.com www. lawncare2000. com "~ L ~ So~lu't'um~ Co~n~pc+a,rvy~' Landscape Proposal This proposat includes al! materials and labor required to complete work as bid Aq work will be completed in a timely manna- Any insurauce/worker's onmpettsation documentation will bt furnished upon request. SYTE DESCRIPTiQN: City of Winter Springa~, Tuskawilla Road ~'" ~~~`~ DESCRIPTION OF WORK TQ 13E COMPLETED: Installation of landscape materlat according to pleas Trotwood Island •3 (39) Loropetalum `Ruby' 5365.14 ~ ~y~ ~ y Win#sr Snrin~ Blvd. Oak Forest -- (82) Loropetalum'Ruhy' $767.52 ~** Eastwood ~iY Turf of Central ilorida will hot accept responsib~ity lrar treats damaged dne to dimming tha# ttisvc rat been properly marked. We will false ail precaudoas to pttiwent damage.*~~ The foilowixg prices are strictly estlxtated and tike eaato~er xxderstaxds that the,jTxa/ pries rxay bt d~'irext froxi the gKOtG The custo~xer wUl Drily ae cAra~ed jor the axioreat of xraterials ~rsed pyxal prices ixcbide Iii Saks tam 'T'ERMS: Cost of landscape: $1,132.66 dance is due in Shc upon completion. If castomer ~ to pay in full upon date of completion, et~totner agrees to pay a4 legal >bm incurred to collect alt money due to Eaatwaod Tuff Turi'of CeQtnd Florida, iuc. ~N7E14 3 '` ''~coRtDP Urban Beautification Quality Inspection Report Grounds Maintenance Vendor: ~'~--5~~~~- `~c,./~F ~7z,TF Date: ~3~ °y Project: ~ far ~.- Fvfefi~ Safety and Eauipment: Monthl Maintenan a Reports ©~ _Yes No Date: fi • 1. Mowing, mechanical trimming, and cleanup of turf areas. 1 2 4 5 2. Weeding of planters, curbs, walks, and hardscape areas. 1 2 4 5 3. Trash and debris removal. 1 4 5 4. Edging of planters and hardscape areas. 1 2 3 4 5 5. Irrigation system coverage. 1 6. Fertilization and chemical program. 1 2 3 4 5 7. Trimming of shrubs and hedges. 1 2 4 5 8. Overall appearance and curb appeal. 1 4 5 9. Vendor communication. 1 2 3 4 5 Service Requests: (To be handled within 7 working days unless otherwise noted.) Friday, January 23, 200411:03 AM Ken-Lin Landscaping 407-366-0578 ' Ken-Lin Landscaping, Inc. 2901 Alafaya Trail „~'~ w Oviedo, FL 32?65 I NAME/ADDRESS I City of Winter Springs Stever T. Rlc>fatt 1126 East State Road 434 Winter Springs, FL 32708-2799 Page 1 of 1 p.02 Estimate DATE ESTWG4TE NR. 1ri2/2oo4 zo0ao2 PROJECT Design fix Oak Fo... DESCRIPTION QTY COST TOTAL Design Isadscapc & irrigation plan fur lxick wall areas at Oak Forest slang 3t~slcwilla Road. 1 800.00 800.00 0.00 Estimate s~ f~ 3o diay~. TOTAL $800.00 Phone # I~ax # 407-365-6190 407-366-0578 Acceptance of Contract Safetv and Eauipment: i ten~ance R orts ~~~ Yes No Date: 1. Mowing, mechanical trimming, and cleanup of turf areas. 1 2 3 4 5 2. Weeding of planters, curbs, walks, and hardscape areas. 1 2 3 4 5 3. Trash and debris removal. ` ;~ ~ S ~e~~ ~~`~„~ 1 2 3 4 5 4. Edging of planters and hardscape areas. ~~~~.~ ` 1 2 ~3 4 5 5. Irrigation system coverage. 1 2 ~ 4 5 6. Fertilization and chemical program. ~ ~~S ~ ~,,,, ~ 1 2 3 4 5 7. Trimming of shrubs and hedges. 1 2 4 5 8. Overall appearance and curb appeal. 1 2 3 4 5 9. Vendor communication. 1 2 3 4 5 Service Requests: (To be handled within T working days unless otherwise noted.) ~~ ~ uSh _ (onjq 1.3c~~( C~G~bSS --ic~r1 S~t S,I-CP NS . ~~- .~=~'~~. Oak Forest Wall and Beautlflcation District CITY OF WINTER SPRINGS MONTHLY LIGHTING INSPECTION Date: ~ © _, Inspector: Steven Richert Entrances: 1. Tuskawilla Road and Winter Springs Blvd. V 2. Tuskawitla Road and Trotwood. 3. Tuskawilla Road and Oak Forest Drive. 4. Tuskawilla Road and Forest Creek Drive. 1 1.-: ti hfi Notes: Eastwood Tuff Turf of Central Fl, Inc. 220 Williams Road Winter Springs, FL 3270$ Office: 447-366-5847 Fax: 407-366-4547 www lawncare2000.com "~4 L e~Sc~lutLavv,~Ccrn~any" City of Winter S~inas -Irrigation Report 01 09 04 Oak Forest Zone 1 at Winter Springs Blvd Entrance needed 2 clogged nozzles replaced. Zone 3 at Winter Springs Blvd. needed a new single station controller. The old unit would not actuate the solenoid. All troubleshooting steps were taken, unit would not respond. Replaced with Rainbird TBOS Single Station Controller, including the 9V battery as the power source. All other zones were operating properly --- ---- _ -------the-technician will-have a-mores detailed--r- subsequent service visits, to include ozone-by--zone analy,~is..- -~ rT- , -.~ ' ~ -a. of the irrigation system. i~ ~. ,~ ~. - FF R R ~ 7dg4 CI'N~~6 ~ De9 Rm nd GS ***NOTE: Due to the relatively recent installation dare of the faulty single station controller (wfthin approximately 6 months), there is a possibility that the supplier will replace it under warranty. If this is the case, we will issue a credit for the amount of the replacement controller. • Eastwood Tuff Turf of Central Florida, Inc. Invoice 22o winia~ Road Winter Spring~, FL 32708 Ph. 366-5847 ' L ~,l A ~" ` ~ S~ /~ ~i~ BILL TO City of Winter Springs Urban BeautiRcation CooMinator 1126 E. S.R 434 Winter Springs, FL 32708 DATE INVOICE N0. 1/9/2004 105573 JOB NAME Oak Forest TERMS DUE DATE 00040217-00 1/9!2004 ITEM DESCRIPTION QTY RATE AMOUNT Com. Irriga. Commercial Irrigation -Monthly Maintenance 0.00 0.00 TBOS Single 5... Rainbird TBOS Single Station Controller 1 110.85 110.85 Battery Clock battery - 9V 1 1.32 1.32 Noezles Noales 2 0.79 1.58 ~.. -.. ~ ,r E ~i(~ A n 5 x'00 ' ~,~ __. _ ~ . ~~ -aN 0 ~ C1 F @~ ~ pePe~e ~ 1~ ~ t~lG;i . t ` V Thank you f,~r vot~* hren;ae~h o Sales Tax (0.0 ~) $0,00 ~ y , ~ INVOICES ~ ' ~'~ ~ ..~~ ~ ~ 5~ "CE CHARGE '= _, ' ; OF 1 ~~ ~f~~~ ; 575°/ 1t30DAYS IN Total $113.75 . . ~ .. . THE EVENT t ~„~ ir~$ ..~. 'r~ ~„ ~~~,.,~ n,„.. ~L Payments/Credits $0.00 COLLECTI ~< a ~~" - ~ ~ ~s dEY'S FEE AND ~_ ~ ~ --COIJRT~O ; . ~ ~ LION T© PERFORM ~~:~ x~'~° ~ .~ ' ~ ~ ,~ ~ ~ ~,,~ ,~ ~ ' 'DUE. ~8(811C@ 6l1@ $113.75 Jrmrcnir-r1 _ ~ ~.n~;. ~ ~E ~._~~;€l~.r J : ~ ~. ~~-,-l~,Q ~,~'~.~ ,rr., ~~ nnTn,. .. ~ ~ ~ Eastwood Tuff Turf of Central FI, Inc. 220 Williams Road Winter Springs, FL 32708 Office: 407-366-5847 Fax: 407-366-4547 www. lawncare2000. com "~ L e~So~CCt'~,ow~ Ccwn~cwuy" Oak Forest Irrigation Report 11 22 03 Located 3 valves. All are battery operated. Replaced (1) 4" pop-up head. Replaced (4) nozzles. 12/02/03 Replaced (2) 4"pop-up heads Replaced (2) 6" pop-up heads Replaced (1) 1 /2"ELL PVC fitting Replaced (6) nozzles ~EC~AVED JAN 0 6 1004 CR1( OF WINTER 8PR1 Flnanc.~ ^eaertn~ Npg