HomeMy WebLinkAboutMemo from City Mgr, City ClerkMEMORANDUM
TO: Oak Forest Wall And Beautification District Advisory Committee
FROM: Ronald W. McLemore, City Manager ~~
Andrea Lorenzo-Luaces, CM~~~ Clerk
SUBJECT: Committee Meetings
DATE: February 12, 2004
As you know, all Advisory Board and Committee Meetings are held in the Commission
Chambers for a number of reasons.
In listening to some previous Oak Forest Wall and Beautification District Advisory
Committee Meeting audiotapes, there are a number of instances where it is very, very
difficult to hear some of the discussions that have taken place. For the benefit of anyone
attending your Meetings or for anyone requesting an audiotape, we need to request that all
Members of your Committee sit on the dais from now on. This should also prove helpful
when individuals address your Committee under "Public Input".
Please consider that whomever chairs each Meeting should use the timer (located at the
Mayor's seat) which will be most helpful in ensuring that everyone interested in
addressing your Committee is afforded the same amount of time -three (3) minutes for an
individual, and five (5) minutes for someone representing a group or Homeowner's
Association. For your convenience, there are "Public Input" forms located in the Lobby
which should be filled out by anyone addressing your Committee. The Chair should also
make sure that all Committee Members use their microphone when they speak -this is
also very important.
We thank you for your assistance and understanding regarding these matters.