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January 15, 2004
Kipton D. Lockcuff, P.E.
Director of Public Works
City of Winter Springs
1126 East S.R. 434
Winter Springs, FL 32708
Re: Oak Forest Wall Neighborhood Improvements Assessment
Program Revision of Maintenance Costs for Fiscal Year 2004-
05
Mr. Lockcuff:
Winter Springs has completed its fourth year of the annual assessment program
for the Oak Forest. Watl initiated in Fiscal Year 1999-2000. Government Services
Group, Inc. ("GSG") and Nabors, Giblin & Nickerson, P.A. ("NG&N") are pleased
to have assisted Winter Springs in undertaking and successfully implementing
this recurring revenue source.
It is GSG and. NG&N's understanding that the City wants to revise the
maintenance budget associated with this project. It is our further understanding
that this revision will not result in a change in the service area nor any change in
the capital budget associated with the wall's construction. As we have previously
discussed, this revision will not cause the City to have to revisit the Notice of
Intent process.
To move forward with this change in the project and to revise the rates GSG will
need a revised copy of the maintenance budget at your earliest convenience.
Once we have that information, we can calculate an assessment budget and
recalculate the rates for the maintenance portion of this project.
Once the rates have been recalculated GSG can prepare first class notices to
inform the property owners within this service area of the rate change. We would
recommend a public hearing date sometime in mid to late July or August. This
,.,~
Mr. Kipton D. Lockcuff, P.E.
January 15, 2004
Page Two
will enable the City to adopt an amended resolution to reflect the rate change at
the same time the City certifies the non-ad valorem assessment roll to the Tax
Collector for the Oak Forest Wall service area.
Per our earlier discussion the costs (in addition to our current agreement with the
City for continuing annual services related to the Oak Forest Wall project) to the
City to revise the rates, write an amended resolution, attend the public hearing
and send out first class notices to the properly owners are: $5,000 for NG&N to
review the existing documentation, review rates, prepare an amended resolution
and attend the public hearing; and, $1.25 per first class notice to GSG to create
and send out the notices. The cost of calculating the revised rate and certifying
the roll to the Tax Collector is covered in GSG's original agreement with the City.
The execution of this letter agreement indicates acceptance of this proposal and
Notice to Proceed. Upon execution of this agreement, please provide us with
one signed copy for our files.
We look forward to working with the City of Winter Springs on this important
project. If you have any questions or need further information, please feel free to
call me.
Sincerely,
tt M erne
/mlm
Attachments
Cc: Chris Traber, Nabors, Giblin & Nickerson, P.A.
Judy Cooper, Controller/Interim Finance Director, City of Winter
Springs
Mr. Kipton D. Lockcuff, P.E.
January 15, 2004
Page Three
ACCEPTED AND AGREED TO FOR FISCAL YEAR 2004-05
ASSESSMENT ROLL:
By:
Title:
Winter Springs
Date:
~, .~ ~ ,
`, .
Mr. Kipton D. Lockcuff, P.E.
January 15, 2004
Page Four
A~~u~~. ~ss~s~~~N~r ~~oc~~a-
Crtticel €ve~nts Schedule
(re wed Jars. 14 Zt344)
Event Schedule
Notice to Proceed January/Feb, 2Q0~4
Revision of Maintenance Budget Feb. -May 2004
Calculate Revised Maintenance Rates Feb. - M~y;2fl04
Send First Class Notices (at least 20 days prior to May -June 2004
date of Public Hearing)
Hold Public Hearing for Amended Final Resolution August 2004
and Adopt the Assessment Roll
Certify Annual Assessment Roll August-September
2004