HomeMy WebLinkAboutBudget,Maintenance, Landscape Monthly ReportCITY OF WINTER SPRINGS, FLORIDA
Utility /Public Works
Department
1128 EAST STATE ROAD 434
WINTER SPRINGS, FLORIDA 32708-2799
Telephone (407) 327-1800
Fax (407) 327-8695
Oak Forest Wall and Beautification District
Ci of Winter S rin s
Overview Urban Beauti tcation Coordinator
Monthly Meeting Report 01/04 Steven T. Richart
Office:407-327-5976 Fax:407-327-6695
Email: srichart winters rin sfl.or
A. Budget Review
1. YTD budget report -191 Oak Forest Maintenance.
B. Maintenance Report
1. Wall inspection on 1/2/04. No problems found. Cleaning needed in specific areas that are
shaded later this year.
2. Eastwood Tuff Turf will be treating turf weeds with a broadleaf herbicide within a 2-3 week
timeframe.
3. Letter sent to Oak Forest Homeowners Association about holiday decorations being
installed at the entrances.
4. Entrance Lighting Project. Lightscapes Outdoor Lighting bid on 9/03/03 for $ 845.00 per
entrance -total cost $ 3380.00. Recommend approving this item out of the current capital
budget.
D. Landscape and Irrigation Project
1. Maximum funds needed for the landscape and irrigation project based upon past
discussions and conceptual designs of areas weighed against standard construction costs - $
60,000.00 (estimated). Designs are being received for this project over the next couple of
months.
NOTES:
01/06/2004 ***LIVE***REFRESHED 12/31/03*** PAGE 1
10:25:55 YTD BUDGET REPORT - JAN '04 glytdbud
FOR 2004 04
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
191 OAK FOREST MAINTENANCE APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
------------------------------------------------------------------------------------------------------------------------------------
191 OAK FOREST MAINTENANCE
191-000-000-0000-315100 ASS LOLL -22,700 0 -22,700 -19,805.51 .00 -2,894.49 87.2
191-000-000-0000-361100 INTEREST -500 0 -500 -26.04 .00 -473.96 5.2~*
191-000-000-0000-389100 APP FD BAL -5,800 0 -5,800 .00 .00 -5,800.00 .0~*
191-000-000-0000-53211 ADMINFEE 5,500 0 5,500 1,550.00 .00 3,950.00 28.2
191-000-000-0000-53410 CONT SERV 150 0 150 93.79 .00 56.21 62.5~*
191-000-000-0000-54210 POSTAGE 300 0 300 .00 .00 300.00 .0~
191-000-000-0000-54310 UTILITIES 2,000 0 2,000 406.11 .00 1,593.89 20.3
191-000-000-0000-54682 RM GROUNDS 9,500 0 9,500 1,189.17 6,745.83 1,565.00 83.5~*
191-000-000-0000-55230 OP SUPPLY 50 0 50 .00 .00 50.00 .0~
191-000-000-0000-55251 RM SGN/WAL 6,000 0 6,000 375.08 300.00 5,324.92 11.3
191-000-000-0000-59130 TR GEN FUN 4,600 0 4,600 .00 .00 4,600.00 .0~
191-000-000-0000-59310 STAT RESER 900 0 900 .00 .00 900.00 .Og
TOTAL OAK FOREST MAINTENANCE 0 0 0 -16,217.40 7,045.83 9,171.57 .0~
TOTAL OAK FOREST MAINTENANCE 0 0 0 -16,217.40 7,045.83 9,171.57 .0~
TOTAL REVENUES -29,000 0 -29,000 -19,831.55 .00 -9,168.45
TOTAL EXPENSES 29,000 0 29,000 3,614.15 7,045.83 18,340.02
01/06/2004 ***LIVE***REFRESHED 12/31/03*** PAGE 2
10:25:55 YTD BUDGET REPORT - JAN '04 glytdbud
FOR 2004 04
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
191 OAK FOREST MAINTENANCE APPROP ADJSTMTS
-------------------------------------------------------------------- BUDGET YTD ACTUAL ENCUMBRANCES
------------------------------------------- BUDGET
------------- USED
--------
GRAND TOTAL 0 0 0 -16,217.40 7,045.83 9,171.57 .Og
01/06/2004 ***LIVE***REFRESHED 12/31/03*** PAGE 1
10:28:10 YTD BUDGET REPORT - JAN '04 glytdbud
FOR 2004 04
JOURNAL DETAIL 2004 1 TO 2004 4
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
191 OAK FOREST MAINTENANCE APPROP ADJS TMTS BUDGET YTD .ACTUAL ENCUMBRANCES BUDGET USED
191 OAK FOREST MAINTENANCE
191-000-000-0000-315100 ASS LOLL -22,700 0 -22,700 -19,805.51 .00 -2,894.49 87.2
2004/01/000692 11/01/2003 BUC -22,700.00 REF ORIGINAL BUDGET 2004
2004/02/000230 11/13/2003 C/R -21.87 REF 529325 RAY VALDES OAK FOREST - MAINTENANCE ASSES
2004/02/000230 11/13/2003 C/R -270.73 REF 529324 RAY VALDES OAK FOREST - MAINTENANCE ASSES
2004/02/000368 11/20/2003 C/R -10,108.50 REF 533695 RAY VALDES OAK FOREST - MAINTENANCE ASSES
2004/03/003188 12/09/2003 C/R -8,356.36 REF 544880 RAY VALDES OAK FOREST - MAINTENANCE ASSES
2004/03/003404 12/19/2003 C/R -1,048.05 REF 550625 RAY VALDES OAK FOREST - MAINTENANCE ASSES
191-000-000-0000-361100 INTEREST -500 0 -500 -26.04 .00 -473.96 5.2~*
2004/01/000692 11/01/2003 BUC -500.00 REF ORIGINAL BUDGET 2004
2004/01/000759 10/31/2003 GEN -26.04 REF 401043 INTEREST ALLOCATION -OCT 03
191-000-000-0000-361101 CNTY INT 0 0 0 .00 .00 .00 .0~
2004/01/000322 10/15/2003 C/R -.36 REF 514267 RAY VALDES LINE CODE REIMBURSEMENT
2004/01/000322 10/15/2003 C/R -.36 REF 514236 RAY VALDES LINE CODE REIMBURSEMENT
2004/01/000322 10/15/2003 C/R .36 REF 514250 Reversal / 514236 LINE CODE REIMBURSEMENT
2004/01/000709 10/01/2003 GRV .36 REF 312072 _
ACCRUE OAK FOREST CNTY INT
191-000-000-0000-389100 APP FD BAL -5,800 0 -5,800 .00 .00 -5,800.00 .0~*
2004/01/000692 11/01/2003 BUC -5,800.00 REF ORIGINAL BUDGET 2004
191-000-000-0000-53211 ADMINFEE 5,500 0 5,500 1,550.00 .00 3,950.00 28.2
2004/01/000692 11/01/2003 BUC 5,500.00 REF ORIGINAL BUDGET 2004
2004/03/003155 12/08/2003 API 1,550.00 VND 001061 PO GSG/GOVERNMENT SER ID# 206 OAK FOREST PYMT 1 13286
191-000-000-0000-53410 CONT SERV 150 0 150 93.79 .00 56.21 62.5~*
2004/01/000692 11/01/2003 BUC 150.00 REF ORIGINAL BUDGET 2004
2004/03/003299 12/15/2003 API 93.79 VND 000302 PO RAY VALDES, SEM CO T COMM ON COLLECTIONS 13540
191-000-000-0000-54210 POSTAGE 300 0 300 .00 .00 300.00 .0~
2004/01/000692 11/01/2003 BUC 300.00 REF ORIGINAL BUDGET 2004
191-000-000-0000-54310 UTILITIES 2,000 0 2,000 406.11 .00 1,593.89 20.3
2004/01/000301 10/15/2003 API 129.11 VND 000716 PO PROGRESS ENERGY FLOR ACCT 98765 22190 12255
2004/01/000692 11/01/2003 BUC 2,000.00 REF ORIGINAL BUDGET 2004
2004/02/000195 11/12/2003 API 131.73 VND 000716 PO PROGRESS ENERGY FLOR ACCT 98765 22190 12771
2004/03/003302 12/15/2003 API 145.27 VND 000716 PO PROGRESS ENERGY FLOR ACCT 98765 22190 13536
01/06/2004 ***LIVE***REFRESHED 12/31/03*** PAGE 2
10:28:11 YTD BUDGET REPORT - JAN '04 glytdbud
FOR 2004 04 JOURNAL DETAIL 2004 1 TO 2004 4
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
191 OAK FOREST MAINTENANCE
--------------------------------------- APPROP ADJSTMTS
----------------------------- BUDGET YTD ACTUAL ENCUMBRANCES BUDGET.
------------------------------------------------------- USED
---------
191-000-000-0000-54682 RM GROUNDS
2004/01/000153 10/08/2003 POE
2004/01/000692 11/01/2003 BUC
2004/02/000175 11/11/2003 API
2004/02/000175 11/11/2003 POL
2004/03/003091 12/03/2003 API
2004/03/003091 12/03/2003 API
2004/03/003091 12/03/2003 POL
2004/03/003091 12/03/2003 POL
2004/03/003332 12/16/2003 API
2004/03/003332 12/16/2003 POL
191-000-000-0000-55230 OP SUPPLY
2004/01/000692 11/01/2003 BUC
191-000-000-0000-55251 RM SGN/WAL
2004/01/000440 10/22/2003 POE
2004/01/000526 10/27/2003 API
2004/01/000526 10/27/2003 POL
2004/01/000692 11/01/2003 BUC
2004/02/000191 11/12/2003 POE
2004/02/000243 11/14/2003 API
2004/02/000243 11/14/2003 POL
2004/03/003347 12/17/2003 POE
191-000-000-0000-59130 TR GEN FUN
2004/01/000692 11/01/2003 BUC
191-000-000-0000-59310 STAT RESER
2004/01/000692 11/01/2003 BUC
9,500 0
7,935.00 VND 003421
9,500.00 REF
575.00 VND 003421
-575.00 VND 003421
9.02 VND 003421
575.00 VND 003421
-9.02 VND 003421
-575.00 VND 003421
30.15 VND 003421
-30.15 VND 003421
PO 40217
PO 40217
PO 40217
PO 40217
PO 40217
PO 40217
PO 40217
PO 40217
PO 40217
50 0
50.00 REF
6, 00.0 0
321.29 VND 003555 PO 40544
321.29 VND 003555 PO 40544
-321.29 VND 003555 PO 40544
6,000.00 REF
53.79 VND 004834 PO 40981
53.79 VND 004834 PO 40981
-53.79 VND 004834 PO 40981
300.00 VND 004834 PO 41584
4,600 0
4,600.00 REF
900 0
900.00 REF
9,500 1,189.17 6,745.83 1,565.00 83.5$*
EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST
ORIGINAL BUDGET 2004
EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 12716
EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004
EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 13262
EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 13262
EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004
EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004
EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 13469
EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORE52004
50 .00 .00 50.00 .0$
ORIGINAL BUDGET 2004
6,000 375.08 300.00 5,324.92 11.3$
LIGHTS UNLIMITED,INC REPAIRS TO LIGHTS AT OAK FORES
LIGHTS UNLIMITED,INC REPAIRS TO LIGHTS AT OAK FORES 12587
LIGHTS UNLIMITED,INC REPAIRS TO LIGHTS AT OAK F2004
ORIGINAL BUDGET 2004
HICKS ELECTRIC, INC. REPAIR SIGN LIGHTING
HICKS ELECTRIC, INC. REPAIR SIGN LIGHTING 12900
HICKS ELECTRIC, INC. REPAIR SIGN LIGHTING 2004
HICKS ELECTRIC, INC. LIGHT REPAIRS AT OAK FOREST
4,600 .00 .00 4,600.00 .0$
ORIGINAL BUDGET 2004
900 .00 .00 900.00 .0$
ORIGINAL BUDGET 2004
TOTAL OAK FOREST MAINTENANCE 0 0 0 -16,217.40 7,045.83 9,171.57 .0$
TOTAL OAK FOREST MAINTENANCE 0 0 0 -16,217.40 7,045.83 9,171.57 .0$
TOTAL REVENUES -29,000 0 -29,000 -19,831.55 .00 -9,168.45
TOTAL EXPENSES 29,000 0 29,000 3,614.15 7,045.83 18,340.02
01/06/2004 ***LIVE***REFRESHED 12/31/03*** PAGE 3
10:28:11 YTD BUDGET REPORT - JAN '04 glytdbud
FOR 2004 04 JOURNAL DETAIL 2004 1 TO 2004 4
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
191 OAK FOREST MAINTENANCE APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
------------------------------------------------------------------------------------------------------------------------------------
GRAND TOTAL 0 0 0 -16,217.40 7,045.83 9,171.57 .0&
Oak Forest Wail and Beautlflcation District
CITY OF WINTER SPRINGS
MbNTHLY LIGHTING INSPECTION
Date• 6 f U6 b ~~, Inspector: Steven Richart
E~rtrances:
1. Tuskawilla Road and Winter Springs Blvd. ~~'
2. Tuskawilla Road and Trotwood.
3. Tuskawilla Road and Oak Forest Drive.
4. Tuskawilla Road and Forest Creek Drive. (317i"f~
Notes:
b~ (`e_n~~ued .
~~NT~
o~
3
1959
'FcoR-oa Urban Beautification Quality Inspection Report
Grounds Maintenance
Vendor: Date: / ~ ~
Project: C~~-I~ ~~a'"
Safetv and Equipment: Monthly Maintena ce Re orts
~~ Yes o Date:
i •
1. Mowing, mechanical trimming, and cleanup of turf areas. 1 2 3 4 5
2. Weeding of planters, curbs, walks, and hardscape areas. 1 2 4 5
3. Trash and debris removal. 1 2 3 4 5
4. Edging of planters and hardscape areas. 1 2 3 4 5
5. Irrigation system coverage. 1 2 a 4 5
6. Fertilization and chemical program. i~~^~F~ ~~'.A~G,nJ~I 1 2 3 4 5
7. Trimming of shrubs and hedges. 1 2 3 4 5
8. Overall appearance and curb appeal. 1 2 3 4 5
9. Vendor communication. 1 2 4 5
Service Requests: (To be handled
---. t~'e.e.~s `,~
... ~ee~ F? Ar<~
-- c
n 7 working days unless otherwise noted.)
~ S~.e~ ~e ~tr3 E
? c; d.~z.. Ne.e.~ _
January 5, 2004
Oak Forest Homeowners Association -Unit 8
Sentry Management, Inc
Melanie Seabrook
2180 West S.R. 434, Suite 5000
Longwood, FL 32779-5044
Dear Ms. Seabrook:
It has been brought to my attention by a Board Member of the Oak Forest Wall and
Beautification District that someone from the Homeowners Association is installing
holiday decorations on entrance sign features at Oak Forest entrances along Tuskawilla
Road. If this is not the case, please let me know upon receipt of this letter.
I have been directed to ask that we be contacted before decorations are installed in the
future within the Oak Forest Wall and Beautification District. This will allow us to be
informed as well as coordinate efforts for holiday decorating.
Your cooperation is greatly appreciated. If you have any questions regarding this or
other issues, please feel free to contact my office.
Sincerely,
Steven T. Richart
City of Winter Springs
Urban Beautification Division
Cc: OFWBD
Mike,
How have you been doing? I hope well!
This is a letter I am also sending Sentry Management. I wanted you to have a copy to
pass along to your HOA. Please let me know if you are familiar with who is installing
the Holiday Decorations. There has been some damage to the lighting system due to
these efforts as well as the lighting staying `on' all the time.
Thanks for the help.
"It has been brought to my attention by a Board Member of the Oak Forest Wall and
Beautification District that someone from the Homeowners Association is installing
holiday decorations on entrance sign features at Oak Forest entrances along
Tuskawitla Road. If this is not the case, please let me know upon receipt of this
letter.
I have been directed to ask that we be contacted before decorations are installed in
the future within the Oak Forest Wall and Beautification District. This will allow us
to be informed as well as coordinate efforts for holiday decorating.
Your cooperation is greatly appreciated If you have any questions regarding this or
other issues, please feel free to contact my office."
Best Regards,
Sz~-. T. 2:~-z
City Of Winter Springs
Urban Beautification Coordinator
(407) 327-1800 x315 Office
(407) 327-6695 Fax
Oak Forest Wall and Beauttfica~on District
CITY OF WINTER SPRINGS
r , f MbNTHLY LIGHTING INSPECTION
Date%~Z ~ ~ ~l Ins r: n Ri
Entrances:
L Tuskawilla Road and Winter Springs Blvd. __ ~~
2. Tuskawilla Road and Trotwood.
3. Tuskawilla Road and Oak Forest Drive.
4. Tuskawilla Road and Forest Creek Drive.
Notes:
_~
W alt ~ Ns~eC-F~'o,S
.~~[e.~ ~x~~NO4~-ions aF ~(( ~:~'d-~~ 1~r a.to;-,9 '7`~sk~w.`//ra-
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Urban Beautification Quality Inspection Report
Grounds Maintenance
Vendor: ~~15~~~ 'T•.,.~1=~K~~ Date: IZ 3~ a~
Project: ~A- ~- ~C~S r
Safetv and Equipment: Q~
Month) Maintenance Re orts
Yes No Date:
it
1. Mowing, mechanical trimming, and cleanup of turf areas. 1
2
4
5
2. Weeding of planters, curbs, walks, and hardscape areas. 1 2 3 4 5
3. Trash and debris removal. 1 2 4 5
4. Edging of planters and hardscape areas. 1 2 4 5
5. Irrigation system coverage. 1 2 3 4 5
6. Fertilization and chemical program. 1 2 3 4 5
7. Trimming of shrubs and hedges. 1 2 3 4 5
8. Overall appearance and curb appeal. 1 2 3 4 5
9. Vendor communication. ~~~Pitv:a~,K,,~,~-t,i.c1 ; ~j`~~d~•'~ r~ 1 2 3 4 5
~pr`f'$ ~ r~i ~ rn vr~.
Service Requests: (To be handled within 7 working days unless otherwise noted.)
"< C--~~G~. C' J(~ ~4'-~-,~1 r~ cj ~ ~S ~ ~ (.~ ~ r-~,SP~ti`S S .~~-~ ~~ ~~-~`)S
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~.
Oak Forest Waii and Beautification DlstMct
CITY OF 1AtINTER SPRINGS
MbNTHLY LIGHTI~iG INSPECTIQN
D te: 29 ~~ Inspector: Steven Richart
Entrances:
1. Tuskawilla Road and Winter Springs Blvd. 0~`~'
2. Tuskawilla Road and Trotwood.
3. Tuskawilla Road and Oak Forest Drive.
4. Tuskawilla Road and Forest Creek Drive.
Notes:
~
1
4 ~y~N~
v
i9ss ~ r--
f
~'ccoR~pP Urban Beautification Quality Inspection Report
Grounds Maintenance
Vendor: ~~5~3-~'~ 1 ~~ ~~ r~= Date:. e ~ ~~ ~ 2 0~3
Project: O r(~. I~ Fn 2es-~-
Safetv and Equipment:
Monthly Maintenance Reports
Yes No Date:
1. Mowing, mechanical trimming, and cleanup of turf areas.
1 II~ N
2
3
4
5
2. Weeding of planters, curbs, walks, and hardscape areas. 1 2 3 4 5
3. Trash and debris removal d"- P~-._ 1 2 3 4 5
4. Edging of planters and hardscape teas. 1 2 3 4 5
5. Irrigation system coverage..
~. 1 2 3 4 5
6. Fertilization and chemical program. 2~Q3 1 2 3 4 5
7. Trimming of shrubs and hedges. 0~ 1 2 3 4 5
8. Overall appearance and curb appeal. 1 2 3 4 5
9. Vendor communication. 1 2 4 5
Service Requests: (To be hand) d within 7 woi
~- i'~ feu o ~-~- A-~ ~ . SfGrc~S
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days unless otherwise noted.) ask~f~~~
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Utility /Public Works
Department
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1128 EAST STATE ROAD 434
WINTER SPRINGS, FLORIDA 32708-2799
Telephone (407) 327-1800
Fax (4A7) 327-6695
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CITY OF WINTER SPRINGS, FLORIDA
5~~3
Oak Forest Wafl and Beautification District
CITY OF WINTER SPRINGS
MbNTHLY LIGHTING INSPECTION
• ~ ~ ~ ~ ~ ~ ~3 Insneetor: Steven Richert
pate.
Entrances:
1. Tuskawilla Road and Winter Springs Blvd. C2~ ~~~~~5 °`'~
2. Tuskawilla Road and Trotwood.
3. Tuskawilla Road and Oak Forest Drive. G l ( ! gl~ ~ ~ ~(--
4. Tuskawilla Road and Forest Creek Drive. P7f~
Notes:
DEC-`11-2003 11:57 AM EASTWOOD TUFF TURF 407 366 4547 P. 02
~astWOOd ''1~uf~ Turf of Central Florida, I~ac.
~2Q Williazna Road
Winter Sprlmgs, F13270$
Office: 407-366-5847
Fax; 407-366-4547
"~4 Larv'ld~t~~Pi So~~i,o~vt~ Co~~y~
~a~ ne P, r`aDOi~l
'this propoe~rl Includes all meterisls sud labor requroa rd oaaplebe work as bid. All work will be
completed in a timely ~na~. Any insurancae/wnrkd''s oompe~etian documentatiar will be furnished
~ ~~
S[Tl~ DESCRIPTION; Tuscawil[a Road, City of VVipter Springs
DESCRIPTION OF WORK TO BE COMPLETED: InstatU (400)1 gaibu Creeping
F+g, (I8) 2" caliper pD Bianchard lhlagnoliu, and approzimately 160.0 feet of drip
irrigation for aU new pipnta and trees.
*** Eaa:twood Tu~'Turff afCentral Florkiu w~iR not aeoept respo ibr ibesns daamged
due to dig~g that have nvt been properly mturised. We wj0 taloe a8 p~repaiions to prevent
~~rrw
TFRMS: Cast of laadacape: ~10,4Z8
Balagce is due in iuII upon oompietion. Hcustomer 1lsib to pay in iR4il ppon date of
oompktion, customer agreed to pay ail iegal flees incarr~ed to eolleet all money duo to
Eastwood Tinff Turf o[ Centrai Pk>rida, Inc.
'>CHXS PROPOSAL STJ1sMITTED 'il'p;
City of Winter Springs
"Tnscawifte Rand"
lIN WITNESS WHEREOF, they have eYecatgl tMs agreement the day and dabs wrfitben
belcnv.
CmtomeX: Eastwood 1~ 1~rt
Prlat Name: Print Name:
lDate; Date;