The URL can be used to link to this page

Home My WebLink About2008 02 14 Consent 200 Approval of the January 10 MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JANUARY 10, 2008 CALL TO ORDER The Oak Forest Wall and Beautification District Advisory Committee Regular Meeting of Thursday, January 10, 2008 was called to Order by Chairman Leo Marion at 7:03 p.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, and Winter Springs, Florida 32708). Roll Call: Chairman Leo Marion, present Vice Chairman Terry Patten, absent Committee Member Judy Converso, present Committee Member Sharon Hotchkiss, present Committee Member Brian Oliver, present Chairman Marion led the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The November 8, 2007 Regular Meeting Minutes. "I MAKE A MOTION TO ACCEPT THE MINUTES [NOVEMBER S, 2007]. MOTION BY ADVISORY COMMITTEE MEMBER OLIVER. SECONDED BY ADVISORY COMMITTEE MEMBER HOTCHKISS. DISCUSSION. ~:'~ •""!~ ~"~ ~•~ L=~ d CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JANUARY 10, 2008 PAGE 2 OF 6 VOTE: R".~ CHAIRMAN MARION: AYE COMMITTEE MEMBER HOTCHKISS: AYE ~. COMMITTEE MEMBER OLIVER: AYE ~~~ COMMITTEE MEMBER CONVERSO: AYE '"L:y MOTION CARRIED. ~' ,.C" ~ AWARDS AND PRESENTATIONS L'z"~ !"..~ AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS No Reports were given at this time. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Office Of The City Clerk Election Of Officers. "I MAKE A MOTION WE TABLE IT UNTIL WE HAVE ALL THE MEMBERS HERE." MOTION BY ADVISORY COMMITTEE MEMBER OLIVER. SECONDED BY CHAIRMAN MARION. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JANUARY 10, 2008 PAGE 3 OF 6 VOTE: COMMITTEE MEMBER OLIVER: AYE .:~'" CHAIRMAN MARION: AYE COMMITTEE MEMBER HOTCHHISS: AYE ~ COMMITTEE MEMBER CONVERSO: AYE ~ MOTION CARRIED. REGULAR 601. Community Development Department -Urban Beautification Services Division ~ Review Of Budget. Mr. Steven Richart, Urban Beautification Services Division Manager, Community Development Department presented this Agenda Item. Discussion. REGULAR 602. Community Development Department -Urban Beautification Services Division Maintenance Items And Progress Report. Mr. Richart introduced this Agenda Item. Discussion. Advisory Committee Member Sharon Hotchkiss stated, "The light where Oak Forest [subdivision entrance] comes out into Tuskawilla [Road] on the north side; the lights on that sign are out quite frequently." Mr. Richart stated, "I can check it out for you. But if you see it out, would you call me or shoot me an email and let me know that it is out; because we do not check them everyday, but we would sure love to know what is going on." Discussion. Conversation followed regarding graffiti on the Oak Forest wall and Mr. Richart stated that he reported it to the Police. Mr. Richart also stated the graffiti has been removed and that it cost one hundred fifty dollars ($150.00) to have it removed. Further discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JANUARY 10, 2008 PAGE 4 OF 6 REGULAR 603. Community Development Department -Urban Beautification Services Division Update On The Proposed Wall Extension. ~ Mr. Richart presented this Agenda Item and stated that the easements have been recorded with the owners at the County and that B&G Concrete [Pumping] was selected to do this ~ project. Discussion. .~ ~~ REGULAR 604. Community Development Department -Urban Beautification Services Division Addition Of Trash Receptacles Along The Oak Forest Wall At Tuskawilla Road. Mr. Richart introduced this Agenda Item and said, "The last time we had a Meeting, I gave you guys a hand out with some -trash receptacles. As you know, the City Manager supported us putting a few trash receptacles out along Tuskawilla Road and the wall. And if this Board Voted to do that, he would have no problem with it. You guys were going to let me know how you felt about it and what design you thought might work there." Mr. Richart continued, "We already covered that you guys contribute towards the maintenance guy that is on my Staff, so he will come by and empty those cans once a week." Mr. Richart added, "The question is do we need them? " Continuing Mr. Richart said, "Let me know what you think?" Mr. Richart passed around the flyer which identified the trash receptacles so that each Committee Member could look at the designs. Further discussion. "I MAKE A MOTION THAT WE ADD TRASH RECEPTACLES ALONG THE OAK FOREST WALL." MOTION BY CHAIRMAN MARION. SECONDED BY ADVISORY COMMITTEE MEMBER OLIVER. DISCUSSION. VOTE: CHAIRMAN MARION: AYE COMMITTEE MEMBER OLIVER: AYE COMMITTEE MEMBER HOTCHKISS: AYE COMMITTEE MEMBER CONVERSO: AYE MOTION CARRIED. Mr. Richart stated, "Now, I did not interrupt but we do have to finish some other business on that; how many and which one?" Mr. Richart added, "If I had to recommend to you `how many', I would recommend just two (2) at this time." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JANUARY 10, 2008 PAGE 5 OF 6 Discussion. Mr. Richart further commented on a suggested Motion and noted, "If you made a Motion for two (2), you may want to do twenty four hundred dollars ($2,400.00); not to exceed twenty four hundred [dollars] ($2,400.00) to be spent from the Capital Fund for this." ~"' Mr. Richart continued, "If you want to approve this; that it is done tonight, but we wait ~~~ until after the wall is built and paid for in case something surprises us there." ~ Continuing Mr. Richart said, "I would feel better if we had that Motion with all that data in there so that it is specific." ~~ "I MOVE THAT WE PURCHASE TWO (2) OF THE HARMONY III TRASH RECEPTACLES WITH A MAXIMUM EXPENDITURE OF TWENTY FOUR HUNDRED DOLLARS ($2,400.00) AND THAT THIS PURCHASE BE DELAYED UNTIL AFTER THE WALL IS FINISHED." MOTION BY ADVISORY COMMITTEE MEMBER HOTCHHISS. SECONDED BY CHAIRMAN MARION. DISCUSSION. VOTE: COMMITTEE MEMBER HOTCHHISS: AYE COMMITTEE MEMBER OLIVER: AYE CHAIRMAN MARION: AYE COMMITTEE MEMBER CONVERSO: AYE MOTION CARRIED. •• AGENDA NOTE: THE FOLLOWING REPORTS WERE DISCUSSED NEXT, AS DOCUMENTED. •3 • 400. REPORTS Mr. Richart stated, "I would ask you to consider what we talked about months ago, after we are through all this capital stuff, if you guys still want to think about reducing the amount of Meetings that we have each year; it does not matter to me, but if you do want to reduce it to whatever the number is, six (6) Meetings or however many; we would have to have a unanimous vote from the Board and then we would have to take it to the Commission and have them revise our Meetings or we can still have twelve (12), it does not matter." CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JANUARY 10, 2008 PAGE 6 OF 6 Mr. Marion said, "I have thought about that and if we decided to have just six (6) Meetings a year and then we go to have a Meeting, we don't have a quorum, so then it is reduced again; and if that happens a couple of times, eventually you are just going to ,~.,,,,~,M meet four (4) times a year maybe. I think that we could run into that problem and that is my concern." Mr. Richart said, "Yes, definitely. One of the good things is, I see with new Members coming on a renewed commitment to what we are doing; I know people's schedules vary and stuff but it seems like hopefully we will start having a quorum regularly, so that will be nice." ~„_~ Discussion. ~ Chairman Marion stated, "Before we adjourn, I did not do this before, I would like to welcome Judy [Advisory Committee Member Converso] to the group had some input, so you hit the ground running, I guess we could say. an active Member and you will enjoy it." ADJOURNMENT Chairman Marion adjourned the Regular Meeting at 7:41 pm. RESPECTFULLY SUBMITTED: CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK . And you already I know you will be NOTE: These Minutes were approved at the , 2008 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting.