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HomeMy WebLinkAbout2003 11 13 Monthly Reportv i Oak Forest Wall and Beautification District Pity of Wintar Cnr:nR~ ~'~~ Urban Beauti cation Coordinator Monthly Meeting Report 11/03 Steven T. Richert Office:407-327-5976 Faz:407-327-6695 Email: srichart winters rin sfl.or 1. The landscaping contractor will be changing entrance area annuals in a few weeks to Red and White Pansy for the holiday season. Poinsettia can also be installed if desired. 2. Repairs have been made to the entrance lights at Forest Creek and Oak Forest Drive. 3. Drake elm trees along the Oak Forest Wall and Tuskawilla Road are overhanging sidewalks in many areas. These trees are being considered for transplanting to other areas better suited for this type of tree. 4. Magnolia trees behind entrance walls are going to be transplanted to areas better suited for the trees to grow and be enjoyed by residents. 5. Previously it was decided to have Dora Landscaping design irrigation system plans for the Oak Forest Wall along Tuskawilla Road. After a review of the costs that a complete irrigation system would require to install and costs of maintenance, other options were discussed to facilitate this project. A drip system that directly waters new plantings is the most economical choice for the task A cost analysis for the project is included with this packet. Areas covered in the analysis are Tuskawilla Road around Winter Springs Blvd going south to the wall's end. The initial installation could be funded from the Capital Fund Balance of $ 26,587.00 (unaudited). Keep in mind that if the wall expansion is to be done, it also will come from this fund and may cost over $15,000.00 to complete. It is suggested that a test area be done possibly going south past Winter Springs Blvd. to see if the project will provide the desired effect for the community. 6. In light of the landscaping and irrigation project, it is advised that we table the entrance lighting upgrade proposal submitted by Lightscapes Outdoor lighting during our last meeting. NOTES: 11/12/2003 ***LIVE***REFRESHED 11/07/03*** PAGE 1 15:05:13 YTD BUDGET REPORT - NOV03 glytdbud FOR 2004 O1 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ------------------------------------------------------------------------------------------------------------------------------------ 191 OAK FOREST MAINTENANCE 191-000-000-0000-315100 ASS LOLL -22,700 0 -22,700 .00 .00 -22,700.00 .0$* 191-000-000-0000-361100 INTEREST -500 0 -500 .00 .00 -500.00 .0$* 191-000-000-0000-389100 APP FD BAL -5,800 0 -5,800 .00 .00 -5,800.00 .0$* 191-000-000-0000-53211 ADMZNFEE 5,500 0 5,500 .00 .00 5,500.00 .0$ 191-000-000-0000-53410 CONT SERV 150 0 150 .00 .00 150.00 .0$ 191-000-000-0000-54210 POSTAGE 300 0 300 .00 .00 300.00 .0$ 191-000-000-0000-54310 UTILITIES 2,000 0 2,000 129.11 .00 1,870.89 6.5$ 191-000-000-0000-54682 RM GROUNDS 9,500 0 9,500 .00 7,935.00 1,565.00 83.5$* 191-000-000-0000-55230 OP SUPPLY 50 0 50 .00 .00 50.00 .0$ 191-000-000-0000-55251 RM SGN/WAL 6,000 0 6,000 321.29 .00 5,678.71 5.4$ 191-000-000-0000-59130 TR GEN FUN 4,600 0 4,600 .00 .00 4,600.00 .0$ 191-000-000-0000-59310 STAT RESER 900 0 900 .00 .00 900.00 .0$ TOTAL OAK FOREST MAINTENANCE 0 0 0 450.40 7,935.00 -8,385.40 .0$ TOTAL OAK FOREST MAINTENANCE 0 0 0 450.40 7,935.00 -8,385.40 .0$ TOTAL REVENUES -29,000 0 -29,000 .00 .00 -29,000.00 TOTAL EXPENSES 29,000 0 29,000 450.40 7,935.00 20,614.60 PRZOR FUND BALANCE 25,411.85 CHANGE IN FUND BALAN CE -450.40 CURRENT FUND BALANCE 24,961.45 11/12/2003 ***LIVE***REFRESHED 11/07/03*** PAGE 2 15:05:14 YTD BUDGET REPORT - NOV03 glytdbud FOR 2004 O1 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS --------------------------------------------------------------------- BUDGET YTD ACTUAL ENCUMBRANCES ------------------------------------------ BUDGET ------------- USED -------- GRAND TOTAL 0 0 0 450.40 7,935.00 -8,385.40 .0~ 11/12/2003 ***LIVE***REFRESHED 11/07/03*** PAGE 1 15:00:58 YTD BUDGET REPORT - NOV03 glytdbud FOR 2004 O1 JOURNAL DETAIL 2004 1 TO 2004 3 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE --------------------------------------- APPROP ADJSTMTS ----------------------------- BUDGET YTD ACTUAL ENCUMBRANCES BUDGET -------------------------------------------------------- USED -------- 191 OAK FOREST MAINTENANCE ----------------------------------- 191-000-000-0000-315100 ASSESSMENT COLLECT -22,700 0 -22,700 .00 .00 -22,700.00 .0$* 2004/01/000692 11/01/2003 BUC -22,700.00 REF ORIGINAL BUDGET 2004 191-000-000-0000-361100 INTEREST -500 0 -500 .00 .00 -500.00 .0$* 2004/01/000692 11/01/2003 BUC -500.00 REF ORIGINAL BUDGET 2004 191-000-000-0000-361101 COUNTY INTEREST EA 0 0 0 .00 .00 .00 .0$ 2004/01/000322 10/15/2003 C/R -.36 REF 514267 RAY VALDES LINE CODE REIMBURSEMENT 2004/01/000322 10/15/2003 C/R -.36 REF 514236 RAY VALDES LINE CODE REIMBURSEMENT 2004/01/000322 10/15/2003 C/R .36 REF 514250 Reversal / 514236 LINE CODE REIMBURSEMENT 2004/01/000709 10/01/2003 GRV .36 REF 312072 ACCRUE OAK FOREST CNTY INT 191-000-000-0000-389100 APPROP FROM FUND B -5,800 0 -5,800 .00 .00 -5,800.00 .0$* 2004/01/000692 11/01/2003 BUC -5,800.00 REF ORIGINAL BUDGET 2004 191-000-000-0000-53211 ADMINISTRATI ON FEES 5,500 0 5,500 .00 .00 5,500.00 .0$ 2004/01/000692 11/01/2003 BUC 5,500.00 REF ORIGINAL BUDGET 2004 191-000-000-0000-53410 CONTRACTUAL SERVICE 150 0 150 .00 .00 150.00 .0$ 2004/01/000692 11/01/2003 BUC 150.00 REF ORIGINAL BUDGET 2004 191-000-000-0000-54210 POSTAGE 300 0 300 .00 .00 300.00 .0$ 2004/01/000692 11/01/2003 BUC 300.00 REF ORIGINAL BUDGET 2004 191-000-000-0000-54310 UTILITY SERVICES EX 2,000 0 2,000 129.11 .00 1,870.89 6.5$ 2004/01/000301 10/15/2003 API 129.11 VND 000716 PO PROGRESS ENERGY FLOR ACCT 98765 22190 12255 2004/01/000692 11/01/2003 BUC 2,000.00 REF ORIGINAL BUDGET 2004 2004/02/000195 11/12/2003 API 131.73 VND 000716 PO PROGRESS ENERGY FLOR ACCT 98765 22190 191-000-000-0000-54682 REPAIRS AND MAINT - 9,500 0 9,500 .00 7,935.00 1,565.00 83.5$* 2004/01/000153 10/08/2003 POE 7,935.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 2004/01/000692 11/01/2003 BUC 9,500.00 REF ORIGINAL BUDGET 2004 2004/02/000175 11/11/2003 API 575.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FOREST 2004/02/000175 11/11/2003 POL -575.00 VND 003421 PO 40217 EASTWOOD TUFF TURF LANDSCAPE MAINT. OAK FORES2004 11/12/2003 ***LIVE***REFRESHED 11/07/03*** PAGE 2 15:00:59 YTD BUDGET REPORT - NOV03 glytdbud FOR 2004 O1 JOURNAL DETAIL 2004 1 TO 2004 3 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE -------------------------------------- APPROP ADJSTMTS ------------------------------- BUDGET YTD ACTUAL ENCUMBRANCES BUDGET ------------------------------------------------------- USED -------- 191-000-000-0000-55230 OPERATING SUPPLIES 50 0 2004/01/000692 11/01/2003 BUC 50.00 REF 191-000-000-0000-55251 REPAIRS & MAINT - S 6,000 0 2004/01/000440 10/22/2003 POE 321.29 VND 003555 PO 40544 2004/01/000526 10/27/2003 API 321.29 VND 003555 PO 40544 2004/01/000526 10/27/2003 POL -321.29 VND 003555 PO 40544 2004/01/000692 11/01/2003 BUC 6,000.00 REF 2004/02/000191 11/12/2003 POE 53.79 VND 004834 PO 40981 191-000-000-0000-59130 TRANSFER TO GENERAL 4,600 0 2004/01/000692 11/01/2003 BUC 4,600.00 REF 191-000-000-0000 -59310 STATUTORY RESERVES 900 0 2004/01/000692 11/01/2003 BUC 900.00 REF 50 .00 .00 50.00 .0~ ORIGINAL BUDGET 2004 6,000 321.29 .00 5,678.71 LIGHTS UNLIMITED,INC REPAIRS TO LIGHTS AT OAK FORES LIGHTS UNLIMITED,INC REPAIRS TO LIGHTS AT OAK FORES LIGHTS UNLIMITED,INC REPAIRS TO LIGHTS AT OAK F2004 ORIGINAL BUDGET 2004 HICKS ELECTRIC, INC. REPAIR SIGN LIGHTING 4,600 .00 .00 4,600.00 ORIGINAL BUDGET 2004 900 .00 .00 900.00 ORIGINAL BUDGET 2004 TOTAL OAK FOREST MAINTENANCE 0 0 0 450.40 7,935.00 -8,385.40 TOTAL OAK FOREST MAINTENANCE 0 0 0 450.40 7,935.00 -8,385.40 TOTAL REVENUES -29,000 0 -29,000 .00 .00 -29,000.00 TOTAL EXPENSES 29,000 0 29,000 450.40 7,935.00 20,614.60 5.4~ 12587 .0~ .0~ .0$ .0~ PRIOR FUND BALANCE 25,411.85 CHANGE IN FUND BALANCE -450.40 CURRENT FUND BALANCE 24,961.45 11/12/2003 ***LIVE***REFRESHED 11/07/03*** PAGE 3 15:00:59 YTD BUDGET REPORT - NOV03 glytdbud FOR 2004 O1 JOURNAL DETAIL 2004 1 TO 2004 3 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 191 OAK FOREST MAINTENANCE APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ------------------------------------------------------------------------------------------------------------------------------------ GRAND TOTAL 0 0 0 450.40 7,935.00 -8,385.40 .0~ City of Winter Springs Urban Beautification Quality Inspection Report Landscape Maintenance Vendor: ~-5-~'w~;~ d. 1 ~(-' 1~~ ~`~ Date: ~ ~ 12C ~ 3 Project: ~ ~ ~~ ~~~" s ~` Safety and eauiament: cl~~'~ _, .., ~~~.QtSP_ S-~di-!'~-- OIaV`~dTN~1 Q~ i~t~`qu-~J`orJ ~` e.~SPPC¢y`onJ /~Q~o~~- -^ P I e Prue S~`~° Q ro V ~G rild q ~ ~.OAJ~ i y L` ~ M-~ Cam. L re /~c~ ~~ i1~° ~1 S/e ;11 Service Requests: (To be handled within 7 working days unless otherwise noted.) --- N~eb- ~v ~ ~ee.~ e (~..~-eJ~~~.d~ . Oak Forest Wail and Beautification District CITY OF WINTER SPRINGS MONTHLY LIGHTING INSPECTION Date: ~ ~ ~ Z ~~ Inspector: Steven Richart Entrances: 1. Tuskawilla Road and Winter Springs Blvd. ~~~' ~ `'9~` 2. Tuskawilla Road and Trotwood. 3. Tuskawilla Road and Oak Forest Drive. 4. Tuskawilla Road and Forest Creek Drive. OIL Notes: November 5, 2003 Mr. Terry Patten, Chairman and Members of the Oak Forest Wall and Beautification District Advisory Committee Dear Chairman Patten and Members, I have been advised that there have been some questions about the approval of previous Oak Forest Wall and Beautification District Advisory Committee Minutes. In addition to myself, Ms. Holly Pierstorff, Assistant to the City Clerk and Ms. Nuri Gibbs, Assistant to the City Clerk - we all have individually and jointly reviewed the portions of the audiotapes in question, and the applicable Minutes. From our review, all previously submitted Minutes have been accurate. Based on our Findings - at the August 14, 2003 Regular Oak Forest Wall and Beautification District Advisory Committee Meeting, the July 10, 2003 Regular Meeting Minutes were scheduled to be approved, and were approved by a consensus of the Committee. While reviewing the Minutes and audiotapes of the July 10, 2003 Regular Meeting, it seems that although the Motion in question as written on page 2 was indeed an accurate verbatim Motion, there were some additional comments made by Members of the Committee and Mr. Steven Richart, Urban Beautification Coordinator, Public Works Department which if included, may have enhanced the discussion/Motion alittle more. I am including as Attachment "A" to this letter, revised text from the July 10, 2003 Regular Meeting which includes the entire discussion related to the Motion in question. I also want to bring to your attention that in regards to the Motion in question documented on page 2 of the July 10, 2003 Regular Meeting Minutes, Mr. Richart has said that the action suggested in the Motion in question for Fiscal Year '03 was never completed, nor were any monies spent. Thus, as we are now in Fiscal Year '04, if the Committee so desires to take any similar action, then a new Motion will be needed, and could be made at the November Meeting or any other Meeting. During the August 14, 2003 Regular Oak Forest Wall and Beautification District Advisory Conunittee Meeting, when the July 10, 2003 Regular Meeting Minutes came up for approval, there was discussion about portions of the July 10, 2003 Regular Meeting Minutes, but the discussion was only followed by a Motion to approve. The Motion to approve the Minutes did not include any request to amend the Minutes, thus the Minutes were not amended. The Minutes were approved based on the Motion and Vote. Latter to Terry Path November 10, 2003 Pager 2 of 3 At the September 11, 2003 Regular Oak Forest Wall and Beautification District Advisory Committee Meeting, the Minutes of August 14, 2003 were listed on the Agenda for approval, however, no action was taken. Normally, a consensus of the Committee should come to some decision about the Minutes (or any item listed on the Agenda) -whether it be a Motion to Approve; a Motion to Approve with corrections or as amended; or a Motion to not approve. For the upcoming November 13, 2003 Regular Meeting, as noted on the enclosed Agenda, the August 14, 2003 Regular Meeting Minutes and the September 11, 2003 Regular Meeting Minutes are listed on the Agenda for approval. (Please note that we are respectfully submitting a revised version of the August 14, 2003 Regular Meeting Minutes for approval which includes the discussion prior to the Motion of 7uly 10, 2003 to approve the Minutes, as clarification that the Motion was accurate.) Although we feel that the Minutes being submitted for approval have always been accurate, and as no actual project work was done, nor monies spent in regards to the Motion on page 2 of the July 10, 2003 Meeting Minutes, if the Committee still feels that any of the Motions in the previously approved Minutes were not stated as to what the true intent of the Committee was, then the Committee can vote to amend a Motion. I have included as Attachment "B" excerpts from the latest version of Robert's Rules of Order which addresses amending previously approved Minutes. As standard operating practice, such an action should also be done through a Motion and Vote. At the November 13, 2003 Regular Meeting, Mr. Richert will be in attendance and will assist you with any questions that you may have regarding proposed projects and funds. Please feel free to call me at (407) 327-5955 should you have any further questions or concerns. Sincerely, CITY OF WINTER SPRINGS Andrea Lorenzo-Luaces, CMC City Clerk COPY: Mr. Steven Richert, Urban Beautification Coordinator, Public Works Department Ms. Holly Pierstoi-ff, Assistant to the City Clerk, Office of the City Clerk Ms. Nuri Gibbs, Assistant to the City Clerk, Public Works Department Enclosures ~a -~ ~~ 6 ~.~-~~ City of Winter Springs Urban Beautification Quality Inspection Report Landscape Maintenance Vendor: ~'~S,-}-r,,.,~~~.~. ~ ~~~ ~-vf,~ Date: 11 lam/ D3 Project: __~ ~ i~~ ~ Safetv and equipment: ~~ Fair Good . Excellent I Service Requests: (To be handled within 7 working days unless otherwise noted.) '~~'~-W ~D ~ ~ ~c •,?~'f'l~.~Ci~ lJ ~ .1~C' $ ; ^f `~ {+-C. C. ~2t1-~~. !1~! ~/ ~'~" ~ 'J ~~s .% Oak Forest Wall and Beautification District CITY OF WINTER SPRINGS MUNTHLY LIGHTING INSPECTION Date: ~~~'" 31 ~ O 3 Inspector: Steven Richert Entrances: 1. Tuskawilla Road and Winter Springs Blvd. ~ ~~. 2. Tuskawilla Road and Trotwood. C i (~. 3. Tuskawilla Road and Oak Forest Drive. ~a ~a-, 1 1 % ~ 4. Tuskawilla Road and Forest Creek Drive. Notes: City of Winter Springs Urban Beautification Quality Inspection Report Landscape Maintenance Vendor: ~AS~ ~ `~~~ -T.,`~~ Date: l0 2 0 ~-3 Project: ~>^} K S'~ Safety and eauiament: ~~ Service Requests: (To be .~. !~ n e i t ~ 1 ~_ 1 r .....~-. ~ G.. ~~' Poor Fair Good Ve Good Excellent .~~" within 7 working days unless otherwise noted.) Div ` (~`.rl" /r~'" ~ ~ ~ i~ ~.~ ~ w h•'d-Q~ ~~S ~ or „~ ~~ ~-S V Oak Forest Wall and Beautification District CITY OF WINTER SPRINGS MbNTHLY LIGHTING INSPECTION Date: ~ ~ 12 ~r I ~' 3 Ins ctor: Stev n Richart Entrances: {{~~ 1. Tuskawilla Road and Winter Springs Blvd. ~~ 1'`~ 2. Tuskawilla Road and Trotwood. ~'~)/~- 3. Tuskawilla Road and Oak Forest Drive. 4. Tuskawilla Road and Forest Creek Drive. a-1~ ~~~.~a--- ~~ ~-r,~ 1~^.~ ~~ ~~1 0.~-- ~ : FPM Qe~~. t'Ml~ r I t / a l~ ko~v -}o ~S+2,v City of Winter Springs Urban Beautification Quality Inspection Report Landscape Maintenance Vendor: ,- ~,~- S tv'~~~..- ) ~~,.,~ ~ ~~ ~.. Date: ~~ ~ j v.rc%~---- Project: 1 Poor 2 ' Fair Good ~' Very >,5' . Excellent ~- .- 1. Mowing and cleanup of turf areas. 1 2 3 ~ 5 2. Weeding of planters and hardscape areas. 1 .2 4 5 3. Trash and debris removal. 1 2 3 4 5 4. Edging of planters and hardscape areas. 1 ~ 4 5 5. Irrigation system maintenance. 1 2 4 '' S 6. Fertilization and chemical program. 1 2 3 4 5 7. Plant and tree health. 1 2 3 4 5 8. Overall appearance. 1 2 3 4 5 9. Vendor communication. 1 ~ 3 4 5 ote~ , ~ ~S Oak Forest Wall and Beautification District CITY OF WINTER SPRINGS - f MONTHLY LIGHTING INSPECTION Date: ~ Z~ ` ~~ Inspector: Steven Richart Entrances: c~ 1. Tuskawilla Road and Winter Springs Blvd. V ~~- 2. Tuskawilla Road and Trotwood. ~ 3. Tuskawilla Road and Oak Forest Drive. 4. Tuskawilla Road and Forest Creek Drive. ~'rq o ~ r"~ a,~.. y ~ Notes: 1,~ ~ ~ ~3G6 ~l5-Y ~ F,~a'~ City of Winter Springs Urban Beautification Quality Inspection Report Landscape Maintenance Vendor: ~~~-'' ° Js~ ~`~~= ~ ~ ~ `''~~' Date: ~ ~ z ~~~ Project: ~~ ~` ~~~`~ Safetv and equipment: ~l~ ~, :f~;~~ ~ Service Reque ts' (To be a died within 7 working days unless otherwise noted.) TS l rte' ~S ©(= i N ~nJ ~ <~- ~-~'Z`.~ C ^^- d~e ~ a r-a.r~ f=ur- ~f'~t~- ~-+~,.rt~ ~~k- t ,.~ ~.,,r~ret's ~P r~ ~°; r (S~~ ~ `T~ wr' ! rr-~- ~ 'ys r~ ~s (2 ~ ~e:e ~ S ,~ rt Cc= to ee..~I ~N~I~Q-- ~(~~e~ -^ (~ ~.. ~ 9 ~ Ghe (K- ~ N Poor Good Excellent ~, i~o . w; ,.tW` S n`r~ s [!/v 0 ~ ~~ ~- ham. ~L ~ ~ 1rnM ~ ~J9 ? ? ~ ~ e~~. t~;~ -~ sec ~t Pz b1~~, -~ ~- Oak Forest Wall and Beautification District Cost Analysis Landscaping and Irrigation Project 'All Cosfs Projected Initial Costs Sections of wall Avg. per section Total Landscape Installation 20 $285.00 $5,700.00 * Option for just using fig vine only - S 110.00 per section ~ $ 2200.00 total. 22 -Fig Jasmine Vine 2 -Crape Myrtle <or> 1 -Nellie Steven Holly Podocarpus -Optional at additional cost Length Avg. per length Total Imgation Installation 39 $115.00 $4,485.00 Drip line irrigation connected to existing service at entrance areas Total Initial Costs $10,185.00 Maintenance Costs Frequency Unit Cost Total Vine Trimming 3 $515.00 $1,545.00 Tree Trimming 1 $280.00 $280.00 Fertilization 2 $365.00 $730.00 Water Costs 12 $195.00 $2,340.00 " Wdt reduce after estab~shment period. Rough Estimate Cost. Total Cost Per Year $4,895.00 # ~~~,~~ ,Y '~~ '~~ . :``