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HomeMy WebLinkAbout2007 05 24 Approval of the 050807 Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES AD HOC WINTER SPRINGS OPEN SPACE ADVISORY STUDY COMMITTEE MEETING MAY 8, 2007 1. CALL TO ORDER The Ad Hoc Winter Springs Open Space Advisory Study Committee Meeting of Tuesday, May 8, 2007 was called to Order at 7:00 p.m. by Chairperson Denise Ryser in the East Training Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). 2. ROLL CALL Chairperson Denise Ryser, present Committee Member Yvonne Froscher, present Committee Member Robert B. Henderson, present Committee Member Charles Lacey, present Committee Member Michael F. Pillow, arrived at 7:09 p.m. Committee Member William H. Poe, present Committee Member Kenneth D.York, present 3. COMMITTEE RANKING AND ADOPTION OF SITE CLASSIFICATIONS Mr. Randy Stevenson, ASLA, Director, Community Development Department introduced this Agenda Item and reviewed the Classifications with the Committee Members. Chairperson Ryser asked, "And the City has had no further discussions or Meetings on the [Winter Springs] Golf Course?" Mr. Stevenson said, "To my knowledge, no." Committee Member Robert B. Henderson asked about a cement truck on the Winter Springs Golf Course last Friday. Mr. Stevenson responded, "I will find out." Chairperson Ryser said, "And before we move on from the [Winter Springs] Golf Course Randy, in the Minutes too - [Committee Member] Ken York asked if in terms of contacting them, he had some other options you were going to check on them?" Mr. Stevenson said, "Relative to contacting their new Attorney?" Chairperson Ryser said, "Right. And Committee Member [Kenneth D. ] York asked if you could see if we could actually contact the [Winter Springs] Golf Course or send a vision statement to the [Winter Springs] Golf Course people." CITY OF WINTER SPRINGS, FLORIDA MINUTES AD HOC WINTER SPRINGS OPEN SPACE ADVISORY STUDY COMMITTEE MEETING -MA Y 8, 2007 PAGE20F6 Mr. Stevenson said, "I believe the letter we received was from their new Attorney so that part had been done. 1 apologize. 1 do not know if I had checked on that. But I do not believe that City Manager [Ronald W.] McLemore has been in contact with them again. But, I will certainly check and I will send an email out if that is allowable letting you know what we found out and then if there is an option to contact them as a Committee, we will certainly do that." Chairperson Ryser said, "Okay." Committee Member York commented that he left a message with one (1) of the Winter Springs Golf Course Attorneys regarding inviting him to the Ad Hoc Winter Springs Open Space Advisory Study Committee. Chairperson Ryser said, "Is that appropriate or inappropriate for us to do that?" Mr. Stevenson said, "Again, I apologize to the Committee and Chairperson. I have not checked with the Manager. But, I will do so tomorrow. And I will send out an email to everyone." Chairperson Ryser said, "Okay." Committee Member Michael F. Pillow arrived at 7:09 p.m. The "Possible Sites for Consideration, January 2007" Map was displayed and discussion ensued on the various property sites. Discussion. Mr. Stevenson said, "The initial letter was sent. After that was a courtesy phone call and then since then we have called up to three (3) additional times on some of the parcels." Discussion. Regarding the Peters' property, Mr. Stevenson said, "I certainly need to call Mr. Peters' back. I told him I would try to get back with him after tonight's meeting. One (1) of my questions to him at the direction of the Committee could be, 'Mr. Peters, can you approach the other members - we would like to look at your property, but only if we could put three (3) or four (4) parcels contiguous together'. Is that the direction you would like for me to go?" Chairperson Ryser stated 'Point of Order , and spoke of Consensus. Chairperson Ryser said, "And do we have a Consensus on that direction for Randy [Stevenson)?" Committee Member William H. Poe said, "Consensus." No other objections were noted. Chairperson Ryser said, ttOkay." Discussion ensued on the other property sites. Mr. Stevenson stated, "Mr. [Larry] Golden [Site #] 12A and Kai Properties [LLC] [Site #] 12B are willing to sell to us. And also [Site #] - [6C] Mr. [Robert] Carlin is willing to sell and give us a 'Right Of First Refusal'." CITY OF WINTER SPRINGS, FLORIDA MINUTES AD HOC WINTER SPRINGS OPEN SPACE ADVISORY STUDY COMMITTEE MEETING -MAY 8, 2007 PAGE30F6 Discussion ensued on the "Budget Tree" parcel and "Eckerd" parcel. Committee Member Henderson asked Mr. Stevenson, "Didn't CVS/[Pharmacy] agree to sit on that property for three (3) years and then make a decision whether to reopen or not?" Mr. Stevenson said, "I can find out." Regarding contacting Management at CVS/[Pharmacy] Commissioner Joanne M. Krebs who was in attendance stated, "Randy, calf me." Discussion. Mr. Stevenson said, "Unless there is potential again, I will talk to Mr. Peters' and see what he can put together for us." Referring to the Peters' property with contiguous parcels, Chairperson Ryser said, HShould we put that back on the Table then? Is that what I am hearing as a Consensus? Committee Member Yvonne Froscher said, HYes." Committee Member Charles Lacey stated, HIf the whole thing could be bought together as one (1) big piece." There were no objections noted. Mr. Stevenson said, "I assume that Consensus means that you would like for us to look at the pricing and send out letters to these five (5) [parcels]." Mr. Stevenson said, "We could contact a Realtor." Discussion ensued on the Property Sites and keeping recommendations open ended. Mr. Stevenson said, "I think we probably need to go forward with this - move forward with a recommendation from the Committee. Part of that recommendation may be to recommend or ask the Commission to rethink the Charter on this and expand it." Continuing, Mr. Stevenson said, "But, I do think we need to get back with the Commission with a recommendation." Tape I/Side B Referring to a small parcel of land in Oak Forest Subdivision, Commissioner Krebs said, "In the Comp[rehensive] Plan, it is park. It is - owned by - Gulfstream. You might even get a Quit Claim to that if you can locate them." Mr. Stevenson said, "Is it the Consensus that the Committee wants us to look at that? Discussion. Chairperson Ryser said, "So, do we have a Consensus for Randy [Stevenson]?" Committee Member Froscher said, "Yes." Committee Member Poe said, "Yes." There were no objections noted. CITY OF WINTER SPRINGS, FLORIDA MINUTES AD HOC WINTER SPRINGS OPEN SPACE ADVISORY STUDY COMMITTEE MEETING -MAY 8, 2007 PAGE40F6 Chairperson Ryser said to Committee Member Froscher, "When you drive by and look at it and when you get the information on the vegetation, could you send it to Joan [Brown, Deputy City Clerk] so she could give it out to the Committee?" Committee Member Froscher said, "Yes." Chairperson Ryser said, "Even prior to the next Meeting? Is that 'okay' Joan [Brown]?" Deputy City Clerk Brown said, "I can do that." Discussion ensued on other properties. 4. DISCUSSION OF PRELIMINARY ACQUISITION COST ESTIMATES AND FUNDING OPTIONS Mr. Stevenson commented about getting information from the Property Appraiser's Website. Continuing, Mr. Stevenson said, "We can begin to explore those Sites that you deemed necessary and determine what the asking price would be from some of those who are willing to sell." Mr. Stevenson said, "If we added some parcels to the list, and we decide to go a little bit further with some of those parcels, I think Staff needs to make an effort to get back in touch with those who are willing to sell at least if this is the Committee's Consensus and to determine what would be a real selling price." Chairperson Ryser said, "We do not have that information today?" Mr. Stevenson said, "We do not have that information today." 5. COMMITTEE FINALIZES SELECTION OF SITES BASED UPON COST, AVAILABILITY AND SELECTION CRITERIA Mr. Stevenson said, "The only costs - we did not feel we had the ability to go into negotiations in terms of true cost. What you can do is use the numbers on the Property Appraiser's Website." Furthermore, Mr. Stevenson said, "We have talked in general terms, in terms of what some of these parcels are the base pricing on them may be. I think we have wrapped up 'Availability and Selection Criteria' in most of the properties that were already on the list. I think we need to go back and check and confirm those options on the new ones we have identified and want to add back to the list. And as part of that, if it is the Consensus, we can certainly begin to talk in terms of real dollars if they are willing to sell." Committee Member Froscher said, "Especially this one (1) grouping of parcels that just came on the market in Seminole County and the Budget Tree parcel. These are parcels that have signs out front, so we should be able to get an asking price from a Realtor on those. " Discussion ensued on other property sites. CITY OF WINTER SPRINGS, FLORIDA MINUTES AD HOC WINTER SPRINGS OPEN SPACE ADVISORY STUDY COMMITTEE MEETING -MAY 8, 2007 PAGE50F6 Committee Member Lacey suggested, "I think we need to get a revised list - by availability. " Chairperson Ryser said, "So, is the recommendation then from the Committee that Randy [Stevenson) and Eloise [Sahlstrom) put together a more revised list - Selection Criteria - but now we are down to a much smaller list." Committee Member Henderson said, "Including the - Peters' [property)." Mr. Stevenson then said, "In putting that ranking together, let's begin to consider legitimate pricing." Committee Member Froscher said, "Yes." Committee Member Poe said, "Agree." No objections were noted. Committee Member Poe said to Chairperson Ryser, "Based on the final document, we need to get you in front of the City Commission." Chairperson Ryser said, "Yes." Chairperson Ryser noted for the Record that her absence from the City Commission Meeting on April 23rd, 2007 was a miscommunication. Mr. Stevenson said, "Let me rework this, get you the list for your May 24th [2007] Meeting - we will have an - Agenda Item prepared - get you on the May 29th [2007] Commission Meeting with a list approved by this Committee on the 24th [May 2007]." Chairperson Ryser asked, "Is this considered an update?" Mr. Stevenson said, "We can do it as an update and probably take it as a Regular Agenda Item." Chairperson Ryser said, "Okay." Discussion. 6. PUBLIC INPUT No one spoke. 7. ESTABLISHMENT OF NEXT MEETING DATE AND TIME Chairperson Ryser said, "So, are we set on Thursday, May 24th [2007) at 7:00 p.m." Committee Member Froscher said, "Yes." There were no objections noted." Mr. Stevenson reviewed the time line as determined by Resolution Number 2006-55. Committee Member Henderson asked, "Randy [Stevenson], when you are trying to determine price, if you are unable to get an offer from these people, I still would like you to make a best effort to determine what the Market Value is." Mr. Stevenson said, "I will certainly try." CITY OF WINTER SPRINGS, FLORIDA MINUTES AD HOC WINTER SPRINGS OPEN SPACE ADVISORY STUDY COMMITTEE MEETING -MAY 8, 2007 PAGE 6 OF 6 Mr. Stevenson said, "I spoke with the Manager. They are in weekly contact with the Attorney for the [Winter Springs] Golf Course and the request is 'They really don't want to hear from us'. He prefers that that be an Administrative function to negotiate with them." Mr. Stevenson then said, "So, I would suggest that with that being the case that that is certainly the Manager's wishes that we not communicate with them." Chairperson Ryser said, "Is it possible to get an update on the status that is a little bit more detailed." Mr. Stevenson said, "I will request that." 8. ADJOURNMENT Chairperson Ryser adjourned the Meeting at 8:24 p.m. RESPECTFULLY SUBMITTED BY: JOAN L. BROWN DEPUTY CITY CLERK