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Home My WebLink About200111 07 Consent Item A .. CITY OF WINTER SPRINGS MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING OCTOBER 3,2001 I. CALL TO ORDER The Planning And Zoning Board/Local Planning Agency Regular Meeting was called to order Wednesday, October 3, 2001, at 7:05 p.m. by Chairman Bill Fernandez in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: . Chairman Bill Fernandez, present Vice Chairman Tom Brown, present Board Member Brent Gregory, present Board Member Rosanne Karr, present Board Member Carl Stephens, Jr., present . . The Pledge of Allegiance followed. The Members of the Board discussed Agenda changes. With consensus of the Board, it was agreed that Regular Agenda Item "B" would be heard first following the Consent Agenda. II. CONSENT CONSENT A. Approval of the August 1, 2001 Regular Meeting Minutes. MOTION BY BOARD MEMBER STEPHENS. "I MOTION THAT WE ACCEPT THE MINUTES." SECONDED BY BOARD MEMBER KARR. DISCUSSION. WITH CONSENSUS OF THE BOARD, THE MOTION WAS APPROVED. MOTION CARRIED. CONSENT B. Approval of the August 7, 2001 Special Meeting Minutes. MOTION BY VICE CHAIRMAN BROWN. "I MOVE THAT WE ACCEPT THE MINUTES." SECONDED BY BOARD MEMBER KARR. DISCUSSION. WITH CONSENSUS OF THE BOARD, THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - OCTOBER 3.2001 PAGE 2 OF 10 .:. .:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEMS WERE DISCUSSED AS DOCUMENTED. .:. .:. III. REGULAR REGULAR B. Oviedo Marketplace, Parcel 14 Rezoning. The Agenda Item was presented by Mr. Eamest McDonald, AICP, Advance Planning Coordinator, Community Development Department. Mr. McDonald stated, "The request is consistent with the recommendations of the Comprehensive Plan as well as the Future Use Land Map Amendment approved by both this body and the City Commission. The Development Review Committee had an opportunity to review this Preliminary Development Plan and recommends approval with the following conditions..: Those conditions are as follows: that parking by trucks, tractor truck or similar larger commercial vehicles be limited to seventy-two (72) hours on site; that outdoor sales not be permitted in parking areas; and lastly that the sales of goods and lor of services from semi-trucks trailers or similar equipment be prohibited." Discussion. The Board discussed the responsibility of emergency response. Chairman Fernandez said, "My recommendation at least, whether it's in the minutes or not, should be that the City Attorney ought to look over these Interlocal Agreements to see what our exposure is and if we have any exposure to make sure we've got enough adequate insurance to cover it and that of course there's something in those agreements that says when they're in the City of Winter Springs and one of our representatives shows up, that they've got to listen to us and they've got to take their orders from us. Because I want their policemen and their safety employees and who ever else it is - listening to our guys. And if we make a mistake we're responsible for it, but if they make a mistake and they are going against what we want, then let their insurance pick it up. In any event I think it's an issue that should be brought up and it's a legal issue and I think that ought to be addressed to the City Attorney or our City Attorneys as to those agreements and if it has not been previously addressed then it has to been addressed." Discussion ensued regarding City limit signs; and the Large Scale Plan Amendment. Tape I/Side 13 Ms. Carrie Hayo. Planner, 33 East Pine Street, Orlando, Florida: addressed the Board's concerns. CITY OF WINTER SPRINGS MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - OCTOBER 3, 2001 PAGE 3 OF 10 Vice Chairman Brown stated, "I would like - there's no more than twelve (12) homes that are actually on the property if it's that many, I'd like the City to consider notifying those twelve (12) people, twelve (12) homes. I don't think that's such a big thing to do when we're going to proceed with this because I'm certainly going to be looking for buffers and things of that sort no matter what's going in there unless it was going to be residential. " Ms. Mayo spoke of having notified all adjacent property owners and Tuscawilla Homeowner's Associations of a Special Meeting regarding the development and no one attended. Vice Chairman Brown requested that the homeowners be notified in the future "When you do know who is going to build." MOTION BY VICE CHAIRMAN BROWN. "MR. CHAIRMAN, I'D LIKE TO MAKE A MOTION. BASED ON THE STAFF REPORT OF OCTOBER 3R[} 2001 ON THE OVIEDO MARKETPLACE REZONING, THAT WE RECOMMEND TO THE CITY COMMISSION APPROVAL BASED ON THE FINdINGS WHICH IS ITEM III. UNDER THIS REPORT AND THE STAFF RECOMMENDATION THAT THE REQUEST TO CHANGE THE ZONING CLASSIFICATION FOR PARCEL 14 OF THE OVIEDO MARKETPLACE DRI FROM SEMINOLE COUNTY PUD TO WINTER SPRINGS PUD." CHAIRMAN FERNANDEZ ASKED, "SO YOUR MOTION IS BASED ON THOSE FINDINGS THAT WE RECOMMEND TO THE CITY COMMISSION..." "RIGHT, TO THE STAFF REPORT, YES SIR." WAS SAID BY VICE CHAIRMAN BROWN. CHAIRMAN FERNANDEZ CONTINUED, "ARE THERE ANY ADDITIONAL LIMITATIONS THAT YOU WISH TO ADD TO THAT MOTION?" BOARD MEMBER GREGORY SAID, "POINT OF CLARIFICATION. ARE YOU INCLUDING THE THREE (3) RECOMMENDATIONS THAT EARNEST MADE?" VICE CHAIRMAN REPLIED, "I WOULD REQUEST THAT THEY WOULD BE ADDED TO THE FINDINGS ALSO. THAT THE FINDINGS AND YOUR RECOMMENDATION AS STATED, I LEFT OUT ALL THIS ZONING THING. IT'S UNDERSTANDABLE WITHOUT THE APPROVAL, I'M NOT GOING TO MAKE ALL OF THAT PART OF THE MOTION, BUT THAT WILL BE PART OF THE MOTION. IN OTHER WORDS, ITEM III., THE FINDINGS PLUS THE OTHER ITEMS THAT YOU BROUGHT UP AND OF COURSE - THIS WON'T COME BACK TO US - IF DCA HAVE OTHER CHANGES, RIGHT? SHE [MS. MAYO) MENTIONED THAT THERE'D BE SOME OTHER POSSIBLE CHANGES. I DON'T THINK THAT'S NECESSARY ON MY MOTION. MY MOTION IS THESE FINDINGS PLUS YOUR STATEMENTS THIS EVENING CITY OF WINTER SPRINGS MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - OCTOBER 3, 2001 PAGE 4 OF 10 AND I RECOMMEND NUMBER IV. WHICH IS THE STAFF RECOMMENDATION WITHOUT TALKING ABOUT ALL THIS STUFF HERE AND THEN JUST GOING INTO THE APPROVAL OF THE REQUEST THAT THEY CHANGE THE ZONING FOR THE PARCEL." SECONDED BY BOARD MEMBER GREGORY. DISCUSSION. CHAIRMAN FERNANDEZ REITERATED, "I BELIEVE THE MOTION IS THAT BASED ON THE STAFF'S FINDINGS UNDER ROMAN NUMERAL 111.- ON PAGE FIVE (5) THAT THIS BODY IS RECOMMENDING TO THE CITY COMMISSION THAT WE APPROVE THE CHANGE OF ZONING FROM THE COUNTY ZONING OF, SEMINOLE COUNTY PUD, TO WINTER SPRINGS PUD WITH LIMITATION OF NO PARKING BY TRUCKS, TRACTORS OR OTHER SIMILAR COMMERCIAL VEHICLES, THAT IT BE LIMITED - NOT NO PARKING BUT THOSE VEHICLES BE LIMITED TO SEVENTY-TWO (72) HOURS ON SITE; THAT OUTDOOR SALES NOT BE PERMITTED IN VEHICLES IN ACCOMMODATION AREAS, AND THAT THE SALES OF GOODS AND/OR OF SERVICES FROM TRUCKS, TRAILERS OR OTHER COMMERCIAL VEHICLES SHALL BE PROHIBITED; IS THAT MY UNDERSTANDING OF THE MOTION MR. BROWN?" "EXACTLY." REPLIED VICE CHAIRMAN BROWN. CHAIRMAN FERNANDEZ ASKED, "IS THAT MY UNDERSTANDING OF YOUR SECOND MR. GREGORY?" "YES." REPLIED BOARD MEMBER GREGORY. CHAIRMAN FERNANDEZ CONTINUED, "DO YOU HAVE Al':JY DESIRE TO ADD OR AMEND TO IT THAT WHEN THE PRELIMINARY ENGINEERING PLANS FOR THE PUD OR SUBDIVISION PLANS COME IN THAT THE STAFF BRING TO US ANY - WHAT IS THE CITY OF WINTER SPRINGS POLICY AS IT RELATES TO THE PLACEMENT OF 'CITY LIMIT SIGNS AND AS TO THE CITY LOOKING INTO ANY LIABILITY FOR - BORROWED EMPLOYEES OF THE CITY OF OVIEDO OR SEMINOLE COUNTY ON A FIRST RESPONSE BASIS?" VICE CHAIRMAN BROWN SAID, "NO, I ASSUME THE CITY WILL BE ABLE TO HANDLE IT." CHAIRMAN FERNANDEZ SAID, "HE [MR. McDONALD I SAID HE WOULDN'T UNLESS WE REQUESTED IT. OKAY." '\ CITY OF WINTER SPRINGS MINUTES PLANNING ANI) ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - OCTOBER 3. 2001 PAGE 5 OF 10 VOTE: BOARD MEMBER STEPHENS: AYE BOARD MEMBER GREGORY: AYE VICE CHAIRMAN BROWN: AYE CHAIRMAN FERNANDEZ: AYE BOARD MEMBER KARR: AYE MOTION CARRIED. REGULAR A. Torcaso Park (As Presented By The Parks And Recreation Department). Mr. Chuck Pula, Parks and Recreation Department Director introduced the Agenda Item. The Board and Mr. Pula discussed the splash playground; the various types of surfaces under playgrounds; the construction of the soccer/football; and the water supply for the splash playground. MOTION BY BOARD MEMBERS STEPHENS. "I RECOMMEND THAT WE APPROVE THE TORCASO PARK EXPANSION PROJECT TO COINCIDE WITH THE FRDAP (FLORIDA RECREATIONAL DEVELOPMENT ASSISTANCE PROGRAM) GRANT APPLICATION." SECONDED BY VICE CHAIRMAN BROWN. DISCUSSION. VOTE: BOARD MEMBER GREGORY: AYE BOARD MEMBER BROWN: AYE VICE CHAIRMAN FERNANDEZ: AYE , CHAIRPERSON MEMBERKARR: AYE BOARD MEMBER STEPHENS: AYE MOTION CARRIED. REGULAR B. Capital Improvements. Mr. Charles Carrington, AICP, Community Development Department Director introduced the Agenda Item. Mr. Carrington informed the Board that Land Design Innovations, Inc. (with alL Departments) prepared the "Draft Document", Discussion. Tape 2/Side A Mr. Pula requested that the following corrections be made: CITY OF WINTER SPRINGS MINUTES PLANNING AND ZONING BOARDILOCAL PLANNING AGENCY REGULAR MEETING - OCTOBER 3. 2001 PAGE 6 OF 10 Page VI-l · On the line of "Neighborhood Center and Pool" remove the word "Pool" and the fund source should be CDBG/FRDAP (Community Development Block Grant! Florida Recreational Development Assistance Program) For $700,000.00 In The FY 2004- 2005. · Under CWP and Improvements (the first one) under FY 2001-2002, $250,000.00 . should be listed and under FY 2003-2004 the $2,500,000.00 should be moved to FY 2005-2006. · The second CWP and Improvements Bonds the word "Bonds" should be replaced with "Grants"; in the FY 2002-2003 column put $200,000.002; in the FY 2003-2004 column put $400,000.00; and delete $2,500,000.00 under FY 2004-2005. ~ · "Park Land Acquisition" should be "Park Land AcquisitionlCWP Expansion and Improvements"; under Fund Source eliminate the word Grants; in the FY 2001-2002 column submit $2,950,000.00; and eliminate $1,000,000.00 under FY 2005-2006. · Change the Senior/Civic Center Improvements' amount to $500,000.00; and remove the words FRDAP Grant. · On the Torcaso Park Expansion line, remove FRDAP Grant and change $400,000.00 to $485,000.00. · Mr. Pula stated, "Then again these changes would be made also on Page VI-9 where it's basically it's a duplicate, but breaks it out into Bonds and Grants so it would still be the same changes. There wouldn't be any other changes other than what you have made. " Mr. Pula departed at 8:53 p.m. Mr. Kipton D. Lockcuff, P.E., Public Works Department Director said, "A lot of these changes are just to accurately reflect the Budget that was adopted last Monday night." · On Page VI-9, Transportation Impact Fee Fund all project should begin with 02 and not 0 I: and S.R. 419/434 Signal Upgrades change $175,000.00 to $215,000.00. · On page VI-lO the first project numbers should begin with "02 and not 01"; Bahama Road Paving project number should begin with "03 and not 02": and under One Cent Infrastructure Sales Tax, Fisher Road should be stricken and reinserted under Main CITY OF WINTER SPRINGS MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - OCTOBER 3, 2001 PAGE 7 OF 10 Street in Transportation and the projected cost should be changed to $600,000.00. Discussion. · Mr. Lockcuff recommended that Tractor/Bushhog under Local Gas Tax be completely removed; that with the removal of Tractor/Bushhog the following project numbers would change; and George Street's project number should be 02/06-0104- 08. · Under One Cent Infrastructure Sales Tax, "Stamped Asphalt" should be removed. · The project number for Little Lake Howell RCP Culvert should begin with "03" and the $30,000.00 would be moved to the FY 2003-2004 colunm. · On Page VI-II, Little Lake Howell Box Culvert, the $126,000.00 should be under FY 2002-2003. : · Gee Creek Sedimentation Pond should begin "04" and the $122,000.00 will shift to FY 2003-2004. · Mr. Lockcuffrecommended that since the first two projects under Potable Water have been completed that they be removed. · On Page VI-12 the first project (Install Liner in Reject Storage Pond at WWRF) should be removed because of completion. · Reclaimed Water System - Convert Meter will become a "03" project, therefore shift $210,000.00 to FY 2002-2003. . Under Equipment, the "Sewer Cleaner", remove $100,000.00. · On the Backhoe/Front Loader line, remove all ofthe $18,333.00. . On Page VI-13 remove the whole FY 2000-2001 column. · The Pump Replacement and Hydrant/Valve Replacement project numbers should begin with "03". · Under the Utility 2000 Construction Fund, the first 434 project should be stricken completely · The West Town Center Gravity Sewer Extension is now a FY 2001-2002 project. CITY OF WINTER SPRINGS MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING -OCTOBER 3, 2001 PAGE 8 OF 10 · The Lift Station 5E upgrade becomes an "03" project and instead of the cost being $150,000.00 it will be $50,000.00 in the FY 2002-2003 column. · $450,000.00 should be $250,000.00 under project WTP #1 Main to Tuskawilla Road- 16"/12". · The Lift Station Upgrades to Force Main project needs to be deleted. · On Page VI -14 the Reclaimed Water Augmentation Pump Station's figure should be $500,000.00; under the Utility 1997 Construction Fund the first project should be stricken; and the Utility Operations Facility should be listed as a FY 2001-2002 project. Discussion. MOTION BY VICE CHAIRMAN BROWN. "I'D LIKE TO MAKE A RECOMMENDATION THAT WE APPROVE THE CAPITAL IMPROVEMENTS PROGRAM WITH THE CHANGES TO THE COMMISSION." SECONDED BY BOARD MEMBER GREGORY. DISCUSSION. Vice Chairman Tom Brown requested that each Board Member receive updated pages of the Capital Improvements when available. Chairman Fernandez asked, "Is it part of our function - for example under the Police Budget under on Roman numeral VI-2 he's got two (2) Items here 'Headquarter Expansion' and 'Vehicle Replacement'. I personally happen to like those little radar things that they set out on the road that turn red when you go over the speed limit and so on. I think the City's got at least one (1) but I'm not sure that they have more, they've got just the one, that's what I thought. And we've got at least the east half of the city and the west half of the City and it can't be in two places at once. Is it appropriate for us as a Board to be, through you [Mr. Carrrington] I guess suggesting that maybe the Police Department consider getting more of those radar units?" Mr. Carrington replied, "I think your comment was exactly on target to consider. Make that part of your Motion if you would, that the Commission considers adding to the Capital Improvements Program either during the year 2001-2002 or 2002-2003. We won't make that change but I'll make sure that is part of the recommendation to the City Commission for consideration and if they elect to put it in whatever year and then we'll make that adaptation." CHAIRMAN FERNANDEZ ASKED, "MR. BROWN MADE THE MOTION WOULD YOU CONSIDER THAT AMENDMENT." VICE CHAIRMAN BROWN SAID, "I HAVE NO PROBLEM WITH THAT." AMENDMENT BY VICE r. CITY OF W[NTER SPRINGS MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - OCTOBER 3, 200[ PAGE 9 OF [0 CHAIRMAN BROWN. SECONDED BY BOARD MEMBER GREGORY. DISCUSSION. CHAIRMAN FERNANDEZ SAID, "THE MOTION HAS BEEN AMENDED TO CAPITAL IMPROVEMENTS PROGRAM 2001-2006 INCLUDING A RECOMMENDATION THAT THE POLICE DEPARTMENT AT SOMEWHERE IN THAT FIVE (5) YEAR PERIOD CONSIDER ADDING RADAR TRAFFIC TRAILERS." VOTE: (ON THE AMENDMENT) BOARD MEMBER BROWN : AYE VICE CHAIRMAN FERNANDEZ: AYE CHAIRPERSON MEMBER KARR: AYE BOARD MEMBER STEPHENS: AYE BOARD MEMBER GREGORY: AYE MOTION CARRIED. ~ VOTE: (ON THE MAIN MOTION AS AMENDED) VICE CHAIRMAN FERNANDEZ: AYE CHAIRPERSON MEMBER KARR: AYE BOARD MEMBER STEPHENS: AYE BOARD MEMBER GREGORY: AYE BOARD MEMBER BROWN : AYE MOTION CARRIED. IV. FUTURE AGENDA ITEMS This Item was not discussed. V. REPORTS Chairman Fernandez presented a plaque to Board Member Karr for chairing the Board over the past year. VI. ADJOURNMENT MOTION BY BOARD MEMBER STEPHENS. "MOVE TO ADJOURN." SECONDED BY BOARD MEMBER GREGORY. DISCUSSION. WITH CONSENSUS OF THE BOARD THE MOTION WAS APPROVED. MOTION CARRIED. r., CITY OF WINTER SPRINGS MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - OCTOBER 3, 2001 PAGE 10 OF 10 Tape 2/Side B Chairman Fernandez adjourned the Meeting at 9:20 p.m. RESPECTFULLY SUBMITTED: ~\-~ DEBBIE GILLESPIE DEPUTY CITY CLERK .. AL PLANNING AGENCY Docs\Word\BOARDS\PLANNING\alll\MINUTES\200 [\10030 I REGULAR.doc NOTE: These minutes were approved at the ~)MJ '1, ,200[ Planning And Zoning Board/Local Planning Agency Meeting,