HomeMy WebLinkAbout2007 04 19 Informational 100 Communicating With Citizens
COMMISSION AGENDA
ITEM 100
Informational
April 19. 2007
Workshop
Mgr. Dept.
Authorization
REQUEST:
Mayor John F. Bush is requesting that the City Commission explore ways
to do a better job of communicating with the citizens through various
activities or events.
PURPOSE:
To discuss ways to do possibly do a better job of communicating with the
citizens through various activities or events.
CONSIDERATIONS:
A discussion related to this Workshop's topic recently came up at the
March 26, 2007 Regular Meeting of the City Commission.
REPORTS
405. Commission Seat Five - Joanne M. Krebs
Commissioner Joanne M. Krebs spoke of an informal meeting held in
February which involved discussion on "Reaching out to the community
and some of the things that came up were having some type of literature
that we could have in hand about our community.
I think we also talked about events like meeting with the Mayor and
events - either one (1) or some of the Commissioners would be available
at a certain time -for a question/answer session. "
CITY OF WINTER SPRINGS, FLORIDA
CITY COMMISSION
WORKSHOP - APRIL 19,2007
INFORMATIONAL AGENDA ITEM 100
PAGE 2 OF 3
Continuing, Commissioner Krebs added, "We also talked about having a
table at Special Events out at the park, where people could receive some
literature about the - Commission or about the City, whatever was going
on, different things like that. "
Commissioner Krebs noted, "Maybe we need to put it as an agended
item?" Mayor Bush stated, "I am just trying to think how we can get
these together though for the Agenda Item. Maybe if the Commission
would send their ideas to Andrea (Lorenzo-Luaces) - so the Agenda Item
would be to explore ways to do a better job of communicating with the
citizens through various activities or events. " Furthermore,
Commissioner Krebs added, "Right, because we talked about door-to-
door, HOA (Homeowner's Association) meetings, Town Center."
Mayor Bush added, "I really like the idea of the table at the Events."
Commissioner Krebs noted, "It was for the purpose of education,
communication, and learning opportunities. "
Discussion ensued on Staff's current workload.
Mayor Bush asked Commissioner Krebs, "Do you think this might be
something we might want to have a Special Meeting on - that we would
have plenty of time to discuss it versus an Agenda Item at a Regular
Meeting?" Commissioner Krebs stated, "Sure, I mean there are lots of
ideas out there. "
Commissioner Krebs suggested, April "The 19th - Thursday?" Deputy
Mayor McGinnis said, "Yes." Commissioner Donald A. Gilmore stated,
"Good." Mayor Bush added, "5:15 {p.m.] - okay. Thursday, it will be a
Workshop and it will be to discuss the things that Commissioner Krebs
just brought up, so 5:15 {p.m.] on the 1!1h of April {2007]."
Commissioner Krebs remarked, "Okay." No objections were noted.
Regarding the premise of this Workshop, Deputy Mayor McGinnis,
stated, "Andrea (Lorenzo-Luaces), when you send the Memo out, if
there is a directive on that as was stated earlier, this would be a
brainstorming session on - bring your ideas to the table on how we
might address some of the issues of taking our message to the
community. "
CITY OF WINTER SPRINGS, FLORIDA
CITY COMMISSION
WORKSHOP - APRIL 19,2007
INFORMATIONAL AGENDA ITEM 100
PAGE 3 OF 3
The following is what we are currently doing to get the word out:
. Workshops
. Press Coverage of most Meetings
. Public Hearings
. Mayor/City Commission attendance at most Inter-Governmental
Meetings
. Advisory Boards and Committees
. Website
. Newsletters
. Press Releases
ATTACHMENTS:
A. Copy of the Agenda and Meeting Summary from the February 27,
2007 discussion.
RECOMMENDATION:
The Mayor and City Commission are requested to discuss this issue and
determine if they wish to do anything further.
COMMISSION ACTION:
ATTACHMENT
"A"
CITY OF WINTER SPRINGS, FLORIDA
.
1126 EAST STATE ROAD 434
WINTER SPRINGS. FlORIDA 32708-2799
Telephone: (407) 327.1800
Fax: (407) 327-4753
Webslte: www.wintersprlngsfJ.org
AGENDA
DISCUSSION ON COMMISSIONER OUTREACH PROGRAMS WITH
COMMISSIONER RICK BROWN AND COMMISSIONER JOANNE M. KREBS
TUESDAY, FEBRUARY 27, 2007 -11:00 A.M.
CITY HALL - COMMISSION CHAMBERS
1126 EAST STATE ROAD 434
WINTER SPRINGS, FLORIDA
PLEASE BE ADVISED THAT THE
MAYOR AND/OR ONE (1) OR MORE
MEMBERS OF THE CITY
COMMISSION AND/OR MEMBERS
OF ANY OF THE CITY'S ADVISORY
BOARDS AND COMMITTEES MAY
BE IN ATTENDANCE AT THIS
MEETING, AND MAY PARTICIPATE
IN DISCUSSIONS.
Page 1 of 1
Andrea Lorenzo-Iuaces
From: Joanne Krebs Umkrebs@nis-retail.com]
Sent: Tuesday, February 27, 2007 5:07 PM
To: Andrea Lorenzo-Iuaces
Subject: Simple Minutes of Discussion at today's meeting Commission Outreach
Follow Up Flag: Follow up
Flag Status: Yellow
Andrea: Let me know if you need any further information on the meeting we had at City Hall at 11 :00 AM.
Discussion on reaching out to the community for the purpose of education, communication and learning
opportunities. Suggestions of methods to meet with the community included:
. Door to Door
. HOA meetings
· Town Center and other various locations
· Commission "Table" at selected events
Discussion of possible handouts for citizens such as State of City, professional literature, questionnaire.
Present were: Mayor Bush
Deputy Mayor McGinnis
Commissioner Brown
Commissioner Krebs
Thanks!
Joann!:tM,Krebs
National In-Store
Director of Reporting & Development
Office: 407-699-7471
Toll Free: 1-888-457-7471
Cell: 941-266-7029
Jmkrebs@nis-retail.com
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4/16/2007